_J-1503050_Grounds_Maintenance_and_Landscaping.pdf

SECTION J – 1503050

GROUNDS MAINTENANCE AND LANDSCAPING

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT

NUMBER

ATTACHMENT TITLE

J-1503050-01 DEFINITIONS AND ACRONYMS

J-1503050-02 REFERENCES AND TECHNICAL DOCUMENTS

J-1503050-03 GROUNDS MAINTENANCE INVENTORY AND SITE MAP

J-1503050-04 RECYCLING REPORTING FORM

J-1503050-05 COMMON OUTPUT LEVEL STANDARDS

J-1503050-06 ANNUAL ESTIMATED GROUNDS MAINTENANCE SERVICE ORDERS

ATTACHMENT J-1503020-01

DEFINITIONS AND ACRONYMS

DEFINITION/

ACRONYM

DESCRIPTION

Aeration Introduction of air into the soil by mechanical means to promote health and growth.

Appearance Where there is a sense impression or outward aspect of an area or thing that is consistent, uniform and neat in and around the surroundings.

ATFP Anti-Terrorism Force Protection Artificial Turf An artificial surface that resembles grass.

BASH Bird/Animal Aircraft Strike Hazard Berm A mound or bank of earth typically used as a barrier.

Brow Ditch A drainage ditch with sufficient slope to prevent erosion of adjacent grading.

Bruising of Lawn An injury to grass areas resulting in discolored blades of grass, usually caused by mowing with a dull blade.

Caliper The measurement of a tree trunk at its widest diameter, measured six inches up from the ground for trees under four-inch caliper, and twelve inches from the ground for trees over four-inch caliper. Multi-stem plants are measured at the widest point of all trunks, six inches up from the ground for trees under four inch caliper, and twelve inches from the ground for trees over four inch caliper.

Classification and Ordering of Plants

For the purposes of pruning, trimming, planting, or removal, specific plants shall be identified according to their type and application as specified in the American Horticulture Society Encyclopedia of Garden Plants (latest edition), D.K. Publishing under ISBN-0-7894-1943-2. Example: A Red Tip Photinia bush which is 15' tall will be classified as a shrub.

Clipping Any vegetation that is left on paved surfaces, lawns, and plant beds after being cut by means of shears, mowers, etc.

De-thatch Removal of unwanted thatch from mowed areas to promote health and growth.

Debris Includes, but is not limited to, paper, cans, bottles, limbs and branches, pine straw and pinecones, leaves, rocks, and other similar items.

Depression A small area that has sunken below its surroundings.

Diameter at Breast Height (DBH)

The diameter of a tree measured at 4½ feet above ground level.

Edging Creating a uniform edged cut to promote a neat appearance and prevent ground structures from vegetation encroachment.

Fertilization Application of natural and synthetic materials to the soil where it has become deficient in nutrients essential for proper plant growth.

Frond A large leaf or branch of a palm tree, usually with many divisions.

Grade To bring soil to previously established level or inclination using appropriate tools and equipment.

Ground Cover A plant which is chosen for the special task of providing a dense low attractive cover that prevents weeds and erosion. Varieties include, but are not limited to Vinca, Hosta, Ivy, Alyssum, Ajuga, and Liriope.

Hedge Shrubs or other plants planted closely together so as to form an unbroken line during trimming.

Irrigation Application of water to the soil to promote health and growth.

Irrigation System A permanent system used for apply water to lawns and plants. The irrigation system includes all pumps, controls, piping and, sprinkler heads. The irrigation system starts at the valve supplying to the system.

Maximum Growth Height

That limit of dominant vegetative growth, including seed heads or pods.

Mowing Cutting of all grasses, weeds, and other vegetation that is 1 inch or less in diameter (at ground level).

ATTACHMENT J-1503020-01

DEFINITIONS AND ACRONYMS

DEFINITION/

ACRONYM

DESCRIPTION

Operational Areas Areas driven by operational requirements (e.g., ATFP, BASH, Clear Zone Management, and NAVSEA OP-5).

Parcel A designated area of land which may be indicated on installation maps or other attachments.

Pesticide Any substance or mixture of substances, including biological control agents, registered by EPA under FIFRA intended to destroy, repel, or mitigate pests. Includes insecticides, rodenticides, herbicides, fungicides, plant regulators, defoliants, desiccants, disinfectants, anti-fouling paints, and biocides (such as water treatment chemicals). NAVFAC pest management consultants do not approve disinfectants or biocides.

