N62470-19-R-2001_Rota_BOS_RFP.pdf

CODE

(Hour)

PAGE(S)

until 02:00 PM local time 05 Nov 2019

X

A X B X C

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X G F 352 - 359

360 - 373 X H 374 - 377 kari.webler@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 377

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N62470 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 3 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

Norfolk, VA conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

KARI L. WEBLER 757-322-4083

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 3 4 - 16

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

17 - 327 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

328 - 329 330 - 332

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 333 - 334 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 335 - 336 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

337 - 349

PART II - CONTRACT CLAUSES

NAVAL FACILITIES ENGINEERING COMMAND

ATLANTIC DIVISION

6506 HAMPTON BLVD

NORFOLK VA 23511

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

350 - 351

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

18 Sep 2019

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N6247019R2001

Section A - Solicitation/Contract Form

SECTION A

NAVAL FACILITES ENGINEERING COMMAND (NAVFAC), ATLANTIC

6506 HAMPTON BLVD

NORFOLK, VIRGINIA 23508-1278

NAVFAC RFP NUMBER: N62470-19-R-2001

BASE OPERATIONS SUPPORT (BOS) SERVICES AT U.S. NAVAL STATION ROTA, SPAIN

NOTICE: PROPOSALS ARE DUE BY 2:00 P.M. (Norfolk, Virginia Local Time) ON 05 NOVEMBER 2019

Proposals are to be submitted to the office listed below:

Naval Facilities Engineering Command (NAVFAC), Atlantic Attn: Kari Webler, Code ACQ22 6506 Hampton Blvd, Mail Room Norfolk, Virginia 23508-1278

PRE-PROPOSAL CONFERENCE/SITE VISIT

a. An organized Site Visit is scheduled for Friday, 04 October 2019 at 10:00 A.M. Central European Time (CET) at Naval Station Rota, Spain. All interested parties must meet applicable base access requirements for Naval Station Rota. Only three (3) representatives from each contractor will be allowed on the site visit. All prospective Offerors are urged to attend this conference/site visit.

b. Spanish participants in the Site Visit must complete the Work Pass Format Form (Attachment J-7) along with a copy of their ID (DNI).

c. European/American/Other National contractors participating in the Site Visit must complete the Work Pass Format Form (Attachment J-7) along with a copy of their passport.

d. All offerors that would like to attend the site visit must submit a request via email to Ms. Kari Webler at kari.webler@navy.mil stating, “I plan to attend the scheduled site visit for solicitation # N62470-19-R-2001, Rota BOS.” Only one email shall be submitted for each company with the list of attendees and their email addresses.

Upon receipt of the request, Ms. Webler will send a “Request for Drop-off” via the DoD Secure Access File Exchange (SAFE). The Offeror will then receive an email from SAFE with instructions and a link for submitting the required documentation which includes Attachment J-7 Work Pass Format Form and a copy of ID (DNI or passport) for each individual attending the site visit. Any required documentation (Attachment J-7 and/or copy of ID) not sent via SAFE will not be accepted and will be deleted upon receipt.

e. All required forms and documents must be received via SAFE no later than 09:00 A.M. Eastern Standard Time (EST)/2:00 P.M. CET on 25 September 2019.

f. PWD Rota will provide a bus for the Site Visit for all participants. The bus will pick up all participants at the Naval Station Rota main gate and drop off all participants after the meeting has finished. Contractors must be at the Naval Station Rota main gate by 9:30 A.M. CET on Friday, 04 October 2019 to pick up the base pass. Ms.

Manuela Arroyo and/or alternative Government representative(s) will be at the main gate to meet Site Visit participants.

A.1 CONTRACT TITLE

Base Operations Support (BOS) Services at U.S. Naval Station Rota, Spain

A.2 TYPE OF CONTRACT

This acquisition will result in the award of a single award Firm Fixed Price (FFP), Indefinite Delivery-Indefinite Quantity (IDIQ), performance-based type contract that is comprised of both Recurring and Non-Recurring Work items.

A.3 COMPETITION REQUIREMENT/SET-ASIDE

This procurement is unrestricted.

A.4 NAICS CODE

The NAICS code assigned to this procurement is 561210, Facilities Support Services, having a small business size standard of $41,500,000.00. Refer to Section K, Representations, Certifications, and Other Statements of Offerors.

