Track and Field Officials, Okinawa Japan
Cancelled Solicitation Posted
- Solicitation number
- HE125425QE016
- Agency
-
DOD Education Activity
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 711219 Other Spectator Sports
- PSC
- R499 Support- Professional: Other
- Place of performance
- Japan
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Defense Education Activity (DoDEA) is seeking track and field officials for high schools in Okinawa, Japan, using a firm-fixed price indefinite delivery/indefinite quantity (IDIQ) contract. The contractor must provide fully trained officials certified by the National Federation of State High School Association (NFHS) rules, including positions such as Chief Finish Evaluator, Clerk of the Course, Head Field Event Judges, Head Starter, and other critical officiating roles. Evaluation will be conducted using a best value approach with three primary factors: Technical Capability (weighted most heavily), Past Performance, and Price, with technical and past performance collectively considered more important than pricing. The solicitation requires officials to complete online NFHS training and pass tests with a minimum 75% score by March 15, 2025. Proposal submissions are due by February 7, 2025 at 11:00 AM Japan Standard Time, with questions accepted until January 22, 2025.
The contract opportunity is unrestricted and has no specific set-aside designation. There is no incumbent contractor, as this represents a new requirement historically managed by school administrators, coaches, and volunteers. The contract period spans from February 2025 through January 2030, including a base year and four option years, with specific meet requirements of 3 regular season one-session meets, 5 regular season two-session meets, and 2 invitational meets per period. Performance will occur at multiple locations in Okinawa, including Kadena High School, Ryukyu Middle School, and Kubasaki High School, with operating hours from 8:00 AM to 11:00 PM Monday through Saturday during the school year. While specific award value is not explicitly stated, the contract structure suggests a substantial multi-year commitment for sports officiating services in the Pacific region.
Notice text
3 versions
Update #3 · Latest ·
The contractor shall furnish all labor, tools, equipment and transportation necessary to provide fully trained Track and Field Officials using National Federation of State High School Association (NFHS) rules. Track and field officiating services shall be provided for DoDEA High Schools in Okinawa Japan in accordance with the Performance Work Statement and attachments.
Amendment 1 - Answers to submitted Questions and Revised Question Due Date
Amendment 2 - Additional Answers to submitted Questions and Revised Due Date
Update #2 ·
The contractor shall furnish all labor, tools, equipment and transportation necessary to provide fully trained Track and Field Officials using National Federation of State High School Association (NFHS) rules. Track and field officiating services shall be provided for DoDEA High Schools in Okinawa Japan in accordance with the Performance Work Statement and attachments.
Amendment 1 - Answers to submitted Questions and Revised Question Due Date
Update #1 ·
The contractor shall furnish all labor, tools, equipment and transportation necessary to provide fully trained Track and Field Officials using National Federation of State High School Association (NFHS) rules. Track and field officiating services shall be provided for DoDEA High Schools in Okinawa Japan in accordance with the Performance Work Statement and attachments.
Files
| File | Type | Posted |
|---|---|---|
| 25QE016_AMEND 2_SF30.pdf | ||
| 25QE016_AMEND 2_QA.pdf | ||
| 25QE016_AMEND 2_52.212-1.pdf | ||
| 25QE016_AMEND 1_52.212-1.pdf | ||
| 25QE016_AMEND 1_SF30.pdf | ||
| 25QE016_AMEND 1_QandA.pdf | ||
| 25QE016_SOL_ATTACH1_PERSONNEL.xlsx | XLSX spreadsheet | |
| 25QE016_SOL_ATTACH3_PRICE_SHEET.xlsx | XLSX spreadsheet | |
| 25QE016_52.212-2.pdf | ||
| 25QE016_SOL_ATTACH2_PAST_PERF.docx | DOCX document | |
| 25QE016_52.212-1.pdf | ||
| 25QE016_SOL_ATTACH4_PWS.pdf | ||
| 25QE016_SOL_ATTACH5_SCHEDULE.pdf | ||
| 25QE016_SOL_1449.pdf | ||
| 25QE016_SOL_ATTACH2A_PPQ.docx | DOCX document |
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