Pruning The selective removal of unwanted growth to restore a plant or tree to its natural symmetry and appearance. Pruning involves selection and judgment, and does not include the practice of cutting off all branches to an even length. This may include re-sculpting, changing the size, or any other form of work that directly affects the look and growth pattern of the plant.

Registered Pesticide A pesticide registered by EPA for sale and use within the United States.

Rejuvenation The severe pruning of overgrown bushes, shrubs and hedges to within a few inches of the ground or as directed by the KO to restore the plant to its natural shape.

Rut Depressions made in soil or grass by tires of vehicles or heavy equipment.

Shrub A woody perennial plant generally smaller than a tree, usually having many permanent stems branching from or near the ground, and does not have a definite crown shape.

Shrubs may be deciduous or evergreen, and in the area covered by this contract, may be very large in height and width.

Sightly Attractive, tasteful, or pleasing to the sight and consistent with its intended purpose.

Special Event Services that could not reasonably have been anticipated and were not contemplated at time of contract award.

Stump The bottom portion of a tree, which remains in the ground after the tree, has been cut for removal. Usually less than five feet in height.

Swale A low-lying or depressed area intended for drainage.

Thatch A layer of slowly decomposing organic residues situated above the soil surface and constituting the upper stratum of the medium that supports turf grass growth. Usually associated with warm season grasses.

Tree A perennial woody plant having a permanent self-supporting single stem or multiple stems. Ordinarily grows higher than ten feet, and usually develops branches at some distance above the ground with a definite crown shape.

Trimming Removal of unwanted vegetation around trees, shrubs, flower and shrub beds, cultivated areas, poles, walls, valves, and other similar objects to match the height and appearance of the surrounding grass. Shrub and hedge trimming includes removal of unwanted vegetation to maintain a uniform, and well-shaped appearance, and to prevent interference with pedestrians, vehicle traffic and building encroachment.

Trunk The main stem of a tree, usually long, large and relatively straight.

Vegetation Plant life collectively consisting of grass, weeds, and other greenery (excluding shrubs, hedges, and trees) growing wild or cultivated on lawns, fields, and other areas.

Weed Plant life growing where it is not wanted.

Xeriscape A trademark for a method of landscaping that emphasizes water conservation in its use of drought-resistant plants

ATTACHMENT J-1503050-02

REFERENCES AND TECHNICAL DOCUMENTS

The Contractor shall adhere to the applicable portions of the current edition the following publications and directives in performing the services required under this contract. This list shall not be considered all-inclusive and does not release the Contractor from all obligations that must be fulfilled in the observance and execution of this contract.

When U.S., European and/or Spanish directives, instructions and industry standards are applicable to the work to be performed under this contract, the most stringent directives, instructions and industry standards shall govern.

Reference Title NAVSTA Rota Integrated Pest Management Plan (IPMP) Final Governing Standards for Spain ANSI Z133.1 American National Standard of Tree Care Operations-

Pruning, Trimming, Repairing, Maintaining, and Removing and Cutting Brush-Safety Requirements.

ANSI A-300 American National Standard of Tree Care Operations-Tree, Shrub and Other Woody Plant Maintenance-Standard practices, Secretariat-National Arborist Association, Inc.

Irrigation Association - Water Management Committee

Turf and Landscape Irrigation Best Management Practices April 2005

NAVFAC DM 5 Drainage for Areas Other Than Airfields NAVFAC INST 11320.2 (most current) Fire Prevention and Protection NAVFAC P-73 Natural Resources Management Procedural Manual NAVFAC MO-100.1 Natural Resources Land Management NAVFAC MO-100.3 Natural Resources Fish and Wildlife Management NAVFAC MO-100.4 Natural Resources Outdoor Recreation and Cultural Values NAVFAC P-905 Planting and Maintenance of Trees, Shrubs, and Vines NAVFAC P-960 Installation Design, Chapter 1 “Planting Design” NAVSEA OP 5 Ammunition and Explosives Safety Ashore OPNAV 5090.1 (most current) Safe Drinking Water Act Compliance Ashore OPNAV INST 6240.3 (most current) Chapter 9, Pest Management NFPA Fire Protection Handbook Fire Protection Handbook Armed Forces Pest Management Board TG No. 14 Protective Equipment for Pest Control Personnel Armed Forces Pest Management Board TG No. 15 Pesticide Spill Prevention and Management Department of Defense Directive 4150.07 Department of Defense Pest Management Program OPNAV Instruction 6250.4C Navy Pest Management Programs

ATTACHMENT J-1503020-03

GROUNDS MAINTENANCE INVENTORY AND SITE MAP

Grounds Maintenance Inventory and Site Map are provided as separate attachments. Refer to Excel file “J- 1503020-03.a Grounds Maintenance Inventory”, and to PDF file “J-1503020-03.b Grounds Site Map”.

