N62470-19-R-2001_Rota_BOS_Amendment_0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

BASE OPERATIONS SUPPORT (BOS) SERVICES AT U.S. NAVAL STATION ROTA, SPAIN

This amendment is issued to provide revisions to Sections A, C, H, and J. (SEE CONTINUATION PAGE)

CS: Kari Webler, kari.w ebler@navy.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 204

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Oct-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247019R2001

X 9B. DATED (SEE ITEM 11)

18-Sep-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Oct-2019

CODE

COMMANDER NAVFAC ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

N62470 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247019R2001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0005

The purpose of this amendment is to disseminate the below information.

1. Section A – The proposal due date is revised. See note below.

2. Section C – Various revisions throughout the following annexes are provided. See note below.

0200000 Management and Administration 1401000 Family Housing 1502000-00 Facility Investment 1503010 Custodial 1503030 Integrated Solid Waste Management

3. Section H – Various revisions are provided throughout the section. See note below.

4. Section J – Amendment 0005 pre-award inquiry responses are provided.

3. Section J – The following list of attachments have been revised.

F Section F Deliverables (Amendment 0005) J-0200000-13 Exhibit Line Item Numbers (ELINs) (Amendment 0005) J-1502000-00 Facility Investment (Amendment 0005) J-1502000-00-04 Equipment and Systems Inventory (Amendment 0005) J-1502000-01-04 Equipment and Systems Inventory – BUMED (Amendment 0005) J-1503030 Integrated Solid Waste Management (ISWM) (Amendment 0005) J-1503050-03.a Grounds Maintenance Inventory (Amendment 0005) J-1503050-03.b Grounds Site Map (Amendment 0005)

NOTE: Revisions are provided by the use of red font; deletions are indicated by the use of red strikethrough font.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 05-Nov-2019 02:00 PM to 13-Nov-2019 02:00 PM.

The following have been modified:

SECTION A

NAVAL FACILITES ENGINEERING COMMAND (NAVFAC), ATLANTIC

6506 HAMPTON BLVD

NORFOLK, VIRGINIA 23508-1278

NAVFAC RFP NUMBER: N62470-19-R-2001

BASE OPERATIONS SUPPORT (BOS) SERVICES AT U.S. NAVAL STATION ROTA, SPAIN

NOTICE: PROPOSALS ARE DUE BY 2:00 P.M. (Norfolk, Virginia Local Time) ON 05 13 NOVEMBER

Proposals are to be submitted to the office listed below:

Naval Facilities Engineering Command (NAVFAC), Atlantic Attn: Kari Webler, Code ACQ22 6506 Hampton Blvd, Mail Room Norfolk, Virginia 23508-1278

PRE-PROPOSAL CONFERENCE/SITE VISIT

a. An organized Site Visit is scheduled for Friday, 04 October 2019 at 10:00 A.M. Central European Time (CET) at Naval Station Rota, Spain. All interested parties must meet applicable base access requirements for Naval Station Rota. Only three (3) representatives from each contractor will be allowed on the site visit. All prospective Offerors are urged to attend this conference/site visit.

b. Spanish participants in the Site Visit must complete the Work Pass Format Form (Attachment J-7) along with a copy of their ID (DNI).

c. European/American/Other National contractors participating in the Site Visit must complete the Work Pass Format Form (Attachment J-7) along with a copy of their passport.

d. All offerors that would like to attend the site visit must submit a request via email to Ms. Kari Webler at kari.webler@navy.mil stating, “I plan to attend the scheduled site visit for solicitation # N62470-19-R-2001, Rota BOS.” Only one email shall be submitted for each company with the list of attendees and their email addresses.

