Draft RFP Q As.pdf

Solicitation H92254-08-R-0001 Contractor Logistics Support

Draft RFP Questions & Answers

May_June 2008 1

Contractor Logistics Support Services Draft Request for Proposal (DRFP) Questions and Answers

Number Section/Reference Discussion Question/Comment Recommendation

1. Section B, Option

This final year appears to provide for continued support operations and transition to the next contract and successful bidding contractor. The 5000 section cites “non-fee bearing line item” and does not list travel or material sub clins.

Is the intent of the government to continue support operations as in the previous years while providing transition to the next contract and successful bidding contractor, an hence require travel, material and the cited fee bearing DO options

This was an error and the final solicitation has been updated with the correction.

2. Section C, SOO Paragraph 1.2, Background

Joint Publication I-02, The Department of Defense Dictionary of Military and Associated Terms, as Amended March 2008 (pg 317)

This paragraph references Joint Publication I-02, but fails to provide a title for the document.

Solicitation has been updated. The title is The Department of Defense Dictionary of Military and Associated Terms, as Amended March 2008

3. Section E, 52.246.11, Inspection and Acceptance and L-3.1.4, Quality Control

ISO 9001 2000 Section E, Clause 52.246.11 states that Quality standards shall comply with the higher-level quality standard selected below, including ISO 9004:2000 quality management systems, ISO 9001:2000 quality management systems, and ISO 27002:2005 Information Security Management Standards.

This seems to conflict with L- 3.1.4, which sites

ANSI/ISO/ASQC Q9001-2000

and without the quality manual cited in DID DIQCIC-81379.

L-3.1.4 states “as an example…” it is the intent of this solicitation to allow industry to propose the quality standard.

4. H.3, EVMS

ANSI/EIA-748 B as latest version of

EVMS.

Given the use of the latest EVMS, the contractor will have to develop an EVMS system. Is

Solicitation has been updated with last version date.

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Number Section/Reference Discussion Question/Comment Recommendation ANSI/EIA-748 B the latest issue and the one specifically required for this contract? Please provide your assessment of the latest issue of ANSI/EIA-748. Is it Version B dated June 2007?

5. H.8 Absorption Pool and L-3.1.5.3 Other Direct Costs:

This section lists the requirement for a 3% infrastructure improvement pool and a 30% absorption pool.

The DRFP includes a “workforce matrix” workbook that includes the 3% pool, but it is not clear where to insert the 30% pool and 30% of what cost basis. The 30% absorption pool appears to be general information to be incorporated after contract award.

In 2004 a decision to create the Absorption Pool was made to alleviate the Non-SOF operational costs that were being borne by USSOCOM. The ratio for SOF/Non-SOF workload has stayed consistently at 70% SOF & 30% Non-SOF since 9/11. A percentage (Average is 1.58%) is applied to all Non-SOF executed workload (voucher costs) that is collected and put in the absorption pool to pay 30% of the total lease requirement.

Each month the Department of Military Affairs, State of Kentucky sends to the Government, vouchers for fixed costs (lease), and variable costs (utilities). SOFSA reviews the invoices for accuracy, certifies for payment from the Absorption Pool, and forwards to the supporting company for payment. The company issues a check to the Dept.

of Military Affairs for those specific invoices (lease/utility amounts).

6. H.10 Novation

The DRFP lists the requirement: “The successful Offeror must agree to accept all obligations and liabilities of

It is presumed the government’s intent provides the winning contractor to participate in the

The Government will entertain suggestions on minimizing the impact to the customer on

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Number Section/Reference Discussion Question/Comment Recommendation the incumbent under the open contracts by virtue of this novation and agrees there will be no impact on the current cost and schedule.”

development of estimates at completion (EAC) during the transition phase and that all opens DOs will be fully funded to the EAC value prior to the novation.

maintaining current cost, schedule and performance. The recommendations must be submitted no later than 2 July 2008.

7. Section K, 52.204-8(a)(2), Small Business Size Standard

The current size standard is $6.5 Million. We suggest that the size standard should be raised to $23 million as a minimum.

Based on the research conducted between SBA PCR Mr. Walter Wallace (Orlando) and USSOCOM OSBP Angela Mitchell, there is potentially one other NAICS (541614) this requirement may have been classified under and the size standard is also $6.5M. SBA PCR and SOCOM do not have the authority to raise the threshold for any NAICS. Therefore, they agree with the assigned NAICS 561990.

8. L.1.1.2, Proposal Copies

Conflict with L.3.6, P141 Proposal Instructions indicate only 2 CDs are required; however, L.3.6 requires SF33 and SF30s to be submitted as signed originals.

Are paper copies due for the SF forms or are graphic signatures acceptable?

Graphic signatures are acceptable;

prefer no paper copies.

9. L.2, General Information & L.3.5 & L.3.6

Volume Table does not include L.3.5 and L.3.6

Do the Small Business Subcontracting Goals and the Offer and Award pieces belong in a separate volume?

A separate volume numbered Volume VI will be required for the plan, forms, certifications and representations, etc. Solicitation has been updated.

10.

11. L-2.2.2, Page format Restrictions

Default Spacing Microsoft Word Products do not really provide tracking or kerning as an option. This

Line spacing may be added after paragraphs and titles to improve document design.

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Number Section/Reference Discussion Question/Comment Recommendation section, however, talks about tracking and kerning and specifies that only default values of Microsoft Word should be used throughout the document.

