22F8900_PWS.pdf

Contract: HQ079617D0001 Order: HQ085722F8900

Missile Defense Agency

Integrated Research & Development for Enterprise Solutions (IRES)

PERFORMANCE WORK STATEMENT

15 July 2022

Contract Number:

HQ079617D0001

Task Order Title:

Supply Chain Product Support and Government Property Management

Task Order Number:

HQ085722F8900

Period of Performance:

5 September 2022 – 4 September 2024

Task Order Type: CPIF

FOR OFFICIAL USE ONLY Page i

Change History

Document Version

Date Changes

Original 15 July 2022 Original PWS

FOR OFFICIAL USE ONLY Page ii

Table of Contents

1. PURPOSE

2. BACKGROUND

3. SCOPE

4. SERVICE SUMMARY ITEMS

5. CONTRACT DATA REQUIREMENTS LIST

5.1 Contract Data Requirements List (CDRL) Identification

5.2 CDRL Tailoring

6. MILESTONES

7. GOVERNMENT-MANAGED PROPERTY/GOVERNMENT-FURNISHED

PROPERTY/CONTRACTOR-ACQUIRED PROPERTY/GOVERNMENT-FURNISHED INFORMATION 7

8. SPECIAL REQUIREMENTS

8.1 Warehouse Staffing National Capital Region

8.2 Operation of Power Industrial Trucks and Non-Tactical Vehicles

8.3 Warehouse Storage, Transportation, and Material Handling Equipment Use

9. APPLICABLE DOCUMENTS

10. PERFORMANCE WORK STATEMENT

10.1 Task Order Administration

10.1.1 Task Order Management

10.1.2 Objective: Enterprise Task Order Support

10.1.2.1 Enterprise Management

10.1.2.2 Performance Management

10.1.2.3 Functional Organizational Support

10.1.2.4 Procurement Services Support

10.1.3 Task Order Award and Modification

10.2 Property Management and Supply Chain Operations

10.2.1 Property Management Program

10.2.1.1 Inventory Management

10.2.1.2 Remedy CMDB and DPAS Records Support

10.2.1.3 Property Identification and Delivery

10.2.1.4 Identification of Excess and Disposal Activities

10.2.1.5 Self-Assessment Program

10.2.1.6 Movement of Government Property and Government Managed Property

10.2.2 Warehouse and Receiving Area Operations

10.2.2.1 Warehousing, Shipping and Receiving

10.2.2.2 Handling, Transportation and Storage

10.3 Priced Prospective Work Packages (PPWPs)

11. DEFINITIONS

1. PURPOSE

This acquisition is for services required to support the MDA in support of MDA operations (ops) and support activities within the scope of this contract. The purpose of this Task Order (TO) is to ensure effective and cost-efficient services in supply chain ops that include warehousing ops and Packaging, Handling, Storage, and Transportation (PHS&T) and Government Property (GP) (i.e., Contractor-Acquired Property [CAP], Government-Furnished Property [GFP], and Government-Managed Property [GMP]) management.

2. BACKGROUND

MDA/IC provides mission-critical communications, IT services, and systems infrastructure across the MDA for effective, secure, and affordable enterprise information capabilities for missile defense. In support of this mission, the MDA has procured warehousing ops support and property management services for hardware and materials located in various Continental United States (CONUS) and Outside CONUS (OCONUS) locations for many years. Warehouse ops services are supported in Colorado Springs, CO (COS); Huntsville, AL (HSV); and Lorton, VA.

3. SCOPE

The contractor shall provide the required property management and PHS&T of GFP and CAP (collectively referred to as GP) IAW the Performance Work Statement (PWS) and Federal Acquisitions Regulation (FAR) 52.245-1, Government Property. Additionally, the contract shall perform these same services for GMP. The contractor will also support third-party GMP, employing requirements outlined in the PWS and best commercial practices, as directed.

4. SERVICE SUMMARY ITEMS

IAW the IRES Performance Evaluation and Incentive Plan, Service Summary Items (SSIs) 1–4 are common (i.e., required) on all TOs and will be assessed at the contract level (i.e., all TOs will receive the same rating).

SSIs 5–7 (Technical Performance) capture the specific TO SSIs deemed essential to the successful execution of the TO. Exhibit 1 defines the SSIs applicable to this TO.

Exhibit 1. SSIs and Weights Applicable to This Task Order SSI # Title Description Performance

Threshold

UNACCEPTABLE

Performance Threshold

ACCEPTABLE

Performance Threshold

OBJECTIVE

Weight Assessment Method

SSI 1 Integration TO activities/ requirements are coordinated/ deconflicted with other TOs to meet negotiated schedules.

The IMS is not resource loaded, and critical path does not identify external TO or contract dependencies.

The IMS is resource loaded but critical path does not identify external TO or contract dependencies.

The IMS is resource loaded and critical path identifies external TO and contract dependencies

10% EVM Program Analyst:

review of the TO schedule(s) and the IMS.

SSI # Title Description Performance Threshold

UNACCEPTABLE

Performance Threshold

ACCEPTABLE

Performance Threshold

OBJECTIVE

Weight Assessment Method

Contract/TO schedules provides a realistic performance baseline that allows for early identification and mitigation of risk.

Quality Performance Index (QPI) Score = 0

QPI Score = 5 QPI Score =

SSI 2 Small Business Utilization

On track to meet or exceed all goals established in the SB Participation and Commitment Plan.

Contractor fails to meet the SB goal in the SB Participation and Commitment Plan.

Contractor meets the SB goal, and meets greater than 25% but less than 50% of the SB subcategory goals in the SB Participation and Commitment Plan.