Upon receipt of the request, Ms. Webler will send a “Request for Drop-off” via the DoD Secure Access File Exchange (SAFE). The Offeror will then receive an email from SAFE with instructions and a link for submitting the required documentation which includes Attachment J-7 Work Pass Format Form and a copy of ID (DNI or passport) for each individual attending the site visit. Any required documentation (Attachment J-7 and/or copy of ID) not sent via SAFE will not be accepted and will be deleted upon receipt.

e. All required forms and documents must be received via SAFE no later than 09:00 A.M. Eastern Standard Time (EST)/2:00 P.M. CET on 25 September 2019.

f. PWD Rota will provide a bus for the Site Visit for all participants. The bus will pick up all participants at the Naval Station Rota main gate and drop off all participants after the meeting has finished. Contractors must be at the Naval Station Rota main gate by 9:30 A.M. CET on Friday, 04 October 2019 to pick up the base pass. Ms.

Manuela Arroyo and/or alternative Government representative(s) will be at the main gate to meet Site Visit participants.

A.1 CONTRACT TITLE

Base Operations Support (BOS) Services at U.S. Naval Station Rota, Spain

A.2 TYPE OF CONTRACT

This acquisition will result in the award of a single award Firm Fixed Price (FFP), Indefinite Delivery-Indefinite Quantity (IDIQ), performance-based type contract that is comprised of both Recurring and Non-Recurring Work items.

A.3 COMPETITION REQUIREMENT/SET-ASIDE

This procurement is unrestricted.

A.4 NAICS CODE

The NAICS code assigned to this procurement is 561210, Facilities Support Services, having a small business size standard of $41,500,000.00. Refer to Section K, Representations, Certifications, and Other Statements of Offerors.

A.5 REQUEST FOR PROPOSALS (RFP) FILES

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from Federal Business Opportunities website (www.fbo.gov). Unprotected editable electronic file copies of the RFP documents, including Word, Excel, and/or Adobe files, will not be provided. Please plan accordingly.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

ANNEX 0200000

0200000 – Management and Administration Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Partnering

2.3.2.1 Formal Partnering

2.3.2.2 Contract Partnering Administration

2.3.2.3 Contract Partnering Session Attendees

2.3.3 Training and Certification

2.3.3.1 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.3.11 General Requirements for Medical Treatment Facilities (BUMED Requirement)

2.3.11.1 Contractor Use of Elevators in Medical Treatment Facilities

2.3.11.2 Medical Equipment

2.3.11.3 The Joint Commission (TJC) Requirements

0200000 – Management and Administration Spec Item Title

2.3.11.4 Medical Treatment Facility (MTF) Pathogen Training

2.3.11.5 MTF Employee Training

2.3.11.6 Contractors Environment of Care (EOC) Policy and Procedures Manual

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.4.6 Joint Inspection

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.5.1 Continuity of Services

2.6.6 NAVFAC MAXIMO

2.6.6.1 NAVFAC MAXIMO Data

2.6.6.2 NAVFAC MAXIMO Method of Data Entry

2.6.6.3 MAXIMO Access

2.6.6.4 NAVFAC MAXIMO Training

2.6.7 DMLSS (Defense Medical Logistics Support System)

2.6.8 Schooldude.com® (DoDEA Wok Management System)

2.6.9 Quality Management System (QMS)

2.6.9.1 Quality Management (QM) Plan

2.6.9.2 Quality Inspection and Surveillance

2.6.9.3 Quality Inspection and Surveillance Report

2.6.10 Property Management Plan

2.6.11 System and Equipment Replacement

2.6.12 Replacement, Modernization, Renovation

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Managers (PMs)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.1.5 Foreman Lead (BUMED Requirement)

2.7.1.6 Executive Housekeeper (EH) (BUMED Requirement)

2.7.1.7 Assistant Executive Housekeeper (AEH) (BUMED Requirement)

2.7.1.8 Dedicated Staffing (BUMED Requirement)

2.7.1.9 Core Maintenance Crew (BUMED Requirement)

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.2.7 English-Speaking Personnel

2.7.2.8 Pathogen Exposure

2.7.2.9 Immunizations

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 Contractor Personnel of US Origins

2.8.4.2 Contractor Personnel of Local National (LN) and Third Country Nationals (TCN)

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Access to Navy Marine Corps Intranet (NMCI)

2.8.10 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Fall Prevention and Protection Plan

