N62470-19-R-2001_Rota_BOS_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

BASE OPERATIONS SUPPORT (BOS) SERVICES AT U.S. NAVAL STATION ROTA, SPAIN

This amendment is issued to provide revisions to Sections B, C, H, J, and L. (SEE CONTINUATION PAGE)

CS: Kari Webler, kari.w ebler@navy.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 198

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Oct-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247019R2001

X 9B. DATED (SEE ITEM 11)

18-Sep-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Oct-2019

CODE

COMMANDER NAVFAC ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

N62470 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247019R2001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001

The purpose of this amendment is to disseminate the below information.

1. Section B – Revisions are made to item B.12. See note below.

2. Section C – Various revisions throughout the following annexes are provided. See note below.

0100000 General Information 0200000 Management and Administration 1502000-00 Facility Investment 1502000-01 Facility Investment – BUMED

3. Section H – Section H has been revised to add H.9

4. Section J – The following list of attachments have been revised.

J-5 Full Time Equivalent (FTE) (Amendment 0001) J-1503010 Custodial (Amendment 0001) J-1503020 Pest Control (Amendment 0001)

5. Section J – Amendment 0001 pre-award inquiry responses are provided.

6. Section L – L.6, Tab H., iv. has been revised with portions moved to Section H, H.9. Please reference appropriate section for revisions. L.6, Tab J has also been revised.

NOTE: Revisions are provided by the use of red font; deletions are indicated by the use of red strikethrough font.

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

SECTION B

B.1 MAXIMUM NOT TO EXCEED (NTE) AND MINIMUM GUARANTEE

The maximum NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum or NTE value of the contract is the total value of all CLINs in the Schedule. Order shall not be made that exceed the maximum NTE value for any ordering period. The maximum NTE value of an ordering period and of the contract may be increased by written modification to the contract in conjunction with any modification that increase the value of an existing task order that is authorized by a contract clause. Order in excess of the estimated quantities set forth for any particular CLIN shall not be exceeded without the Contractor’s agreement, which shall be indicated by signing or beginning performance of the order.

Concurrently with the award of the basic contract, the Government intends to issue a task order to obligate the contract minimum guarantee for CLIN 0001 Base Period Recurring Work.

Minimum guarantees do not apply to the option periods.

B.2 CONTRACT TERM

This contract contains provisions for one Base Period of up to 12 months with six (6) 12 month Option Periods, and three (3) six-month Option Periods, not to exceed a total of 102 months, which includes six months for extended services. As such, the contract includes FAR 52.217-8 – OPTION TO EXTEND SERVICES (NOV 1999). The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, FAR Clause 52.217-9 – OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000).

B.3 CONTRACT LINE ITEMS, CONTRACT EXHIBIT LINE ITEMS AND SUBCLINS

Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Exhibit Line Items (ELINs) as indicated in the schedules and any accompanying exhibits. ELIN unit prices must be rounded to two (2) decimal place only. If an Offeror does not round ELIN unit prices to two (2) decimal places, then the Government will round the prices to two (2) decimal places and the rounded prices will be used for evaluation purposes. ELIN unit prices may not be less than $0.01, unless offering “$0.00.” If an Offeror proposed a unit price greater than $0.00, but less than $0.01, the Government will round the unit price to $.01 and the rounded price and resultant extended total price will be used for evaluation purposes.

In the event there is a difference between the unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLIN and/or ELIN will be recomputed to take into account the change in the contract ELIN. If the Offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price. Although, if this calculation results in a unit price requiring more than two decimal places, the unit price will be rounded to two (2) decimal places and the extended total price will be recalculated in accordance with the preceding paragraph. In the event there is a discrepancy between the Section J ELIN pricing and the Section B CLIN price, the Section J ELIN will be held to be the intended offer, and the Section B CLIN will be adjusted accordingly.

The Schedule of Recurring Work (CLINs 0001, 0003, 0005, 0007, 0009, 0011, 0013, 0015, 0017, and 0019) and the Schedule of Non-Recurring Work (CLINs 0002, 0004, 0006, 0008, 0010, 0012, 0014, 0016, 0018, and 0020) will be used as the basis for deductions in accordance with the Section E FAR Clause 52.246-4 INSPECTION OF

SERVICES – FIXED PRICE (AUG 1996).