ATTACHMENT J-1503050-04

RECYCLING REPORTING FORM

Monthly Grounds Maintenance Report

Contractor's Name:

Month:

Contract #:

POC & Telephone #:

Installation Incinerated

Tons Landfilled

Tons Disposal

Cost Recycled

Tons Recycled

Cost Material

Description

Comments:

ATTACHMENT J-1503050-05

COMMON OUTPUT LEVEL STANDARDS (COLS)

COMMON OUTPUT LEVEL STANDARDS

(COLS) CHART

Improved Area Work Includes

Spec Item

Task

COL 2 COL 3 COL 4

Prestige Lawns Fields Lawns Fields

3.1.1.1 Mowing and Trimming

Minimum Frequency Once in 14 Days

Once in 14 Days

Once in 14 Days

Once in 14 Days

Once in 14 Days

Minimum and Maximum Acceptable Height

Between 2” - 5”

Between 2” - 6”

Between 2” - 6”

Between 2” - 8”

Between 2” - 8”

Trimming Concurrent with Mowing

Concurrent with

Mowing

N/A Concurrent with Every

Other Mowing

N/A

3.1.1.2 Edging Note 1 Monthly N/A N/A N/A

3.1.1.3 Lawn Services

Aeration Annual N/A N/A N/A N/A De-Thatching Annual N/A N/A N/A N/A Fertilization Annual Annual N/A N/A N/A Top Dress/Over Seed Annual N/A N/A N/A N/A

3.1.1.4 Irrigation Note 2 Note 2 N/A Note 3 N/A

3.1.1.5 Weed Control

Pre-Emergent Annual Annual N/A N/A N/A Post-Emergent Annual N/A N/A N/A N/A

COL 2 COL 3 COL 4

3.1.2 Artificial Turf Note 4 Note 4 Note 4

3.1.3 Xeriscape Areas Note 4 Note 4 Note 4

3.1.4 Plant/ Plant Bed Maintenance Semi-Annual Annual N/A

3.1.5 Shrub/Hedge Maintenance Quarterly Semi-Annual N/A

3.1.6 Ornamental Tree Maintenance Semi-Annual Semi-Annual N/A

3.1.7 Vegetation Control Semi-Annual Semi-Annual N/A

The Contractor shall mow and trim vegetation as frequently as necessary to ensure vegetation height does not exceed the maximum allowable height specified above. The Contractor shall not cut grass blade length less than the minimum height.

Notes:

Note 1: Concurrent with every other occurrence of Mowing and Trimming Note 2: As necessary to ensure lawns present a healthy appearance Note 3: Minimum necessary to prevent loss Note 4: Maintain clean and free of weeds, grass, and unwanted vegetation

Additional services may be ordered under the Recurring Work via Grounds Maintenance Service Order or under the Non-Recurring Work provisions of this contract.

School grounds (DoDEA) grassed areas shall be mowed to a height of 8-9 cm whenever the grounds cover reaches an average height of 11 cm. Grounds maintenance services shall also be provided for the areas within one (1) meter outside the boundary fences that are on Government property. Weeds shall not reach a vertical height greater than 9 cm or overall diameter greater than 16 cm. Shrubs, hedges and trees maintenance shall be performed semi-annually.

ATTACHMENT J-1503050-05

COMMON OUTPUT LEVEL STANDARDS (COLS) cont.

Elm trees located in the proximity of Building 1741 (BUMED) shall be treated yearly against beetles.

ATTACHMENT J-1503050-06

ANNUAL ESTIMATED GROUNDS MAINTENANCE SERVICE ORDERS

Funding Activity Annual Estimated No. of Grounds

Maintenance Service Orders

Region The Government expects a minimum of 22 grounds maintenance service orders per year

DoDEA The Government expects a minimum of 10 grounds maintenance service orders per year