_J-0200000-11.b_Spill_Prevention_and_Response_Plan.pdf

SPILL PREVENTION AND RESPONSE PLAN

VOLUME I

INCIDENT MANAGEMENT HANDBOOK

U.S. NAVAL STATION ROTA, SPAIN

NOVEMBER 2016

Prepared For:

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING COMMAND

ATLANTIC

Under:

Prime Contract No.: N62670-14-D-9016

Prepared by:

CDM-AECOM Multimedia Joint Venture

3201 Jermantown Rd., Suite 400 Fairfax, VA 22030

NAVSTA Rota SPR Plan Volume I of II

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Section 1

1.0 EMERGENCY SPILL RESPONSE PROCEDURES

In the event of an Oil and/or Hazardous Substances (OHS) spill begin response actions with Step 1 below, and follow numbered blocks until incident completion. The complete spill response process (Steps 1 through 10) is depicted in Figure 1-6 located on page 1-12.

Name, identification, and telephone number of caller;

Time and location of spill;

Type and quantity;

Immediate danger to life or health? Yes ___ No ___ Injuries?

Origin and cause of spill: Controlled? Yes____ No ____ Spill description (behavior of spill, affected areas);

Expected movement of spill; proximity to water bodies or conveyances (i.e. storm water culverts) Planned or initiated actions;

Type of assistance required;

Place to meet and direct the Fire and Emergency Services (FES) to the spill; and Provide Safety Data Sheets (SDSs) for spilled material, if available.

1. Initial actions: Anyone discovering/causing an oil or hazardous substance spill onboard NAVSTA Rota shall conduct the following immediate initial response actions as appropriate; but only if properly trained and they can be done safely.

Shutdown all appropriate valves and/or pumps.

Restrict all ignition sources and activate available spill control devices

Notify supervisor and people working nearby; and evacuate the immediate area to a safe distance upwind.

Aid exposed personnel by assisting in safely removing from immediate spill area, and requesting medical assistance when calling 911.

Secure storm drains with storm drain covers or diversion barriers.

CALL NAVSTA ROTA EMERGENCY DISPATCH (ED):

911 (on-base land line); 727-2911 (government cell); 956-82-2911 (via personal cell and from off-base locations).

2. Reporting party provide, and Emergency Dispatch gather, as much of the following information as possible:

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All OHS spills onboard NAVSTA Rota will be reported to Emergency Dispatch, unless designated as a controlled operational release resulting from routine aircraft operations, and managed in accordance with (IAW) approved 725th Air Mobility Squadron (AMS) and USN Air Operations Standard Operating Procedures (SOPs). These operational releases will be reported to Air Operations for information. If the release exceeds the threshold designated in the SOP, report to Emergency Dispatch @ 911.

While timely, accurate reporting is essential to minimizing the impacts of an OHS incident, do not delay reporting while trying to gather all the information. Make the call!!

Most OHS spill incidents on or adjacent to NAVSTA Rota will be fuel spills from flight line incidents, facility storage tank transfers, vehicle refueling, waterfront fuel transfers, or hazardous substance (HS) handling incidents. Spill risks are discussed in more detail in Section 3.0.

Assume role as primary incident response contact and communications point Make notifications per ED Response Cards (Figure 1-1) Dispatch Fire and Emergency Services (FES) and Port Operations (Port Ops) (for On-water spills only) first responders and direct to scene Log incident and begin documentation. Utilize Figure 1-7 (Response checklist).

Figure 1-1: Initial Spill Notifications

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3. Upon notification, Emergency Dispatch (ED) will conduct the following actions:

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The Command Duty Officer (CDO) will serve as Command Liaison and coordinate with appropriate command staff, including CO/Executive Officer (XO).

First responder operations will be IAW current Departmental SOPs and procedures, and the IC will conduct a safety assessment, and develop site safety and incident action plans, containing response objectives, and organization, as a minimum. Information will be documented on Incident Command System (ICS) Form 201 and Initial Site Safety Plan (Annex F, Incident Support Plans) as appropriate, depending on the size and nature of the spill. NAVSTA Rota Safety Department can assist in developing a site safety plan.

Off-base, FES will coordinate with host nation (HN) agencies IAW the existing Joint Statement of Understanding (JSOU) between the Spanish Navy and the United States (U.S.) Navy. The IC will keep the CDO informed of any involvement.