Informational SubCLINs will be incorporated at the time of award with appropriate funding/lines of accounting by customer. These SubCLINs represent funding for each CLIN by customer. The Contractor shall not submit totals for SubCLINs.

B.4 INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM QUANTITIES

Once the estimated quantities for individual line items shown in the Schedule and any accompanying exhibits have been ordered, additional quantities may be ordered as long as the overall NTE amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.5 FULLY LOADED PRICING

Pricing provided shall be fully loaded and no other allocations, fees, overheads, G&A, insurance, taxes, profits, or any other markups shall be applied when an option is exercised or work is ordered for pre-priced work. Costs for technical specifications 0100000 and 0200000 shall be considered overhead; therefore, their costs shall be allocated and included throughout the prices quoted for all other technical specifications.

B.6 GOVERNMENT PURCHASE CARD

Non-Recurring work may be ordered at the prices offered in two (2) ways:

1) By the issuing activity using a DD Form 1155 “Order for Supplies and Services”; or

2) By an authorized Government user via a Government Purchase Card (GPC).

When receiving GPC orders against Section B/Exhibits, the Contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.7 UNIT PRICE ADJUSTMENTS IN OPTION PERIODS

In the event the Government elects to exercise an option period, the contract price proposed and accepted at the time of award will be the contract price. No price adjustments will be made.

B.8 BIDDING UNIT PRICES FOR LABOR

A portion of the work included in the scope of this contract cannot be identified in advance in sufficient detail to be included in the Recurring Work items portion or as a Unit Price Task in the Non-Recurring Work items portion of the contract. Labor for this work will be ordered under the “NON-RECURRING WORK/UNIT PRICED LABOR (UPL) WORK (NEGOTIATED)” clause in Section C and paid for based on unit prices for labor bid by the Contractor listed in the Schedule of Non-Recurring Work.

Estimated hours in the Schedule are a forecast of future requirements. These estimated hours are for performing “Non-Recurring Work” accomplished in the time period shown.

The Contractor shall enter, in the unit price bid space, the unit price for performing composite labor. The composite labor price shall include all direct and indirect costs associated with performing an hour of work. The composite labor price should be the Contractor’s hourly craft wage adjusted to allow for the Offerors work force productivity (i.e. the Contractor’s estimate of how its’ workforce will perform in relation to the Means Facilities Cost Data and/or the Engineer Performance Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre-expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bond, permits, insurance, etc.

B.9 PHASE-IN AND PHASE-OUT

Pricing shall include applicable Phase-In and Phase-Out costs, Phase-In shall be for a period of up to but no more than 45 days and Phase-Out to be for a period of up to but no more than 30 days. There is no separately priced CLIN for Phase-In and Phase-Out and such costs can be distributed however the Offeror chooses. The Government recognizes that Offerors may choose to front load these costs into the base year.

B.10 CONTRACT PRICE INFORMATION

For administrative purposes for the U.S. Government, the price of this contract and all subsequent task orders and modifications issued under this contract will be expressed in U.S. dollars. Payment will also be made in U.S.

dollars.

B.11 CONTRACTOR SUPPORT OF ELECTRONIC FACILITIES SUPPORT CONTRACTING (E-FSC)

This procurement allows for and the Government fully intends to use FedMall for issuing orders under the Non- Recurring Work portion of the contract. Refer to Section H, Special Contract Requirements.

B.12 PRIOR CONTRACT INFORMATION

The contract issued as a result of this solicitation will replace contract N33191-15-D-0805 for similar services.

Contract N33191-15-D-0805 was awarded to Newimar Sociedad Anonima. The currents year’s total estimated price for the Recurring Work (firm fixed price) as of 30 September 2019 is $9,787,022.22 $9,085,429.92 and the not to exceed (NTE) for the Non-Recurring Work (indefinite delivery-indefinite quantity) based on the current option year modification is $7,457,377.67. $1,842,499.04. This information is provided for information purposes only.

