MIOES MDIOC Facility Operations and Sustainment PWS DRFP Inc3.pdf

MDIOC FACILITY OPERATIONS AND SUSTAINMENT 1

PERFORMANCE WORK STATEMENT 2

1.0 Background 4

The purpose of this task order is to operate, maintain, repair, and sustain the MDIOC facilities, 5 associated equipment, and infrastructure systems. 6

MDA has a continuing need for the research, development, test, evaluation, and integration of 7 Missile Defense System components. Some of these activities are conducted within the MDIOC 8 mission execution platform and leverage a common enterprise communications and IT capability 9 to simultaneously conduct MDS testing, Warfighter training, and operations support for multiple 10 MDA directorates and Combatant Command (CCMD) requirement owners. Facility 11 infrastructure systems are operated, maintained, and sustained in a coordinated and synchronized 12 manner to reduce impact and risk to operational and RDT&E missions. 13

As a strategic asset, the MDIOC is a secure, multi-purpose and highly reconfigurable research, 14 test, and operations complex comprised of 2 separate facilities (i.e., Buildings 720 and 730). 15 There are approximately 2,200 military, Government, and contractor personnel permanently 16 assigned to the MDIOC. The MDIOC resides within a Peterson-Schriever Garrison restricted 17 area on Schriever Space Force Base (SFB), Colorado Springs, CO (COS). 18

Building 720 is the MDIOC research and operations complex. It is a ~536,000 square foot 19 facility that includes numerous element-level laboratories, Special Access Programs (SAPs), test 20 centers, conferencing facilities, and operational capabilities supported by highly reliable facility, 21 communications, and IT infrastructure. The complex has an 8,575 square foot presentation 22 center, a 19,880 square foot data center, and an 11,060 square foot main communications hub. 23 The open-span architecture of Building 720 allows for rapid reconfiguration of work areas, IT, 24 and communications resources via an accessible between-floor central cable chase and modular 25 workspace configurations. 26

Building 730 is the MDIOC Consolidated Support Facility (CSF). It is a ~110,500 square foot 27 facility that provides administrative office space, conferencing facilities, an international events 28 center, and food service (i.e., a dining facility). Building 730 connects to Building 720 via the 29 main entrance lobby and the basement. 30

This is a Firm-Fixed Price task order. 31

2.0 Contract Deliverable Requirements List (CDRL) 32

The point of delivery for all CDRL products, except as noted in Exhibit C, is the MDA 33 Electronic Content and Records Tool (E-CaRT) system. The contractor shall deliver all such 34 products by saving and profiling them in E-CaRT, with the appropriate notification of delivery 35 letter transmitted electronically to the Government’s Data Management Office (DMO). 36 Reference Exhibit C for specific CDRL delivery instructions. 37

Task CD

RL

DID Title Description

6.2.2 TBD DI-MGMT-

81861/T

Integrated Program Management Report

6.2.1 TBD DI-MISC-

80508B/T

Status Report, [Month Ending]

6.2.1 TBD DI-MISC-

80508B/T

MDIOC Facility Operations and Maintenance Plan

Identifies detailed approach/execution for critical assessments, validations of MDIOC facility infrastructure, utilization of CMMS data, facility operations/services, facility maintenance and work management, to be delivered annually.

6.2.4 TBD DI-MISC-

80508B/T

Task Order Close- Out

6.5.1 TBD DI-MISC-

80711A

MDIOC Facility Support Sustainment Plan

Detailed list of work required to maintain/sustain the MDIOC infrastructure for the future FYDP, to be delivered annually.

The first submission is due 01 December. Subsequent submissions will be due annually on or before the first business day after 01 December.

3.0 Service Summary Items 39

Not applicable—this is a FFP task order. 40

4.0 Government Property/Government Furnished Property/Government Furnished 41 Information/Contractor Acquired Property 42

In addition to the Government Property (GP) associated with the MIOES contract the following 43 GP is applicable to this TO: None. 44

In addition to the Government Furnished Property (GFP) identified in MIOES contract, the 45 following GFP is applicable to this TO: None. 46

The following Government Furnished Information (GFI) is applicable to this TO: 47

• Configuration Management Database (CMDB)/Remedy assets associated with this TO 48

• MDA Approved Software List [Date] (located as of 25 Apr 2022 on Management 49 Knowledge Online [MKO] homepage) 50

All Contractor Acquired Property (CAP) and GFP will be managed under the terms and 51 conditions associated with Task Order 8900: Supply Chain Product Support and Government 52 Property Management. 53