Contractor meets the SB goal and meets 50% or more of the

SB

subcategory goals in the

SB

Participation and Commitment Plan.

5% COR: Review of TO 2000 –

CDRL C012

QPI Score = 0 QPI Score = 2.5

QPI Score = 5

SSI 3 Customer Satisfaction

“Customer” is defined as any service provider or user of the products and services delivered under the TO.

Customer surveys result in product and service rating of

1.5 or less out of a possible 5.0.

Customer surveys result in product and service rating greater than 1.5 but less than 4.0 out of a possible 5.0.

Customer surveys result in product and service rating of 4.0 or higher out of a possible 5.0.

5% COR: Customer Survey:

twice annually prior to performance evaluations (mid and final)

QPI Score = 0 QPI Score = 10 QPI Score =

SSI 4 CDRL,

Proposal, and Milestone Timeliness

CDRLs, proposals, and milestones are delivered/ accomplished IAW the agreed-to timeline and specifications.

85% or less of CDRLs, proposals, and milestones are delivered or accomplished IAW agreed-to timeline and

IAW SF1423,

Data item Description (DID), and/or Request for Proposal (RFP) specifications.

Greater than 85% but less than 95% of CDRLs, proposals, and milestones are delivered or accomplished IAW agreed-to timeline and IAW

SF1423, DID,

and/or RFP specifications.

95% or more of CDRLs, proposals, and milestones are delivered or accomplished IAW agreed-to timeline and IAW

SF1423, DID,

and/or RFP specifications.

5% Data manager: 100%

Inspection: CDRL/Proposal delivery/milestone accomplishment record.

QPI Score = 0 QPI Score = 2.5

QPI Score = 5

SSI # Title Description Performance Threshold

UNACCEPTABLE

Performance Threshold

ACCEPTABLE

Performance Threshold

OBJECTIVE

Weight Assessment Method

SSI 5 Government Property Management

CMDB

Records, Asset Identification Tagging Accuracy

3 or more errors in a random records –to-floor sample of 55 CMDB asset records

2 or fewer errors in a random records-to-floor sample of 55 CMDB asset records

One error in a random records-to-floor sample of 55 CMDB asset records.

30% Random records-to-floor sample of 55 CMDB asset records entered by the contractor each month.

All data fields included in CDRL C003 are included in the assessment.

QPI Score = 0 QPI Score= 15 QPI Score =

SSI 6 Government Property Management

CMDB

Physical Inventory Accuracy

3 or more errors in a random floor-to-records sample of 55

MDA/IC

property assets

2 or fewer errors in a random floor-to-records sample of 55

MDA/IC

property assets

One error in a random records-to-floor sample of 55 MDA/IC property assets

30% Random floor-to records sample of 55 GFP assets tagged by the contractor on IRES managed property each month.

All data fields included in CDRL C003 are included in the assessment.

QPI Score = 0 QPI Score= 15 QPI Score =

SSI

7 Government

Property Management

IUID

Registration Accuracy

3 or more errors in a random IUID Registry sample of 55 MDA/IC property assets

2 or fewer errors in a random IUID Registry sample of 55

MDA/IC

property assets

One error in a random IUID Registry sample of 55

MDA/IC

property assets

15% Random CMDB-to-IUID Registry records sample of 55 assets entered in by the contractor on CAP and GFP property each month.

All data fields not optional are required to be populated for the assessment.

QPI Score = 0 QPI Score = 7.5

QPI score =

5. CONTRACT DATA REQUIREMENTS LIST

The point of delivery for all Contract Data Requirements List (CDRL) products, except as noted in Exhibit C, is the MDA Electronic Content and Records Tool (ECaRT) system. The contractor shall deliver all such products by saving and profiling them in ECaRT, with the appropriate notification of delivery letter transmitted electronically to the Government’s Data Management Office (DMO). Refer to Exhibit C for specific CDRL delivery instructions.

5.1 Contract Data Requirements List (CDRL) Identification

Task CDRL DID Title Description

10.1 C001 DI-MGMT-

81861/T

22F8900:

Integrated Program Management Report

Contains data for measuring cost and schedule performance. The IPMR is structured around seven formats that contain the content and relationships required for the electronic submissions.

10.1 C002 DI-MICC-

80508B/T

22F8900: Task Order Status Report, [month ending]

Provides significant accomplishments, issues, concerns, lessons learned, financials, and risks associated with the TO. The report shall include the following data:

Incoming Assets (+)1

Capital Assets Received In

Capital Assets place on Loss Case

Assets Sent Out on RMA

Assets Repurposed (Units/$)2

Assets Disposed (Units/$)2

Assets Inventoried3

% of Property Inventoried (nominal 10%)4

Complete information on RMA asset being sent back and on asset being returned. Source documentation from the vendor/Original Equipment Manufacturer (OEM_ along with asset type (e.g., CAP, GFP, GMP).

Complete information on losses of Capital Assets ($250k +).

Notes: 1 Based on "Received Date"; 2 Repurposed and disposed includes accountable assets and materials; 3 assets not previously inventoried; 4 % of Baseline not previously inventoried; 5 rounded

10.2, 10.3

C003 DI-MGMT-

80441C/T

Government Property Inventory Report

Provides a semi-annual report of GFP, CAP, and

GMP.

5.2 CDRL Tailoring

The Department of Defense (DD) Form 1423 associated with each CDRL is attached in Exhibit C:

22F8900-Exhibit-C_(

Base).pdf

6. MILESTONES

Task Activity Date/Days After Contract

(DAC)

10.1 Baseline Review 5 February 2023

10.2 100% Inventory of Property—Capital Assets 5 September 2023

10.2 100% Inventory of JWICS Property 4 September 2023

10.2 100% Inventory of GP (CAP/GFP/GMP) 4 September 2024

Note: DAC = Days after TO POP start date.