Prospective Offerors are cautioned that they should not rely on this information to determine workload as there is no assurance that workload and volume of future effort and costs will replicate past experience.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

ANNEX 0100000

000100000 – General Information Table of Contents

Spec Item Title

1 General Information

1.1 Outline of Services

1.2 Project Location

1.3 Acquisition of Additional Work

1.4 Background Information

1.5 Verification of Workload and Conditions

1.6 Climate Patterns

1.7 Related Information

1.8 Navy Approach to Service Contracting

1.8.1 Partnering Philosophy

1.8.2 Contractor's Knowledge

1.8.3 Industry Best Practices

1.9 Standard Template

1.10 Navy PBSA Approach

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at U.S. Naval Station, Rota, Spain (NAVSTA Rota) and outlying areas supported by this installation under an Indefinite Delivery Indefinite Quantity type, performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff--N/A Annex 4 Public Safety--N/A Annex 5 Air Operations:

• Specification 0501030 Aviation Fuel Support Annex 6 Port Operations--N/A Annex 7 Ordnance--N/A Annex 8 Range Operations--N/A Annex 9 Health Care Support--N/A Annex 10 Supply--N/A Annex 11 Personnel Support--N/A Annex 12 Morale, Welfare and Recreation Support--N/A Annex 13 Galley--N/A Annex 14 Housing:

• 1401000 Family Housing

• 1402000 Unaccompanied Housing

Annex 15 Facilities Support:

• Specification 1501000 Facility Management

• Specification 1502000 Facility Investment

• Specification 1503010 Custodial

• Specification 1503020 Pest Control

• Specification 1503030 Integrated Solid Waste Management

(ISWM)

• Specification 1503050 Grounds Maintenance and Landscaping

Annex 16 Utilities--N/A Annex 17 Transportation Annex 18 Environmental:

• Specification 1800000 Environmental

1.2 Project Location The work shall be performed at various locations and could vary from location to location. The following is an example of the dispersion of work at the various locations:

The work shall be performed at various locations and could vary from location to location. The Government may modify or add to these locations at any time during the performance of the contract. The Government’s intention it to have specified work performed at various locations and facilities under the cognizance of NAVSTA Rota including, but not limited to the following sites:

(1) Aviation Fuel Support (Specification 0501030) various locations.

(2) Family Housing (Specification 1401000) various locations

(3) Unaccompanied Housing (Specification 1402000) various locations.

(4) Facility Management (Specification 1501000) various locations.

(5) Facility Investment (Specification 1502000) various locations.

(6) Custodial (Specification 1503010) various locations including NES NSE Valencia, Spain.

(7) Pest Control (Specification 1503020) various locations.

(8) Integrated Solid Waste Management (Specification 1503030) various locations.

(9) Grounds Maintenance and Landscaping (Specification 1503050) various locations, including NSE Valencia, Spain.

(10) Transportation (Specification 1700000) various locations.

(11) Environmental (Specification 1800000) various locations.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations in addition to the services and locations identified in the recurring work requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information NAVSTA Rota is located between the towns of Rota and El Puerto de Santa Maria across the bay from the city of Cádiz, on the southwest coast of Spain. The installation encompasses more than 6,000 acres of land and is a Spanish Naval Base used jointly by Spain and the United States. It is commanded by a Spanish Vice Admiral and is home to the Headquarters of the Spanish Fleet.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, inventories, maps, floor plans, and tables to represent the type, quantity, and location of services to be provided.

As prescribed in FAR 52.237-1, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.6 Climate Patterns The Andalucia region’s climate is Mediterranean with dry hot summers and mild winters. Annually, temperatures vary from 45°F to 85°F and rarely drop below 37°F or exceed 95°F. The warm season extends from June to September with average daily high temperatures above 80°F. The hottest day of the year is around 20 July with an average high of 85°F and low of 68°F. The cold season lasts from the end of November to the beginning of March with an average daily high temperature below 65°F.

The coldest day of the year is around 14 January with an average low of 45°F and high of 60°F. The relative humidity typically ranges from 43% (comfortable) to 93% (very humid) annually. Wind speeds vary from 0 mph to 15 mph (calm to moderate breeze), rarely exceeding 25 mph (strong breeze).

Refer to weather information websites such as “National Oceanic and Atmospheric Administration (NOAA)” at http://weather.noaa.gov/ weather/IT_cc.html and “National Weather Service” at www.weather.gov for more details on Spain climate patterns.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the management and administrative requirements. Specification Item 3 will always contain the Recurring Work requirements.

Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 must be priced and their price must be allocated across the Exhibit Line Items.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

ANNEX 0200000

0200000 – Management and Administration Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Partnering

2.3.2.1 Formal Partnering

2.3.2.2 Contract Partnering Administration

2.3.2.3 Contract Partnering Session Attendees

2.3.3 Training and Certification

2.3.3.1 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.3.11 General Requirements for Medical Treatment Facilities (BUMED Requirement)

2.3.11.1 Contractor Use of Elevators in Medical Treatment Facilities

2.3.11.2 Medical Equipment

2.3.11.3 The Joint Commission (TJC) Requirements

2.3.11.4 Medical Treatment Facility (MTF) Pathogen Training

2.3.11.5 MTF Employee Training

2.3.11.6 Contractors Environment of Care (EOC) Policy and Procedures Manual

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.4.6 Joint Inspection

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.5.1 Continuity of Services

2.6.6 NAVFAC MAXIMO

2.6.6.1 NAVFAC MAXIMO Data

2.6.6.2 NAVFAC MAXIMO Method of Data Entry

2.6.6.3 MAXIMO Access

Spec Item Title

2.6.6.4 NAVFAC MAXIMO Training

2.6.7 DMLSS (Defense Medical Logistics Support System)

2.6.8 Schooldude.com® (DoDEA Wok Management System)

2.6.9 Quality Management System (QMS)

2.6.9.1 Quality Management (QM) Plan

2.6.9.2 Quality Inspection and Surveillance

2.6.9.3 Quality Inspection and Surveillance Report

2.6.10 Property Management Plan

2.6.11 System and Equipment Replacement

2.6.12 Replacement, Modernization, Renovation

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Managers (PMs)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Foreman Lead

2.7.1.5 2.7.1.4

Environmental/Energy Manager

2.7.1.5 Foreman Lead (BUMED Requirement)

2.7.1.6 Executive Housekeeper (EH) (BUMED Requirement)

2.7.1.7 Assistant Executive Housekeeper (AEH) (BUMED Requirement)

2.7.1.8 Dedicated Staffing (BUMED Requirement)

2.7.1.9 Core Maintenance Crew (BUMED Requirement)

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.2.7 English-Speaking Personnel

2.7.2.8 Pathogen Exposure

2.7.2.9 Immunizations

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 Contractor Personnel of US Origins

2.8.4.2 Contractor Personnel of Local National (LN) and Third Country Nationals (TCN)

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Access to Navy Marine Corps Intranet (NMCI)

2.8.10 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Fall Prevention and Protection Plan

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.9.13 Excavations

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services

2.10.2.2 ODS Requirements for Refrigerant Recycling

2.10.2.3 Solid Waste Management and Recycling

2.10.2.4 Non-Regulated Waste Disposal

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Spill Prevention, Containment, and Clean-Up

2.10.2.7 Hazardous Material Management

2.10.2.8 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.9 Noise Control

2.10.2.10 Salvage

2.10.2.11 Asbestos Containing Material (ACM)

2.10.2.12 Clean Air Act (CAA)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Notification to the Government for Work Above the Recurring Work Limitations

2.14.2 Service Orders

2.14.3 Inventory Data Quantity Variation

2.14.4 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Construction Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring Work ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working Hours

The Government's regular working hours are from 0730-1700, five days per week, Monday through Friday, except observed U.S. Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays.

The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

School’s regular working hours (DoDEA) are from 7:00 to 16:30, five days per week, Monday through Friday, except observed U.S. Federal holidays and at such other times as required by the nature of the work and/or Task Orders issued. The Contractor is expected to work during Spanish holidays unless the Spanish holiday is the same days as a U.S. holiday listed below (Spec Item 2.2.1.1).

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays:

New Year's Day 01 January * Martin Luther King, Jr.'s Day 3rd Monday in January President's Day 3rd Monday in February Memorial Day last Monday in May Independence Day 04 July * Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11 November * Thanksgiving Day 4th Thursday in November Christmas Day 25 December *

* When such holidays fall on a Saturday, the preceding Friday will be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours at least seven calendar days prior to requested day, per Section F. Excludes work to be performed during specified hours.

2.2.2 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The Contractor shall attend a monthly and other regularly scheduled meetings as directed by the KO. The Contractor shall be available for any unscheduled meetings within four hours following notice from the Government.