Environmental Division will provide an on-site representative that will act as the Environmental Spill Support Coordinator (ESSC) and provide the following coordination support:

Table 1-1: ESSC Support ESSC Support

• Assess immediate and potential impacts, including resources at risk. Conduct spill site visual inspection with FES and Port Operations Department (Port Ops) personnel as required by IC.

• Advise IC on characteristics, movement, and fate of spilled substance

• Advise IC on sensitive area protection requirements.

• Confer with IC and determine reporting requirements.

• Make input to situation display, including sensitive area identification, and coordinate with IC.

• Assess clean-up, waste management, and disposal requirements; coordinate proper handling and disposal.

• Notify the Public Works Department (PWD); provide incident briefing and assessment; advise if additional clean-up assistance may be required, including potential providers.

• If requested, assist in preparing external notifications, including drafting of OPNAV 5090 OHS Spill Reports and HN notification correspondence.

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4. NAVSTA Rota FES will assume duties as the initial Incident Commander (IC) for all spills. They will conduct first responder actions, including source control, containment, and site stabilization, including safety and security coordination. If no further action is required, FES will secure response operations, and contact Emergency Dispatch to notify all parties involved. For on-water spills, NAVSTA Rota Port Ops will form a Unified Command with FES, or will assume IC when the FES determines that they have no further response action responsibilities.

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Figure 1-2: OHS Initial Response Organization

The Initial Response Organization (IRO) will respond to all reported spills to support the IC, and remain until released (Figure 1-2). It's essential that the Responsible Party (RP), if known, is part of the IRO.

The initial IC will continue to manage the response until completion; or properly relieved by another designated IC, subject-matter expert, or the CO. The IC shall ensure that overall NAVSTA Rota command response objectives are addressed in the incident response in addition to specific incident objectives. Command response objectives include:

• Ensure the safety of citizens and response personnel

• Minimize impacts of the spill

• Control the source of the spill (if possible)

• Contain spilled material

• Protect sensitive areas – environmental, cultural, and economic

• Remove spilled material from the environment

• Manage information and intelligence

• Keep appropriate agencies informed

For small land OHS spills where the RP cannot assist in the recovery, i.e., motor vehicle accidents, OHS mystery spills, spills on road ways by an unknown party, no response capacity, etc.:

• FES will conduct first responder actions, including securing the spill source, initial containment, and site stabilization.

• ESSC, if available, will coordinate clean-up and proper waste disposal.

NOTE: NOTE:NOTE:

NOTE: NOTE:NOTE:

CO/XO

CDO

First responders:

FES-Land;

Port Ops-On-water-Port Area.

Clean-up by Facility

Response Team (FRT) as assigned in Table 1-2

Spiller/ Responsible Party (RP)

ESSC

Safety When requested by IC

Security

FES/Port Ops IC

Fuels

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• After hours or if ESSC is unavailable: Emergency Dispatch will notify the Public Works Department (PWD) trouble desk @ 727-2347/2348 (or 659-967-949 PWD duty phone) to dispatch PWD designated personnel (24/7; 365 days) to the spill site for any remaining clean-up, proper containerization, and transportation to the Hazardous Waste Storage Area (HWSA) at Building (Bldg.) #1811.

• If ESSC/PWD are not available in a timely manner: FES will conduct recovery up to 10 gallons and/or one waste bag of spill response material and transport to the Hazardous Waste Accumulation Point (HWAP) located behind the flightline Fire Station 3, Building 58. ESSC will coordinate removal the next working day.

To ensure site safety and continuity on-scene, the relieving IC will receive incident briefing with all pertinent response information, including ICS Form 201. Following a turnover brief, the relieving IC will make a positive statement to on-site response personnel that they have assumed duties as the IC.

All OHS spill response requiring additional clean-up beyond immediate FES and/or Port Ops initial responder actions will be conducted by a designated FRT. The FRT may be composed of personnel from the RP, designated NS Departments, or contractors from accessible Base Operating Services (BOS) Contract or regional Commander, Navy Region Europe, Africa, Southwest Asia (CNREURAFSWA)-coordinated sources. The FRT will conduct all OHS response and recovery operations as well as follow-on site recovery. If the spill source is unknown or from a facility-related cause, PWD, through the ESSC will act as IC and coordinate recovery/clean-up actions through available resources, including accessing contractor support.

