SOFSA Final Industry Brief2.ppt
PPT presentation 27 MB Posted
- Attached to
- SOFSA CLS Services Federal contract opportunity
- Solicitation number
- H92254_08_R_0001
- Issued by
- United States Special Operations Command
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UNCLASSIFIED
SOFSA
UNCLASSIFIED
Special Operations Forces Support Activity (SOFSA) Contractor Logistics Support Services Solicitation H92254-08-R-0001
Briefers: Mr. Randy Molten, SOFSA PM
| Ms. Karene Spurlin, SOFSA KO | |
| Date: | 25 June 2008 |
The overall classification of this briefing is:
UNCLASSIFIED
INDUSTRY DAY
BRIEFING
Welcome to the Preliminary results briefing on the EITC
UNCLASSIFIED
Overview
| SOFSA Review |
| Acquisition Strategy |
| Pertinent Discussion Points |
| Section M Emphasis |
| Source Selection Process Overview |
| Expectations |
| Solicitation Schedule |
| SOFSA POCs |
| Questions |
UNCLASSIFIED
SOFSA Mission Statement
| Provide dedicated, responsive, cost-effective logistics to SOF worldwide |
| Provide SOF with priority logistics support to include repair, maintenance, and life cycle sustainment management |
| Perform depot-level support to augment/enhance Service-provided support and provide full support when Service capabilities do not meet SOF requirements (e.g., cost, schedule, or performance) |
UNCLASSIFIED
Desired Acquisition Outcomes
Maintain operational speed and product/service quality Minimize costs of SOFSA operations Minimize impact to existing infrastructure and Government Furnished Property (GFP)/Government Furnished Equipment (GFE) Ensure competitive pricing and effective cost, schedule, and performance incentives throughout contract performance Maximize workforce flexibility
SOFSA Contractor Logistics Support Services Today
SOFSA Contractor Logistics Support Subcontract Management Task Order Management
Contract Management >500 task orders >2000 actions Facility mgmt 26 bldgs, 1.3M sq ft Facility maintenance
GO-CO
Facilities Supply Chain mgmt Trans mgmt
GFP/GFE
maintenance IT Mgmt & Support
GFP/GFE
mgmt Custodial services Safety Environmental Telephone Support Security
SOFSA ‘Enterprise’ Growth is stable, steady
SOFSA
UNCLASSIFIED
Projects by Core Capability In FY07, 496 Contractor Logistics Support (CLS) projects were awarded against the basic SOFSA contract This CLS contract is one of many vehicles that SOF uses in support of its mission.
| Core Capability | # of Projects | Percentage |
| Aviation Repair, Modification | 171 | 34.5% |
| Integrated Warehouse, Supply Services | 76 | 15.3% |
| Small Arms Weapons Mod/Repair, Training | 13 | 2.6% |
| Communications Equipment & Electronics Repair | 32 | 6.5% |
| Ground Systems Repair, Modifications, & Support | 26 | 5.2% |
| Manufacturing & Production | 5 | 1% |
| Logistics Support Teams | 47 | 9.5% |
| LCSM Integration Services | 55 | 11% |
| Logistics Automation Integration Services | 71 | 14.3% |
Fort Lewis, WA Fort Carson, CO Fort Campbell, KY Fort Benning, GA Hunter Army Airfield Fort Benning Warner-Robins AFB Fort Bragg, NC
SOCEUR
Iraq Afghanistan Fort Belvoir, VA Norfolk, VA Miramar, Camp Pendleton, Coronado CA Fort Walton Beach, FL Hurlburt Field MacDill AFB, FL Stennis, MS SOCPAC Hawaii SOCSOUTHMiami, FL Current SOFSA Presence
SOFSA
BGS (Lexington, KY) BGAD (Richmond, KY) New Mexico
17 – Fort Carson 18 – Fort Lewis 39 – Fort Campbell; Vehicle Mechanics, Gunsmiths, Armorers, Dive Locker Technicians, Instructor Support 51 – Coronado; Vehicle Mechanics Range Maintenance, Instructor Support 10 – Stennis; Maritime Instructor Support 8 – Fort Benning Georgia 7 – Hunter Army Airfield; Vehicle Mechanics, Supply Support 1 – SOCPAC Hawaii; Gunsmith 309 – Fort Walton Beach, FL; Aircraft Flight Line Maintenance, Aircraft Backshop Support, Aircraft Phased Inspections, Aircraft Manuals and Engineering 13 – Tampa; PMO/PEO Support, TAV/UID Support (Software and Development) 1 – SOCSOUTH Miami; Gunsmith 182 – Fort Bragg, NC; Vehicle Mechanics, Aircraft Mechanics, warehouse and backshop support, gunsmiths, armorers, dive lockers technicians, CSSAMO Team, Warehouse and Material Management Support, PBO Support, PM Support, Electronic, Technicians, New Equipment Training, Modification Installation Teams, Ground Support Equipment Technicians, Lean Engineering Support 19 – Fort Belvoir; Warehouse and Material Management Support, Medical Support, Logistics Technician Support 13 – Little Creek, VA; Vehicle Mechanics, Warehouse and Material Management Support, CBR support 1 – SOCEUR; Gunsmith 75 – Iraq and 52 Afghanistan; Vehicle Mechanics, Helicopter Mechanics, Gunsmiths, Budget Analysts, Electronic Technicians (including ECM), New Equipment Training, Modification Installation Teams, Ground Support Equipment Technicians, Warehouse and Material Management Support, SOFSA Forward Logistics support and PBO Support