The Contractor’s Executive and/or Assistant Executive Housekeeper(s) assigned to Medical Treatment Facilities (MTF) shall attend quarterly infection control committee meetings and other administrative and coordination meetings required by the Government

Historically, there have been approximately 1 meetings per month.

2.3.2 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC EURAFSWA, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including FSC Supervisor must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership

The project’s characteristics, including high risk, high visibility, technical complexity, and monetary threshold (exceeding $15M) determine the process level to be used; therefore, Formal Partnering applies to this contract.

2.3.2.1 Formal Partnering The initial session should be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award. The initial Partnering Meeting will be at least one day in duration and held at a neutral location off the installation that is acceptable to the Contractor and to the Government but may be held at NAVSTA Rota based on facility availability. Follow-on sessions should be scheduled every three to six months and typically last a half day or less. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering Meeting. The

Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government. All participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.2.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.2.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

*President/Vice President *Contract Project Manager(s) *Superintendents *Quality Manager(s) *Site Safety and Health Officer Sub-contractor Representatives

2.3.3 Training and

Certification

The Contractor shall obtain training and certification as follows and as may be specified within Spec Item 2 of individual Technical Specifications.

2.3.3.1 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable European, Spanish, U.S. Federal, and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of The Certificate of Insurance shall provide for at least 30-calendar days written

Insurance notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by Host Nation and local laws.

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Government

Information Technology (IT) System

The Navy's enterprise information technology (IT) network for OCONUS sites, including Rota, Spain, has been designated as the OCONUS Navy Enterprise Network, or ONE-NET. ONE-NET provides a secure, centrally managed classified and unclassified network with associated services such as desktop support, email, web access and computer security. All systems supplied by the Contractor that require direct connection to ONE-NET must be approved through the ONE-NET Request For Change (RFC) process prior to installation.

All systems must comply with DoD, DoN, and ONE-NET policy and procedures and be certified and accredited by the Navy's Designated Approval Authority (DAA). The Contractor is responsible for obtaining, reviewing and complying with all pertinent IT and information assurance (IA) policies and instructions. Additional information about OneNet may be obtained at http://www.public.navy.mil/spawar/PEOEIS/NEN/ONE- Net/Pages/default.aspx.

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-02 and in spec item 2 of applicable Technical Specifications. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.9 Invoicing

Procedures

Refer to J-0200000-03 for invoicing instructions.

2.3.10 Forms Refer to J-0200000-04 for all forms referenced in this Annex.

2.3.11 General

Requirements for Medical Treatment Facilities (BUMED Requirement)

2.3.11.1 Contractor Use of

Elevators in Medical Treatment Facilities

Patients take priority over housekeeping equipment on elevators. The Contractor shall not "HOLD" an elevator at a floor for any reason other than scheduled services.

2.3.11.2 Medical Equipment Unless otherwise specified, no technical or sensitive equipment shall be moved or unplugged without prior approval. This equipment includes, but is not limited to, computer systems, duplicating machines, laboratory equipment, etc.

Papers, patient records, personal items, etc. shall not be disturbed.

2.3.11.3 The Joint

Commission (TJC) Requirements

The Contractor shall comply with the most recent standards established by “The Joint Commission” (TJC), as well as other applicable industry medical standards, such as NFPA 99, Health Care Facilities Code and NFPA 110, Standard for Emergency and Standby Power Systems. In any case where this conflicts with another requirement, the more stringent shall apply. This includes but is not limited to maintenance, testing, operations and repair.

The Contractor shall have a thorough understanding of TJC and other industry medical standards, and shall record and maintain documentation to validate compliance with these standards. This documentation must be available for review at any time, by Government or third party inspectors, including TJC survey teams.

The Contractor shall prepare and submit a TJC compliance and documentation plan for Government review and approval per Section F. The plan shall, at a minimum, include the process that will be used to gather and display required documentation, the process to show objective evidence that all work is in compliance with TJC standards, for each element of performance and shall include specific requirements for TJC compliance.

2.3.11.4 Medical Treatment

Facility (MTF) Pathogen Training

All Contractor and Sub-Contractor personnel performing work where they may be exposed to blood or other potentially infectious materials in an MTF shall receive pathogen training prior to performing services in that area.