5.0 Applicable Directives/Regulations 54

The following statement is required per DA-02-IGM, Interim Guidance Memorandum (IGM) for 55 the Implementation of Department of Defense Instruction 5200.48, “Controlled Unclassified 56 Information (CUI)” on Missile Defense Agency (MDA) Acquisitions with Commercial Industry”: 57

The contractor shall adhere to all requirements in the DoD Manual 5200.01, Volumes 1-3, 58 “DoD Information Security Program,” DoD Instruction (DoDI) 5200.48 “Controlled 59 Unclassified Information (CUI),” and Information Security Oversight Office Notice 2019-03 60 “Destroying Controlled Unclassified Information in Paper Form.” 61

In addition to the directives and regulations identified in the MIOES Contract SOO, Paragraph 62 8.0, the following are applicable to this TO: 63

Title Originator Date

(MM/DD/YY

YY)

Version

DoDI 5200.48, Controlled Unclassified Information (CUI)

Office of the Under Secretary of Defense (USD) for Intelligence and Security

03/06/2020 N/A

DoDI 8510.01, Risk Management Framework for DoD Information Technology (IT)

DoD Chief Information Officer

(CIO)

03/12/2014 Incorporatin g Change 2, 28 July 28

FB2502-14110-0221, 50th Space Wing Host Tenant Support Agreement

Air Force Space Command (AFSPC)

04/20/2014 N/A

MDA 6015.01-INS, Facility Management

OPR: Mission Support 2/22/2024

Environmental Protection Agency (EPA) ID No.: CO6570090096, U.S. Air Force Hazardous Waste Management Plan, Schriever Air Force Base

50 SW 02/12/2019 N/A

Air Force Instruction (AFI) 32- 7086, Hazardous Materials Management

Department of the Air Force (DAF)

10/23/2019 N/A

Affirmative Procurement Plan, Schriever AFB

DAF N/A N/A

International Standards Organization (ISO) 55000, Standard for Asset Management of Facilities

ISO 01/01/2014 N/A

Title Originator Date

(MM/DD/YY

YY)

Version

ISO/IEC 17025:2017, General Requirements for the Competence of Testing and Calibration Laboratories

ISO 03/01/2018 N/A

MDA 4165.01, Real Property Acquisition, Sustainment, Restoration, Modernization, and Accountability

Office of Primary Responsibility (OPR):

Director of Real Property Investments and Deployments

12/9/2020 N/A

UG-2040-SHR, DoD User’s Guide for Controlling Locks, Keys, and Access Cards

NAVFAC 03/01/2012 N/A

MDA Directive 4700.01, Environmental Management Program

OPR: Director for Real Property Investments and Deployments

(MDA/MSR)

06/18/2019 Substantive Change 1, 19 November

AFI 90-803, Environmental, Safety, and Occupational Health Compliance Assessment and Management Program

(ESOHCAMP)

DOF 04/01/2019 N/A

DoD 4160.21, Vol. 2, Enclosure 5, DoD Precious Metals Recovery Program

DoD 09/30/2019 N/A

MDA-QA-001-MAP, Missile Defense Agency Assurance Provision

MDA 10/29/2006 N/A

PL-IRES-17-0043-C, IRES

Configuration Management Plan

IRES Quality Management System

(QMS)

10/01/2021 N/A

28 CFR 35.133, Maintenance of Accessible Features

Office of the Federal Register

07/01/2010 N/A

Schriever Space Force Base Snow and Ice Control Plan

Schriever SFB Civil Engineering Squadron

02/01/2022 N/A

6.0 Performance Requirements (Firm-Fixed Price) 65

6.1 MIOES Contract Level Management (Reference Basic PWS, Task 10.1) 66

6.2 Task Order Management 67

6.2.1 Task Order Program Management and Leadership 68

The contractor shall provide task order (TO) level leadership, management, administration, and 69 integration activities required to execute TO requirements within the integrated framework of the 70 contract. 71

Standards: 72

• Manage technical, cost, and schedule performance and associated risks and report at the 73

MDIOC level Risk Review Boards. 74

• Provide situational awareness, report status and insight on technical, cost, schedule 75 performance, significant accomplishments; customer concerns or issues; TO risks and 76 mitigation status; performance against the PWS objective measurements outlined in the 77 Quality Assurance Surveillance Plan (QASP), and identify, track, and share performance 78 trends. (CDRL) 79

• Lead, manage, and execute TO activities in accordance with the MIOES Program 80 Management Plan. 81

• Deliver proposals IAW with the timelines identified in RFP letters from the PCO, for TO 82 modifications and any follow-on TO, and prepare proposal related artifacts required to 83 participate in Integrated Product Teams associated with proposal development for TO 84 modifications and the follow-on TO. 85