7. GOVERNMENT-MANAGED PROPERTY/GOVERNMENT-FURNISHED

PROPERTY/CONTRACTOR-ACQUIRED PROPERTY/GOVERNMENT-FURNISHED INFORMATION

7.1 In addition to the property associated with IRES Contract Statement of Objectives (SOO), Paragraph 6.0, the following is applicable to this TO:

Third-party Government IT hardware, software, and peripherals for transfer or disposal support.

7.2 The following Government-Furnished Information (GFI) is applicable to this TO:

Remedy Configuration Management (CM) Database (CMDB) with property data

8. SPECIAL REQUIREMENTS

8.1 Warehouse Staffing National Capital Region

Due to Base Realignment and Closure Commission restrictions, the contractor shall not exceed a total of five IRES Full-time Equivalent (FTE) positions in designated seating arrangement at the National Capital Region (NCR). Personnel changes will be reported to the Contracting Officer’s Technical Representative (COTR), who will forward to the Chief Information Officer (CIO) for approval. The contractor shall provide the COTR with the name(s) of replacement personnel within 10 business days before any employee is assigned to work in the NCR.

8.2 Operation of Power Industrial Trucks and Non-Tactical Vehicles

The contractor is authorized to operate MDA leased or owned power industrial trucks for warehouse, shipping and receiving, and other similar ops under this TO. The contractor shall comply with the Occupational Safety and Health Administration’s (OSHA’s) Powered Industrial Truck Standard, as found in 29 Code of Federal Regulations (CFR) 1910.178, Powered industrial trucks, the Mishap Prevention and Safety Plan (MPSP), and other related MDA standards. The purpose of this program is to establish procedures for the safe operation of powered industrial trucks for warehouse, shipping and receiving, and other similar ops requiring such equipment.

This program applies to all employees, permanent or temporary, who are required to operate material-handling equipment, including forklifts, reach trucks, order pickers, and powered pallet jacks. This written program shall be incorporated into current employee safety training and reviewed annually by all affected employees.

8.2.1 The contractor shall comply with MDA Instruction 4500.01-INS, Management and Use of Non-Tactical Vehicles (NTVs). NTV operators shall have a valid state driver's license and take the Drivers Training located in Electronic Learning Management System (E-LMS).

8.3 Warehouse Storage, Transportation, and Material Handling Equipment Use

8.3.1 Non-IRES contractors are authorized to work in the warehouse and have access to these same Government-leased vehicles and material handling equipment. The IRES contractor agrees to cooperate in the scheduling of the vehicles and handling equipment in a manner consistent with the H-10 (Enabling Clause for BMD Interface Support) and H-33 (Program Synchronization) clauses of this contract. If priorities cannot be resolved between contractors because of competing contractual requirements, the contractor shall bring the prioritization issue to the COTR for resolution.

8.3.2 Non-IRES contractors may be given authorization by the Government to utilize the warehouses to store Government assets or material. These items will be annotated on a placard to reflect the applicable contract number. IRES personnel are not responsible for monitoring, managing, or maintaining these assets and/or materials. If warehouse issues or concerns cannot be resolved between contractors because of competing contractual requirements, the contractor shall bring the interference concern to the COTR for resolution.

9. APPLICABLE DOCUMENTS

In addition to the terms and conditions of the IRES contract, the following are applicable to this

TO:

Title Originator Date

DoDI 5000.64, Accountability and Management of DoD Equipment and Other Accountable Property

DoD 27 April 2017

MDA 5000.64-INS, Accountability and Management of DoD Equipment and Other Accountable Property

MDA/DX 16 July 2018

10. PERFORMANCE WORK STATEMENT

The contractor shall provide and perform supply chain ops and a property management program IAW with the terms and conditions of the IRES contract. The contractor shall manage GFP and CAP IAW FAR 52.245-1, Government Property, and the related FAR and Defense FAR Supplement (DFARS) clauses in the base contract. The contractor shall assist and support the MDA/IC Accountable Property Officer (APO) and Property Custodian(s) (PC) in the daily management and execution of property accountability responsibilities. The contractor shall also assist and support the MDA/IC APO/PC by providing warehousing services support, including, but not limited to, PHS&T, inspection, receiving, and shipping. PHS&T support shall include on-site decommissioning support. The Government will provide office facilities, including office space, desk/workstations, chairs, and requisite consumable materials IAW FAR 45.000(b)(5) for daily business use. The contractor shall use the Government-provided Remedy CMDB for daily management activities.

10.1 Task Order Administration

This PWS section contains the scope, objectives, and outcomes to provide TO administration and management within the integrated framework of the IRES contract. This PWS element includes both TO-specific and IRES contract scope required to manage and administer TOs.

Task Order Management

This PWS element represents the Stakeholder Technical Integration Management and IRES Integration Management activities required to support the management of requirements of the overall TO, which includes all reporting, briefings, awards, modifications, SSIs, etc.

Objective #1: The contractor shall manage TO execution, resources, and information to conduct, deliver, and communicate TO requirements delivery.

Outcomes:

Manage the cost, schedule, risk, and technical performance IAW the PWS.

Provide status and insight on performance, including the metrics outlined in the IRES Quality Assurance Surveillance Plan (QASP).

Manage activities IAW the processes defined in the IRES Program Management Plan (PMP)

(TO 8002, CDRL C008).

