25QE016_52.212-1.pdf

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

(b) Submission of Offers.

The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition. Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement.

Submission of Questions.

Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 11:00 a.m. Japan Standard Time (JST), Wednesday, 15 January 2025. Questions submitted after this date may not be considered for a response.

The offeror must send their quote via e-mail to Mr. Dustin Fazzini at Dustin.Fazzini@dodea.edu and Ms. Mileska Rodriguez at Mileska.Rodriguez@dodea.edu. The subject of the e-mail shall be

“HE125425QE016 – T&F OFFICIALS - QUOTE.”

Quotes must be submitted via email NO LATER THAN 11:00 a.m. JST, Thursday, 30 January 2025 in response to this solicitation.

Offerors must ensure that the signed and dated attached quote and all attachments are virus free, legible, and are received by Mr. Dustin Fazzini and Ms. Mileska Rodriguez’s e-mail addresses no later than the solicitation closing date and time. Emails over 10 MB will be rejected by DoDEA’s network.

If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror within one (1) working day after notification.

Documents shall be submitted in separate .pdf or Microsoft Office (e.g., Word, Excel, etc.) format by e-mail on-or before the closing date and time stated in Block 8 of the solicitation to Mr. Dustin Fazzini at Dustin.Fazzini@dodea.edu and Ms. Mileska Rodriguez at Mileska.Rodriguez@dodea.edu.

General Instructions

The offeror shall examine and follow all instructions. Instructions are set forth herein for offerors to prepare and submit a quote to the Government in response to this solicitation. Offerors are strongly advised to carefully read and fully understand these instructions to ensure submission of a fully compliant and sufficiently prepared quote.

A. Page Size and Format:

Offeror shall ensure that the contents of the files print on US standard 8 ½ by 11” or A4 paper.

Offerors shall use Times New Roman 12-point font or larger text, and Times New Roman 8-point font or larger for graphics. When both sides of a sheet display printed material, it shall be counted as two pages. Submission is in accordance with the format and page limits listed in the table in paragraph C below.

B. Page Limitations:

Offeror shall not exceed the specified word and/or page limitations. If exceeded, the excess pages will not be read or considered in the evaluation of the quote. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links. Each quote shall be organized and presented in mailto:Dustin.Fazzini@dodea.edu mailto:Mileska.Rodriguez@dodea.edu mailto:Dustin.Fazzini@dodea.edu mailto:Mileska.Rodriguez@dodea.edu accordance with the following format and page limits listed in the table below.

C. Quote Content and Format Instructions:

At a minimum, Offerors shall submit a quote consisting of an Administrative Cover Letter, Signed SF 1449, Signed SF 30 (as applicable) and four (4) separate volumes as stated in the table below:

Document Title Page Limitations Apply to Each Proposal Submitted

Pages shall be numbered numerically Administrative Cover Letter

Administrative Cover Letter 1 page

Signed SF 1449 SF 1449 1 page (includes only the first page of the SF 1449)

Signed SF 30 SF 30 1 page (for each SF 30, as applicable)

Volume I Factor 1 - Technical Capability

Complete the below Attachments:

• Attachment 1 “Personnel”

Submit the Attachment 2 in Excel format. No additional material or format will be considered outside of the above list of attachments, Times New Roman, not less than 12-point font

Volume II Factor 2 - Past Performance

Complete Attachment 2 “Volume II Past Performance Proposal”

Submit in Word or pdf. No more than (or maximum of) two pages for each reference, Times New Roman, not less than

12-point font

Volume III Factor 3 - Price Complete Attachment 3 “Price Sheet”

Submit Attachment 3 in Excel format. No additional format will be considered).

1. Administrative Cover Letter: The Administrative Cover Letter shall state the following:

a. The solicitation number

b. Unique Entity Identifier/ID

c. Complete Business Mailing Address.

d. N/CAGE Code

e. NAICS Code

f. Contact Name

g. Contact Phone and e-mail address

2. Signed SF 1449

Offerors shall complete blocks 12, 17a, and 30a-c of the SF 1449 Solicitation/Contract/Order for Commercial Items. Offerors shall insert their Discount Terms in block 12 if the term is other than Net 30 days. By submission of its quote, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Offeror’s terms and conditions will not be accepted. The SF 1449 shall be signed and dated by an Official authorized to bind the Organization and be included in the quote submission.

3. Signed SF 30

Offerors shall complete blocks 8 and 15a-c of each SF 30 Amendment of Solicitation/Modification of Contract, issued for this solicitation. Each SF 30 shall be signed and dated by an Official authorized to bind the Organization and be included in the quote submission.

4. Volume I – Factor 1: Technical Capability- Each Subfactor requires completion of Attachment 1 as part of Volume I:

The Offeror shall address the following Subfactors as follows:

Subfactor 1- Personnel List

The Offeror shall provide the following:

Complete Attachment 1 “Personnel.” Propose any qualified employees in the Personnel List tab in Attachment 1 “Personnel” (PWS paragraph 2.1 to include subparagraphs).

