Attach_14_MATOC_Task_Order_Procedures_Rev4.docx
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- Malmstrom AFB Multiple Award Task Order Contract (MATOC) Federal contract opportunity
- Solicitation number
- FA462619RA014
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This document outlines procedures for a Multiple Award Task Order Contract (MATOC) solicitation issued by the Department of the Air Force Global Strike Command. The MATOC is for design-build and design-bid-build construction services for renovation and construction projects at Malmstrom AFB, ranging from $500 to $9 million and including repairs, alterations, and maintenance of facilities, electrical and mechanical systems, concrete and asphalt paving, and demolition. Task orders will be competed among MATOC awardees unless an exception applies, and proposals are due within a specified number of days as outlined in each Task Order Proposal Request. Evaluation criteria such as price, past performance, and technical considerations will vary by task order. Award will be made based on best value as determined by the criteria in each solicitation.
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ATTACHMENT 14
FA4626-19-R-A014
SPECIAL REQUIREMENTS
SPECIAL MATOC CONTRACT REQUIREMENTS – TASK ORDER PROCEDURES
SC1. PURPOSE AND SCOPE
1.1. The purpose of this Multiple-Award Task Order Contract (MATOC) is to provide design-bid-build and design-build construction services for a broad range of military renovation and construction projects, primarily in support of Malmstrom AFB. Orders will primarily include Construction, Repair, and Maintenance projects but may also include Military Construction (MILCON) projects involving a variety of trades. Work performed under these orders will include but not limited to the following general construction project categories: repair and alteration of various facilities; repairs and alteration of electrical systems (ES); repair and alteration of mechanical systems (e.g. HVAC systems, and controls.); concrete and asphalt paving; and demolition of facilities.
1.2. As requirements develop, Task Order Proposal Request (TOPR) for Task Orders will be issued on competitively unless justified by regulation or statute. Task Orders will vary in size from $500.00 to $9,000,000.00 and will be awarded, issued, and administered by duly appointed federal contracting officers.
1.3. Upon award of the basic contracts, the contractors will be issued an initial task order for $500.00. Upon receipt of this initial task order contractors will be required to participate in a pre-performance conference.
1.4. The Government reserves the right to establish socio-economic small business set-asides within the top eight awards if two or more socio-economic category contractors, verified through the System for Awards Management (SAM), are awarded a contract under the MATOC. See paragraph 2.2.2. below for competition procedures.
SC2. ORDERING PROCEDURES FOR COMPETITIVE TASK ORDERS
2.1. Task Order Proposal Requests (TOPR) (see SC-6 for Design-Build Task Orders)
| 2.1.1. When the Government requires work under the MATOC, a TOPR will typically be issued in the form of a “NOTICE OF PROPOSED PROJECT” letter or similar notification. Projects will be of varying size and complexity. The request will include information such as a, statement of work, guide specifications, drawings, attachments, information pertaining to a site visit, and any other requirements for submission (e.g. proposal requirements, price schedule, etc.). Projects may include, but are not limited to, complete plans and specifications for all elements of work; limited specifications; or Design-Build requirements. |
| 2.1.2. The basis of award will be a responsive offer, the price or cost of which may or may not be the lowest. Past performance on work completed under these task orders and other work completed may be considered. In some instances a technical proposal will be required. The basis for award of each task order will be stated in each TOPR. |
2.1.2.1. When necessary, option line items will be included in the TOPR.
2.2. Task Order Competition
| 2.2.1. A wide variety of projects, determined by the Contracting Officer to be within the scope of this contract, will be offered to MATOC contractors for the purpose of providing a lowest price or best value proposal. Individual Task Order awards will be based on proposals received exclusively from MATOC contractors. |
| 2.2.2. To satisfy the contracting agency’s Small Business Administration contracting goals/targets, the Contracting Officer may give preference to such factors as achievement of Section 8(a), Service Disabled Veteran Owned Business, Woman Owned Small Business Concerns, and HUB Zone goals/targets. Individual projects may be further set-aside for participation exclusively by all awardees in the specified socio-economic group. The Government also reserves the right to set-aside task orders for other authorized socio-economic programs approved for use during the existence of this MATOC and implemented by the Federal Acquisition Regulation (FAR) or Defense Federal Acquisition Regulation Supplement (DFARS). |
| 2.2.3. All eligible MATOC contractors, unless a task order is set-aside for a specific socio-economic group, will be provided a fair opportunity to compete for each project offered under this contract unless FAR 16.505(b)(2) exceptions apply. |
| 2.2.4. Timely performance by a MATOC contractor is very important. Failure to execute the work diligently on a currently awarded task order will be cause for the Contracting Officer not to include the contractor in the competitive fair-opportunity for future task orders. When the contractor’s delinquency has been cured, it may be considered for competition in future task orders. Please see the On-Off Ramp Procedures for more details. |
2.3. Response to Task Order Proposal Request (TOPR)
| 2.3.1. Upon receipt of the TOPR from the Contracting Squadron, the MATOC awardees should respond by attending the pre-proposal site visit. The pre-proposal site visit may be scheduled as early as two days from issuance of the TOPR, or 120 minutes under emergency conditions. |
| 2.3.2. Communication/transmittal of the TOPR will normally be via email. MATOC awardees shall keep an up-to-date email address on file with the Contracting Officer at all times. Backup addresses are encouraged. The contractor shall acknowledge receipt of the TOPR via email. No other means of notification must be used. The Government will not be responsible for lack of notification(s) for contractors who fail to maintain current email addresses or acknowledge TOPRs. |
2.3.3. MATOC contractors are expected to submit an offer on all projects offered. In the event a contractor is unable to submit an offer in response to a TOPR, the Contractor shall notify the Contracting Officer electronically via e-mail of why it is not providing an offer for the subject TOPR.