Ensure all requirements are identified, managed, validated, and verified IAW the contractor’s IRES Systems Engineering Master Plan (SEMP).

Ensure a common Enterprise Architecture (EA) vision is implemented to support MDA “to-be” architectures, including the identification of gaps and lessons learned.

Manage the TO workforce efficiently, mitigating workforce surge and drawdown impacts, analyzing workforce trends, and forecasting workforce needs and hiring to those requirements.

Document, revise, improve, and train to the processes required by the TO.

Report status (e.g., technical, cost, schedule). Status includes cost and schedule performance by Work Breakdown Structure (WBS) and IRES organization structure;

significant accomplishments; customer concerns or issues; TO risks and mitigation status;

and performance against the IRES contract, Systems Engineering (SE) and Program Integration (SEPI), and TO SSIs.

Identify, track, and share performance trends with the COTR, Assistant COTR (ACOTR), and applicable Government stakeholders.

Objective: Enterprise Task Order Support

This PWS element scope represents the processes and toolsets of contract-wide enterprise support required for delivery of the IRES contract. This support provides the back office functions that enable the TO’s work and resources.

Enterprise Management

Objective #1: The contractor shall provide the resources and data to enable enterprise management of this TO for contracting, HR, business/finance, and Jacobs Enterprise Management System (JEMS)/Cobra integration.

Outcomes:

The Contracting Office provides subcontracting and limitation of funds oversight, and processes TO modifications and awards IAW contractual requirements.

Provide on-demand access to program data for MDA customers and stakeholders.

Manage export control requirements to comply with DoD and MDA requirements, including International Traffic in Arms Regulations (ITAR) (22 CFR 120-130) and technical assistance agreements processes as required.

Provide HR staff and functions to support needs for recruiting, hiring, and training a qualified workforce.

Provide business office functions to enable the execution of payroll, timekeeping, accounts receivable/payable, and travel services.

Administer Small Business (SB) and teammate agreements to achieve MDA and IRES SB goals.

Manage the workforce in a way that will mitigate workforce surge and drawdown impacts, analyze workforce trends, and forecast workforce needs to ensure the required staffing is available to meet the requirements of the TO.

Maintain a trained and qualified workforce that is able to perform the functions necessary to operate, support, and sustain MDIOC facilities and systems required under this TO.

Develop and document processes that will enable the requirements of the TO to be met.

Deliver quality and innovative work IAW the policy and direction provided in the IRES Management System set of processes and tools.

Objective #2: The contractor administers an IRES TO portfolio delivery system that delivers financial, Earned Value (EV), and SSI performance across TOs. The contractor shall utilize TO dashboards and automated workflows in order to manage the portfolio.

Outcomes:

Utilize an IRES Information Management System (IIMS) portal to host and communicate TO EV/performance data/metrics, and trends, and continuously evaluate and improve performance through the use of objective performance measures.

Objective #3: The contractor shall provide information security, physical security, export control, and cybersecurity training and processes IAW federal, DoD, and MDA requirements to safeguard the conduct of the MDA mission through the IRES contract.

Outcomes:

Protect MDA-identified Critical Program Information (CPI) and Critical Technologies (CT) to the standards required in DoD Instruction (DoDI) 5200.39, Critical Program Information (CPI) Identification and Protection Within Research, Development, Test, and Evaluation

(RDT&E).

Protect CUI from unauthorized access, disclosure, incident, or compromise.

Maintain system authorization for contractor-managed systems IAW DoDI 8510.01, Risk Management Framework (RMF) for DoD Information Technology (IT).

Integrate cybersecurity requirements and considerations into SE, design, and risk management processes.

Operate contractor-managed systems IAW cybersecurity requirements.

Provide security administration IAW applicable DoD, MDA, and local security directives, policies, procedures, and instructions for physical security and for the safeguarding of BMDS controlled and classified information, including proper document marking, classification, storage, accountability, transmittal, and destruction.

Manage and report the status of personnel requiring privileged access and the required DoD-approved 8570 certifications for the operating system(s) and/or security-related tools/devices they support or operate.

Performance Management

Objective #1: The contractor shall perform program control to provide an EV Management (EVM) System (EVMS); associated Control Account (CA) management and scheduling common tools, training, standards, and resources; and contract-wide portfolio and project management common tools, training, standards, and resources.

Outcomes:

Develop and manage an EVMS that provides required Integrated Program Management Report (IPMR) formats and Baseline Review (BR)/Integrated BR (IBR) artifacts.

Perform an IBR (or BR) within 90 days or as otherwise specified in the TO.

Perform financial management activities in a way that ensures EVM reporting accurately reflects the current state of financial performance and status.

Structure the TO IMS for integration into the contractor’s IRES Integrated Schedule (IIS).

Manage portfolio/project practices in a way that enables technical consistency and cost effectiveness while providing an adaptable framework for planning, managing, and completing projects for a broad range of tasks and missions.

Milestone: Integrated Baseline Review CDRL C001: Integrated Program Management Report CDRL C002: Task Order Status Report

Objective #2: The contractor shall perform Mission Assurance (MA), CM, risk management, and QA and Safety that promote and enforce safe and sustainable work practices to prevent personnel injury, damage to property, or harm to the environment.

Outcomes:

Manage risks IAW the IRES Risk Management Plan (RMP) (TO 8002, CDRL C021).

Manage the quality of TO activities IAW the IRES Quality Assurance Program Plan (TO 8002, CDRL C020).

Manage asset configurations IAW the IRES Configuration Management Plan (CMP) (TO

8002, CDRL C022).

Perform activities IAW the Mishap Prevention and Safety Plan (MPSP) (TO 8002, CDRL C024) to prevent personnel injury and property damage.

