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ANNEX 1503050
GROUNDS, MAINTENANCE AND LANDSCAPING
SECTION C
1503050 – Grounds Maintenance and Landscaping
Table of Contents
| 1.1 |
| Concept of Operations |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.2.1 |
| Certification, Training, and Licensing |
| 2.3.1 |
| Vehicles on Sidewalks or Lawns |
| 2.3.2 |
| Equipment Restrictions |
| 2.3.4 |
| Work Identification |
| 2.3.5 |
| Working Adjacent to Parking Areas |
| 2.3.6 |
| Access Coordination |
| 2.3.7.1 |
| Water Conservation Plan |
| 2.4 |
| References and Technical Documents |
| 3.1.1.1 |
| Mowing and Trimming |
| 3.1.3 |
| Irrigation Systems Operation |
| 3.1.5 |
| Shrub and Hedge Maintenance |
| 3.1.7 |
| Plant Bed Maintenance |
| 3.1.9 |
| Maintenance of Artificial Turf |
| 3.1.10 |
| Maintenance of Xeriscape Area |
| 3.1.11 |
| Maintenance of Disposal Ponds (Basins) |
| 3.2 |
| Semi-improved Grounds |
| 3.4 |
| Storm Drainage Systems |
1503050 - Grounds Maintenance and Landscaping
| Spec Item |
| Title |
| Description |
| 1 |
| General Information |
| The Contractor shall provide all labor, management, supervision, tools, materials, and equipment necessary to provide grounds maintenance and landscaping services located at Camp Pendleton, CA |
| 1.1 |
| Concept of Operations |
| The intent of 1503050 Grounds Maintenance and Landscaping is to specify the requirements related to lawn maintenance, vegetation removal, and debris removal within installation grounds parcels designated as improved, semi-improved and unimproved areas. Services include mowing and trimming, edging, irrigation systems maintenance. Weed control is limited to application of herbicides. |
The following services are not included in this Template:
· Exterior trash cans and debris removal within 5 feet of designated buildings are excluded from this specification. This is included in 1503010, Custodial.
· As required for weed control contiguous to buildings, streets, roads and railroad tracks included within this specification, 1503020, Pest Control, is used for the application of herbicides and control of pests in grassed areas, on plants, trees, and shrubs.
· Maintenance and repair of irrigation system and components. This is included in 1502000, Facility Investment
1503050 - Grounds Maintenance and Landscaping
| Spec Item |
| Title |
| Description |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| Definitions and Acronyms are listed in J-1503050-01. |
| 2.2 |
| Personnel |
| The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required to efficiently provide grounds maintenance and landscaping services. |
| 2.2.1 |
| Certification, Training, and Licensing |
| Certified arborist shall be used for all tree pruning if applicable. |
| 2.3.1 |
| Vehicles on Sidewalks or Lawns |
| Vehicles shall not be permitted on sidewalks or lawns without prior approval from the KO. The Contractor's request shall include the methods on how he intends to protect the lawns and sidewalks from damage. Replace or restore all lawns, plants, and property damaged by the Contractor to their original condition or better at no additional cost to the Government. |
| 2.3.2 |
| Equipment Restrictions |
| Use of powered equipment is prohibited in environmentally sensitive areas identified on the Site Maps provided in J-0200000. |
Use of grazing animals is subject to prior Government approval.
| 2.3.3 |
| Safety |
| Grounds maintenance and landscaping equipment shall be approved for use around ammunition bunkers. |
| 2.3.4 |
| Work Identification |
| The Contractor shall identify and recommend IDIQ work as appropriate to the KO. |
| 2.3.5 |
| Working Adjacent to Parking Areas |
| Work shall be performed with care on grounds adjacent to parking areas so as to prevent damage to parked vehicles. |
| 2.3.6 |
| Access Coordination |
The Contractor shall coordinate all access to performance areas such as airfields and firing ranges through the KO. If required, the Contractor shall be in radio contact with the controlling authority during work performance.
| 2.3.7 |
| Water Management |
| The Contractor shall conform to waste and water management measures imposed on the Navy and the Navy-imposed water conservation requirements |
| 2.3.7.1 |
| Water Conservation Plan |
| The Contractor shall develop and submit a Water Conservation Plan per Section F. The plan shall be in effect year round with emphasis on the rainy season (e.g., October through April) and other times of the year during heavy rain. The plan shall be signed and dated by the Contractor’s Project Manager and Quality Control Manager. At a minimum, the plan shall include the following: |
1. Procedures for ensuring water sprinklers are shut off during heavy rains.
2. Procedures for obtaining current information on weather conditions.
3. Procedures for notifying the Government prior to shutting off and turning on water sprinklers.
4. Procedures for maintaining all existing rain control devices during the entire contract period.
5. Procedures for periodic activation of all irrigation systems to ensure proper working condition of heads and proper spray patterns and that no water sprays onto paved areas, roads, or buildings.
