_J-10_03_NOV_Site_Visit_Presentation.pdf

Pre-Proposal Conference N62470-18-R-3004

Base Operations Support (BOS) Services at ISA Air Base, Bahrain

03 November 2019

Agenda

Welcome PWS General Information ISA Air Base PWS Structure FSC Discussion Topics Other Considerations Solicitation and Proposal Information Lessons Learned Contact Information Itinerary

Pre-Proposal Conference Information

This is an informal briefing to review significant information in the solicitation. Any statements provided in this briefing are unofficial.

Pre-award Inquiries (Clarifications/questions) – All questions should be submitted in writing via email to nicholas.lizotte@navy.mil and erin.quimby@navy.mil. Questions will be answered via a solicitation amendment and posted on www.neco.navy.mil and www.fbo.gov.

All attendees must sign in on the attendance sign-in sheet. Sign-in sheet will be made publically available via next amendment.

**Do not attempt to contact the Government site visit points of contact for additional information**

PWS General Information

Supports PBSC (Performance Based Service Contracting) Uses Navy-wide templates Standard structure Tabular format 1 standard functional annex

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract.

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

SECTION C: Annex Content – Technical Annexes 3 - 18

Spec Item Standard Use Priced

General Information Non-cost information unique to the understanding of the technical requirements of this specification

No

Management & Administration Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for Recurring Work or Spec Item 4 for 100% Non-Recurring Work.

Yes

Recurring Work All Recurring Work technical requirements of this specification. Yes

Non-recurring Work A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

Yes

SECTION F: Summarization of reports Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work ELINs Non-recurring Work ELINs

Client ordering of pre-priced line items via task order Other attachments

Definitions and Acronyms Directives, Instructions, and References Inventories and Maps Descriptions, Locations, and Frequencies for Scheduled Work Standard numbering convention

Numbering example: “J-0200000-07”

ISA Bahrain PWS Structure

• 0100000 General Information

• 0200000 Management and Administration

• 0401000 Force Protection

• 0402000 Fire and Emergency Services

• 0404000 Safety

• 1002000 Supply

• 1300000 Galley

• 1402000 Bachelor/Unaccompanied Housing

• 1501000 Facility Management

• 1502000 Facilities Investment

• 1503010 Custodial

• 1503020 Pest Control

• 1503030 Integrated Solid Waste Management

(ISWM)

• 1503050 Grounds Maintenance and

Landscaping

• 1601000 Utility Management

• 1602000 Electrical

• 1604000 Wastewater

• 1606000 Water

• 1700000 Transportation

• 1800000 Environmental

FSC Discussion Topics

Contract Brief Background

Service Orders

Liability Threshold

Limits of Liability

Unique Client Requirements

Overview of the Contract

•The outcomes to be achieved is a follow-on contract for on-going Base Operation Support (BOS) services for ISA Air Base, Bahrain serving stakeholders including: US Navy, Marines, Army, and Air Force

•Requirement includes all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform: 15 technical annexes and other related services.

•The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

Service Orders

Work Category Completion Times

Emergency service order Emergency service requests are responded to within 1 hour of receipt of call.

Emergency service requests are resolved within 24 hours.

Urgent service order Urgent service requests are completed within 5 working days.

Routine service order Routine service requests are completed within 30 calendar days.

Project Work Order Projects are completed within the scheduled completion date as specified on the order.

Emergency: The Contractor shall remain at the work site until the emergency has been arrested and shall remain working until the problem has been corrected or the limit of liability has been reached.

Service Orders – (Cont’d)

• Fence Line-to-Fence Line, up to and including the fence and outlying areas. Work requirements at any location within the defined boundaries of this contract, in buildings that may not be listed in the current facility listings, unplanned/new work and not limited to equipment listed in the respective Section J-inventories.

•Project Work Orders: cannot be combined to increase dollar value, however, can be used for work requirements that are within the scope of contract, within established LoL, and quantities available.

•Annex 02, spec item 2.17, Inventory Data Quantity Variation: At the end of each contract period, joint validation of inventory data plus or minus 10% of the original amount.

Liability Thresholds

Work Category Annex 1502 Facility Investment (Limits of Liability)

Emergency service order Contractor has full responsibility for any work up to the service order limit of liability of $2,000 in direct labor and direct material cost per service.

Urgent service order Contractor has full responsibility for any work up to the service order limit of liability of $2,500 in direct labor and direct material cost per service.

Routine service order Contractor has full responsibility for any work up to the service order limit of liability of $2,500 in direct labor and direct material cost per service.

Project Work Order Project Work Level 1 – Up to $5,000 Project Work Level 2 – Up to to $7,500 Project Work Level 3 – Up to $10,000

Limits of Liability

• Annex 1502000, spec item 3.1, Service Orders: “The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2. If non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.”

• Annex 1502000, spec item 3.2, Project Work Orders: If the labor and material required are beyond the project work order liability limit a higher level project work order, non-recurring work task order may be issued for repairs exceeding the original project work order limit.

•The resultant proposed price shall be for the portion of the work exceeding the recurring work limit of liability.

Other Items of Interest

• Unit Priced Labor – No add on/markup allowed

• HVAC – Cold Air must be blowing within 2 hours.

• Monthly PM Program Work Schedules – Date and Time work is to be performed for each individual equipment.

Unique Client Requirements

Know Specific Access Requirements. This is a RBAF base and access is controlled by RBAF.

Force Protection – Guards Know escorting requirements Understand weather issues.

The Government added Fire Protection and Emergency Services and Contractor Provided Vehicles to the contract by amendment 0014.

• Read solicitation on its entirety.