Perform activities IAW the Environmental Program Plan (TO 8002, CDRL C023) to prevent harm to the environment and maximize sustainable practices.

Objective #3: The contractor shall produce and deliver program data to ensure the products and services provided under this TO utilize established integrated processes and practices that are standardized across the IRES contract.

Outcomes:

Integrate systems integration requirements, capability gaps, and a common architecture vision across the enterprise.

Manage critical assets, including conflict forecasting and de-confliction, across the enterprise.

Track and deliver CDRLs on time and with accurate information.

Solicit and track customer satisfaction with the services and products delivered.

Collect and share lessons learned, best practices, and accomplishments with the COTR, ACOTR, other Government stakeholders, and the IRES workforce.

Provide systems integration and a common MDIOC system vision and oversight that are integrated enterprise-wide IAW the IRES PMP.

Provide AS9100-compliant core IRES processes, as well as tailored processes.

Objective #4: The contractor shall submit compliant TO CDRLs and reports and monitor the status of all TO’s CDRL delivery performance IAW CDRL and milestone requirements. The contractor shall document approved processes as part of an IRES-wide management system in compliance with the IRES PMP.

Outcomes:

Track upcoming CDRL deliveries for all TOs, requirements for technical editing support, and schedule to meet on-time deliveries in support of IRES SSI #4.

Coordinate technical editing, process engineering, stakeholder review, and posting of approved MDA and IRES process documents in the IRES Process Asset Library (PAL).

Provide contractual deliverables within the agreed-to schedule, in the correct formats, and to a high level of quality. Post all deliverables to ECaRT and/or the IRES PAL.

Functional Organizational Support

Objective #1: The contractor shall provide a functional management oversight structure to lead, manage, and assign resources within their organization.

Outcomes:

Perform leadership, management, and administrative functions. Ensure personnel are trained and equipped to accomplish objectives.

The Functional Director leads and manages the department to meet requirements.

The Functional Director delivers products and services that include the correct people, processes, and tools to meet mission requirements.

The Functional Director tactically allocates and strategically forecasts resources to ensure the sustainment, renewal, and growth of the technical expertise within the department that meets current and future requirements.

The Functional Department provides training, certifications, and career growth of employees.

The Functional Director mentors and oversees the execution of event engineering, asset ops and sustainment, systems integration, and analysis to ensure technical success.

Objective #2: The contractor shall provide functional administrative and management support to communicate and deliver enterprise integration.

Outcomes:

Develop and manage coordination, collaboration, communication, and integration activities and processes between IRES senior managers and Government leaders to support and ensure the accomplishment of objectives.

Develop, standardize, and deploy through-processes for event engineering, asset ops and sustainment, systems integration, and analysis.

Coordinate, integrate, and deliver innovations to the TO mission areas, and IRES as a whole, to optimize efficiencies and mission effectiveness.

Procurement Services Support

Objective #1: The contractor shall provide accurate and timely procurement service functions that meet the needs of the TO.

Outcomes:

Maintain a procurement capability and system that supports the procurement needs and provides status of procurements to stakeholders.

Purchase supplies and equipment IAW the IRES Supply Chain Risk Management (SCRM) Plan, including an authorized suppliers list for critical systems.

Task Order Award and Modification

Objective #1: The contractor shall provide the resources and data to provide timely and accurate proposals to Government requirements for proposal and other contract modification actions, including providing support to the Integrated Product Team (IPT) and proposal development for the follow-on TO, requested by the Contracting Officer (KO) or Contract Specialist.

10.2 Property Management and Supply Chain Operations

This PWS section contains the scope, objectives, and outcomes developed to successfully perform Property management and supply chain ops, including the development and maintenance of property plans and systems and associated outcomes as defined in FAR 52.245- 1, Government Property, and to define warehouse and receiving area ops such as inspection and acceptance, PHS&T, and shipping. This PWS is applicable to CAP, GFP and GMP and will outline any special provision herein.

Property Management Program

The contractor shall provide a system of internal processes and procedures needed to manage (control, use, preserve, protect, repair, and maintain) property management outcomes required to effectively execute a complaint Property Management Program (as outlines in FAR 52.245-1). This includes best commercial practices for GMP, which meet the terms and conditions of the contract. This program shall include the overall management of the systems and compliance to contractual and regulatory requirements in the overall accountability of property and shall include the lifecycle management of property (receipt, identification, records, use, inventory, reporting, subcontract management, warranty, loss, damaged, and destroyed processing, self-assessments, declaration of excess, disposition, movement, storage, shipping and delivery).

Inventory Management

Objective #1: The contractor shall perform services that include management and execution of both physical inventory and Government-approved Inventory by Exception (IBE) methods to account for CAP, GFP and GMP in storage and in service (referred to on the floor) and to identify and report any lost, damaged, or destroyed CAP, GFP, and GMP. Part of the reporting and corrective action is research and Government notification, and records administration requirements on legacy-assigned, IRES-purchased property and GMP.

Outcomes:

Manage and provide the necessary trained personnel and resources required to perform physical inventories and IBEs. IBEs shall be accomplished primarily at MDA non-core sites and contractor facilities and by telework personnel (Government and contractor).

The contractor shall perform 100-percent physical inventory on Capital and Joint Worldwide Intelligence Communications System (JWICS) assets annually and CAP and GFP inventories every two years.

Validate and provide inventory results to the COTR and APO for review and approval IAW DI-MICC-80508B/T, Technical Report–Study/Services, and delivered IAW CDRL C003.