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5. If further response actions are required, Emergency Dispatch or the active IC will contact the appropriate subject matter IC and supporting Facility Response Team (FRT) (Table 1-2) who will proceed to the spill site and formally relieve the initial FES IC, if required.

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Table 1-2: OHS Spill

Incident Commander and Facility Response Team Providers Land Spills

Type of Incident IC to Relieve FES FRT Support1

Fuel System NAVSUP Fuels PWD, NAVSUP Fuels, and Naval Mobile Construction Battalion (NMCB) as needed

Flight Line- Navy Assets PWD 725th AMS, PWD, NMCB, and NAVSUP Fuels as needed

Flight Line – 18th Air Force Assets 725th AMS 725th AMS, PWD, and NMCB as needed

Flight Line-Transient Assets PWD PWD and NMCB with possible support from 725th

AMS as needed2

Other Hazardous Substances PWD PWD and NMCB as needed

Water Spills

Type of Incident IC to Relieve FES FRT Support

Port Area Port Operations Dept. Port Ops, assisted by vessel and Commander, Task Force CTF 68 personnel (Coxswains)

Rio Salado/Drainage ditches

Port Operations Dept./NAVSUP Fuels

Port Ops on-water; PWD and NMCB for shore protection and clean-up

Note 1 – Spill response will be conducted with available resources at the time of the incident, without immediate impact to mission. Response capabilities depend upon many factors including material type, volume, time of day, weather conditions, and resource availability. Major response support resources on the base are listed on page 1-6 of this Plan.

Note 2 – 725th AMS may be able to respond to transient aircraft on a case-by-case basis, mission permitting.

If additional assistance is required beyond available FRT resources, the ESSC will coordinate with PWD to activate additional resource providers.

OHS Land Spill Response Support (Local)

Public Works Department 727-2347/2348, commercial: 659-967-949

Naval Mobile Construction Battalion (NMCB) 682-472-910, or 682-472-965

Air Mobility Command (AMC) - 725th AMS 727-6224/6265 commercial: 956-82-6224/6265

Newimar (BOS Contractor) Contact through PWD: 727-2347/2348

NOSC-CNREURAFSWA Coordination Support

DSN: 314-626-3240

Comm.: 39-081-568-3240

NOTE: NOTE:NOTE:

NAVSUP FLCSI Rota Fuels Officer 727-2569; 659-967-944

Defense Logistics Agency (DLA) desc-spillreports@dla.mil and desc-eu.spillreports@dla.mil

CLH Pipeline Spill Alejandro Buendia 956-546-111 or 680-858-647

Potential local subcontractors to BOS Contractor:

Ecogades (Cadiz) www.grupoecogades.com

Contractually must be coordinated through PWD

Emursa (Jerez) www.emursa.net

OHS Water/Port Area Response Support

Port Ops 727-2811, Port Ops Control: 606-703-416

Vessel involved in incident Phone number as assigned

Other US vessels in port Request assistance by phone number assigned

Spanish Port Captain (organic resources and liaison to SASEMAR-Salvamento Maritimo Spanish CG resources in Cadiz)/Practico

956-82-6820, 956-82-6822 http://www.salvamentomaritimo.es/spanish-maritime-safety-agency/

Fuels Officer (DLA support) 727-2569, 727-4989

NOSC- CNREURAFSWA Coordination Support

DSN: 314- 626-3240

Comm.: 39-081-568-3240

CLH Pipeline Spill (Pier 3) Alejandro Buendia 956-546-111 or 680-858-647

Potential local subcontractor to BOS Contractor:

Ecogades (Cadiz) www.grupoecogades.com

An OHS spill is formally designated as “significant” when it meets specific thresholds as defined in the Final Governing Standards (FGS) and amplified in the Region Naval On-Scene Coordinator (NOSC) Instruction (CNREURAFSWAINST 5090.4 series). “Significant” makes a spill a reportable quantity (RQ), as delineated in Annex D, Reporting and Support Request Notifications, with basic “quick look” guidelines provided below in Table 1-2. A spill meeting the “significant” criteria must be reported externally by voice to the NOSC as soon as practicable, with a follow-up OPNAV 5090 Spill Report message (Volume I, Annex D, Reporting and Support Request Notifications), as a minimum.