Does this mean that the proposal cannot contain 5 or 6 points of EXTRA space between paragraphs to improve the viewability and the look of the document? For example, are we able to add points of space after a paragraph or title to improve the document design?

12. L-2.2.4, Volumes

Labeling CD-ROMs For labeling disks is it acceptable to use the Lightscribe process?

The Government has no preference.

13. L-3.1.1, Operations

Referenced Section L.3.5.4 is Omitted from the draft

The Management Proposal Area section references Paragraph L- 3.5.4, but it appears to be omitted from the Draft Solicitation.

Corrected, this should be paragraph L3.3.4. Solicitation has been updated.

14. L-3.1.2 Key Functions

Section L cites requirement to identify Key functions. Section M does not have a corresponding section.

How does the government plan to evaluate this section?

Solicitation has been updated to clarify.

15. L-3.1.3 Security Section L cites requirement to provide a security plan. Section M does not have a corresponding section.

How does the government plan to evaluate this section?

Solicitation has been updated to clarify.

16. L-3.1.4 Quality Control

Section L cites requirement to provide a quality system plan.

Section M does not have a corresponding section.

How does the government plan to evaluate this section?

Solicitation has been updated to clarify.

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Number Section/Reference Discussion Question/Comment Recommendation

17. L-3.1.5.1

SB/SDB/WOSB/

HUBZone-

SB/DVOSB/LB

The requirement appears to list the DoD and contractor proposed percentages to be applied to the amount of total subcontract/material dollars.

Do the small business plan allocations just apply to the material dollars plug number provided by the government?

The subcontract plan applies to all services, material, equipment that is intended to be contracted to the types of firms specified in L-3.1.5.1 as well as other large business sources.

18. L-3.1.5.3 Other Direct Costs:

This section located as a subsection to the Subcontracting Approach within the Management Volume. It provides the requirement to specify the content (type and amount) of proposed ODCs. This format requires providing cost information in the Management volume.

Does this section belong to the cost volume instead?

Corrected, moved to Volume IV.

Solicitation has been updated to correct.

19. L-3.3.2 Total Estimated Contract Cost and Fee

The DRFP requires: “Offerors shall breakout their estimated data prices for each data item identified on the DD Form 1423s attached in Section J IAW DFARS 215.470 and SOFARS Clause 5652.215-9005, Estimated Prices for Data incorporated in this section of the RFP.”

Does the government plan to provide the cited 1423s and

SOFARS?

The Government expectation is that industry will provide the CDRL with cost associated per the DFARs reference. A listing will be provided of current CDRLs, Section J.

Industry should determine if they are the right CDRLs based on approach and Government oversight requirements.

20. L-3.3.3.2, Proposed Fee

The DRFP requires: “The Government has elected to establish a maximum fee percentage of 2% for work that is a pass through to the prime’s subcontractors (DFARS 252.215-7003).

It appears the intent is to base this pass through rate to material items where prime contractor’s value added is minimal, rather than being a component of the final DO product. Revise to cite pass through rate applies to non value added purchases and follow the cited FAR regarding:

“the offeror shall identify in its proposal—(i) The amount of the offeror’s indirect costs and profit

The intent of the Government is to limit the profit or fee to 2% for the prime contractor on all pass through work whereas the prime does not have the expertise or ability to execute. This applies to services and material buys.

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Number Section/Reference Discussion Question/Comment Recommendation applicable to the work to be performed by the subcontractor(s);

and (ii) A description of the added value provided by the Offerors as related to the work to be performed by the subcontractor(s).”

21. M-4 Evaluation Criteria Area III - Cost/Price Evaluation Factor 1: Total Evaluated cost/price

The DRFP includes the 3-month transition cost as part of the 4-sample task cost evaluation of the total evaluated cost/price.

The transition effort and associated cost will be different for the incumbent compared to the non-incumbent offerors.

The oral proposal for transition of the work is being evaluated by the Government. We will evaluate the Offerors transition sample task for all Offerors. The costs will be presented and used for CLIN 0001 of the contract. It is expected that all Offerors may have a different approach and cost associated. The incumbent will fall into this same category.

22. Attachment 28 Intellectual Property When will Attachment 28 be provided?

This document will be provided in the technical library – see #23.

23. General DD 254 Security Requirements The RFP makes no mention of the DD254 in the RFP. Is that information forthcoming?

A DD Form 254 is applicable to this solicitation. It is currently in the review stages. The requirement will be Top Secret; however, most of the work is at the SECRET level.

24. General Lack of technical library information The technical library contains elements of the WBS and the EVMS. When will we be provided access to the technical library?

A technical library is being established in automated format at Lexington Blue Grass Station. A notice will be posted when the library will be ready for usage.

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Number Section/Reference Discussion Question/Comment Recommendation

25. DD Form 1707 Block 3 shows Proposal is due at

1700 EST on 1 Oct 2008. DD Form 1707 Block 7, Additional Information (Continuation) paragraph D shows 5:00PM EST on October 1, 2008. In Section L paragraph L-1.1.1 shows NLT 3:00PM Eastern Time, 1 October 2008.

Which is the correct time for proposal submission?

The correct date and time will be stated as NLT 1700 Eastern Standard Time, 01 October 2008. Solicitation has been updated with the correction.

26. DD Form 1707 Block 7, Paragraphs L and M, as well as page 137 of 162, Section L paragraphs L-1.1.2.2 and L-1.1.2.3 state that proposals are to be mailed or hand carried to MacDill AFB, FL.