6. Identification of areas that may require watering more than three times per week, exceeding Board of Water Supply guidance, in order to maintain the health/appearance of the grounds.
7. Identification of lawn areas that may need dethatching/aeration to improve the health of the lawn and reduce future watering requirements.
8. Identification of areas currently requiring manual watered (no irrigation system is present or an in ground manual irrigation system is present with no irrigation controller).
9. Description of how all contract performance standards will be met while complying with the Water Conservation Plan.
The Contractor may request changes by subsequent written addendum to the plan, which shall require the KO's approval.
| 2.4 |
| References and Technical Documents |
| References and Technical Documents are listed in J-1503050-02. |
1503050 - Grounds Maintenance and Landscaping
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
| 3 |
| FFP Work |
| The Contractor shall maintain Improved grounds, semi-improved grounds, and unimproved grounds to ensure a sightly appearance. |
Work includes routine, seasonal and cyclic services.
Refer to 1503020, Pest Control, for herbicide restrictions, procedures and reporting requirements.
This specification contains three different areas of grounds maintenance; improved, semi improved and unimproved as well as maintenance of storm drainage systems.
The Contractor shall submit MSDS sheets and catalog cut sheets or samples of all proposed fertilizers and mulch per Section F.
Grounds areas to be maintained are within the boundaries and fence lines of each facility.
Improved, semi-improved, and unimproved grounds are maintained per the specified Standards provided
| 3.1 |
| Improved Grounds |
| The Contractor shall maintain improved grounds to ensure a sightly appearance. |
| The Contractor shall maintain improved grounds, including prestige areas. |
Remove all clippings and trimmings, excluding grass clippings, in a timely manner to promote a neat and healthy appearance.
Grass clippings not removed shall promote a neat and healthy appearance.
Appearance of Improved Grounds is consistent with the specified lists.
| 3.1.1 |
| Lawn Care |
| N/A |
| N/A |
| N/A |
| 3.1.1.1 |
| Mowing and Trimming |
| N/A |
| N/A |
| N/A |
| 3.1.1.2 |
| Edging |
| N/A |
| N/A |
| N/A |
| 3.1.1.3 |
| Lawn Maintenance |
| N/A |
| N/A |
| N/A |
| 3.1.2 |
| Vegetation Control |
| The Contractor shall control undesired vegetation to ensure areas are free of undesired vegetation. |
| Remove unwanted vegetation from fence lines, fence fabric, brick walls, sidewalks, curbs, gutters, aggregate areas and paved surfaces including parking lots. |
Refer to 1503020, Pest Control, for herbicide restrictions, procedures and reporting requirements.
The Contractor shall develop and submit a schedule for the control of undesired vegetation per Section F.
Areas are maintained clear of undesired vegetation per the Contractor’s schedule.
Services are performed as specified in list in J-1503050-XX.
| 3.1.3 |
| Irrigation Systems Operation |
| N/A |
| N/A |
| N/A |
| 3.1.4 |
| Debris Removal |
| The Contractor shall remove debris to ensure a clean and neat appearance. |
| The Contractor shall remove and appropriately dispose of all debris including seasonal debris, e.g., fruit, seed pods, dry brush throughout improved grounds areas. |
Fallen leaves and other seasonal debris shall be removed as necessary to present an overall neat appearance. Increased attention shall be provided seasonally to ensure no build-up of natural debris.
The Contractor shall develop and submit a schedule for debris removal per Section F.
Informational Notes. The Government has found that on previous contracts a frequency twice a month has maintained services at an acceptable level.
Debris is removed as necessary to present an overall neat appearance.
Areas are maintained clear of debris per the Contractor’s schedule.
Services are performed as specified in list in J-1503050-04.
| 3.1.5 |
| Shrub and Hedge Maintenance |
| N/A |
| N/A |
| N/A |
| 3.1.6 |
| Plant Maintenance |
| N/A |
| N/A |
| N/A |
| 3.1.7 |
| Plant Bed Maintenance |
| N/A |
| N/A |
| N/A |
| 3.1.8 |
| Tree Maintenance |
| N/A |
| N/A |
| N/A |
| 3.1.9 |
| Maintenance of Artificial Turf |
| N/A |
| N/A |
| N/A |
| 3.1.10 |
| Maintenance of Xeriscape Area |
| N/A |
| N/A |
| N/A |
| 3.1.11 |
| Maintenance of Disposal Ponds (Basins) |
| The Contractor shall control undesired vegetation to ensure areas are free of undesired vegetation. |
| Remove unwanted vegetation from the Basins and immediate adjacent areas in the San Mateo and San Onofre Disposal Ponds (Basins). |
Refer to 1503020, Pest Control, for herbicide restrictions, procedures and reporting requirements.