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6. IC and ESSC will assess if spill is “significant” and if so, what the reporting requirements (Annex D) are, including external from the command, and advise the CDO.

CDO will advise the CO/XO and assist in making required reports.

http://www.grupoecogades.com/ http://www.emursa.net/ http://www.salvamentomaritimo.es/spanish-maritime-safety-agency/ http://www.salvamentomaritimo.es/spanish-maritime-safety-agency/ http://www.grupoecogades.com/

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Table 1-2: “Quick Look” RQ Thresholds

Reportable Quantities (RQ) - per FGS and NOSC Plan

POL:

• Water: Creates sheen or discoloration

• Land: > 110 gallons (400 liters), including into berms and containment (CNREURAFSWAINST 5090.4 – NOSC Plan)

HS: Exceeds RQ totals in the FGS-Spain Appendix A “List of Hazardous Substances & Materials” (found in SPRP Volume II, Appendix A)

• Solid hazardous materials > 225 kg (500 pounds)

• Liquid or semi-liquid HS >110 gallons (400 liters)

• Combinations of POL and liquid, semi-liquid, and solid HS in excess of 340 kg (750 pounds)

• Potential to impact health and safety

NOTE: If a spill is contained inside an impervious berm, or on a nonporous surface, or inside a building and is not volatized and is cleaned up, the spill is considered a contained release and is NOT considered a “significant” spill (FGS, C18.2.8.5).

The Commander Navy Region Europe, Africa, Southwest Asia COMNAVREGEURAFSWA Regional Operations Center (ROC) serves as a single point of contact for notifying the Region NOSC and Theater Component Commander (CNE) of significant incidents as directed by COMNAVREGEURAFSWAINST 5090.4 and 3170.1 (series).

NOTE: NOTE:NOTE:

7. If spill is not a “significant” spill, not a RQ, and no additional assistance is required, complete response operations, and ESSC complete and retain incident documentation.

8. If spill is a RQ, significant, or requires additional assistance, the CDO or designated command representative will make the following notifications (with CO/XO approval), as a minimum (Figure 1-3):

Notify ROC via voice; email or C4I chat as back-up

Update via voice, email, and/or C4I chat as conditions warrant

Draft and send OPNAV 5090 Spill Report

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Figure 1-3: NAVSTA Rota OHS Spill Reporting Paths

Activation of the EOC is the next level in the tiered response system as shown in Figure 1-4.

Phone numbers and points of contact by name and billet, are maintained by Emergency Dispatch and CDO recall lists, if required. When the EOC is stood up, notifications will be sent by ED to EOC team members, requesting manning (such as PAO, Legal, Finance, HN Liason).

The IMT will operate from the NAVSTA Rota Emergency Operations Center (EOC), Building 3262 (Security). Building 3269 (Emergency Management (EM) Offices) is a back-up. IMT operations, including team composition and responsibilities will be conducted in accordance with the NAVSTA ROTA EM Plan, (COMNAVACTSPAININST 3440.17). Supporting EOC/IMT OHS response management tools and job aids are located in Volume II, Appendix I, NOTE: NOTE:NOTE:

NOTE: NOTE:NOTE:

9. If additional incident management support is required, and when directed by the CO, XO, Ops, or EMO, activate the NAVSTA Rota Emergency Operations Center (EOC) and the Incident Management Team (IMT). Activation and personnel recall will be conducted per the NAVSTA Rota EM Plan, via the computer desktop notification system (CDNS) and/or phone notification, if required. If no additional IMT support is required, proceed to Step 10 for response completion.

Incident

NAVSTA

Rota

Emergency Dispatch

1. Internal - Voice

• ED contacts:

• First responders

• CDO

• Environmental

• Security

• Safety (IC request)

• EMO

2. External - Voice

CDO calls:

• CNREURAFSWA

ROC

39-081-568-1989

• Follow-up/update

• Voice/email/chat

• Spanish BC if required (FGS-Spain 18.3.4.5/7)

3. External – Written (CDO/ESSC draft) Navy Message:

• OPNAV 5090 Spill Report (24hrs);

• OPREP/UNIT SITREP

(situational)

• HN Notification IAW FGS-Spain

18.3.4.5/7

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Environmental Unit Job Aids. PWD Environmental will provide an Environmental Unit Leader (EVUL) who will coordinate technical spill support from within the EOC. (Volume II, Section 3.8.1.1).