Page 1 of 173, Standard Form 33, Blocks 7 and 8 indicate that the offer should be submitted to Blue Grass Station.

Where is the proposal to be delivered?

The proposal will be delivered to MacDill AFB, Florida. Solicitation has been updated with the correction.

27. Section B, CLINS

0002AA; 002AB;

and 0002AC

CLINS 0002AA; 0002AB; and 0002AC are structured as FFP CLINS. Corresponding Option

CLINS 1002AA; 1002AB; 1002AC;

2002AA; 2002AB; 2002AC;

3002AA; 3002AB; 3002AC;

4002AA; 4002AB; 4002AC;

5002AA; 5002AB, AND 5002AC are described as FFP but the Schedule B pricing portion is structured as if they are CPIF CLINS.

What pricing methodology does the Government contemplate for the Option CLINs described above?

These CLINs are Firm Fixed Price.

the correction.

28. Section B, CLIN

1005AC, 2005AC,

3005AC, 4005AC

CLIN 1005AC, 2005AC, 3005AC,

4005AC shows a period of performance of “Base Year, Year 1”.

Shouldn’t these show “Option Period 1 (2) (3) (4), Year 2-3 (4-

5) (6-7) (8-9) respectively?

the correction .

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Number Section/Reference Discussion Question/Comment Recommendation

29. Section C

Statement of Objectives

On page 63 of 162 – In Section C Statement of Objectives, Paragraph

6.0 Special Instructions for

Iraq/Afghanistan Area of Operations states: “The instructions contained in this paragraph must be included in the PWS verbatim.”

Since this will amount to about 4 pages, does this count against the page count of the Technical Volume?

Yes, this will be counted in the page count.

30. Appendix A, Core Capabilities, paragraph 5

On page 67 of 162 – In Appendix A, Core Capabilities, paragraph 5, last two sentences that are ‘bold’ state:

“Authority to change any engineering data, drawings, publications, etc., is held by the customer. Contractor has no authority to modify engineering data or assets without prior approval of the customer.”

Shouldn’t this apply to all Core Capabilities that have drawings instead of only the ‘Ground Systems repair, Modification and Support?

This applies to all core areas and the SOO will be updated.

31. Section L Paragraph L-3.1.1

On page 140 of 162 – In Section L Paragraph L-3.1.1 states “Cost/cost savings associated with proposed innovations/efficiencies shall be identified in the proposal in accordance with Section L-3.5.4.”

Is that supposed to be L-3.3.4?

32. Paragraph L-3.1.1 (Operations)

Page 140 of 162, Paragraph L-3.1.1 (Operations) does not correlate to the evaluation criteria outlined on Page 152-153 of Section M. In other words, Section L states a requirement for which no Section M evaluation criteria exists. However, the last sentence in the Operations paragraph

If this is the intention, would the government state that the Operations discussions should appear, and be evaluated in, the applicable plans (Enterprise Management, Business Operations, and Program Management)?

The Operations discussion should appear, and be evaluated in the applicable plans (Enterprise Management, Business Operations, and Program Management). The solicitation is being modified for clarity.

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May_June 2008 9 states: “The results of this will be these distinct plans: ...”Since Section M and the SOO are closely aligned, it appears to be the Government’s intention that the contents of the Operations paragraph be directly addressed in the applicable Plans identified in Section M.

33. Page 72 DFAR Clause 252.2304-

EARNED VALUE MANAGEMENT

SYSTEM (dated APR 2008) contains a typographical error. The correct DFAR Clause Number is 252.234- 7002.

34. Page 73

USSOCOM

Clause 5652.204-

DISCLOSURE OF UNCLASSIFIED

INFORMATION (dated 2006). The most recent release date of this clause is 2007.

In our review of the DRFP it was noted that some of the reference documents did not have the most current release date.

Solicitation has been updated with the correction.

35. Page 80 FAR Clause 52.204-7

Central Contractor Registration (dated JUL 2006). The most recent release date is APR 2008.

documents did not have the most current release date.

Solicitation has been updated with the correction.

36. Page 80 FAR Clause 52.219-9

Small Business Subcontracting Plan (dated Nov 2007). The most recent release is Apr 2008.

documents did not have the most current release date.

Solicitation has been updated with the correction.

37. Page 80 FAR Clause 52.222-19

Child Labor --Cooperation with Authorities and Remedies (dated AUG 2007). The most recent release date is FEB 2008.

documents did not have the most current release date.

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38. Page 81 FAR Clause 52.222-43

Fair Labor Standards Act & Service Contract Act - Price Adjustment (Multi-Year and Option) (dated Nov 2006). The word "Contracts)" should be added after Option)

39. Page 82 DFAR Clause 252.215-

Excessive Pass Through Charges - Identification of Subcontract Effort (dated APR 2007). The most recent release date for this clause is MAY 2008.

documents did not have the most current release date.

Solicitation has been updated with the correction.

40. Page 82 DFAR Clause 252.215-

Excessive Pass Through Charges (dated APR 07). The most recent release date for this clause is May documents did not have the most current release date.

Solicitation has been updated with the correction.

41. Page 83 DFAR Clause 252.225-

Preference for Certain Domestic Commodities (dated Jan 2007). The most recent release date for this clause is MAR 2008.

documents did not have the most current release date.

Solicitation has been updated with the correction.

42. Page 83 DFAR Clause 252.232-

Electronic Submission of Payment Requests (dated MAR 2007). The words "and Receiving Reports" should be added to the Title of this clause. Also, the most recent release date for this clause is MAR 2008.

documents did not have the most current release date.