A.5 REQUEST FOR PROPOSALS (RFP) FILES

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from Federal Business Opportunities website (www.fbo.gov). Unprotected editable electronic file copies of the RFP documents, including Word, Excel, and/or Adobe files, will not be provided. Please plan accordingly.

Section B - Supplies or Services and Prices

SECTION B

B.1 MAXIMUM NOT TO EXCEED (NTE) AND MINIMUM GUARANTEE

The maximum NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum or NTE value of the contract is the total value of all CLINs in the Schedule. Order shall not be made that exceed the maximum NTE value for any ordering period. The maximum NTE value of an ordering period and of the contract may be increased by written modification to the contract in conjunction with any modification that increase the value of an existing task order that is authorized by a contract clause. Order in excess of the estimated quantities set forth for any particular CLIN shall not be exceeded without the Contractor’s agreement, which shall be indicated by signing or beginning performance of the order.

Concurrently with the award of the basic contract, the Government intends to issue a task order to obligate the contract minimum guarantee for CLIN 0001 Base Period Recurring Work.

Minimum guarantees do not apply to the option periods.

B.2 CONTRACT TERM

This contract contains provisions for one Base Period of up to 12 months with six (6) 12 month Option Periods, and three (3) six-month Option Periods, not to exceed a total of 102 months, which includes six months for extended services. As such, the contract includes FAR 52.217-8 – OPTION TO EXTEND SERVICES (NOV 1999). The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, FAR Clause 52.217-9 – OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000).

B.3 CONTRACT LINE ITEMS, CONTRACT EXHIBIT LINE ITEMS AND SUBCLINS

Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Exhibit Line Items (ELINs) as indicated in the schedules and any accompanying exhibits. ELIN unit prices must be rounded to two (2) decimal place only. If an Offeror does not round ELIN unit prices to two (2) decimal places, then the Government will round the prices to two (2) decimal places and the rounded prices will be used for evaluation purposes. ELIN unit prices may not be less than $0.01, unless offering “$0.00.” If an Offeror proposed a unit price greater than $0.00, but less than $0.01, the Government will round the unit price to $.01 and the rounded price and resultant extended total price will be used for evaluation purposes.

In the event there is a difference between the unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLIN and/or ELIN will be recomputed to take into account the change in the contract ELIN. If the Offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price. Although, if this calculation results in a unit price requiring more than two decimal places, the unit price will be rounded to two (2) decimal places and the extended total price will be recalculated in accordance with the preceding paragraph. In the event there is a discrepancy between the Section J ELIN pricing and the Section B CLIN price, the Section J ELIN will be held to be the intended offer, and the Section B CLIN will be adjusted accordingly.

The Schedule of Recurring Work (CLINs 0001, 0003, 0005, 0007, 0009, 0011, 0013, 0015, 0017, and 0019) and the Schedule of Non-Recurring Work (CLINs 0002, 0004, 0006, 0008, 0010, 0012, 0014, 0016, 0018, and 0020) will be used as the basis for deductions in accordance with the Section E FAR Clause 52.246-4 INSPECTION OF

SERVICES – FIXED PRICE (AUG 1996).

Informational SubCLINs will be incorporated at the time of award with appropriate funding/lines of accounting by customer. These SubCLINs represent funding for each CLIN by customer. The Contractor shall not submit totals for SubCLINs.

B.4 INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM QUANTITIES

Once the estimated quantities for individual line items shown in the Schedule and any accompanying exhibits have been ordered, additional quantities may be ordered as long as the overall NTE amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.5 FULLY LOADED PRICING

Pricing provided shall be fully loaded and no other allocations, fees, overheads, G&A, insurance, taxes, profits, or any other markups shall be applied when an option is exercised or work is ordered for pre-priced work. Costs for technical specifications 0100000 and 0200000 shall be considered overhead; therefore, their costs shall be allocated and included throughout the prices quoted for all other technical specifications.

B.6 GOVERNMENT PURCHASE CARD

Non-Recurring work may be ordered at the prices offered in two (2) ways:

1) By the issuing activity using a DD Form 1155 “Order for Supplies and Services”; or

2) By an authorized Government user via a Government Purchase Card (GPC).

When receiving GPC orders against Section B/Exhibits, the Contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.7 UNIT PRICE ADJUSTMENTS IN OPTION PERIODS

In the event the Government elects to exercise an option period, the contract price proposed and accepted at the time of award will be the contract price. No price adjustments will be made.