In the case of a spill exceeding the thresholds in the Spanish Base Naval de Rota oil spill contingency plan, particularly if the spill leaves the installation boundaries (on-water: outside the harbor, Rio Salado; land: potential health and safety impacts) a unified command will be established in the NAVSTA Rota EOC, with the Spanish Navy Ayudante Mayor assuming the role of On-Scene Coordinator with overall authority for response actions. It is essential NAVSTA Rota retains a stakeholder position and active role to manage US Navy responsibilities and liabilities.

Figure 1-4: NAVSTA Rota OHS Tiered EOC-IMT Support System

NOTE: NOTE:NOTE:

Tier 1

Tier II

OHS Spill Incident

NAVSTA Rota Initial Response Organization

(IRO) IC/FRT

NAVSTA Rota EOC-

IMT

NAVSTA ROTA

SPRP, Volume I

NAVSTA ROTA

SPRP, Volume II

COMNAVACTSSPAIN

3440.17 (EM Plan)

Spanish Navy/ NAVSTA Rota Unified Command – EOC- IMT

When activated

Spanish Base Naval de Rota Contingency Plan

CNREURAFSWA ROC

NOSC

CNREURAFSWAINST

5090.4 (series)

Region NOSC Plan Tier III

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Collected spill residues and contaminated recovery materials must be packaged and documented in accordance with FGS-SPAIN Chapter 6 as reflected in SPRP Volume II, Appendix A, Relevant Sections of FGS-Spain 2014.

The ESSC and/or EVUL will coordinate hazardous waste disposal through the DLA Disposition Services.

Indoor areas affected by the spill will be assessed by Occupational Safety and Health personnel from NAVSTA Rota Safety and the Naval Hospital in accordance with the FGS-SPAIN.

The Environmental Division will provide technical support in assessing the environmental impact of the spill, the effectiveness of recovery or cleanup operations, and will assist in developing a plan to restore the environment of the affected area, if necessary. This support shall, when required, be requested through Naval Facilities Engineering Command, Europe, Africa, Southwest Asia.

EVERY EFFORT WILL BE MADE TO REDUCE, REUSE, OR RECYCLE

COLLECTED WASTES.

Figure 1-5: Key for Figure 1-6 NAVSTA Rota OHS Response Process

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10. When the CO/XO and/or IC determine that response and recovery objectives are met, demobilize and secure the site.

Specifically:

Personnel and equipment decontamination and waste disposal IAW NAVSTA Rota HW Management plan;

Notify all parties involved, including ROC, of incident completion; and ESSC ensure all pertinent documentation, including reporting, is completed and retained.

Solid red box or shape – Response action step

Dashed black box - Supporting information

Dashed green box- Supporting incident plan

# Numbered red box- Corresponding response action step in Section I

Key to Figure 1-6:

Dashed black line - Amplifying information

Solid black line - Directed action or information

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Figure 1-6: NAVSTA Rota OHS Response Process

Spiller/Discoverer NS/Off-base

NAVSTA Rota Emergency Dispatch

*FES/Port Ops* *First Responders*

*Initial IC*

CALL 911 (on-base) (Off-base 956-82-2911)

Call:

All Spills

• Alternate IC relieves FES IC, if appropriate (Table 1-2)

• Designated FRT provide recovery support (Table 1-2)

• ESSC provide technical advice/waste management support, contacts NOSC

• IC and ESSC assess and make external RQ recommendation to CDO

Activate NS Emergency Operations Center (EOC) Incident Management Team assignments and Operations

IAW EM Instruction (COMNAVACTSSPAININST 3440.17)

• CDO

• Environmental

• Security

• Safety (IC request)

Further response action required?

• Control

• Contain

• Stabilize

• Initial internal notifications

• Assess external notification requirements (Fig 1-3)

• Manage waste

• Internal Notifications

• Demobilize

• Secure

• ESSC document and provide report to CO Yes

External RQ?