UNCLASSIFIED
Acquisition Strategy
| Office of the Secretary of Defense Acquisition Technology and Logistics (OSD/ATL) Direction |
| High level of Small Business subcontracting |
| Necessary to ensure competition after Year 1 |
| Emphasized AbilityOne and service-disabled veterans |
| Necessary to ensure competition after Year 1 |
| Requirement to brief OSD/ATL after Year 2 |
| Contractor investment in SOFSA operations |
| Competitive Procurement |
| Best Value Methodology Employed |
| Evaluate full contract period (10-years) |
UNCLASSIFIED
Basic Contract Attributes
| Single Award |
| 10-yr Indefinite Delivery/Indefinite Quantity (ID/IQ) |
| Four option periods are two years each |
| Maximum value $5B; $25M contract minimum |
| Hybrid payment provisions |
| Cost Plus Fixed Fee (CPFF) |
| Cost Plus Incentive Fee (CPIF) |
| Fixed Price Incentive Fee (FPIF) |
| Firm Fixed Price (FFP) |
| Labor Hours |
| Cost |
| Subcontracting requirements with a penalty provision |
| Maximum two percent fee for pass-thru work |
UNCLASSIFIED
SOFSA Innovation
| Innovative processes that increase performance, save time and money, and results in increased quality are desirable |
| Offerors are encouraged to address innovation in their proposals, however “innovation for innovation’s sake” is not desirable |
| Cost, schedule, performance, and associated risks are important |
Innovation must outweigh Cost and Risk
Cost, Risk
Innovation
UNCLASSIFIED
SOFSA IT Innovation
| The Government expects industry to |
| Define cost-effective solutions to satisfy the Enterprise requirements, as well as satisfy the task order specifications, and |
| Define the appropriate performance metrics with a focus on the customer(s). |
Innovation must outweigh Cost and Risk
Cost, Risk
Innovation
UNCLASSIFIED
AbilityOne Program
| DoD has placed a higher emphasis on the AbilityOne program for this requirement |
| Final RFP will alter the AbilityOne applicability 5% versus 10% |
Point of Contact
| Mr. Greg Braniff |
| Director, Commercial Programs, |
| Strategic Business Development |
UNCLASSIFIED
Pertinent Discussion Points
| Sec. C, Statement of Objectives (SOO) |
| The Government will revise Section C (SOO) NLT 3 July 2008 |
| Any Industry feedback/comments due to Government NLT 15 July 2008 |
UNCLASSIFIED
Pertinent Discussion Points
| SOFSA Staff consists of |
| 1 Military Director |
| 25 Army Civilians |
| 14 Support Contractors |
UNCLASSIFIED
Pertinent Discussion Points
| Section L-3.1.2, Key Functions |
| CHANGED to read as follows: |
| “The Offeror shall identify the key functions including, but not limited to, those key functions identified below. The Offeror shall discuss the individuals’ professional qualifications for responsibilities they will be assigned when performing the key function(s). The authority, responsibility and accountability of each key function shall be discussed in the separate plans required for evaluation in Section M.” |
| Key functions include: Facility Management, Quality Control, Project/Program Management, Contract/Sub-Contracts Management, Engineering, Logistics, Industrial Operations, Management information Systems |
| NOTE: This list is not intended to restrict or in any way imply an organizational structure. |
UNCLASSIFIED
Pertinent Discussion Points
| Sec H.8, SOFSA Absorption Pool |
| Established to alleviate the Non-SOF operational costs at SOFSA |
| The SOF/Non-SOF ratio has been steady at 70:30 |
| Percentage fee calculated and applied to all Non-SOF vouchers to pay 30% of the total lease/utilities requirement |
| SOFSA Staff oversees the fee assessment, collection, and certifies payments to KY Dept of Military Affairs as appropriate |
UNCLASSIFIED
Pertinent Discussion Points
| Sec H.10, Novation |
| ‘The Government is willing to listen to suggested changes that keep the best interest of the Warfighter in mind with regards to cost, schedule, and performance. Any suggested changes need to be submitted NLT 2 July 2008.’ |
UNCLASSIFIED