B.8 BIDDING UNIT PRICES FOR LABOR

A portion of the work included in the scope of this contract cannot be identified in advance in sufficient detail to be included in the Recurring Work items portion or as a Unit Price Task in the Non-Recurring Work items portion of the contract. Labor for this work will be ordered under the “NON-RECURRING WORK/UNIT PRICED LABOR (UPL) WORK (NEGOTIATED)” clause in Section C and paid for based on unit prices for labor bid by the Contractor listed in the Schedule of Non-Recurring Work.

Estimated hours in the Schedule are a forecast of future requirements. These estimated hours are for performing “Non-Recurring Work” accomplished in the time period shown.

The Contractor shall enter, in the unit price bid space, the unit price for performing composite labor. The composite labor price shall include all direct and indirect costs associated with performing an hour of work. The composite labor price should be the Contractor’s hourly craft wage adjusted to allow for the Offerors work force productivity (i.e. the Contractor’s estimate of how its’ workforce will perform in relation to the Means Facilities Cost Data and/or the Engineer Performance Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre-expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bond, permits, insurance, etc.

B.9 PHASE-IN AND PHASE-OUT

Pricing shall include applicable Phase-In and Phase-Out costs, Phase-In shall be for a period of up to but no more than 45 days and Phase-Out to be for a period of up to but no more than 30 days. There is no separately priced CLIN for Phase-In and Phase-Out and such costs can be distributed however the Offeror chooses. The Government recognizes that Offerors may choose to front load these costs into the base year.

B.10 CONTRACT PRICE INFORMATION

For administrative purposes for the U.S. Government, the price of this contract and all subsequent task orders and modifications issued under this contract will be expressed in U.S. dollars. Payment will also be made in U.S.

dollars.

B.11 CONTRACTOR SUPPORT OF ELECTRONIC FACILITIES SUPPORT CONTRACTING (E-FSC)

This procurement allows for and the Government fully intends to use FedMall for issuing orders under the Non- Recurring Work portion of the contract. Refer to Section H, Special Contract Requirements.

B.12 PRIOR CONTRACT INFORMATION

The contract issued as a result of this solicitation will replace contract N33191-15-D-0805 for similar services.

Contract N33191-15-D-0805 was awarded to Newimar Sociedad Anonima. The currents year’s total estimated price for the Recurring Work (firm fixed price) is $9,085,429.92 and the Non-Recurring Work (indefinite delivery-indefinite quantity) is $1,842,499.04. This information is provided for information purposes only. Prospective Offerors are cautioned that they should not rely on this information to determine workload as there is no assurance that workload and volume of future effort and costs will replicate past experience.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Each

BASE PERIOD RECURRING WORK

FFP

The total price for this CLIN represents the total Base Period for BOS Services at U.S. Naval Station Rota, Spain for recurring work in accordance with the PWS and all applicable attachments.

Exhibit Line Item Numbers (ELINs)

FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED Each

BASE PERIOD NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Base Period for BOS Services at U.S. Naval Station Rota, Spain for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED Each

OPTION OPTION PERIOD ONE RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period One (twelve months)for BOS Services at U.S. Naval Station Rota, Spain for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED Each

OPTION OPTION PERIOD ONE NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period One (twelve months) for BOS Services at U.S. Naval Station Rota, Spain for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED Each

OPTION OPTION PERIOD TWO RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Two (twelve months) for BOS Services at U.S. Naval Station Rota, Spain for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0006 UNDEFINED Each

OPTION OPTION PERIOD TWO NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Two (twelve months) for BOS Services at U.S. Naval Station Rota, Spain for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0007 UNDEFINED Each

OPTION OPTION PERIOD THREE RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Three (twelve months) for BOS Services at U.S. Naval Station Rota, Spain for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0008 UNDEFINED Each

OPTION OPTION PERIOD THREE NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Three (twelve months) for BOS Services at U.S. Naval Station Rota, Spain for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0009 UNDEFINED Each

OPTION OPTION PERIOD FOUR RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Four (twelve months) for BOS Services at U.S. Naval Station Rota, Spain for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0010 UNDEFINED Each

OPTION OPTION PERIOD FOUR NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Four (twelve months) for BOS Services at U.S. Naval Station Rota, Spain for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0011 UNDEFINED Each