The Contractor shall comply with 29 CFR-1910.1030 at all times and shall have an established Exposure Control Plan accessible to employees and reviewed annually.

All Contractor employees performing work in areas subject to higher exposure risk (such as hospitals and veterinarian clinics) shall submit to all required testing and receive vaccinations as required by the installation.

All Contractor employees shall agree to undergo any medical and dental examinations as deemed necessary by the Commanding Officer at any time, at the Government’s expense. In case of epidemic, all Contractor employees shall provide proof of immunization against said epidemic before continuing service.

Any Contractor employee involved in an exposure incident shall follow MTF regulations and procedures.

Refer to Spec Item 2.7.2.8 for details on required immunizations.

2.3.11.5 MTF Employee

Training

Contractor personnel must receive Government provided The Joint Commission (TJC) and hospital required initial training/orientation to the hospital prior to performing any work at Hospital facilities. Initial and recurring training records must be maintained, and copies provided to hospital administrators, in accordance with the JC requirements. An annual recertification is required for fire safety and cardio-pulmonary resuscitation (CPR) (one half day each). The Contractor’s personnel providing services for the Hospital and its clinics shall have, at a minimum, the following training prior to performance of any work under this contract which will be paid by the Government:

The topics for pre-employment training shall cover:

• Hospital INDOC Training (1 time)

• Information Assurance Training (Annual)

• DOD Spear Phishing Awareness (Annual)

• MTF’s Infection Control Manual

• Infection Control (Annual)

• Environment of Care (Annual)

• Dust Control (Annual)

• Patient Communication (Annual)

• HIPAA (Health Insurance Portability and Accountability

• Act (Health Insurance Portability and Accountability

• Act) regulations address security and privacy of

• "protected health information" (PHI).

• Safety Management Plan

• Security Management Plan

• Basic Energy Management (Annual)

• Hazardous Materials

• Hazardous Waste

• Emergency Preparedness

• Life Safety (Fire Training)

• Medical Equipment

• Utilities

Annually the Contractor shall, at their own cost, provide all personnel performing work at the hospital and support structures with training in Cardio- Pulmonary Resuscitation (CPR) (American Red Cross certified) and on Blood Borne Pathogens.

The Contractor shall implement annual training on all pre-employment training topics and any new training topics may be required as the result of Hospital requirements changing.

The Contractor shall submit a complete lesson plan for each topic of required pre-employment and annual training per Section F. The lesson plans and complete training program shall be part of the Contractor’s Environment of Care Policy and Procedures Manual and available for review at any time.

The Contractor must document the competency of each employee after each training module. These records shall be available for review at all times, be maintained up-to-date and accurate. The training record shall indicate the class, date, time, place, instructor, and signature of the instructor and the signature of the employee.

2.3.11.6 Contractors

Environment of Care (EOC) Policy and Procedures Manual

The Contractor shall develop and submit to the KO for review within 30 days following contract award an EOC Policy and Procedures Manual addressing all training and record keeping for documentation of employee competency. The manual shall be updated and reviewed by the Contractor as often as necessary to incorporate the latest MTF policies, and shall be made available for Government inspection and for inspection review by The Joint Commission at any time.

2.4 Government-

Furnished Property, In accordance with Section H, paragraph H.10 Government-Furnished Property and the following paragraphs, the Government will furnish or make available to

Materials and Services the Contractor certain Government-owned facilities utilities, materials, equipment and services for use in connection with this contract as stated below.

A list of Government Furnished Property, Materials, and Services is provided in J-0200000-05.

2.4.1 Government-

Furnished Facilities

(GFF)

The Government will provide the space shown in J-0200000-05 to facilitate work requirements. This space shall be for the exclusive use of the Contractor to perform work associated with this contract only. Facility network connection is not authorized and shall not be provided to the Contractor.

The Government will not provide office or storage space to the Contractor for performance of this contract in school facilities and grounds. The only exception will be the Contractor can utilize existing custodial closets within the schools for storage of custodial supplies and equipment. The Contractor shall keep these custodial closets neat and orderly and store only cleaning supplies in them. These areas shall be secured from student access at all times.

2.4.2 Government-

Furnished Utilities

The Government will furnish water…