IC/ESSC Advise (Fig

1-3)

Yes

All spills

Further action required?

N O

Conduct immediate actions (if safe and trained):

• Shutdown all transfer valves and/or pumps.

• Restrict all ignition sources and activate spill control measures.

• Aid exposed personnel by safely removing from immediate spill area, and requesting medical assistance when calling 911.

• Notify supervisor and people working nearby; and evacuate to a safe distance upwind.

• CALL EMERGENCY DISPATCH

• Continue recovery operations

• ESSC Document

ESSC will:

• Assess impacts

• Coordinate waste management

• Coordinaterecovery, if required

• Advise IC and CO on reporting

Y e s

Complete OHS Incident Response Complete/collect documentation

Submit follow-on reports, as required.

• Reporting IAW Fig 1-3 & Table 1-4

Two levels:

• Voice to Regional Operations Center

(ROC) - First priority

• Chat/email-updates to ROC; completion

• Follow-up message – OPNAV 5090 Spill

Report and/or appropriate OPREP

• Complete recovery

• Demobilize

• Secure

• ESSC document and provide report to CO

N O

Initial IAP - ICS 201

Update IAP

Update IAP

N O

EOC activation and emergency recall will be via

CDNS.

• CO/XO

• Affected

Department Heads

Call:

Port Area

*Go to Annex A *

If spill exceeds Spanish Base response thresholds, form UC in NAVSTA Rota EOC

Denotes step in IMH

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Figure 1-7: NAVSTA Rota OHS Incident Checklist

1. Initial Report to Emergency Dispatch: Date & Time of Incident:___________________

Name of Caller_____________ Return number/contact:______________________________

Location of spill_____________________________________________________________

Type and quantity____________________________________________________________

Immediate danger to life or health? ________________ Injuries? _____________________

Origin and cause of spill_______________________________________________________

Spill description (behavior of spill, affected areas)__________________________________

Anticipated movement of spill__________________________________________________

Planned or initiated actions_____________________________________________________

Type of assistance required_____________________________________________________

Place to meet and direct FES to the spill__________________________________________

Provide Safety Data Sheets (SDSs) if appropriate.__________________________________

2. Immediate Initial Response Actions:

Source controlled/shutdown? _____________________________________________________

Ignition sources restricted? _______________________________________________________

Site evacuated? ________________________________________________________________

First aid to injured? _______________________________________N/A __________________

3. Emergency Dispatch Notifications: All Call ______________CDO __________________

Environmental ____________________Security _____________________________________

Safety ___________________________Medical _____________________________________

FRT Leader _________________________ Other ____________________________________

4. Status of First Responder Actions: ______________________________________________

FES Dispatched? _____________________ Source controlled ___________________________

Contained? _________________________ Site stabilized? _____________________________

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Safety Zone established? ______________Security Zone established? ___________________

IC: _________________________________________________________________________

Response adequate? ___________________________ Complete? Yes_______ No _________

If yes, notify all and secure. _________________ If no, continue ________________________

5. Further Response required? Yes_________ No________ Type _______________________

IC: FES________ Supply/Fuels_________ PW _________ Other ____________________

FRT: FES__________ PW/BOSC_____________ Fuels /Contractor ____________________

Port Ops____________________ RP ___________________Other _____________________

6. Is additional outside assistance required assistance required? YES_______ NO ________

If yes, what type? ____________________________________________________________

Provider? ________________________ Activity taking action? ________________________

7. Is spill significant and a reportable quantity (External)? Yes________ No _____________

If Yes: How determined? (Annex D) _____________________________________________

Who is making reports?: _______________________________________________________

Voice to Regional Operations Center COMNAVREGEURAFSWA (ROC) Required?

Yes______No_____ Made _______________________________________________________

Navy Message Spill Report Required? Yes____ No_____ Made _______________________

Originator___________________________ DTG __________________________________

Other ______________________________________________________________________

8. NS EOC/ IMT Required? Yes____ No_____ Activated by? ________________________

If yes, members notified? ____________ Notified by? _______________________________

9. Incident Completion: _______________ Completed: _______________________________

10. Method of waste disposal ______________________________________________________

11. Follow-up Reports Required: NOSC ______________ HN ___________________________

Message _______________ Originator? _________Other ____________________________

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12. Comments:

Incident Map