| 2.3.4. In the event a contractor fails to submit an offer on a reasonable number of projects offered (please see the On-Off Ramp Procedures for details), as determined by the contracting officer, the contracting officer will notify the contractor when their offer record indicates an unacceptable number of offerings. In the event the contractor fails to correct this situation, the Government reserves the right to unilaterally cancel the MATOC contract without further obligation. |
| 2.3.5. The Contractor will not be reimbursed for proposal preparation, attendance during negotiations, site visits, walk-throughs, or other pre-Task Order costs. |
| 2.3.6. Notwithstanding the previous statement, the Contracting Officer may offer a stipend to unsuccessful Offerors responding to Design-Build TOPRs for a specified nominal amount to offset TOPR preparation efforts based on the level of effort required. Successful offerors on design-build task order request for proposals shall not be paid a stipend. The Contracting Officer will determine actual level of effort nominal stipend amounts, if any, at the time of the issuance of the TOPR. These stipends are neither promised, guaranteed, or intended to provide total reimbursement for proposal preparation fees and will be granted at the sole discretion of the Contracting Officer. |
2.4. Site Visits
Offeror’s attendance at walk-through (site visits) is considered vital to preparation of competitive and cost-effective offers, and to understanding the total results desired by the Government. In some cases a walk-through may be determined mandatory in order for a contractor to submit a proposal. Such requirement will be stated in the TOPR. Failure to attend walk-through (site-visits) may not be used as an excuse for omission or miscalculation in offers.
2.5. Proposal Contents
| 2.5.1. The basis of award of each task order will be stated in the TOPR. Depending upon the requirements of each Task Order, the Contractor will typically provide a price proposal in response to a TOPR. Contractors shall respond within the number of calendar days stated in the TOPR by submitting a proposal to the Contracting Officer in accordance with requirements stated in the TOPR. |
| 2.5.2. Proposal Pricing Schedules. The Government's payment for the items listed in the Pricing Schedules of individual Task Orders will constitute full compensation to the Contractor for-- (1) Furnishing all plant, labor, equipment, services, appliances, and materials; and (2) Performing all operations required to complete the work in conformity with the drawings and specifications. The contractor shall include in the prices for the items listed in the Pricing Schedule all costs for work in the specifications, whether or not specifically listed in the Pricing Schedule. |
| 2.5.3. Deviations and Alternate Proposals. Offerors shall specifically identify all deviations from the minimum TOPR requirements in a cover letter in a section entitled "Alternate Proposal” or “Deviations." This requirement applies for all proposal revisions and Final Proposal Revisions. Proposed alternates/deviations shall specifically address in detail the alternate and rationale for proposing. Alternate solutions and deviations shall include separate pricing information. If an alternate/deviation is proposed, the work as specified in the solicitation must also be priced. |
| 2.5.4. The price and non-cost factors will vary depending on the unique requirements for each Task Order. In addition to price, the TOPR may evaluate other factors (e.g., past performance and/or technical considerations) that must be included in the proposal. |
2.6. Task Order Evaluation Method and Procedures
| 2.6.1. The Government intends to select the most advantageous, responsive, and responsible proposal. Each TOPR will describe the criteria to be utilized in evaluating Task Order proposals. | ||
| 2.6.2. Discrepancies in the Evaluation of Offers Submitted in Response to TOPRs for Individual Task Orders | ||
| 2.6.2.1. | For the purpose of initial evaluations of offers proposed for individual Task Orders, the following will be utilized in resolving arithmetic discrepancies found on the face of the pricing schedule as submitted by the Offeror: (1) Obviously misplaced decimal points will be corrected; (2) Discrepancy between unit price and extended price, the unit price will govern; (3) Apparent errors in extension of unit prices will be corrected; (4) Apparent errors in addition of lump-sum and extended prices will be corrected. | |
| 2.6.2.1.1. For purposes of price evaluation, the Government will proceed on the assumption that the Offeror intends the proposed price to be evaluated on basis of the unit prices, the totals arrived at by resolution of arithmetic discrepancies as provided above. | ||