• Prepare for and participate in mandated audits, such as Inspector General, IT security, 86 cyber security, physical security, environmental, health and safety, and property. 87

• Manage export control requirements to comply with DoD and MDA requirements, 88 including International Traffic in Arms Regulations (ITAR) (22 Code of Federal 89 Regulations [CFR] 120-130) and technical assistance agreements processes, as required. 90

• Comply with the MDA and MDIOC Facility Systems Engineering Plans (SEP) 91

• Develop a MDIOC Facility Operations and Maintenance Plan (CDRL 003) that provides 92 a detailed approach/execution for critical assessments, validations of MDIOC facility 93 infrastructure, utilization of CMMS data, facility operations/services, facility 94 maintenance and work management. 95

• Provide recommended changes and upgrades to the system. Describe execution approach 96 to developing and adopting automation and digital practices. 97

• Provide facility related data generated from this TO to other TOs for their development 98 and execution of operational processes and procedures (e.g. PR-MDIOC-03-0211-A, 99 MDIOC Incident Notification Procedure; MDIOC Prioritized Asset List). 100

• Advise the COTR on implementation of new and existing value added technologies. 101

6.2.2 Task Order Measurement and Control 103

The contractor shall monitor, measure, control, and report schedule and performance metrics at 104 the TO level. 105 Standards: 107

• Deliver a modified Integrated Program Management Data and Analysis Report 108 (IPMDAR)—Schedule only (CDRL) 109

• Perform a Schedule Baseline Review within 90 days of contract award. 110

• Integrate the TO Integrated Master Schedule (IMS) into the MIOES Integrated Schedule 111 (IIS) (IIS dictated in the IPMDAR) 112

• Provide subcontracting and limitation of funds oversight, and execution of TO 113 modifications and awards 114

• Provide management, oversight and quality control for program control documentation, 115 processes, and reports. 116

6.2.3 Data Accession List (TO Level) 118

The contractor shall provide a Data Accession List (DAL). 119 Standards: 121

• Deliver the DAL, providing a medium for identifying contractor internal data which has 122 been generated. (CDRL) 123

• Provide a document reference number for each DAL item for rapid retrieval from 124 contractor data sources. 125

6.2.4 Task Order Close-Out 127

The contractor shall close out the TO to enable a continuity of effort for all contracted activities. 128 Standards: 130

• Perform a TO closeout that consolidates all TO data at the end of the TO and deliver a 131 draft Task Order Close-Out Report 6 months prior to the end of the period of 132 performance and a final report within 3 months from the end of the period of 133 performance. (CDRL) 134

6.2.5 Task Order Execution 135

6.2.5.1 Configuration Management 136

The contractor shall perform configuration management activities IAW the MDIOC 137 Configuration management Plan-2022 in support of MDIOC facilities operations and 138 maintenance responsibilities. 139

Standards: 140

• Implement established configuration management processes to ensure facility 141 infrastructure configuration is maintained. 142

• Document Change Requests (CRQs) in CMMS within 3 working days and provide 143 continuous status through an automated dashboard. 144

• Analyze MDIOC Facility designs, repairs, modifications, and implementation activities 145 across the MIOES contract to identify potential impacts to MDIOC Technical Baseline. 146

• Provide updated baseline drawing details to Task Order 8600, Facility Projects. 147

• Review Engineering Review Board (ERB) documentation prior to change occurring in 148 order to verify its implementation and ensure consistency for facilities operations and 149 maintenance 150

• Utilize MDIOC CMMS, as an authoritative data source, for configuration identification, 151 control, and status accounting of configuration documentation and operational 152 information. 153

6.2.5.2 Facilities Computerized Maintenance Management System 156

The contractor shall utilize a computerized maintenance management system, as an authoritative 157 data source, that will integrate a work control approach to create, schedule, approve, estimate, 158 document, track, and monitor all MDIOC Facility requirements from inception to closeout. The 159 contractor shall prioritize, plan, and schedule Work Orders (WOs) within the specified or 160 negotiated schedule, within established performance thresholds, and with minimal disruptions to 161 MDA stakeholders. The system shall integrate and coordinate with other task order systems, 162 infrastructure projects and ongoing facility maintenance and engineering projects prior to 163 executing facility operations and maintenance tasks. 164

Standards: 165

6.2.5.2.1 Work Order Receipt 166

• Develop an automated WO receipt process to provide a method to process customer 167 requests, consistent work entry, prioritization, and the collection and communication 168 data. 169

6.2.5.2.2 Work Order Preparation and Scheduling 170

• Conduct planning, estimating, scheduling, and asset coordination for all work orders. 171

• Present work activities at the MDIOC Work Screening Team (WST) and schedule in 172 accordance with WST outcomes. 173