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.9.13 Excavations

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services

2.10.2.2 ODS Requirements for Refrigerant Recycling

2.10.2.3 Solid Waste Management and Recycling

2.10.2.4 Non-Regulated Waste Disposal

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Spill Prevention, Containment, and Clean-Up

2.10.2.7 Hazardous Material Management

2.10.2.8 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.9 Noise Control

2.10.2.10 Salvage

2.10.2.11 Asbestos Containing Material (ACM)

2.10.2.12 Clean Air Act (CAA)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Notification to the Government for Work Above the Recurring Work Limitations

2.14.2 Service Orders

2.14.3 Inventory Data Quantity Variation

2.14.4 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Construction Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring Work ELINS

0200000 - Management and Administration Spec Item Title Description 2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working Hours

The Government's regular working hours are from 0730-1700, five days per week, Monday through Friday, except observed U.S. Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays.

The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

School’s regular working hours (DoDEA) are from 7:00 to 16:30, five days per week, Monday through Friday, except observed U.S. Federal holidays and at such other times as required by the nature of the work and/or Task Orders issued. The Contractor is expected to work during Spanish holidays unless the

Spanish holiday is the same days as a U.S. holiday listed below (Spec Item 2.2.1.1).

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays:

New Year's Day 01 January * Martin Luther King, Jr.'s Day 3rd Monday in January President's Day 3rd Monday in February Memorial Day last Monday in May Independence Day 04 July * Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11 November * Thanksgiving Day 4th Thursday in November Christmas Day 25 December *

* When such holidays fall on a Saturday, the preceding Friday will be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours at least seven calendar days prior to requested day, per Section F. Excludes work to be performed during specified hours.

2.2.2 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The Contractor shall attend a monthly and other regularly scheduled meetings as directed by the KO. The Contractor shall be available for any unscheduled meetings within four hours following notice from the Government.

The Contractor’s Executive and/or Assistant Executive Housekeeper(s) assigned to Medical Treatment Facilities (MTF) shall attend quarterly infection control committee meetings and other administrative and coordination meetings required by the Government

Historically, there have been approximately 1 meetings per month.

2.3.2 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC EURAFSWA, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including FSC Supervisor must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership

The project’s characteristics, including high risk, high visibility, technical complexity, and monetary threshold (exceeding $15M) determine the process level to be used; therefore, Formal Partnering applies to this contract.

2.3.2.1 Formal Partnering The initial session should be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award. The initial Partnering Meeting will be at least one day in duration and held at a neutral location off the installation that is acceptable to the Contractor and to the Government but may be held at NAVSTA Rota based on facility availability. Follow-on sessions should be scheduled every three to six months and typically last a half day or less. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government. All participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.2.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.2.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

*President/Vice President *Contract Project Manager(s) *Superintendents

*Quality Manager(s) *Site Safety and Health Officer Sub-contractor Representatives

2.3.3 Training and

Certification

The Contractor shall obtain training and certification as follows and as may be specified within Spec Item 2 of individual Technical Specifications.

2.3.3.1 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable European, Spanish, U.S. Federal, and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30-calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by Host Nation and local laws.

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Government

Information Technology (IT) System

The Navy's enterprise information technology (IT) network for OCONUS sites, including Rota, Spain, has been designated as the OCONUS Navy Enterprise Network, or ONE-NET. ONE-NET provides a secure, centrally managed classified and unclassified network with associated services such as desktop support, email, web access and computer security. All systems supplied by the Contractor that require direct connection to ONE-NET must be approved through the ONE-NET Request For Change (RFC) process prior to installation.

All systems must comply with DoD, DoN, and ONE-NET policy and procedures and be certified and accredited by the Navy's Designated Approval Authority (DAA). The Contractor is responsible for obtaining, reviewing and complying with all pertinent IT and information assurance (IA) policies and instructions. Additional information about OneNet may be obtained at http://www.public.navy.mil/spawar/PEOEIS/NEN/ONE- Net/Pages/default.aspx.

https://www.public.navy.mil/navwar/PEOEIS/Pages/_NEN.aspx

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-02 and in spec item 2 of applicable Technical Specifications. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.9 Invoicing

Procedures

Refer to J-0200000-03 for invoicing instructions.