SOFSA Task Order Transition Vision No impact to cost, schedule, and performance
Contract Award Transition Complete Request for EACs from Incumbent Joint Meeting:
Gov’t/Incumbent/Successor EAC Validation Joint EAC Negotiations Task Orders Novated Property Transitioned;
All new work awarded to Successor EACs Due Nov 08 Dec 08 Jan 09 Feb 09 Mar 09 Apr 09 Oct 08
UNCLASSIFIED
Pertinent Discussion Points
| Sec. L-3.3.3.2, Pass-Thru Fee (unchanged) |
| The intent of the Government is to limit the profit or fee to 2% (maximum) for the Prime Contractor on all pass-thru work, whereas the Prime does not have the expertise or ability to execute. This applies to services and materiel buys. |
UNCLASSIFIED
Pertinent Discussion Points
| Sec. A, NAICS Code |
| Based on the research conducted between SBA PCR Mr. Walter Wallace (Orlando) and USSOCOM Small Business Representative Angela Mitchell, there is potentially one other NAICS (541614) that this requirement may have been classified under and the size standard is also $6.5M. SBA PCR and SOCOM do not have the authority to raise the threshold for any NAICS. Therefore, they agree with the assigned NAICS 561990. |
| SOFSA Meeting on 27 June 08 with SBA to discuss NAICS Code again |
UNCLASSIFIED
Pertinent Discussion Points
| Subcontracting Approach |
| The subcontracting approach should be written to match the Performance Work Statement being submitted as part of the proposal. |
UNCLASSIFIED
Pertinent Discussion Points
| Small Business |
| Contract will require 5% AbilityOne utilization (per year) and 37.2% for services, procurement, and materiel (per year) |
| CHANGE: A penalty of 1% against all fees collected against CPFF task orders during each contract year will be assessed for not meeting both goals |
| Penalty assessment begins 1 Oct 2009 (FY basis) |
| Contractor will identify how they intend to meet these goals in their Subcontracting Plan |
UNCLASSIFIED
Pertinent Discussion Points
| Sec. L-3.3.3.2, DD1423 |
| The Government expectation is that industry will identify proper reports/data necessary to best manage the resulting contract |
| Industry should determine if they are the right CDRLs based on their approach and Government oversight requirements |
| Provide the CDRLs with cost associated per the DFARS 215.470 |
UNCLASSIFIED
Pertinent Discussion Points
| Transition Sample Task |
| The Offeror will be required to submit a written proposal along with the oral presentation. The amendment will clarify the requirements. |
| The Offerors will have about two weeks to respond to the amendment for the Transition Sample Task |
| Aviation Sample Task |
| The evaluation criteria will be in the Final RFP |
UNCLASSIFIED
Pertinent Discussion Points
| Capital Investment |
| In the past, the Government paid for all Enterprise upgrades and initiatives. On this contract, the Prime Contractor (Corporate) and/or the Government will pay for Enterprise upgrades and initiatives. |
UNCLASSIFIED
Pertinent Discussion Points
| GFE/GFM |
| The Government will not warrant GFE or GFM inventories at the end of the transition plan. However, the Government will certify it is correct to both the incumbent and successor once a joint inventory is complete. |
UNCLASSIFIED
Pertinent Discussion Points
| Performance Questionnaire |
| The completed questionnaires will be submitted when the proposals are due |
| The current questionnaire is being revised and will be issued with the final RFP |
UNCLASSIFIED
Pertinent Discussion Points
| Sec. H.5, Scrap Dollars |
| The monthly average of scrap dollars is from $10K to $14K |
UNCLASSIFIED
Pertinent Discussion Points
| Automated Technical Library Update |
| Set up an office at Bluegrass Station (Bldg 3) for Industry partners to view and take notes on pertinent information (unable to put into public domain) |
| Contents |
| SOFSA Virtual Tour |
| Floor Plans |
| Equipment Listing |
| Intellectual Property |
| Lease Information |
| Ready for industry on Monday, 7 Jul 2008 |
UNCLASSIFIED
Pertinent Discussion Points
| Executive Summary |
| The RFP is silent on an executive summary requirement. The Government does not have an issue with an executive summary being submitted but it must be within the page limitation specified in Section L. |
UNCLASSIFIED
Pertinent Discussion Points
| Contract Actions |
| On average, the SOFSA staff executes 142 actions per month |
| Between 500-620 task orders per year are executed |
UNCLASSIFIED
Pertinent Discussion Points