Solicitation has been updated with the correction.

43. Page 83 DFAR Clause 252.247-

Transportation of Supplies by Sea (dated MAY 2002) is incorporated by reference and also On Pages 110 through 112 this same clause is incorporated in full text with

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Alternate II (dated MAY 2002).

However, Alternate II is not incorporated in full text.

44. Page 83 DFAR

Clause 252.251-

Use of Interagency Fleet Management System (IFMS) Vehicles and Related Services (dated Dec 1991) is incorporated by reference twice.

45. Page 114 DFAR Clause 252.225-

Contractor Personnel Authorized to Accompany U.S. Armed Forces Deployed outside the United States (dated Jun 2006). The most recent release date for this clause is MAR documents did not have the most current release date.

Solicitation has been updated with the correction.

46. Page 122

USSOCOM

Clause 5652.201-

Technical Representative (Representative 2003) should be changed to delete "(Representative 2003)" and add "(2005), since the most recent release of this USSOCOM Clause is 2005.

documents did not have the most current release date.

Solicitation has been updated with the correction.

47. Page 122

USSOCOM

Clause 5652.201-

Authorized Changes Only By Contracting Officer. The most recent release date for this clause is 2005.

Therefore, it needs to be added to the clause.

documents did not have the most current release date.

Solicitation has been updated with the correction.

48. Page 122

USSOCOM

Clause 5652.204-

Instructions for the Use of Electronic Contracts (dated 2000). The most recent release date for this clause is 2007.

documents did not have the most current release date.

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49. Page 123

USSOCOM

Clause 5652-228-

"Liability9001 Liability-Flight Operations" should be changed to" Liability-Flight Operations"

50. Page 125

USSOCOM

Clause 5652.243-

Technical Improvements (dated 2005). The most recent release date for this clause is 2006.

documents did not have the most current release date.

Solicitation has been updated with the correction.

51. Page 149 FAR Provision 52.211-

Notice of Priority Rating for National Defense Use (dated Sep 1990). The most recent release date for this provision is APR 2008. The title has also been changed to "Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use".

documents did not have the most current release date.

Solicitation has been updated with the correction.

52. Page 150

USSOCOM

Clause 5652.209-

Use of Contractor Support/Advisory Personnel for Review of Proposals (dated 2005). The most recent release date for this clause is 2006.

documents did not have the most current release date.

Solicitation has been updated with the correction.

53. Section B, CLIN

CLIN 0002 states that G&A and profit for this CLIN will be included in FFP task orders. This wording suggests the government considers it a cost reimbursable CLIN yet it is shown as FFP. It is important to understand the government’s intent for pricing purposes.

Will the government clarify the note that G&A and profit for this CLIN will be included in FFP task orders? Further, since the PWS does not yet exist and this CLIN specifically cites facilities operation and maintenance costs are we to conclude the only PWS costs contained in this CLIN are facility related?

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54. Section B, CLIN

CLIN 0006 and all option year CLIN 0006s list three skills.

Are the labor resources listed within CLIN 0006 merely a sampling of LH categories?

Does the government intend to allow excess labor capacity on the contract? How can anyone other than the incumbent bid this requirement? Please clarify as this seems to overly favor the incumbent.

These lists of personnel are the hard to fill categories that are needed during performance. The Government has allowed for many types of payment provisions within the solicitation to allow the contractor flexibility in obtaining the proper type labor based on the specific requirement at hand. This is not specified in the current contract.

55. Section B, CLIN

CLIN 0008 establishes a Material CLIN (x008) for the base year and each Option Period.

Do these CLINs cover all material required for a specific delivery/task order? If so, should subCLINs be added that correspond to associated non material CLINs (i.e. x002 – x005)? It would seem that sub- CLINs would facilitate consistent contract types (FFP, CPIF, CPFF, FPI) and funding sources (Procurement, O&M, RDT&E) for each delivery/task order.

We do not believe subclins are applicable, as the materials will be done at each task order level. See number 56 as to applicability of the materials.

56. Section B, CLIN

Please clarify that all materials are to be reimbursed at cost under CLIN 0008. Is this just for pass through procurements or also for raw materials?

All materials are to be reimbursed at cost under CLIN 0008 at the task order level. This CLIN does not apply to FFP or FPI task orders.

57. Section B, CLIN

What is the purpose of Items 5000AA – AE? We wouldn’t expect task orders to be issued against Item 5000, and as a non-fee bearing CLIN, it would

Draft RFP Questions & Answers

May_June 2008 14 appear the different contract types wouldn’t be necessary.

58. Section C, Statement of Objectives, Paragraph 2.1.2, Paragraph 2.1.2, page 61, states: “IT Management (excluding Government Applications)…”

What does ‘IT Management excluding Government Applications’ mean? We were under the impression the government desired an integrated IT system that met both the contractor’s and the government’s needs.

The single Gov't application that should not be part of the integrated IT contractor system is the Standard Procurement System (PD2) and SOFFUNDS system. SOFFUNDS was developed for the Gov't by the contractor and is administered by the Contractor because in-house Gov't support is inadequate.

59. Page 75 of 162 In H4 – DISABLED WORKFORCE/JWOD states: “At least 10% of the dollar value of all subcontracts will be spent on products and services manufactured and provided by Nonprofit Agencies that employ people who are blind or severely disabled and are associated with the National Industries for the Blind (NIB) or NISH under the AbilityOne (formerly JWOD) program…”

Would the Government consider a sliding scale beginning with 2% in the 1st year, and rising 2% per option period until achieving 10% in the final option period?