Manage and support MDA/IC’s JWICS program with inventory management and documentation. (Note: JWICS property is sensitive and requires a 100-percent inventory annually. JWICS assets must be sanitized by the asset owner prior to IRES completing the disposal process.)

Manage and perform physical and or IBE inventories on CAP and GFP.

Manage the reconciliation process to locate and/or document unaccounted for property.

Manage updates CMDB records appropriately.

Manage reporting requirements to both MDA and DCMA outlining inventory numbers and reported losses.

Manage reports and data gathering for loss, damaged and/or destroyed CAP and GFP through DCMA via PIEE. Complete records update to the CMDB IAW relief of responsibility documentation provided by DCMA. Provide source documentation to the APO.

Assess and report loss, damaged, and destroyed GMP, within three business days to the APO. For DPAS (GMP) reportable property, notify APO of any lost, damaged, or destroyed property within 24 hours to facilitate a Financial Liability Investigation of Property Loss (FLIPL). The contractor shall submit a written report to support a FLIPL. Submit DD Form 200, Financial Liability Investigation of Property Loss, to the MDA/IC APO/PC with the following key information:

Date item was identified as missing

MDA asset ID

Name of accountable MDA user

Date of last inventory

Other pertinent details involving the missing item(s)

Remedy CMDB and DPAS Records Support

Objective #1: The contractor shall manage and update the Remedy CMDB Government-approved property management system and DoD IUID Registry to support CDRL deliveries, and provide the LPD to the APO to support DPAS updates to maintain accuracy of the MDA’s accountable property System of Record (SoR) used for both business and technical applications.

Outcomes:

Record CAP and any LPD changes to the Remedy CMDB and IUID Registry within 10 business days of receipt. Notify the APO of any data changes that effect the accuracy of DPAS records quarterly.

Manage records within the CMDB, updating appropriate data fields as the relate to the change in status.

Manage, implement, and sustain a property management program that documents and maintains complete records of all DPAS accountable property in the Remedy CMDB and the IUID Registry.

Collect and record the required LPD and financial data from the hardware invoices, POs, or bill of laden required to support DPAS updates and annual Government audits and reports.

Correct and report data anomalies in the Remedy CMDB and IUID Registry to the APO and COTR to support APO’s DPAS records’ timely updates and accuracy.

Provide sufficient research in the Remedy CMDB and KSR database to supports APO's ad hoc inquiries to support CIO and MDA/IC ops requirements.

Provide the APO LPD required to bring third-party property and property found on installation for CMDB and DPAS updates IAW MDA 5000.64-INS, Accountability and Management of DoD Equipment and Other Accountable Property. Provide the required research and LPD to assist the APO in bringing property to record found on installation in the contractor facility. Further support third-party property requirements IAW MDA 5000.64-INS, Accountability and Management of DoD Equipment and Other Accountable Property, when Government directed.

Objective #2: The contractor shall manage and update the Remedy CMDB Government-approved property management system and DoD IUID Registry, as required, for accurate and complete CAP and GFP recordkeeping (refer to Section 4, Exhibit 1 for accuracy requirements and measures).

Outcomes

Record CAP in the Remedy CMDB and within 5 business days of receipt.

Register, validate, update, and report the UID information in the DoD IUID Registry IAW DFARS 252.211-7007, Reporting of Government-Furnished Property, within 10 business days of PIEE WAWF acceptance.

Collect and record the required LPD and financial data from the hardware invoices, Purchase Orders (POs), or bill of laden to support Remedy CMDB accuracy and Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and MDA audits and reports.

Correct and report data anomalies in the Remedy CMDB and IUID Registry to the APO and COTR to support APO’s DPAS records timely updates and accuracy.

Provide sufficient research in the CMDB and the Kinetic Service Request (KSR) database to support APO's ad hoc and Central Property leads (MSLP) annual capitalized property inventories and reconciliations to support internal audits and higher-level inspections and reports.

Manage SNs exceeding 30 characters by removing the dashes from the SN, until it reaches a character length of 30. If the SN still exceeds 30 characters, then the characters at the front of the SN will be removed until it reaches 30 characters.

Notify the APO of all serial number updates performed by IRES via email. The APO will make the determination to release an MDA Committed Information Rate (CIR) to IRES or request a Technical, Engineering, Advisory, and Management Support (TEAMS) member review and complete the necessary documentation to update DPAS.

Property Identification and Delivery

Objective 1: The contractor The contractor shall manage the identification of accountable property through the physical marking of such property, as defined below and provide property and material acceptance (i.e., delivery) using the Procurement Integrated Enterprise Environment (PIEE) Wide Area Workflow (WAWF) payment module. Further attach a Microsoft (MS) Excel flat file showing the list of deliveries against each TO and CAP Contract Line Item Number (CLIN).

Outcomes

Define and execute authorized print and tag methodologies IAW an MDA's modified construct 1 for Defense Property Accountability System (DPAS) accountable and Administrative Accountable Property (AAP) IAW Military Standard (MIL-STD)-130N, Department of Defense Standard Practice: Identification Marking of U.S. Military Property.

See example of construct (LDDODAACBARCODE, e.g., LDHQ0147MDA180012345) for establishing UIIs for the Item Unique ID (UID) (IUID) Registry on all IRES hardware purchases based on quarterly CAP delivery requirements. IRES will be responsible for printing the asset ID tags for GFP and IRES CAP. Asset ID tags shall contain human readable data consisting of the asset ID number and phrase, “U.S. Government Property.” The asset ID shall further include a machine-readable barcode containing the asset ID.

Identify all property IAW established approved procedures in a manner appropriate for the type of property. Accomplish identification by affixing the appropriate “tag” to property considering requirements of DPAS accountable property.