2.3.10 Forms Refer to J-0200000-04 for all forms referenced in this Annex.

2.3.11 General

Requirements for Medical Treatment Facilities (BUMED Requirement)

2.3.11.1 Contractor Use of

Elevators in Medical Treatment Facilities

Patients take priority over housekeeping equipment on elevators. The Contractor shall not "HOLD" an elevator at a floor for any reason other than scheduled services.

2.3.11.2 Medical Equipment Unless otherwise specified, no technical or sensitive equipment shall be moved or unplugged without prior approval. This equipment includes, but is not limited to, computer systems, duplicating machines, laboratory equipment, etc.

Papers, patient records, personal items, etc. shall not be disturbed.

2.3.11.3 The Joint

Commission (TJC) Requirements

The Contractor shall comply with the most recent standards established by “The Joint Commission” (TJC), as well as other applicable industry medical standards, such as NFPA 99, Health Care Facilities Code and NFPA 110, Standard for Emergency and Standby Power Systems. In any case where this conflicts with another requirement, the more stringent shall apply. This includes but is not limited to maintenance, testing, operations and repair.

The Contractor shall have a thorough understanding of TJC and other industry medical standards, and shall record and maintain documentation to validate compliance with these standards. This documentation must be available for review at any time, by Government or third party inspectors, including TJC survey teams.

The Contractor shall prepare and submit a TJC compliance and documentation plan for Government review and approval per Section F. The plan shall, at a minimum, include the process that will be used to gather and display required documentation, the process to show objective evidence that all work is in compliance with TJC standards, for each element of performance and shall include specific requirements for TJC compliance.

2.3.11.4 Medical Treatment

Facility (MTF) Pathogen Training

All Contractor and Sub-Contractor personnel performing work where they may be exposed to blood or other potentially infectious materials in an MTF shall receive pathogen training prior to performing services in that area.

The Contractor shall comply with 29 CFR-1910.1030 at all times and shall have an established Exposure Control Plan accessible to employees and reviewed annually.

All Contractor employees performing work in areas subject to higher exposure risk (such as hospitals and veterinarian clinics) shall submit to all required testing and receive vaccinations as required by the installation.

All Contractor employees shall agree to undergo any medical and dental examinations as deemed necessary by the Commanding Officer at any time, at the Government’s expense. In case of epidemic, all Contractor employees shall provide proof of immunization against said epidemic before continuing service.

Any Contractor employee involved in an exposure incident shall follow MTF regulations and procedures.

Refer to Spec Item 2.7.2.8 for details on required immunizations.

2.3.11.5 MTF Employee

Training

Contractor personnel must receive Government provided The Joint Commission (TJC) and hospital required initial training/orientation to the hospital prior to performing any work at Hospital facilities. Initial and recurring training records must be maintained, and copies provided to hospital administrators, in accordance with the JC requirements. An annual recertification is required for fire safety and cardio-pulmonary resuscitation (CPR) (one half day each). The Contractor’s personnel providing services for the Hospital and its clinics shall have, at a minimum, the following training prior to performance of any work under this contract which will be paid by the Government:

The topics for pre-employment training shall cover:

• Hospital INDOC Training (1 time)

• Information Assurance Training (Annual)

• DOD Spear Phishing Awareness (Annual)

• MTF’s Infection Control Manual

• Infection Control (Annual)

• Environment of Care (Annual)

• Dust Control (Annual)

• Patient Communication (Annual)

• HIPAA (Health Insurance Portability and Accountability

• Act (Health Insurance Portability and Accountability

• Act) regulations address security and privacy of

• "protected health information" (PHI).

• Safety Management Plan

• Security Management Plan

• Basic Energy Management (Annual)

• Hazardous Materials

• Hazardous Waste

• Emergency Preparedness

• Life Safety (Fire Training)

• Medical Equipment

• Utilities

Annually the Contractor shall, at their own cost, provide all personnel performing work at the hospital and support structures with training in Cardio- Pulmonary Resuscitation (CPR) (American Red Cross certified) and on Blood Borne Pathogens.