After discussions with industry during the one-on-one meetings it has been determined to change the ABILITYONE program goal from 10% to 5%. Solicitation has been updated with the change.

60. Page 79 of 162 In Section I, ClauseI.209-3 FIRST ARTICLE, paragraph (b), third line states: “… Within 7 calendar days after the Government receives the test report, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The …” In Section I, ClauseI.209-3A FIRST ARTICLE, paragraph (b), third line states: “… Within 7

In keeping with the need for keeping with the rapid reaction environment of this contract, could the period be reduced from 7 days to 3 days?

7 days meets need

Draft RFP Questions & Answers

May_June 2008 15 calendar days after the Government receives the test report, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The …” Section

61. Page 83 of 162 Section 52.216-7 ALLOWABLE

COST AND PAYMENT (DEC

2002), paragraph (a)(2), 1st line states “Contract financing payments are not subject to the interest penalty provisions of the Prompt Payment Act.”

Can the Government explain their stance on paying interest penalty provisions. This Act is to protect the interests of the contractor from unnecessary late payments and is normally included in Government contracts.

This clause pertains to contract financing of which the Government would not apply interest to any late interest payment owed by the contractor under the contract. This is a standard FAR clause and cannot be modified by the Government.

62. Page 139 of 162 In Section L paragraph L-2.2.2 Page Format Restrictions states “type shall be no smaller that 11 characters per inch, Arial except as specified in Section 2.2.7.” Section L-2.2.7 Illustrations and Tables states: “For tables, figures, graphics, process diagrams, and methodology no font smaller that 8 will be used.” Arial is a proportional font. Proportional fonts are usually measured by point size, which is based on the height of the font, not by characters per inch.

The characters per inch are based on the number of “M” characters that fit within an inch. An Arial font providing approximately 11 characters per inch is equal to a font

Would the Government consider stating the font size as no smaller than Arial 11 point font for text, and Aral 8 point font for graphics?

Font size 11 point font and 8 point font for graphics. Solicitation has been updated with the change.

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May_June 2008 16 size of 8. Normally much smaller than usually used in proposals.

63. Page 140 of 162 Paragraph L-3.1.2, Key Functions:

This critical topic is not addressed in the Section M Evaluation Criteria.

What criteria will be used to evaluate this topic? How and where will it be scored?

the clarity.

64. Page 143 of 162 Section L-3.3 Volume IV Cost/Price Proposal Area, 1st paragraph, 1st line, states “All cost information shall be presented in Volume IV with the exception of the Transition Sample Task.” Also on page 146 of 162, Section L-3.3.2.3, Initial Transition Costs states: “The Offeror shall separately propose the initial transition costs over and above those costs estimated for other contract performance.”

(1) When are offeror’s required to provide cost data associated with Transition Sample task?

(2) Will the Offerors receive a request for the task cost at the same time it receives the request for the oral presentation slides?

(3) Is the Transition Sample task the same as cost identified in Section L-3.3.2.3?

1) An amendment will be issued calling for the proposal for the sample task.

2) The amendment includes the cost proposal that will be inserted into CLIN 0001 at time of award.

3) Yes

65. Page 144 of 162 In Section L-3.3.2 Total Estimated Contract Cost and Fee, 4th paragraph states: “Offerors shall breakout their estimated data prices for each data item identified on the DD Form 1423s attached in Section J IAW DFARS 215.470 and SOFARS Clause 5652.215-9005, Estimated Prices for Data incorporated in this section of the RFP.”

When will section J be released, or is the Contractor expected to provide DD Form 1423s as part of the PWS?

See # 19.

66. Page 146 of 162 In Paragraph 3.3.2.3 Initial Transition Costs: last sentence states: “The direct labor, indirect rates and factors associated with workforce training

Does this imply that it is not necessary for a Contractor to identify the costs involved for transition workforce training and

The proposal needs to cover all cost associated with the transitioning.

Solicitation has been updated for

Draft RFP Questions & Answers

May_June 2008 17 and orientation may be included.” orientation.

67. Page 146 of 162 Section L-3.3.3.2, the last sentence states: “The Government has elected to establish a maximum fee percentage of 2% for work that is a pass through to the prime’s subcontractors.”

(1) Can the government expand on the application of the referenced clause? (2) Is the clause applicable to all subcontract cost on all delivery orders or is it only on delivery/task orders where 100% of the work is outsourced? (3) Is the clause applicable where subcontract is a different contract type than prime contract (e.g. prime contract is FFP and subcontract is CPFF)?

See #20

68. Page 157 of 162 Section M Area III Cost, Factor 1, Total Evaluated Cost/Price; The paragraph is unclear in determining the method for calculating the evaluated price.

Can the government give an example evaluated price calculation for each sample task and in total (if applicable)?

Solicitation has been updated for

69. Page 157 of 162 Section M Area III Cost Factor 1 Total Evaluated Cost/Price, Section L paragraph 3.3.2 requires offerors to develop a total contract cost.

However, the total contract cost is not addressed in Factor 1 on Section M.

(1) Would the government consider including the total contract cost/price into the Section M. (2) Would the government identify the relative importance/weightings between sample tasks and total contract

Solicitation has been udpated for

Draft RFP Questions & Answers

May_June 2008 18 cost/price

70. Section A, Cover Sheet, Block 3 and Section L- 1.1.1

Section A, Block 3 indicates the proposal due date and time as 1 Oct 2008 1700EST. Section L-1.1.1 indicates the proposal due date and time as no later than 3:00PM, Eastern Time, 1 Oct 2008.