6.2.5.2.3 Work Order Tracking and Communication 174

• Participate in MDIOC-wide system integration activities (e.g. Engineering Review Board 175 (ERB), WST, Utility Outage Board (UOB)) to communicate gaps and share lessons 176 learned. 177

• Develop an automated WO capability to communicate MDIOC facility status and 178 condition of all MDIOC facility systems and Peterson/Schriever Garrison Power Plant 179 availability. 180

• Use WO schedules and system status data to provide situational awareness of the work 181 order status to all MDIOC Stakeholders and 50th Space Wing (e.g. the MDIOC WST; 182 UOB; annual fire inspections) for de-confliction of events. 183

6.2.5.3 Real Property Traceability 184

The contractor shall maintain traceability of Real Property, Inventory and Equipment (RPIE) 185

Standards: 186

• Maintain traceability IAW MDA Directive 4165.01, Real Property Acquisition, 187 Sustainment, Restoration, Modernization, and Accountability 188

• Maintain traceability IAW FB2502-14110-0221, 50th Space Wing Host Tenant Support 189 Agreement, 20 Apr 2014. 190

• Track and maintain accountability of Government facility equipment utilizing CMMS 191

6.2.5.4 Operation of Power Industrial Trucks and Non Tactical Vehicles 193

The contractor is authorized to operate Agency leased or owned power industrial trucks. The 194 contractor shall comply with the Occupational Safety and Health Administration Powered 195 Industrial Truck Standard, as found in 29 CFR 1910.178 and the Mishap Prevention and Safety 196 Plan (MPSP) and other related MDA standards. The purpose of this program is to establish 197 procedures for the safe operation of power industrial trucks. This program applies to all 198 employees, permanent or temporary, who are required to operate material-handling equipment, 199 including forklifts, reach trucks, order pickers and powered pallet jacks. This written program 200 shall be incorporated into current employee safety training and reviewed annually by all affected 201 employees. 202

• Comply with MDA Instruction 4500.01-INS, Management and Use of Non-Tactical 203 Vehicles (NTVs) and NTV operators have a valid state driver's license and take the 204 Drivers Training located in E-LMS. 205

6.3 Facilities Operations 207

The contractor shall operate all MDIOC facilities and systems. Operations include planning, 208 scheduling, and tracking work; component upgrades and facility services. Facility systems and 209 mission systems will be identified by the Government and will include the facility systems 210 identified in the Prioritized Asset List. 211

The contractor shall perform reactive repair on equipment, systems, or architectural components 212 to such a condition that it can be effectively utilized for its intended purpose throughout its life 213 cycle. Repair includes the overhaul, reprocessing, or replacement of constituent parts or 214 materials that have deteriorated by action of the elements or usage; have been damaged, 215 regardless of the cause; or have not been corrected through maintenance. 216

Standards: 217

• Establish and maintain authoritative data sources and knowledge of assigned MDIOC 218 systems, including familiarity with system physical layouts, drawings, pertinent analyses, 219 incident reporting, facility services and records. 220

• Monitor MDIOC system status using the Facilities Isolated Local Area Network (FILAN) 221 during regular business hours. 222

• Ensure proper hand off of FILAN monitoring to the Global Network Operations 223 Center (GNOSC) during off work hours. 224

• Utilize the existing IT help desk to create an automated capability for MDIOC personnel 225 to report MDIOC facility requests. 226

• Provide status updates via automated dashboard to MDA/DXOF and other applicable 227 stakeholders for corrective actions required to restore system operations. 228

• Meet manufacturer specifications for all repairs. 229

• Develop work orders and track all failures in the CMMS and document root causes of the 230 failure, adequacy of diagnostics and documentation, availability of spares, actions that 231 would have prevented the failure, additional training needs, and lessons learned. 232

• Evaluate suitability of applying recommendation to all other equipment/systems that 233 could be vulnerable to the same failure cause (Any repairs made as a result of this 234 outcome is accomplished under the Predictive Maintenance task) 235

• Maintain daily situational awareness of facility operations and complete required actions 236 by self-reporting CMMS work orders. 237

• Monitor all MDIOC system statuses and plan work and assignment of personnel around 238 system freezes and operational requirements. 239

6.3.1 Operation of Critical Systems 241

The contractor shall operate and maintain critical MDIOC systems. Critical systems are defined 242 as systems that affect mission areas, mission operations, event space, and leadership workspaces 243 and are identified in the MDIOC Prioritized Asset List (PAL) (Reference Task Order 8002) and 244 the exterior of the MDIOC, such as the roof system, HVAC, electrical, plumbing, and fire 245 suppression systems. 246