Mark all CAP that is not sensitive, pilferable, or store data with the Jacob’s Administrative Property tag that does not exceed the $1,000.00 threshold, with the exception of the following:

Desktop monitors

Dual-headed Keyboard-Video-Mouse (KVM) switches

Create complete and compliant records in the CMDB; resolve any inconsistencies or data integrity issues prior to finalizing the record.

Identify items of tangible personal property (defined in DoDI 5000.64, Accountability and Management of DoD Equipment and Oher Accountable Property) requiring unique item-level traceability.

Preserve previously established CMBD property data and UII on legacy assets currently imbedded into the 2D matrix. Ensure the previously established UII for legacy assets is imbedded into the 2D matrix and will follow the tagging requirement outlined in this section.

Provide a 2D matrix UID marking that is machine readable, withstand all environmental conditions to which the item will be exposed under normal operation, and have no detrimental effects on the functional performance, reliability, or durability of the property IAW MIL-STD-130N, Department of Defense Standard Practice: Identification Marking of U.S. Military Property.

Develop and apply Government-approved unique property tags, including IUID markings for GMP and legacy tagged property; this process shall be through attrition.

Develop and execute unique marking strategy for rapid ID at the core site locations of IRES TO 8003 Unclassified Local Area Network (LAN) (ULAN) and Classified LAN (CLAN) equipment in multiple 2-letter IT system and mission environments (i.e., labs or mission ops centers).

Provide discrete receiving reports for the following CAP:

Equipment, Special Test Equipment (STE), and Special Tooling (ST) (excludes general-purpose tools)

Material (only delivered at end of base contract)

Communications Security (COMSEC) equipment (delivered to the COMSEC Manager)— submit a report as equipment is received

Furniture and systems furniture—submit report received

General-purpose tools—submit report upon completion of each TO POP

Produce a final TO receiving report IAW paragraph 10.1.

Develop an accurate Excel file with the following Logistics Product Data (LPD):

MDA Asset ID or Contractor Unique Asset ID (new)

Item Description

National Stock Number (NSN) (if applicable)

Serial Number

Quantity

Unit of Measure

Date of Transaction/Date of Acquisition

Unit Acquisition Cost

Manufacturer Name

Manufacturer Commercial and Government Entity (CAGE) Code (if known)

Manufacturer Part Number

Year of Manufacture (only required for capital assets [i.e., greater than or equal to $250,000])

Model Number

Unique Item Identifier (UII)

Classification of Property (e.g., COMSEC, Equipment [EQP], Material STE, or ST)

Submit transfer requests in writing for approval by the PCO IAW FAR 52.245-1(j)(1). Once transfer of GFP requests are approved and authorized by a Technical Direction Letter (TDL), the contractor shall use the GFP module in PIEE to document property transfers.

Identification of Excess and Disposal Activities

Objective #1: The contractor shall manage and execute the processes and procedures required to perform the identification of excess, reporting of excess through DCMA for CAP and GFP, and DLA Electronic Turn-in Document System (ETIDS) for GMP. Process CAP, GFP, and GMP warranty, reuse and transfers, third-party property support, excesses, and disposals of IRES-assigned property and other Government-directed property or material. Excess and disposal procedures for CAP and GFP are found in FAR 52.245-1(j)(8). For excess and disposal of GMP, use DoDI and MDA 5000.64-INS, Accountability and Management of DoD Equipment and Other Accountable Property.

Outcomes:

Manage and execute the processes and procedures on warranty, reuse, equipment transfers, third-party property support, excesses, and disposal activities, and report completion status to the COTR and APO.

Support and report the reutilization of GMP, CAP, and GFP to other MDA programs or Other Government Agencies (OGAs). This transfer action for other programs and OGAs requires written authorization by the Procurement Contracting Officer (PCO).

Provide the required warranty, reuse, transfer, third-party property support, excess, and disposal documentation to the COTR and APO. (e.g., DD Form 1149, Requisition and Invoicing/Shipping Document; DD Form 1348-1A, Issue Release/Receipt Document; Plant Clearance and Reutilization and Screening System [PCARSS] SF 1428, Inventory Disposal Schedule; and commercial shipper documents such as a shipper’s invoice or bill of laden).

For warranty and turn-in replacements, provide documentation that clearly identifies the asset being replaced and the replacement asset.

Provide APO with warranty and maintenance return paperwork with loss and gain logistics product data (identified in Section 10.2.1, Objective #2/Outcome #2).

Provide the vendor (e.g., Apple, Cisco, Dell, Samsung) documentation for CAP, GFP, and GMP warranty and maintenance returns that result in asset replacement and provided to the MDA/IC APO/PC within three business days of the date of receipt of the replacement.

Manage and execute DCMA PCARSS requirements. (Note: PCARSS is not used to request transfer of accountability to the Government.)

Manage outcome of disposition instructions from the Plant Clearance Officer (PLCO)

Manage and execute the CAP and GFP disposals when directed by DCMA through Unicor or other commercial entities. There should be no additional cost to the Government and any credit is placed on this TO. When applying the credit back to the TO, use the appropriate charge number(s), WBS, and CLINs and inform the PCO.

Manage all aspects of and execute Defense Logistics Agency (DLA) disposal requirements IAW DLA disposition instructions. The contractor shall provide an accurate, complete, and signed DD Form 1348-1A, Issue Release/Receipt Document, to the MDA/IC APO. For the HSV location, the DLA process will be coordinated with MSLO.