Please correct or clarify.

Proposal due date and time as 1 October 2008, NLT 1700EST

71. Section B, CLINS

1005AC, 2005AC,

3005AC, 4005AC

CLINS 1005AC through 4005AC all indicate Base Year, 1.

72. Section H.10

Section H.10 states that the successful Offeror must agree to accept all obligations and liabilities of the incumbent under the open contracts by virtue of this novation and agrees there will be no impact on the current cost and schedule.

If the incumbent is unseated, it’s unlikely that any new contractor will be able to agree to these terms without first determining the status of open contracts and active task orders. Will the Government reconsider the use of such restrictive language at Section H. 10?

Change the wording in Section H-10 to allow the new contractor the right to equitable adjustments after determining the current status of open contracts and all active task orders. This can be accomplished during the 90-day transition period.

The Government is willing to listen to suggested changes that keep the best interest of the warfighter in mind in regards to cost, schedule and performance. Any suggested changes need to be submitted no later than

2 July 2008

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May_June 2008 19

73. Section C, paragraph 3.1 SOFSA Facilities

CONUS

Section C, paragraph 3.1 identifies SOFSA CONUS facilities as Blue Grass Station, Lexington, KY; Blue Grass Army Depot, Richmond, KY;

and Fort Walton Beach, FL.

It is our understanding that SOFSA also has major operations in Fayetteville, NC. Is our understanding correct and if so, should Fayetteville, NC be added to the list of SOFSA CONUS facilities?

We do not have a production or logistics operation in Fayetteville NC. The incumbent has a leased facility for administration purposes.

74. Section I, Clause 52.222.39 Notification of Employee Rights Concerning Payment of Union Dues or Fees

Clause 52.222.39 infers that the SOFSA workforce may include union workers.

Are unions part of the existing SOFSA work force and if so, will the government provide copies of the Collective Bargaining Agreements (CBAs) so the contractor can properly take those cost into consideration in our cost proposal?

Incumbent does not have union at this time to the knowledge of the Government.

75. Section K, FAR Clause 52.204.8 Annual Representations and Certifications, (a)(1) and (2)

(a)(1) Lists 561990 as the NAICS code for this acquisition and (2) provides the small business size standard as $.6.5 million.

Will the Government consider changing the NAICS code and increasing the small business size standard? Change the NAICS Code and increase the small business size standard.

This will permit inclusion of more small businesses for the SOFSA acquisition. The $6.5 million size standard is too constraining and limits the ability of large businesses to incorporate small business partners.

Based on research conducted between SBA PCR Mr. Walter Wallace and USSOCOM OSBP Angela Mitchell, there is potentially one other NAICS (541614) this requirement may have been classified under and the size standard is also $6.5M. SBA PCR and this office do not have the authority to raise the threshold for any NAICS. Therefore, we agree with the assigned NAICS 561990.

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76. L2 (a) (3)

L2 (a) (3) calls out a separate Sample Task for Aviation. Other SOFSA Core Capabilities are incorporated in the Enterprise Management and/or the Logistics Support Services Sample Tasks

Given the need for logistics support for all SOCOM warfighting systems (air, land and sea) and other equipment, and your desire to determine Best Value, will the Government consider adding sample tasks that focus specifically on land, maritime, C4 and small arms?

The Government does not intend to add additional sample tasks to this requirement.

77. Section L-2 (a) (3) and L-3.1.1, L- 3.1.2, L-3.1.3, L- 3.1.4, L-3.1.5

The table shown in Section L-2 (a)

(3) indicates that Volume 1 shall contain an Enterprise Management Plan, Business Operations Plan, and Program Management Plan NTE 250 pages. Sections L-3.1.1 Subcontracting Plan, L-3.1.2 Key Functions, L-3.1.3 Security, L-3.1.4 Quality Control, and L-3.1.5 Subcontracting Approach also appear to be requirements for Volume 1.

Are the Subcontracting Plan, the Key Functions (which includes the qualifications and experience of the individuals assigned to the 8 identified lead positions), the Security Plan, the Quality Control Plan, and the Subcontracting Approach included in the 250 page limitation for Volume 1?

The maximum page for Vol I is 250 pages.

78. Section L-3.1.1 Operations

Section L-3.1.1, first paragraph, next to the last line makes reference to Section L-3.5.4.regarding innovations /efficiencies. There is no Section L-

3.5.4 in the DRFP.

79. Section L-3.1.5.1

SB/SDB/WOSB/

HUBZone-SB/

The matrix at Section L-3.1.5.1 requires that the Offerors proposed percentage of work for each type of

Will the percentages of work for each type business be based on total contract dollars or total for clarity - subcontracted dollars.

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May_June 2008 21

DVOSB/LB

business be provided.

subcontracted dollars?

80. Section L-3.1.3 Security

Section L-3.1.3 Security refers to SOO paragraph 2.1.6.

SOO paragraph 2.1.6 refers to Safety. Please correct or clarify.

81. L-3.1.5.3 Other Direct Costs

L-3.1.5.3; directs each Offerors to propose a 3% (minimum) infrastructure improvement pool for replacement of equipment, and other facilities improvements.

Does the government have a Capitalization improvement plan or have a list of facilities that are specifically slated for improvement.

After award, the intent is a joint review between the Government and successor will be conducted to determine replacement based on priorities of work.