Standards: 247

• Provide a 24/7/365 physical presence at the MDIOC to operate and maintain critical 248 systems 249

• Respond to incidents, execute repairs, and prepare Incident Reports IAW PR-MDIOC-250 03-0211-A, MDIOC Incident Notification Procedure. 251

6.3.2 Operation of Non-Critical Systems 252

The contractor shall operate and maintain non-critical MDIOC systems which are defined as 253 anything within the MDIOC that is not a critical system. 254

Standards: 255

• Respond to incidents, execute repairs, and prepare Incident Reports IAW PR-MDIOC-256 03-0211-A, MDIOC Incident Notification Procedure. 257 o Priority 4 is for “emergency” work to be completed within 24 hours as prescribed 258 in 6.2.1. 259 o Priority 3 is for “urgent” work to be completed within 3 days. 260 o Priority 2 is for “priority” work to be completed within 30 days. 261 o Priority 1 is for “routine” work to be completed within 90 days. 262

6.4 MDIOC Facilities and Systems Maintenance 263

6.4.1 Preventative/Predictive Maintenance 264

The contractor shall perform systematic, planned inspection and component replacement, at 265 fixed intervals, against all MDIOC facility systems and equipment, regardless of the asset’s 266 condition at the time. The contractor shall maintain the availability of all MDIOC facility 267 infrastructure systems within the line of demarcation (five feet from the exterior of buildings 720 268 and 730). 269

PM includes day-to-day planned, periodic, and scheduled inspections, adjustments, cleaning, and 270 lubrication. PM also includes specified part replacements required to preserve or restore a piece 271 of equipment or a system to such a condition that it can be effectively utilized for its intended 272 purpose and availability, and to preserve the equipment’s reliability through its life cycle. 273

Facilities and equipment subject to maintenance include the following: 274

• Plumbing systems: potable water, waste water, HVAC piping, natural gas piping, and 275 steam/chilled water systems, p-traps 276

• Electrical Power Distribution Systems: 12,470 VAC switchgear, Uninterruptible Power 277 Supply (UPS) system, UPS substations, Power Distribution Units (PDUs), Remote Power 278 Panels (RPPs), area lighting, Emergency Lighting Modules (ELMs), and 279 ground/lightning protection 280

• HVAC systems 281

• Fire suppression/detection systems 282

• Roof systems 283

• Elevator systems 284

• Facility equipment: drinking fountains, cafeteria equipment, gym equipment 285

• Life safety systems 286

• Visible architectural elements 287

• Grease traps 288

IAW FB2502-14110-0221, 50th Space Wing Host Tenant Support Agreement, the line of 289 demarcation for base supplied electrical power ends at the line-side of the 12,470 volts 290 alternating current (VAC) switchgear at Building 720. The line of demarcation for Building 730 291 ends at the line-side of the existing transformer located on the north side of the building. 292

Standards: 293

• Adhere to industry standards defined in ISO 55000 Series or IEC 60300-3-11. 294

• Maintain system availability to 99.999 percent for technical power systems and 99.9 295 percent for both mechanical and non-technical power systems. 296

• Maintain daily situational awareness of facility maintenance and complete via self-297 reporting CMMS work orders. 298

• Update CMMS and the DoD BUILDER SMS. 299

• Calibrate and repair Test, Measurement, and Diagnostic Equipment (TMDE) IAW 300

ISO/IEC 17025:2017, General Requirements for the Competence of Testing and 301 Calibration Laboratories. 302

• Plan and schedule maintenance actions on facility systems to minimize interference with 303 the MDIOC mission. 304

• Maintain a comprehensive database of applicable warranties for applicable facility 305 equipment to ensure manufacturers repair equipment within specified warranty period. 306

• Achieve a 3 percent reduction in PMs per contract year. 307

• Execute PM activities within 110% of industry performance standards. 308

• Calculate PM performance monthly. 309

• Utilize PdM technologies to inspect for failure mode indications on MDIOC systems. 310

6.4.2 Reliability Centered Maintenance (RCM) 312

The contractor shall develop a systematic, disciplined process to establish the appropriate 313 maintenance plan for the MDIOC facility and systems to minimize the probability of failures. 314 The process shall ensure safety, system function, and mission compliance. This process shall 315 lead to the development of a culture of frequency-based and intrusive Preventive Maintenance 316 (PM) to a culture of Predictive Maintenance (PdM). 317

Standards: 318

• Identify and establish maintenance priority based on system criticality, perform analysis 319 to identify non-compliant systems and/or highest maintenance cost systems, implement 320 analysis recommendations, and perform follow-up monitoring to ensure the desired 321 improvements and benefits are realized. 322