Manage any excess and disposal procedures using the two authorized enterprise systems:

DCMA’s PCARSS for CAP, GFP, and contractor-managed property and DLA’s ETIDS for GMP.

Provide appropriate source documentation to the APO to close out active records in DPAS

Ensure accuracy of associated documentation, to include SF 1348-1, DLA 2500 and associated PCARSS documentation.

Update and closeout records as appropriate in the CMDB.

Perform recycling where practical if no value or reuse, and complies with city and state guidelines. Contractor will maintain records of all recycles and disposals and report quantities in the monthly TOSR.

Self-Assessment Program

Objective #1: The contractor shall establish and maintain procedures necessary to assess its property management system effectiveness and shall perform periodic self-assessments to test the compliance of the property management system.

Outcomes:

Manage and operate a transparent assessment program for CAP and GFP reporting through DCMA per schedule and requirement.

Manage records oversight of GMP, validate accuracy of data reflected in the CMDB, through periodic reviews

Manage the review of CI creation, through data validation.

Manage subcontract administration through process review and development, and perform governance oversight and auditing requirements.

Manage inputs into the Government Exchange (GEX) for the successful registering of UID into the Registry.

Manage integration with other TOs in the governance of property management.

Movement of Government Property and Government Managed Property

Objective #1: The contractor shall perform movement of property assigned through Remedy, project or event support requirements to ensure operational support are met for administrative support requirements.

Outcomes:

Manage the movement of End User Support (EUS) property, as assigned, through process and contractual requirements via IC Government, generally through projects (TO8700) and IC requirements in support of TO8003 (IC).

Manage the bid process for hours associated to project related moves, as required.

Manage the proper safeguarding and removal of EUS devices, from location, in-transit and subsequent repositioning at end location.

Manage records updates to reflect all changes caused by the move.

Warehouse and Receiving Area Operations

This PWS section contains the scope, objectives, and outcomes developed to successfully manage and perform supply chain warehouse and receiving area ops (and shipping and receiving activities), including, inspection and acceptance, damage reporting, and PHS&T processes and procedures.

Warehousing, Shipping and Receiving

Objective #1: The contractor shall provide sufficient labor and materials required to optimize and execute assigned warehouse and receiving area ops, including receiving, inspection, unpacking, damage reporting, and repacking, palletization, third party shipping to and from the MDA primary core site and other MDA equipment locations when Government directed. The core sites are located at the MDIOC, COS; the Redstone Arsenal, Von Braun Complex, HSV; the Naval Support Facility (NSF), Dahlgren, VA; and the NCR, MDA Higher HQ (HHQ), Fort Belvoir, VA.

Outcomes:

Manage and provide labor and materials required to execute assigned warehouse and receiving area ops. Refer to Section 8.1 for personnel limitations at the warehouse in Lorton, VA.

Manage and perform warehouse and receiving area ops in a clean, safe, secure, and environmentally compliant manner IAW OSHA and MDA policies and instructions.

Report, investigate, and correct any warehouse or receiving area safety, security, classified handling, IT access, or environmental compliant findings as soon as possible.

Provide trained (and/or certify as required) the personnel to perform warehouse ops, vehicle ops, Hazardous Material (HAZMAT) handling, ground handling, and forklift ops.

Manage and execute third-party property support, such as shipping, receiving, and documentation processes and procedures, when Government directed.

Manage, provide cost estimates, and execute PHS&T discrete projects.

Support and execute equipment returns, warranty replacements, other property found on installation, or other third-party property transfers directed by the Government.

Manage, perform, and improve, where possible, third-party shipping notifications, schedules, and distribution procedures to reduce costs.

Manage and coordinate third-party shipping when billing to TO 22F8900 using “most economical mode that will meet schedule and/or mission requirements.” When required, use “Overnight First” but receive Government approval prior to execution. For property shipping to and from overseas military installations, use Military Air (MILAIR) unless otherwise directed by the Government. Ensure all MILAIR documents provided by MSLO are affixed to the shipment before shipping to the aerial port.

Execute critical mission/event shipment, at the direction of MDA/ICN and/or MDA/ICS.

Contractor will continue to prepare the DD Form 1149 (OCONUS only); the MDA/ICN or MDA/ICS Government representative can sign block 10.

Coordinate and leverage MDA Logistics Ops (MDA/MSLT) in support of OCONUS air, land, and sea transportation requirements (excluding HI and AK). Any damages during property movement shall be reported to the COTR and APO.

Optimize warehouse ops and storage capacity management providing best value to the Government.

Objective #2: The Contractor shall inspect, and accept all IRES-assigned CAP, GFP, and other third-party property. All inspection, acceptance, are required to ensure property damage, ID, and accountability.

Outcomes:

Manage central receiving points at the core locations, managed by TO8900 personnel in COS, HSV, NCR and DLG.

Support authorized receiving points at authorized locations supported by Multi-Purpose Engineer’s (TO8003) identified as PMRF, VSFB, FGA, KSFB and RAB; ensuring proper documentation and receipt in the CMDB is accomplished.

Manage validation of delivery against purchase order or other applicable documentation, ensuring property received matches the documentation of property ordered or provided.

Manage physical inspect property for any noticeable physical damage to shipping container or property, annotate damage and provide applicable reporting to the proper parties.

Manage documentation receipt of property in the CMDB establishing record of accountability.

Manage any overages or shortages following local processes, documenting the outcome.

Handling, Transportation and Storage

Objective #1: The contractor shall manage and provide handling, transportation, and storage services and maintain support equipment and materials, such as scales, tie-downs, hand trucks, forklifts, banding and wrapping equipment, pallets, and associated materials at the core sites.

Transportation is provided by the Government to operate.