The Contractor shall implement annual training on all pre-employment training topics and any new training topics may be required as the result of Hospital requirements changing.

The Contractor shall submit a complete lesson plan for each topic of required pre-employment and annual training per Section F. The lesson plans and complete training program shall be part of the Contractor’s Environment of Care Policy and Procedures Manual and available for review at any time.

The Contractor must document the competency of each employee after each training module. These records shall be available for review at all times, be maintained up-to-date and accurate. The training record shall indicate the class, date, time, place, instructor, and signature of the instructor and the signature of the employee.

2.3.11.6 Contractors

Environment of Care (EOC) Policy and Procedures Manual

The Contractor shall develop and submit to the KO for review within 30 days following contract award an EOC Policy and Procedures Manual addressing all training and record keeping for documentation of employee competency. The manual shall be updated and reviewed by the Contractor as often as necessary to incorporate the latest MTF policies, and shall be made available for Government inspection and for inspection review by The Joint Commission at any time.

2.4 Government-

Furnished Property, Materials and Services

In accordance with Section H, paragraph H.10 Government-Furnished Property and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities utilities, materials, equipment and services for use in connection with this contract as stated below.

A list of Government Furnished Property, Materials, and Services is provided in J-0200000-05.

2.4.1 Government-

Furnished Facilities

(GFF)

The Government will provide the space shown in J-0200000-05 to facilitate work requirements. This space shall be for the exclusive use of the Contractor to perform work associated with this contract only. Facility network connection is not authorized and shall not be provided to the Contractor.

The Government will not provide office or storage space to the Contractor for performance of this contract in school facilities and grounds. The only exception will be the Contractor can utilize existing custodial closets within the schools for storage of custodial supplies and equipment. The Contractor shall keep these custodial closets neat and orderly and store only cleaning supplies in them. These areas shall be secured from student access at all times.

2.4.2 Government-

Furnished Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site, and backflow prevention devices on connections to domestic water lines, and electrical transformer provisions on connections to electric lines. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

The Contractor shall meet all European, Spanish and U.S. Federal installation codes and regulations for backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connection to electrical lines.

The Contractor shall exercise all efforts to conserve energy as required by base energy conservation programs. The Contractor shall meter and report monthly the electrical and natural gas consumption for all facilities utilized solely by the Contractor.

The Contractor is financially responsible for all voice and data communications. Access to the Government telephone system will be made available to the Contractor, including tie-lines and DSN, for official Government business only.

IMPORTANT: In MTFs there are red, white, and brown electrical outlets. The Contractor shall not plug any equipment into any red outlets or disconnect any plugged equipment from any outlet regardless of color.

The Contractor is responsible for the cost of all utilities at all Government-provided facilities and any additional Contractor-owned facilities, at prevailing Naval Station rates. The Contractor will be billed directly for all utilities provided to all Contractor occupied facilities. Utility rates billed to the Contractor will be at the following rates. The quantities will be estimated where meters are not provided based on UFC 3-401-05N.

1. Electrical - the current rate for electrical services is $148.40 MWH

2. Potable Water - the current rate for water is $9.73 per KGal

3. Wastewater (Sewage) - the current rate for sewage services is $7.73 per

KGal, based on 100% of the water consumption

Variations in Rates: Utility rates are subject to change. Changes in one or more utility rates shall not be basis for adjustment to the contract price or a claim unless the deviation from the quoted price for a utility rate exceeds 15%.

When a utility rate varies by more than 15%, the contract price will be adjusted to reflect the amount the actual charge exceeds the rate quoted; however, the Government will only be liable for the amount of cost exceeding 15% of the rate quoted. For example, if a quoted rate increases by 16%, the Government will only be liable for 1% of the rate increase. Vice versa if the quoted rate decreases by 16%.

Historically, electrical and water utility consumption at the Government- Furnished Facilities has averaged approximately 351 MWH of electricity and 316 KGal annually. However, historical data associated with contracts prior to this solicitation may present data that may not be representative of the requirements specified in this contract.