• Mitigate risks through identification of the most likely failure mode scenarios and 323 leverage historical failure data and specific experience and knowledge of 324 maintainers/operators to develop maintenance strategies for classes of equipment. 325

• Perform RCM analyses and develop system-specific maintenance plans using the 326 MDIOC system-specific RAM requirements. 327

• Identify specific requirements in maintenance plans, including PM/CM requirements, 328 opportunities for PdM, spare parts, training, and tools required for detecting and 329 preventing failures to ensure target reliability. 330

• Develop maintenance procedures and PdM implemented IAW maintenance strategies. 331

• Adjust PM procedures and/or intervals and PdM technologies implementation based on 332 both the applicable maintenance strategy and specific system problem awareness. 333

• Update RCM analyses and maintenance schedules following major modifications to the 334 system and incorporate into both CMMS Data and the DoD BUILDER SMS for the 335 MDA and USAF. 336

6.5 Facility Sustainment 337

6.5.1 MDIOC Facility Support Sustainment Plan 338

The contractor shall develop and deliver MDIOC Facility Support Sustainment Plan (FSSP). 339

Standards: 340

• Conduct FSSP annual kickoff meeting with COTR. 341

• Develop and deliver the FSSP (CDRL). 342

• Prioritize items in order to sustain and maintain facility operations out to the end of the 343 Future Year Defense Plan (FYDP), considering the following: 344 o Mission Impacts: The impact from the loss of equipment function based on asset 345 criticality. Asset criticality determined from asset mapping to ranked Essential 346 Support Functions. 347 o Maintenance History: Amount of maintenance intervention required to keep 348 equipment operation throughout End of Life (EOL). 349 o EOL/Equipment Age: As measured against ASHRAE, NFPA 70B, or AIA life 350 expectancy standards. 351 o Redundancy: Equipment redundancy 352 o Environmental, Health, and Safety (EHS): Compliance to applicable laws, 353 regulations, and standards as identified by the MDA Environmental Office and Health 354 and Safety Office. 355 o Energy Efficiency: Estimated change in energy efficiency by replacing the current 356 equipment with new equipment. 357 o Provide weighting criteria recommendations for COTR to approve during annual 358 FSSP kick off. 359

• Utilize a variety of sources, such as the following, to develop the FSSP. 360 o Existing facility databases 361 o Maintenance histories 362 o Applicable assessments performed as part of this PWS 363 o FCAs 364 o Root Cause Failure Analyses (RCFAs) 365 o Reliability, Availability, and Maintainability (RAM)/Failure Modes Effects and 366

Criticality Analyses (FMECA) studies 367

6.5.2 Facility Condition Assessments 368

The contractor shall perform annual Facility Condition Assessments (FCAs) to evaluate the state 369 of the following facility systems. 370

• Electrical power distribution (technical and non-technical power) 371

• HVAC 372

• Fire suppression and detection 373

• Steam 374

• Water 375

• Plumbing 376

• Roofs 377

• Elevators and lifts 378

• Exterior enclosures 379

• Interior construction 380

Standards: 381

• Complete the first assessment no later than 5 months after contract award. 382

• Complete follow-on assessments NLT 1 July, annually thereafter. 383

• Execute the Facility Condition Assessments (FCAs) IAW MDA Directive 4165.01, Real 384 Property Acquisition, Sustainment, Restoration, Modernization, and Accountability 385

• Update CMMS and the DoD BUILDER Sustainment Management System (SMS) with 386 the results of each assessment no later than 30 working days after the assessment is 387 completed. 388

6.6 Facility Services 389

The contractor shall perform facility services such as locksmith services; insect, rodent, and pest 390 control; paint and corrosion control; activities in preparation for Distinguished Visitors (DVs); 391 event support; employee moves and workstation installations; furniture moves and 392 reconfigurations; and activities in support of Government directed health protection measures. 393

6.6.1 General Facility and Event Services 394

The contractor shall provide services for approximately 65 annual events. Examples include the 395 following: 396

1. Activities in preparation for Distinguished Visitors 397

2. Activities in preparation for MDA/MDIOC sponsored events 398

3. Activities in support of Government-directed health protection measures (e.g., assembly 399 and installation of Plexiglas partitions, installation of soap/hand sanitizer dispensers) 400

4. Security escort services for host installation activities such as monthly maintenance on 401 equipment, facility inspections, and urgent access for host installation equipment 402

Standards: 403

• Maintain daily situational awareness of the services and input into CMMS. 404

• Provide services within the timeline requested by the requester. 405

• Coordinate with requester, if requested timeline cannot be met and engage COTR if 406 intervention is required. 407