82. 2007 Site Visit

The site visit conducted in 2007 was helpful but did not provide information adequate enough to develop a comprehensive proposal.

Given the incumbent’s significant advantage in this area, will there be follow-on visits to at least the key concentrations of SOFSA work – Fort Bragg, NC; Fort Walton Beach, FL; and Richmond and Lexington, KY?

Richmond is aviation only.

Hurlbert Field is aviation only.

Fort Bragg NC is services with no production or logistics capability.

83. Incumbent proprietary systems/data

Are there any proprietary systems and/or operational data owned by the incumbent that will not transition?

There is no proprietary data known by the Government.

84. Clause 5652.204- 9003 Disclosure of Unclassified Information

Clause 5652.204-9003 Disclosure of Unclassified Information contained within the RFP states: “…the contractor hereby unequivocally agrees that it shall not release to anyone outside the Contractor’s organization any unclassified information, regardless of medium

Could you please advise of the constraints imposed on personnel and processes based on the use of the Controlled Unclassified Information designation? Specifically, can contractor personnel with permanent U.S. residency status

Contractor personnel that reside within the U.S. that are on the Offerors proposal preparation team are allowed to assist in the proposal development process.

The intent of the clause is to protect data that is sensitive to the mission

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May_June 2008 22

(e.g., film, tape, document, contractor’s external website, newspaper, magazine, journal, corporate annual report, etc.), pertaining to any part of this contract or any program related to this contract, unless the Contracting Officer has given prior written approval.”

participate as an administrator supporting the H92254-08-R- 0001 proposal development process?

of the command.

85. L-3.1.5.3 Other Direct Costs page

Subject paragraph requires addressing Other Direct Costs in Volume I Management Proposal and to “ Identify the type and amount of other costs to be charged directly to the contemplated contract, which are not included elsewhere in the cost proposal…. Summarize and specify the costs of supplies/materials, equipment, training, travel, vehicles, and miscellaneous. Include in supporting data a brief description of the cost proposed, example: labor and burden, indirect costs, items, quantities, unit cost, and basis of cost estimates. All other direct costs, including labor and material shall include appropriate amounts of escalation for the period of performance….”

(a): The Government is requesting a minute level of detail of other direct costs to support an IDIQ contract that spans a period of 10 years to include a basis of estimate, quantities and unit costs.

Without any specificity of the tasks to be performed and an intimate knowledge of the contract operation, how would the Government propose that any company other than the incumbent contractor estimate the ODCs to the required level of detail to satisfy the RFP requirements?

(b): Would the Government consider providing a “plug number” which would allow an even playing field for all competitors?

(c): Please verify that the Government intends the discussion of ODCs to be in Volume I, Management

Solicitation will be written for

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May_June 2008 23

Proposal.

86. General Is the Government planning to publish additional documents to the Contractor’s Bidders Library? If so, what types of documents and when will they be provided?

The Government does not have or maintain a bidders mailing list.

87. The DD Form 1707, page 2

The DD Form 1707, page 2, does not list any site visit dates.

Will industry visits be scheduled and conducted to the Richmond, Fort Walton Beach and Fayetteville Sites prior to release of the final RFP?

Richmond is aviation only.

Hurlbert Field is aviation only.

Fort Bragg NC is services with no production or logistics capability.

88. Section L-3.6.4, Section L-3.6.4, page 148, indicates that "Offerors shall complete the Representations, Certifications, and Other Statements of Offeror in Section K and any other required fill-ins throughout the solicitation."

Does the Government intend to require a contracts volume to contain the Offeror responses to the representations and certifications as well as any other required fill-ins throughout the solicitation? If not, where should this information be placed in the submitted proposal?

The information should be contained on the CD in a folder called “Contract Info”.

89. Section J, pages 126-127

Many of the attachments listed have not yet been posted.

When does the Government anticipate on providing them?

Attachments will be provided with the final solicitation release.

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90. Section J, Attachment 027

Section J, Attachment 027, provides the Workforce Matrix for salaried exempt and wage-determined non-exempt positions. Wage-determined job descriptions are available in the Department of Labor Directory of Occupations.

In order for Offerors to adequately determine the appropriate skills, experience, and education required for the salaried exempt positions— please provide the corresponding job descriptions or similar information for the exempt positions listed in Attachment 027 Rate Burden Sheets, Lines 88-167.

This contract is being solicitated as Performance Based Logistics Services (PBLS) and the Government will not provide labor skill job descriptions.

91. Section H.8, page

Section H.8, page 76, states that "the absorption pool shall be established effective with the beginning of FY 2009."

Is the Government referring to the Government Fiscal Year (October 1, 2008 - September 30, 2009) or a Calendar Fiscal Year (January 2009 - December 2009)? If it is a Government Fiscal Year, how does the Government intend to novate the absorption pool (indirect cost) if it is established prior to the contract transition period?

See #5

92. Reference H.10, Please identify all sites where task orders are expected to be in progress upon the commencement of transition in January 2009.

During the transition period this information will be provided.

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93. Section 1.1, page

Will access to the leased buildings in Fort Walton Beach and Fayetteville be provided to assess transition requirements?

How will the leases be transferred from the incumbent to the successful Offeror?

All leases are with the SOFSA Government staff with the exception of the lease in Fayetteville NC which is leased by the Incumbent.

The successor will have to make a determination if they need to continue leasing the facility in Fayetteville.