Other Considerations

First and Foremost – “Be prepared to perform the work for the price you bid” Limits of Liability (LOL) will be applied as specified Prices proposed will be used – don’t expect to re-negotiate post award

Price what you propose All the “bells and whistles” in your technical proposal Labor quantities and skill levels/qualifications Management and oversight to ensure quality and safety

Carefully consider non-recurring Unit Priced Labor (UPL) and direct labor definitions Understand what’s included – “fully burdened” UPL applies to “work” - whether performed by prime, sub, or vendor

Additional examples, definitions, etc. are provided in the specification

Solicitation and Proposal Information

Review key aspects of the solicitation:

•General Contract Requirements

•Proposal Instructions, Conditions, and Notices to Bidders (Section L)

•Evaluation Factors for Award to include the Basis for Award (Section M)

•Solicitation N62470-18-R-3004 RFP & Amendments are available at: Federal Business Opportunities at https://www.fbo.gov

(continued)

Solicitation N62470-18-R-3004 was issued on 31 January 2019.

Fourteen (14) Amendments has been issued to date.

•Amendment 0001 was issued to extend proposal due date.

•Amendment 0002 was issued to provide site visit information.

•Amendment 0003 was issued 26 March 2019 to answer RFIs and extend proposal due date.

•Amendment 0004 was issued to provide the final version of Amendment 0003 and remove draft watermark.

•Amendment 0005 was issued to revise sections H, I, J, L, and M

(continued)

•Amendment 0006 was issued to extend the proposal due date •Amendment 0007 was issued to revise sections C, F, I, J, and M.

Annex 0404000 – Safety was added. Provided PPI answers.

•Amendment 0008 was issued to extend proposal due date and revise annexes 1700000 and 1800000.

•Amendments 0009-0011 were issued to extend proposal due dates due to expected PWS revisions

•Amendment 0012 was issued to provide information on the second site visit.

•Amendment 0013 was issued to provide additional site visit information.

•Amendment 0014 was issued to replace sections C&J in their entirety and add Fire & Emergency services.

(continued)

Solicitation has 16 Contract Line item Numbers (CLINs). One CLIN for recurring work and one CLIN for non-recurring work for the base performance period and each of the seven (7) option years.

Options: The Government has the option to extend the term of contract in accordance with Section I, Contract Clause, FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000).

(continued)

Consider the following when submitting your proposal:

Provide all of the information required by the RFP. Read Sections L and M to understand all that is required.

Your first offer should be your best offer.

Proposals MUST be submitted by the closing date listed in the solicitation.

LATE PROPOSALS WILL NOT BE ACCEPTED.

ELECTRONIC PROPOSALS WILL NOT BE ACCEPTED

HAND DELIVERY OF PROPOSALS WILL NOT BE

ACCEPTED

(continued)

Volume 1 – Price Proposal Shall provide Tab A through I submittals in accordance with Section L, L.6 Price and Non-Price Proposal Submittal Requirements.

Volume 2 – Non-Price Proposal Shall provide Tab A through C submittals in accordance with Section L, L.6 Price and Non-Price Proposal Submittal Requirements.

(continued)

The solicitation requires the evaluation of price and the following non-price factors:

Factor 1 – Corporate Experience

Factor 2 – Staffing Approach

Factor 3 – Safety

Factor 4 – Past Performance

Note: Refer to Sections L & M of the Solicitation for additional detailed information required under each factor.

(continued)

The best value continuum source selection process used in this acquisition is the tradeoff process. This process allows for a tradeoff between non-price factors and price.

Award will be made to that responsible offeror whose proposal, conforming to the solicitation, is determined to be the best value and allows the Government to accept other than the lowest priced proposal or other than the highest technically rated as stated within the solicitation.

(continued)

Factors 1 and 2 are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment, Factor 4.

When the proposal is evaluated as a whole, technical Factors 1 and 2 when combined are equal in importance to Factor 4. Factors 1, 2 and 4 combined are approximately equal to price. Factor 3 will be rated Acceptable/Unacceptable. An offeror rated Unacceptable for Factor 3 will be considered ineligible for award.

(continued)

Questions regarding the solicitation MUST be submitted in writing using Attachment J-4, Pre-Award Inquiry Form, which attachment was provided with the solicitation. This ensures all potential offerors receive accurate information at the same time.

All questions shall be submitted via email to nicholas.lizotte@navy.mil and erin.quimby@navy.mil.

Responses and changes to the solicitation will be published on FEDBIZOPS as amendments to the solicitation. Vendors are encouraged to register on both sites to receive automatic updates regarding the solicitation.

Lessons Learned (prior to proposal submission)

Verify accuracy of SAM and VETS-4212 registrations Sign and return the SF33 and all solicitation amendments Ask questions if you are uncertain about something Create a checklist to ensure you have addressed all requirements Utilize pricing attachments provided in Section J to submit data and verify that there are no math errors in your extended totals.

Ensure data is consistent throughout the proposal (price and non-price) Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

Do not copy and paste from a prior proposal Clearly label and separate/tab each factor in your proposal Address every element within each factor

Contact Information

NAVFAC Atlantic AQ:

Nicholas Lizotte Contract Specialist, ACQ22

757.322.8123 Office

nicholas.lizotte@navy.mil

NAVFAC Atlantic AQ:

Erin Quimby Contracting Officer, ACQ22

757.322.8658 Office

erin.quimby@navy.mil

Naval Facilities Engineering Command, Atlantic

6506 Hampton Blvd | Norfolk, VA | 23508-1278

Itinerary

•0800 AM: Arrival of Attendees at ISA main gate.

•00900‐1000: Pre‐Proposal Conference •1000‐1130: Site Tour LSA •1200‐1300: Lunch Break Galley •1300‐1500: Flight Line

•Tour times and sites subject to change.

Wrap-Up

Any Questions?

Site Tour