Do not exceed the fillable sections of any of the mandatory fields. All Technical Capability responses must conform to the formatted fields provided within Attachment 1 “Personnel”. The Offeror shall only fill in the rows in the Excel spreadsheet that apply (i.e., are used).

In the “Personnel List” tab, the Offeror shall quote, at a minimum, the total number of acceptable personnel required to service an individual track and field meet (PWS paragraph 2.2).

An Offeror does not need to have all employees hired and readily available at the time of solicitation;

however, the Offeror must complete all required fields in Attachment 1 “Personnel.” The Offeror is to indicate whether each proposed personnel are readily available. If the proposed personnel are not readily available at the time of the solicitation, the Offeror is to provide an anticipated start date for the personnel. For personnel who have not been identified by name, enter “Unknown” and fill out the corresponding row of Attachment 1 “Personnel.” Proposed personnel do not need to be available at contract award; however, all personnel need to be available by 15 March 2025.

Subfactor 2- Personnel Action Plan

Complete the “Personnel Action Plan” in Attachment 1 to address the Offerors recruitment and retention plan.

5. Volume II – Factor 2: Past Performance.

The past performance evaluation is a comparative assessment of the Offeror’s ability to successfully perform the contract based on the Offeror’s demonstrated recent and relevant record of how well the Offeror performed on previous contracts. The Government will review the information collected to include, but not limited to, the Past Performance Questionnaires and the Past Performance Proposal (Attachment 2) to determine the Offeror’s overall record of recency, relevancy, and quality of the Offeror’s past performance.

Offeror shall submit a past performance proposal, Volume II Past Performance Proposal(Attachment 2), on at least one (1) recent contract(s) for the prime and one (1) for the subcontractors/teaming contractor (performing as the Prime on that effort) to determine the recency, relevancy, and quality of the Offeror’s performance. The Offeror shall submit a separate Volume II Past Performance Proposal (Attachment 2) for each reference provided, with each reference not exceeding two (2) pages.

To be recent, the effort must be on-going or must have been completed within the last three (3) years by the closing date/time of this solicitation. To be relevant, the Offeror must demonstrate that performance involved similar scope and magnitude of effort and complexities this solicitation requires. The relevancy analysis will focus on if the Offeror has provided sports officiating services similar in scope, magnitude of effort, and complexities. To review quality, the Offeror’s Past Performance information collected will be reviewed to determine the quality of the Offeror’s performance, general trends, and usefulness of the information and incorporate them into the performance confidence assessment.

The Offeror shall demonstrate recent and relevant past performance by completing and submitting Attachment 2 – Volume II – Past Performance.

Past Performance information submitted that is not recent (more than 3 years) and/or not relevant will not be evaluated.

Subcontractor/Teaming Information. If an Offeror proposes a teaming arrangement for services, the Offeror (proposed prime Offeror) shall provide past performance information on any subcontractor or teaming arrangement offered.

At a minimum, when a prime Offeror teams with a subcontractor, past performance information relevant to that subcontractor shall be provided on at least one (1) effort. Offerors shall include in their quote the written consent of their proposed subcontractor(s) to allow the Government to discuss the subcontractor’s past performance assessment with the Offeror.

• Questionnaires. Offerors must send Past Performance Questionnaires (PPQ), to their customers’ points of contact (POCs) and instruct the POCs to complete the questionnaire in English. Offerors shall make their best effort to send out enough past performance questionnaires to reasonably expect submission to the contracting officer/ contract specialist at least one questionnaire on each cited contract/work effort. The customer POC that received the questionnaire shall e-mail the completed questionnaires directly to the contract specialist listed on the questionnaire.

Past Performance Questionnaires are requested to be received by the issuing office no later than the closing date/time of the solicitation. Ensure that the customer POC annotates the total contract value performed up to the date the POC received the questionnaire, and that the POC provides sufficient details to allow the Government to determine the relevancy and the quality of performance of the past contract. Completed questionnaires included in the proposal or submitted directly by the Offeror will not be evaluated.

The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract POCs. If you are aware that one or more of your contracts in the Contractor Performance Assessment Reporting System (CPARS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your proposal.

6. Volume III – Factor 3: Price.

Except as stated above, the Offeror shall ensure that in Attachment 3 each Sub-contract Line Item (SLIN) listed under each Contract Line Item (CLIN) the Offeror proposes is completed. Offerors should only fill in (complete) the yellow shaded cells of the Pricing Sheet(s). Be sure to complete all yellow shaded cells for each SLIN under the CLIN(s). The Offeror shall ensure that all formulas on Attachment 3 are accurate after filling in the yellow shaded cells.

To account for the option period(s) possible under FAR 52.217-8 (maximum six months) Option to Extend Services, the Government has provided a table within Attachment 3, labeled “FAR 52.217-8 Option to Extend Services.” The Offeror shall provide a Unit Price for each CLIN Description. If the

Government decides to exercise the option under FAR 52.217-8 in an option period other than the fourth (4th) option year, then the rate proposed for the last year performance was completed will be used.

NOTE: An Offeror’s SAM record must be accurate and active by the proposal due date and time to be eligible for any contract award.

(End of Addendum to FAR 52.212-1)