6.6.2 Employee Moves and Workspace Reconfiguration 408

The contractor shall provide office equipment and furniture relocation services for MDIOC 409 personnel moves. 410

Standards: 412

• Execute IAW COS Space Allocation Move Management Standard Operating Procedure 413

• Coordinate with the Task Order 8600 Facility Projects to ensure furniture baseline 414 updates are captured. 415

• Provide services within the timeline requested by the requester. 416

• Coordinate with requester, if requested timeline cannot be met and engage COTR if 417 intervention is required. 418

• Install and reconfigure workstation furniture IAW the facility project design that was 419 approved by the ERB. 420

6.6.3 MDIOC Exterior Grounds 421

The contractor shall perform external grounds maintenance tasks within SSFB’s line of 422 demarcation at the MDIOC. 423

Standards: 424

• Maintain daily situational awareness of facility operations and complete via self-reporting 425 CMMS work orders. 426

• Provide services within the timeline requested by the requester. 427

• Coordinate with requester, if requested timeline cannot be met and engage COTR if 428 intervention is required. 429

• Perform spot cleaning of facility walkways utilizing high-pressure cleaning methods 430 limited to building entrances and exits, 20 feet in front of loading dock ramps, and patios. 431

• Perform snow removal tasks NLT 0600 MST within SSFB’s line of demarcation at the 432 MDIOC IAW the Schriever Space Force Base Snow and Ice Control Plan, 21 January 433 2021. Emergency exits shall be cleared to allow proper door operation. 434

• Ensure a safe and passable side walk during duty hours to Buildings 720 and 730, to 435 include loading dock ramps (refer to Enclosure 11.0.1, Snow and Ice Removal Map). 436

• Remove trash and tumbleweeds at the building entryways and exits and up against the 437 exterior wall/windows of the MDIOC. 438

• Remove dead animals located from BLDG 720 and 730 to the road or adjacent entrance 439 not to exceed 50 feet. 440

• Ensure loading dock areas for Buildings 720 and 730 are cleared from the door to the 441 street, and 30 feet from either side. 442

• Comply with 28 CFR 35.133. 443

6.6.4 Key Control/Locksmith/Safe Management 444

The contractor shall provide facility key control, such as, exterior doors, interior doors, office 445 spaces, controlled access areas, Government-provided hallway storage lockers, and safes. The 446 contractor shall provide locksmith, access control and safe management services for all MDIOC 447 facilities (BLDG 720 and 730) 448

Standards: 449

Execute IAW UG-2040-SHR, DoD Key and Lock Control Guide 450

• Maintain a master access control database to support these activities. 451

• Perform safe repairs and provide the annual inspections results to the security manager 452 and COTR. 453

• Restore access/locking systems for designated secure areas (i.e. open storage area level of 454 security or greater) within four hours of notification and inform stakeholder upon 455 completion. 456

• Provide secure access/locking system repairs within three calendar days for all designated 457 MDIOC facilities not considered secure areas. 458

• Record all secure access/locking system repair activities in CMMS 459

6.6.5 Pest Control 460

The contractor shall inspect for insect, rodent, and pest infestation in MDIOC Buildings 720/730. 461

Standards: 462

• Execute IAW the Facility Operations and Maintenance Plan 463

• Remove any discovered infestation and exercise preventive measures to protect facilities 464 from insect, rodent, and pest infestations on a continuous basis IAW the best method 465 utilized to provide uninterrupted protection 466

• Notify the COTR in the event of an infestation 467

6.7 MIOES Environmental Management 469

The contractor shall establish and manage a MIOES Environmental program to ensure 470 compliance with Federal, State and Local regulations, DoD, MDA Environmental Management 471 Program and Space Base Delta [SBD] 1 Environmental Management System requirements. 472

Standards: 473

• Comply with MDA Directive 4700.01 and MDA’s National Environmental Policy Act 474 (NEPA) and notify MSRN of NEPA triggering actions and/or activities. 475

• Notify MDA/DXOF of external environmental audits or inspections, attend and report 476 results, potential violations, notices of violation(s). 477

• Provide environmental and sustainability metrics, (e.g. chemical inventories, utility 478 consumption data, fuel consumption, solid waste diversion weights/percentages) in 479 meeting MDA’s environmental performance objectives. 480

• Participate in the MDA Environmental Integrated Product Team (EIPT) working group 481 (charter signed 12/27/2021). 482

• Attend SBD1 quarterly environmental meetings and provide meeting minutes to 483

MDA/MSRN. 484

• Complete, and keep current, applicable SBD1 provided environmental training (e.g. 485 hazardous materials and hazardous waste management, pollution prevention, and spill 486 response). 487

