MIOES CLIN Structure RFI 12.20.2024.pdf

Request for Information

MIOES Enterprise IT Task Order CLIN Type

Purpose:

The MIOES acquisition team is seeking feedback from Industry for recommended CLIN types for the MIOES Enterprise IT task order (PWS attached). Note: The Event scope and other tasks identified on the cover page of the PWS will be broken out into separate task order(s), so no need to provide suggestions for those tasks.

Under the IRES contract, this task order utilizes predominately CPIF CLINs. There are tasks, however, that could align more with other CLIN/contract types (e.g., FFP, CPFF, etc.). We would like to implement the most efficient, least administratively burdensome, and agile-enabling CLIN structure for the MIOES Enterprise IT task order. We’d like to move to more FFP CLINs, whether that is at award or over the life of the contract.

Parameters:

1. No fee/profit will be allowed on Travel and “Tech Refresh” procurements. A “Tech Refresh” is defined as a Government-directed 1-for-1 swap of an item that is of like kind. There will be separate Cost Only CLINs established for Travel and Tech Refresh Hardware and Software.

2. This task order provides IT support to every “two-letter” stakeholder/organization across the MDA. From a budget perspective, this support is currently not all funded from a central Program Element. Funding documents are provided by the two-letter organizations and are placed on this task order via separate SLINs/ACRNs/lines of accounting. Note: This could potentially be changed with the right amount of data to support a move to centralized funding for common IT services (i.e., accurate cost of services by person so that each two-letter could pay into the fund at each Program Objective Memorandum).

3. The ability to invoice by two-letter funding source is a requirement that must be considered as the CLIN structure is developed. The ability to collect charge-back show-back metrics is a critical component in determining the CLIN structure. There are currently service-level agreements (SLAs) in place between MDA/IC and the other two-letters.

Request:

At a minimum, please provide your suggested CLIN type by task listed in Section 10 of the PWS and a short justification for your suggestion. If applicable, identify any areas for task consolidation by CLIN. Conversely, identify any tasks that may need to be broken out by subtask. Any suggestions on ways to improve the current funding/SLA process and improve the fidelity of our charge-back/show-back metrics are welcomed. We are also interested in your suggestions on ways to move towards more predictable, FFP requirements. We will use this data to develop the CLIN structure for this task order.

Additional Information:

This notice is not a request for competitive proposals/quotes. All information submitted shall be furnished at no cost or obligation to the Government. Responses must be in writing and must provide clear and concise documentation indicating the potential Offeror’s approach. Verbal responses are not acceptable and will not be considered.

The Government highly discourages submitting proprietary or business sensitive information.

Vendors submitting proprietary or business sensitive information bear the sole responsibility for marking the information for appropriate safeguarding. Proprietary information will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C. 423), as implemented in the FAR.

Responses shall be submitted electronically to MDAMIOES@mda.mil. No information will be provided via telephone. All correspondence must be submitted in writing via email.

The due date and time for responses to this RFI is at 12:00 p.m. Central Standard Time on January 9, 2023.