OPTION OPTION PERIOD FIVE RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Five (twelve months) for BOS Services at U.S. Naval Station Rota, Spain for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0012 UNDEFINED Each

OPTION OPTION PERIOD FIVE NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Five (twelve months) for BOS Services at U.S. Naval Station Rota, Spain for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0013 UNDEFINED Each

OPTION OPTION PERIOD SIX RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Six (twelve months) for BOS Services at U.S. Naval Station Rota, Spain for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0014 UNDEFINED Each

OPTION OPTION PERIOD SIX NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Six (twelve months) for BOS Services at U.S. Naval Station Rota, Spain for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0015 UNDEFINED Each

OPTION OPTION PERIOD SEVEN RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Seven (six months) for BOS Services at U.S. Naval Station Rota, Spain for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0016 UNDEFINED Each

OPTION OPTION PERIOD SEVEN NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Seven (six months) for BOS Services at U.S. Naval Station Rota, Spain for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0017 UNDEFINED Each

OPTION OPTION PERIOD EIGHT RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Eight (six months) for BOS Services at U.S. Naval Station Rota, Spain for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0018 UNDEFINED Each

OPTION OPTION PERIOD EIGHT NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Eight (six months) for BOS Services at U.S. Naval Station Rota, Spain for non-recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0019 UNDEFINED Each

OPTION OPTION PERIOD NINE RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Nine (six months) for BOS Services at U.S. Naval Station Rota, Spain for recurring work in accordance with the PWS and all applicable attachments.

UNIT UNIT PRICE MAX AMOUNT

0020 UNDEFINED Each

OPTION OPTION PERIOD NINE NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Option Period Nine (six months) for BOS Services at U.S. Naval Station Rota, Spain for non-recurring work in accordance with the PWS and all applicable attachments.

Section C - Descriptions and Specifications

SECTION C

C.1 PERFORMANCE WORK STATEMENT

All terms and conditions of the contract award, performance work statement (PWS), and all attachments are applicable. The requirements of the PWS must be met. Listed below are the PWS annexes provided in Section C.

Annex Specification Title

01 0100000 General Information

02 0200000 Management and Administration

05 0501030 Aviation Fuel Support

1401000 Family Housing

1402000 Unaccompanied Housing

1501000-00 Facility Management

1501000-01 Facility Investment (BUMED)

1502000 Facility Investment

1503010 Custodial

1503020 Pest Control

1503030 Integrated Solid Waste Management (ISWM)

1503050 Grounds and Landscaping

17 1700000 Transportation

18 1800000 Environmental

C.2 REPORTING REQUIREMENT

A detailed report allocating value of work/quantities performed by Contract Line Items (CLINs)/Sub-Line Items (SLINs) identified in the Schedule and any accompanying exhibits with Exhibit Line Items (ELINs) is to be submitted monthly, including all Recurring Work and Non-Recurring Work items completed. The Contractor shall notify the Contracting Officer when 75% of any Non-Recurring Work Line Item (CLIN/SLIN/ELIN) is reached.

ANNEX 0100000

000100000 – General Information Table of Contents

Spec Item Title

1 General Information

1.1 Outline of Services

1.2 Project Location

1.3 Acquisition of Additional Work

1.4 Background Information

1.5 Verification of Workload and Conditions

1.6 Climate Patterns

1.7 Related Information

1.8 Navy Approach to Service Contracting

1.8.1 Partnering Philosophy

1.8.2 Contractor's Knowledge

1.8.3 Industry Best Practices

1.9 Standard Template

1.10 Navy PBSA Approach

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at U.S. Naval Station, Rota, Spain (NAVSTA Rota) and outlying areas supported by this installation under an Indefinite Delivery Indefinite Quantity type, performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff--N/A Annex 4 Public Safety--N/A Annex 5 Air Operations:

• Specification 0501030 Aviation Fuel Support Annex 6 Port Operations--N/A Annex 7 Ordnance--N/A Annex 8 Range Operations--N/A Annex 9 Health Care Support--N/A Annex 10 Supply--N/A Annex 11 Personnel Support--N/A Annex 12 Morale, Welfare and Recreation Support--N/A Annex 13 Galley--N/A Annex 14 Housing:

• 1401000 Family Housing

• 1402000 Unaccompanied Housing

Annex 15 Facilities Support:

• Specification 1501000 Facility Management

• Specification 1502000 Facility Investment

• Specification 1503010 Custodial

• Specification 1503020 Pest Control

• Specification 1503030 Integrated Solid Waste Management

(ISWM)

• Specification 1503050 Grounds Maintenance and Landscaping Annex 16 Utilities--N/A Annex 17 Transportation Annex 18 Environmental:

• Specification 1800000 Environmental

1.2 Project Location The work shall be performed at various locations and could vary from location to location. The following is an example of the dispersion of work at the various locations:

The work shall be performed at various locations and could vary from location to location. The Government may modify or add to these locations at any time during the performance of the contract. The Government’s intention it to have specified work performed at various locations and facilities under the cognizance of NAVSTA Rota including, but not limited to the following sites:

(1) Aviation Fuel Support (Specification 0501030) various locations.

(2) Family Housing (Specification 1401000) various locations

(3) Unaccompanied Housing (Specification 1402000) various locations.

(4) Facility Management (Specification 1501000) various locations.

(5) Facility Investment (Specification 1502000) various locations.

(6) Custodial (Specification 1503010) various locations including NES Valencia, Spain.

(7) Pest Control (Specification 1503020) various locations.

(8) Integrated Solid Waste Management (Specification 1503030) various locations.

(9) Grounds Maintenance and Landscaping (Specification 1503050) various locations, including NSE Valencia, Spain.

(10) Transportation (Specification 1700000) various locations.

(11) Environmental (Specification 1800000) various locations.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations in addition to the services and locations identified in the recurring work requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information NAVSTA Rota is located between the towns of Rota and El Puerto de Santa Maria across the bay from the city of Cádiz, on the southwest coast of Spain. The installation encompasses more than 6,000 acres of land and is a Spanish Naval Base used jointly by Spain and the United States. It is commanded by a Spanish Vice Admiral and is home to the Headquarters of the Spanish Fleet.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, inventories, maps, floor plans, and tables to represent the type, quantity, and location of services to be provided.

As prescribed in FAR 52.237-1, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.6 Climate Patterns The Andalucia region’s climate is Mediterranean with dry hot summers and mild winters. Annually, temperatures vary from 45°F to 85°F and rarely drop below 37°F or exceed 95°F. The warm season extends from June to September with average daily high temperatures above 80°F. The hottest day of the year is around 20 July with an average high of 85°F and low of 68°F. The cold season lasts from the end of November to the beginning of March with an average daily high temperature below 65°F.

The coldest day of the year is around 14 January with an average low of 45°F and high of 60°F. The relative humidity typically ranges from 43% (comfortable) to 93% (very humid) annually. Wind speeds vary from 0 mph to 15 mph (calm to moderate breeze), rarely exceeding 25 mph (strong breeze).

Refer to weather information websites such as “National Oceanic and Atmospheric Administration (NOAA)” at http://weather.noaa.gov/ weather/IT_cc.html and “National Weather Service” at www.weather.gov for more details on Spain climate patterns.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the management and administrative requirements. Specification Item 3 will always contain the Recurring Work requirements.

Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item

3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 must be priced and their price must be allocated across the Exhibit Line Items.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

ANNEX 0200000

0200000 – Management and Administration Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Partnering

2.3.2.1 Formal Partnering

2.3.2.2 Contract Partnering Administration

2.3.2.3 Contract Partnering Session Attendees

2.3.3 Training and Certification

2.3.3.1 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.3.11 General Requirements for Medical Treatment Facilities (BUMED Requirement)

2.3.11.1 Contractor Use of Elevators in Medical Treatment Facilities

2.3.11.2 Medical Equipment

2.3.11.3 The Joint Commission (TJC) Requirements

2.3.11.4 Medical Treatment Facility (MTF) Pathogen Training

2.3.11.5 MTF Employee Training

2.3.11.6 Contractors Environment of Care (EOC) Policy and Procedures Manual

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

Spec Item Title

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.4.6 Joint Inspection

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.5.1 Continuity of Services

2.6.6 NAVFAC MAXIMO

2.6.6.1 NAVFAC MAXIMO Data

2.6.6.2 NAVFAC MAXIMO Method of Data Entry

2.6.6.3 MAXIMO Access

2.6.6.4 NAVFAC MAXIMO Training

2.6.7 DMLSS (Defense Medical Logistics Support System)

2.6.8 Schooldude.com® (DoDEA Wok Management System)

2.6.9 Quality Management System (QMS)

2.6.9.1 Quality Management (QM) Plan

2.6.9.2 Quality Inspection and Surveillance

2.6.9.3 Quality Inspection and Surveillance Report

2.6.10 Property Management Plan

2.6.11 System and Equipment Replacement

2.6.12 Replacement, Modernization, Renovation

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Managers (PMs)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Foreman Lead