• Maintain site-specific records of all releases and spills, environmental training 488 certifications, inspection records and documentation, and hazardous material inventory 489 list (updated annually) and report all releases to MDA/MSRN. 490

• Manage Hazardous Material (HM), Hazardous Waste (HW) and Universal Waste (UW) 491 in accordance with applicable Federal and State regulations and use MDA/MSRN 492 published fact sheets for additional guidance and best management procedures for 493 handling materials. 494

• Coordinate chemical and HM procurement and HW disposal through the SBD1 495 environmental management office. 496

• Comply with EPCRA reporting by accounting for chemicals and HMs through 497 ESOHMIS and barcode all chemicals and hazardous materials with required ESOHMIS 498 labeling 499

• Post chemical inventories visibly for each storage cabinet on the outside door of each 500 cabinet and the first page in all Safety Data Sheet (SDS) binders. 501

• Provide equipment storage areas with appropriate safety and emergency response 502 equipment, such as: 503 o Communication equipment capable of summoning emergency assistance 504 o Personal protective equipment (PPE) for routine handling and spill response 505 o Eye wash station and/or drench shower (for corrosives) 506 o Portable fire extinguishers (locate outside storage area) 507 o Spill control and decontamination equipment (and spill kits) 508

• Respond to, cleanup, and report HM or HW spills immediately upon discovery if trained, 509 otherwise alert 911, and comply with SBD1 policies and MDA Spill Response Manual, 510 4700.01-M. 511

• Adopt prevention of pollution and Reduce, Reuse, Recycle principles as the preferred 512 means of meeting existing and emerging environmental requirements in accordance with 513 DoD Sustainable Procurement policies and MDA Instruction 4700.03, Sustainable 514 Acquisition. 515

• Maximize the use of “green” paints, finishes, solvents, adhesives, furnishings, and 516 energy/water efficient products and ensure at least 60% of construction debris is diverted 517 from landfilling. 518

• Set up, maintain, inspect, and manage in accordance with applicable regulations, a 519 hazardous/universal waste Satellite Accumulation Area (SAA) at the MDIOC with turn-520 ins to SB1 installation personnel, no less than quarterly (Examples of waste to be turned 521 in: used oil, spent batteries (Lithium; NiCd or NiM; Mercuric-Oxide (button and other); 522 Silver Oxide or Silver-Zinc; Zinc-Carbon or Zinc-Air and Lead-acid), spent lamps, 523 aerosol containers, and applicable pesticides). 524

• Appoint the SAA Manager (Primary and Alternate) responsible for the management of 525 the SAA during work center operations. 526

• Procure and operate data centers and IT equipment in accordance with applicable Energy 527 Star requirements and/or are registered in the Electronic Product Environmental 528

Assessment Tool, as described in MDA Instruction 8400.01-INS, Sustainable Electronics 529 Management Program. 530

6.8 MIOES Safety and Occupational Health 532

The contractor shall establish and manage a MIOES Safety and Occupational Health (SOH) 533 program to ensure all operations are protective of health and safety through the implementation, 534 compliance, and enforcement of federal policies (e.g., Occupational Safety and Health 535 Administration [OSHA], National Fire Protection Agency [NFPA], U.S. Environmental 536 Protection Agency [EPA], DoD) and other policies. 537 Standards: 539

• Comply with applicable SOH safety/environmental requirements, to include MDA 540 Directive and Manual 6055.01. 541

• Implement and administer SOH programs, to include ergonomic support, for all locations 542 where MIOES personnel are located. 543

• Develop SOH standards that center on the following elements: management leadership, 544 worker participation, hazard identification and assessment, hazard prevention and control, 545 education and training, program evaluation and improvement, communication and 546 coordination. 547

• Implement and instill a safety culture that makes protection of personnel and property an 548 integral part of all day-to-day work practices. 549

• Establish metrics to track performance against the safety goal of zero incidents, further 550 defined as zero injuries to people, zero damage to property, and zero harm to the 551 environment. 552

• Conduct reviews of developed solutions from the safety perspectives at each 553 system/event technical and mission assurance review. 554

• Comply with MDA 6055.02-INS, Accident Investigations and Reporting or the most 555 recent MDA Directives for accident investigation and reporting. 556

• Identify, track, and report to the government safety risks within the Risk Management 557 (RM) database and disposition the risks as solutions mature in accordance with the RM 558 program. 559

• Facilitate OSHA, MDA and host installation SOH officials on official visits, assessments 560 or in response to employee complaints of hazardous conditions in locations where 561 MIOES personnel are located. 562

• Participate in emergency response activities, to include training, exercise planning and 563 execution, affecting locations where MIOES personnel are located. 564