The Contractor shall develop and submit a schedule for the control of undesired vegetation per Section F.
Debris is removed as necessary to present an overall neat appearance.
Areas are maintained clear of debris per the Contractor’s schedule.
Services are performed as specified in list in J-1503050-03.
| 3.2 |
| Semi-improved Grounds |
| The Contractor shall maintain semi-improved grounds to ensure grounds present a sightly appearance and do not interfere with operational requirements. |
| Areas governed by specific requirements are identified on the Site Maps provided in J-0200000. |
| Semi-improved grounds present a sightly appearance and do not interfere with operational requirements. |
| 3.2.1 |
| Grounds Care |
| N/A |
| N/A |
| N/A |
| 3.2.2 |
| Tree Control |
| N/A |
| N/A |
| N/A |
| 3.2.3 |
| Vegetation Control |
| The Contractor shall control undesired vegetation to ensure areas are free of undesired vegetation. |
| Remove unwanted vegetation from, fence lines, fence fabric, brick walls, sidewalks, curbs, gutters, aggregate areas and paved surfaces including parking lots. |
Refer to 1503020, Pest Control, for herbicide restrictions, procedures and reporting requirements.
The Contractor shall develop and submit a schedule for the control of undesired vegetation per Section F.
Areas are maintained clear of undesired vegetation per the Contractor’s schedule.
| 3.3 |
| Unimproved Grounds |
| The Contractor shall maintain unimproved grounds to ensure grounds do not interfere with operational requirements. |
| Unimproved grounds areas governed by specific requirements are identified on the Site Maps provided in J-1503050-03. |
| Unimproved grounds do not interfere with operational requirements. |
| 3.3.1 |
| Grounds Care |
| The Contractor shall maintain grounds to ensure no interference with operational requirements. |
Vegetation adjacent to fencing, poles, walls, valves, valve boxes and other similar objects shall be maintained.
Grazing animal use shall be subject to prior Government approval.
Refer to 1503020, Pest Control, for herbicide restrictions, procedures and reporting requirements.
Maintain roadway clearances up to 30 feet of either side of the roadway center. Maintain fire lanes and roadways free of all debris that interferes with vehicular passage. Maintain areas adjacent to perimeter fences within 20 feet from either side of the fence, and vegetation height not to exceed one foot. Maintain firebreaks clear of vegetation.
The Contractor shall maintain fire lanes and roadways free of all debris that interferes with vehicular passage.
Prior to mowing or trimming, the Contractor shall remove and appropriately dispose of all debris that interferes with the mowing or trimming operation.
The Contractor shall develop and submit a schedule for the control of undesired vegetation per Section F.
Fire lanes, areas adjacent to perimeter fences, and roadway clearances are maintained clear of vegetation as specified.
Fire lanes and roadways are clear of obstructions that interfere with vehicular passage.
Areas are maintained clear of undesired vegetation per the Contractor’s schedule.
| 3.3.2 |
| Tree Control |
| The Contractor shall provide tree control to ensure trees do not encroach on roadways and fence lines. |
Maintain a 20 feet clear zone from either side of the fence.
Maintain roadway clearances up to 30 feet of either side of the roadway center.
Tree control shall be accomplished by or under guidance of a certified arborist.
Remove and properly dispose of all tree trimmings.
Trees do not encroach on roadways and fence lines.
| 3.4 |
| Storm Drainage Systems |
| The Contractor shall remove obstructions and control vegetation in storm drainage systems to ensure unrestricted flow of storm water runoff. |
| Drainage systems include curb gutters, curb inlets, brow ditches, drainage channels, swales, catch basins, yard drains, and other devices used to direct the flow of runoff. |
The Contractor shall clean and remove debris from drainage systems that would inhibit drainage.
Aboveground storm drainage systems shall be maintained clear of obstructions, debris, weeds, and anything else which may restrict runoff flow.
Drain covers and grates of underground systems shall be maintained clear of obstructions, however, covers and grates shall not be removed for cleaning drainage systems. The KO shall be notified within 24 hours, in writing, of obstructions in subsurface drain lines beyond Contractor responsibility. Missing or damaged yard drain covers and grates shall be reported immediately to the KO.
No evidence of obstructions in the visible area of the drainage systems.
1503050 - Grounds Maintenance and Landscaping
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
| 4 |
| IDIQ Work |
| IDIQ work may be ordered utilizing DoD EMALL in accordance with Section H or on a task order in accordance with the PROCEDURES FOR ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order. |
| Refer to IDIQ ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance standards for IDIQ work will be the same as those in Spec Item 3 where applicable. |