2.4.3 Government-

Furnished Materials

(GFM)

Unless otherwise specified in the technical specifications, all equipment to be used for work under this contract shall be furnished by the Contractor.

However, certain task orders may require the Contractor to use/install equipment furnished by the Government.

For work to be accomplished in MTFs (Operating Rooms), if applicable, the Government will provide protecting clothing (operating room type scrub suits) to be worn during inspections, testing, maintenance, and repairs performed under this contract. This clothing is only to be worn when performing work in the operating rooms, when required.

2.4.4 Government-

Furnished Equipment (GFE)

Unless otherwise specified in the technical specifications, all equipment to be used for work under this contract shall be furnished by the Contractor.

However, certain task orders may require the Contractor to use/install equipment furnished by the Government.

The Contractor shall provide periodic maintenance and repair of any equipment accepted for use. Maintenance and repair shall be provided in accordance with manufacturer’s recommendations, and records of all work performed shall be maintained and made available to the KO upon request.

The total or partial breakdown or failure of the Government-furnished equipment shall not relieve the Contractor of responsibility to fully perform the work of the contract.

Upon completion or termination of the contract, all Government-owned equipment shall be returned to the Government in the same condition as received, except for normal wear and tear.

Equipment which becomes worn due to normal wear and tear shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government. The Contractor shall be responsible for the cost of any repairs or replacement caused by negligence or abuse.

Government-furnished equipment includes Government equipment taken into the custody by the Contractor for repair when the unit acquisition cost of the equipment exceeds the simplified acquisition threshold as defined in FAR

2.101. Individual components of Government equipment within larger systems contracted for repair or maintenance on a Government installation are considered units for purpose of this section only.

2.4.5 Government-

Furnished Services

(GFS)

None.

2.4.6 Joint Inspection Within 30 calendar days after contract award, the Government and the Contractor shall jointly inspect and determine the serviceability and existing condition of the GFF, GFM, and GFE. The inspection shall be documented in a written report by the Contractor. This report shall identify deficiencies agreed upon by the Government and the Contractor. A complete inspection report shall be submitted to the KO within ten (10) calendar days following the scheduled inspection date. This report shall include a narrative description of the current condition of GFF, GFM and GFE, and a detailed list of all repairs required to bring the system up to complete reliable, and safe operating condition, as originally intended and designed. The report shall be accepted and signed by the Government and the Contractor. The Government is not obligated to immediately correct the deficiencies, but may elect to: a) perform the work through service requests; b) perform the work under the non-recurring (IDIQ) portion of the contract; c) defer the work; or d) correct the deficiencies through different means. Any subsequent deficiencies discovered which result from the normal operation of the system, equipment, facility, and are routine in nature shall be performed by the Contractor as preventive maintenance work (if within the limits of preventive maintenance) or through service requests (if within the specified limits of service request work) and shall be included in the Recurring Work portion of the contract.

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements.

Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheet (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall establish a work reception function with the capability to receive from the Government operated work reception center, and respond to service orders 24 hours per day, seven days per week throughout the year. A service order or notification call for IMP equipment work is considered received by the Contractor at the time and date the information is received by the Contractor’s work reception system.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls. The notification shall include, at a minimum, the following:

• The date and time the work was initially coordinated.

• The name and phone number of the Government person with whom the work was initially coordinated.

• The name and phone number of the Government person who prevented the work from being performed as previously coordinated.

The alternative date and time the Government person requested the work be accomplished.

2.6.4 Deliverables Deliverable requirements are specified in Sections C, F, H, I, J, and within the Directives, Instructions, and References. The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify deliverables, as directed by the KO, at no additional cost to the Government.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 compatible format.

Deliverables shall include the company name, contract number contract title, date, and shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELIN/Sub- ELIN or clause. All formulas shall be traceable.

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2.6.5 Service

Interruptions

If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, Battle Watch, affected tenants and customers at least fifteen (15) calendar days prior to the event. The request for authorization will include the date, type of service to be interrupted, the interruption starting and ending time (within plus or minus fifteen (15) minutes). Contractor shall not proceed without prior approval. If the discontinued service is due to an emergency breakdown, the Contractor shall notify the KO, Battle Watch, affected tenants and customers as soon as practicable and provide the status of repairs, as directed by the KO, until normal operation is restored.