94. Section C-2.1.9, Section C-2.1.9, page 61, states that the Contractor will provide “Crisis Action Planning for applicable facilities under the SOFSA Control.”

What are the facilities under SOFSA control that this task pertains to and supply any memorandums of agreement (or like documents), that describe the interaction between the contractor and the Bluegrass Station Division Director’s Central Command Center or other host facilities?

The facilities referenced are all at BGS. We are requesting plans from industry to address the proper relationships between BGS, SOFSA (tenant) and local authorities 1st responders. Crisis Action Plan should also address different types of crisis. Solicitation has been updated with the correction.

95. Section C Paragraphs 2.1 – 2.1.12, pages 61 and 62

The manner in which item “2.0 Scope” is written implies that the tasks of “Enterprise Management” only apply to “SOFSA State-Owned, Government-Leased, Contractor- Operated” facility which is Blue Grass Station.

Please clarify the enterprise support tasks by listing objectives to be accomplished for each of the locations specified in Section C.

Enterprise also includes support to BGAD, Ft Walton and any administrative requirements in CONUS/OCONUS. Maintenance and upkeep of buildings. Energy conservation. Infrastructure management and maintenance.

Communications systems. Facilities management, warehousing, offices, workshops, manufacturing equipment etc. At ALL SOFSA locations & facilities

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96. Section C Paragraph 3.0, page 62 and 63

Please provide additional information for the facility in Fayetteville, NC.

Is it a commercially leased space? What is the square footage and general purpose?

The incumbent leases the facility in Fayetteville NC for administration purposes.

97. Section C-4.4, Section C-4.4, page 63 indicates that the successful Offeror will provide the “tools necessary to execute the contract” for SOFSA.

We assume that the successful Offeror will neither provide special tooling as defined by FAR 52.245-17 nor special equipment as defined by FAR 52.245-18. Additionally, we assume that all tooling required to perform on specific task orders will be charged directly to the task order for which it is specified. Please clarify if these assumptions are correct.

Part 45 of the FAR is applicable to this solicitation.

98. Section H.5, page

Section H.5, page 75, refers to a memorandum of agreement with the Commonwealth of Kentucky.

Please provide this and any other applicable memorandum(s) of agreement in the bidder’s library.

Electronic copies will be provided in the electronic library.

99. L-3.1.3, page 140 Please describe your security badging requirements and area access systems.

Is badging and associated area access equipment Government Furnished Equipment (GFE) or contractor-provided?

The Badging System is GFE.

All personnel will be issued a badge to identify them as SOFSA personnel or visitors to SOFSA.

100. Section C-2.1.1.1, Section C-2.1.1.1, page 61, refers to “Facility management associated tools.”

Please provide a list of the facility management tools, hardware, and software currently being used which will be

There is no formal facility management software. Although a system has be identified, no decision has been made on purchasing it. To

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May_June 2008 27 provided to the selected Offeror.

date Excel spreadsheets are being used to manage facilities.

101. Section C, Paragraph 4.1, Section C, Paragraph 4.1, page 63 indicates the Government will provide a listing of all Government information (software and intellectual property).

Please indicate when this listing will be provided. Also, please provide the number of licenses and a listing of any maintenance or other hardware and software agreements.

This will be on the electronic library system and will be released with the final solicitation.

102. General Please provide a description of what functions the following software tools are performing:

Autotime Jobscope

CQS

MPM

Autotime - Contractor's time and attendance application. DBA verified that person/hour/project information from Autotime goes through a stored procedure and then an API, but gets into Jobscope. MPM get aggregate information, so it probably doesn't apply.

Jobscope - Integrated Manufacturing Information System.

Detailed information is available from the internet.

CQS - Customer Query System - Custom contractor created web interface for presenting data from Jobscope and MPM.

MPM - WBS based program with earned value management and program lifecycle capability

103. General Please provide clarification if CQS is Government Off-the- Shelf (GOTS), Commercial Off-the-Shelf (COTS), owned by the incumbent or owned by some

CQS (Customer Query System) was created by the contractor using Gov't funds and is owned by the Gov't.

CQS is a web interface to aggregate data from MPM and Jobscope.

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May_June 2008 28 other entity? Please provide the interfaces and the functionality provided by the CQS software.

104. General Please provide information on how employees currently record their time (paper timecard, punch card, web-based, barcode, etc.)? Are these recording devices Government-owned or contractor-provided?

Contractors record their time using Autotime. All recording devices that interface with Autotime are GFE.

Autotime is a network based application that tracks time by project number or support.

105. General What restrictions exist for connecting SOFSA systems to the internet or corporate networks?

The SOFSA Network is a DoD network and cannot be directly connected to the Internet or a corporate network.

106. General The Draft RFP does not address how the Enterprise Information Technology Contract (EITC) impacts SOFSA information technology management.

Please describe how EITC affects information technology management at SOFSA.

EITC has no affects on SOFSA. The SOFSA IT support is accomplished on the contract and is part of the Enterprise.

107. Section C, Paragraph 1.2, Section C, Paragraph 1.2, page 61, indicates the scope of this contract includes the “movement, evacuation of personnel.”

Please further describe this work scope. Does it pertain to contractor’s personnel, military personnel or both? Does it include medical evacuation?

It does not include medical evaluation. It is logistical operations support for the movement of personnel.

108. Section C, Paragraphs 1.2 and 2.3.11, page 61 and 62

Section C, Paragraphs 1.2 and 2.3.11, page 61 and 62, indicate the contract allows for minor construction in support of SOF needs.

Do DoD rules for minor…