| Sample Task payment provisions |
| The approach of meeting the objectives should drive the type of payment provisions |
| RFP will not dictate |
| Transition Sample Task will be cost reimbursable |
| Cost should be transferable to Schedule B, CLIN 0001 |
UNCLASSIFIED
Section M Emphasis
| The Government reserves the right to award without discussions. Therefore, it is imperative that Offerors submit their best possible proposal the first time. |
| The Government contemplates the award of a single contract however; the Government reserves the right to make no award if no proposals meet the requirements of the solicitation. |
| Any deficiency in any area or factor may be grounds for exclusion of the Offeror from further consideration for award. |
UNCLASSIFIED
Pre-
RFP
RFP
Release Proposal Receipt Competitive Range Briefing Pre-Final Proposal Revision Decision Interim Ratings and ENs released
| KO Responses to Questions |
| RFP Amendments |
| All proposals eval |
| Comp range deliberated |
| No revisions allowed |
| Communicate only with those uncertain if in/out of CR |
| Must discuss |
| significant weaknesses |
| deficiencies |
| other aspects to enhance award potential |
| Proposal revisions allowed |
Debriefings Discussions (only w/offerors in CR) FPR Receipt KO controls after release of RFP
Source Selection Process Overview Oral Presentations Communications for greater understanding leading to CRD Request for FPR Ratings Released Award Debriefings of successful and unsuccessful offerors. Same rating charts as shown to SSA EN Responses
EXCHANGES
SSDD
Decision
PLAN
| Req Devel |
| Risk Assessment |
| Acq Strategy |
| DRFPs |
| Conferences |
| One-on-One Mtgs |
| Market Research |
| Acquisition Plan |
This is an overview chart for the complete Source Selection process.
Depending on the size and complexity of the acquisition, the acquisition team may be required to do an Acquisition Strategy Briefing (ASP). For acquisitions over $100M an ASP is required.
Other briefings that may be required are Competitive Range Briefing, Pre-FPR (Pre-Final Proposal Revision) or Clearance Briefing, and Decision Briefing. These briefings may be combined briefings to the SSA and SSAC. Note: AFPEO/CM may refer to the Competitive Range Briefing as the Initial Evaluation Briefing.
Acquisitions over $100M will have the following briefings to the SSA and SSAC:
| Initial Evaluation Briefing (The process ends here if awarding | without discussions.) |
| Pre-FPR Briefing unless awarding without discussions | |
| Decision Briefing unless awarding without discussions |
The SSET will also brief the offerors in the competitive range after the Initial Evaluation Briefing and after the Pre-FPR Briefing. Offerors eliminated from the competitive range may choose to receive a de-briefing then or wait until after award—they can have only one debriefing. After award of contract, the other offerors may receive a debriefing.
UNCLASSIFIED
Expectations
| Offerors are expected to address all RFP areas in a performance-based manner |
| Proposals are expected to invoke fair and equitable metrics to assess cost, schedule, and performance -- while identifying the means to conduct such assessments |
| The Contractor on the CLS contract will be expected to provide subject matter expertise in all areas |
| Core capabilities, Enterprise Management, Contracting (FAR), Finance (FMR), Program Management, Cost Accounting, etc. |
| The Contractor will be expected to perform/satisfy the contract requirements, with minimal guidance from the SOFSA Staff |
| The Contractor will recognize DCMA and DCAA as part of the SOFSA Team |
| We expect industry’s continued involvement with the Draft RFP through 15 July 2008 |
Solicitation Schedule
Industry Day Draft RFP Release
RFP
Release Proposals Due Contract Award Transition Complete Source Selection Transition Period Acquisition Strategy Approved by OSD/ATL Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
UNCLASSIFIED
SOFSA POCs
| Ms. Karene Spurlin, Business Management Division Chief, SOFSA, (859) 293-3461, karene.spurlin2@us.army.mil |
| Mr. Randy Molten, Deputy Director/PM, SOFSA, |
(859) 293-4187, randy.molten@us.army.mil Current information available at:
http://www.FedBizOpps.gov Solicitation number H92254-08-R-0001
Got Questions?
UNCLASSIFIED
Thank You for your interest in the SOFSA
The SOF Team
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