Scheduled utilities outages and interruptions to equipment, system(s) operation, or other services shall be scheduled after hours of operation.

The Contractor shall shut-down, restart, and perform operational checks on all equipment affected by both scheduled and unscheduled utility outages and service interruptions, at no additional cost to the Government.

2.6.5.1 Continuity of

Services

The services provided by this contract are vital to the Government and continuity must be maintained at a consistently high level without interruption.

The Contractor is expected to meet full performance requirements from the start date of the contract. The Contractor shall furnish the KO a phase-in and phase-out plan in accordance with the FAR Clause 52.237-3, CONTINUITY

OF SERVICES.

Phase-in and phase-out plan for MTFs shall be addressed specifically.

2.6.6 NAVFAC

MAXIMO

MAXIMO is the Computerized Maintenance Management System (CMMS) used by the Government for asset management and condition assessment of CNIC and NAVFAC assets. The Contractor shall provide all required data for NAVFAC MAXIMO as identified below:

2.6.6.1 NAVFAC

MAXIMO Data

Required data fields for work orders are indicated in the Service Provider Information indicated in J-0200000-06. Asset inventory data requirements are indicated in the Asset Information provided in J-0200000-07, including data for Utilities assets listed in the Specification Information in J-0200000-08 as applicable. Required data for documenting condition assessment is indicated in the Characteristic Meter Reading Information provided in Facility Management, 1501000.

Specified data shall be provided for all work performed in 1501000 Facility Management and 1502000 Facility Investment. Further instructional information detailing the process for submitting the specified information for NAVFAC MAXIMO Data Reporting is provided in J-0200000-09.

The Service Provider, Asset, Specification, and Characteristic Meter Reading Interfaces are used in multiple processes for loading data into MAXIMO by the Government and the format may be updated periodically.

As part of the update the Contractor may be asked to modify the file to add/move columns in their submission. The Contractor also shall provide up to 10 extra data elements or columns with as many as 150 characters per element for the Government to define during contract performance at no additional cost to the Government. The Government will provide the Contractor 60 calendar days’ notice of modifications to the Service Provider, Asset, Specification, or Characteristic Meter Reading Interfaces file format.

2.6.6.2 NAVFAC

MAXIMO Method of Data Entry

The Contractor shall provide data for NAVFAC MAXIMO using the methods detailed below:

DIRECT ENTRY: The Contractor shall manually enter required work order and condition assessment data directly into NAVFAC MAXIMO. The Contractor shall ensure all information is updated by the end of each workday for all work performed.

If the Contractor does not have access to NAVFAC MAXIMO at contract start, work order and condition assessment data shall be submitted in a pipe delimited flat-file following the NAVFAC MAXIMO Data Reporting process described in J-0200000-09 per Section F. Any failures in processing of the flat-file shall be corrected and resubmitted by the Contractor. In order to demonstrate the ability to properly format the flat-file, the Contractor shall provide a Sample Pipe Delimited Flat-file prior to contract performance per Section F. Flat file submission of work order and condition assessment data will be allowed for a period not to exceed six months unless an extension is approved in writing by the KO.

FLAT FILE: The Contractor shall electronically record and report compiled service performance data for exportation of asset and specification data to NAVFAC MAXIMO. The Contractor shall submit asset and specification data in a spreadsheet flat-file following the NAVFAC MAXIMO Data Reporting process described in J-0200000-09 per Section F.

2.6.6.3 NAVFAC

MAXIMO Access

The process for obtaining access and establishing MAXIMO accounts are detailed in the NAVFAC MAXIMO System Access Procedures provided in J- 0200000-10.

Once accounts have been established, MAXIMO can be accessed at https://maximo.navfac.navy.mil.

The Contractor shall provide all necessary computer equipment and Internet Service Provider (ISP) accounts to access MAXIMO for Direct Entry of required data.

A maximum of three (3) MAXIMO accounts will be approved for the Contractor.