2.7.1.5 Environmental/Energy Manager

2.7.1.6 Executive Housekeeper (EH) (BUMED Requirement)

2.7.1.7 Assistant Executive Housekeeper (AEH) (BUMED Requirement)

2.7.1.8 Dedicated Staffing (BUMED Requirement)

2.7.1.9 Core Maintenance Crew (BUMED Requirement)

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.2.7 English-Speaking Personnel

2.7.2.8 Pathogen Exposure

2.7.2.9 Immunizations

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 Contractor Personnel of US Origins

2.8.4.2 Contractor Personnel of Local National (LN) and Third Country Nationals (TCN)

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Access to Navy Marine Corps Intranet (NMCI)

2.8.10 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Fall Prevention and Protection Plan

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.9.13 Excavations

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services

2.10.2.2 ODS Requirements for Refrigerant Recycling

2.10.2.3 Solid Waste Management and Recycling

2.10.2.4 Non-Regulated Waste Disposal

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Spill Prevention, Containment, and Clean-Up

2.10.2.7 Hazardous Material Management

2.10.2.8 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.9 Noise Control

2.10.2.10 Salvage

2.10.2.11 Asbestos Containing Material (ACM)

2.10.2.12 Clean Air Act (CAA)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Notification to the Government for Work Above the Recurring Work Limitations

2.14.2 Service Orders

2.14.3 Inventory Data Quantity Variation

2.14.4 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Construction Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring Work ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working Hours

The Government's regular working hours are from 0730-1700, five days per week, Monday through Friday, except observed U.S. Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays.

The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

School’s regular working hours (DoDEA) are from 7:00 to 16:30, five days per week, Monday through Friday, except observed U.S. Federal holidays and at such other times as required by the nature of the work and/or Task Orders issued. The Contractor is expected to work during Spanish holidays unless the Spanish holiday is the same days as a U.S. holiday listed below (Spec Item 2.2.1.1).

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays:

New Year's Day 01 January * Martin Luther King, Jr.'s Day 3rd Monday in January President's Day 3rd Monday in February

Memorial Day last Monday in May Independence Day 04 July * Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11 November * Thanksgiving Day 4th Thursday in November Christmas Day 25 December *

* When such holidays fall on a Saturday, the preceding Friday will be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours at least seven calendar days prior to requested day, per Section F. Excludes work to be performed during specified hours.

2.2.2 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The Contractor shall attend a monthly and other regularly scheduled meetings as directed by the KO. The Contractor shall be available for any unscheduled meetings within four hours following notice from the Government.

The Contractor’s Executive and/or Assistant Executive Housekeeper(s) assigned to Medical Treatment Facilities (MTF) shall attend quarterly infection control committee meetings and other administrative and coordination meetings required by the Government

Historically, there have been approximately 1 meetings per month.

2.3.2 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC EURAFSWA, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including FSC Supervisor must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership

The project’s characteristics, including high risk, high visibility, technical complexity, and monetary threshold (exceeding $15M) determine the process level to be used; therefore, Formal Partnering applies to this contract.

2.3.2.1 Formal Partnering The initial session should be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award. The initial Partnering Meeting will be at least one day in duration and held at a neutral location off the installation that is acceptable to the Contractor and to the Government but may be held at NAVSTA Rota based on facility availability. Follow-on sessions should be scheduled every three to six months and typically last a half day or less. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government. All participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.2.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.2.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

*President/Vice President *Contract Project Manager(s) *Superintendents *Quality Manager(s) *Site Safety and Health Officer Sub-contractor Representatives

2.3.3 Training and

Certification

The Contractor shall obtain training and certification as follows and as may be specified within Spec Item 2 of individual Technical Specifications.

2.3.3.1 Training for

Maintenance and

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as

Operation of New and Replacement Systems and Equipment applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable European, Spanish, U.S. Federal, and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30-calendar days…