| 2.6.2.1.2. These correction procedures shall not be used to resolve any ambiguity concerning which price is low. | ||
| 2.6.3. Evaluation of Option Reference (FAR 52.217-5). When option line items are included in the TOPR, the Government will evaluate offers for the purpose of awarding Task Orders by adding the total price for all options to the total price for the basic requirement, unless specifically stated otherwise in the Task Order Offering. Evaluation of options will not obligate the Government to exercise the option(s). | ||
| 2.6.4. The right is also reserved to reject any and all offers at the Contracting Officer’s discretion. |
2.7. Award Decision
| 2.7.4. Task Order award will be made based on the best value to the Government in accordance with the criteria described in the TOPR. |
| 2.7.5. The award will be a firm fixed-priced Task Order with a specific completion date or performance period. When options are included in the schedule, and the options(s) is not exercised at time of award, the Task Order will specify the number of days after notice to proceed for exercising the options. Consideration for order completion will be provided when specifying the period of performance. |
2.8. Task Order Issuance
| 2.8.1. Task Orders will be issued on DD Form 1155. Orders may be placed via mail, telephone, or facsimile, but will typically be placed via email. If mailed, a Task Order is considered "issued" when the Government deposits the order in the mail. The appropriate issuing, administration, and payment offices will be cited on each Task Order. |
| 2.8.2. Plans and Specifications. The Contractor will be provided either an electronic copy of the Statement of Work or one paper copy of the Statement of Work (with pertinent supplemental specifications and construction drawings as applicable) upon issue of each Task Order. All further reproduction shall be at the Contractor's expense. The Government may provide these as hard copy or as electronic media, such as web postings, e-mail or CD ROM. |
| 2.8.3. Notice to Proceed (NTP) will be issued separately after receipt of acceptable performance and payment bonds. |
SC3. ORDERING PROCEDURES FOR SOLE SOURCE ORDERS AND MODIFICATIONS
3.1. In the event it becomes necessary to negotiate with one firm on a sole-source basis the following procedures will be used:
| 3.1.1. Circumstances Permitting Sole Source Orders. All MATOC Contractors will be given a fair opportunity to submit a proposal on projects unless the Contracting Officer determines: | ||
| 3.1.1.1. An urgent need exists and seeking competition would result in unacceptable delay | ||
| 3.1.1.2. Only one Contractor is capable at the level of quality required because the requirement is unique or highly specialized | ||
| 3.1.1.3. A sole source is in the interest of economy and efficiency as a logical follow-on to an order already competed (e.g. site adapt a competed design) | ||
| 3.1.1.4. Or otherwise authorized by regulation or statute (IAW FAR 6.204 and FAR 6.302-5 ), for example a sole source 8(a) under $4,000,000.00, (IAW FAR 19.805-1). | ||
| 3.1.2. Procedures for 100% Designed Projects or Design-Build Projects. (Sole Source) A TOPR will be issued requiring a detailed cost proposal, in additional to other proposal submission requirements. Task Order negotiations will normally be conducted. | ||
| 3.1.3. Requirement for Cost and Pricing Data (10 U.S.C. 2306a and 41 U.S.C 254b) (Sole Source Task Orders and modifications. | ||
| 3.1.3.1. | Unless an exception applies, or a waiver has been granted cost or pricing data is required at the threshold contained in FAR 15.403-4 (currently $2,000,000). When required the contractor shall submit to the contracting officer the following in support of any proposal: | |
| 3.1.3.2. | Cost or pricing data in the format designated by the Contracting Officer. | |
| 3.1.3.3. | Require any subcontractor or prospective subcontractor to submit to the prime contractor or appropriate subcontractor tier cost or pricing data in the format designated by the Contracting Officer. | |
| 3.1.3.4. | A certificate of current cost or pricing data, in the format specified in FAR 15.406-2 certifying that to the best of its knowledge and belief, the cost or pricing data were accurate, complete, and current as of the date of agreement on price or, if applicable, an earlier date agreed upon between the parties that is as close as practicable to the date of agreement on price. | |
| 3.1.3.5. | Subcontractor Proposals. The contractor to the maximum extent possible shall submit competitive subcontractor proposals. In the event the contractor is limited to one proposal the government will evaluate costs using an independent government estimate, R.S. Means, and or Local Market Conditions. Please note that any subcontractor proposals that exceed $2,000,000 are subject to FAR 15.403, Certified Cost and Pricing. |
SC6. TASK ORDERS INCLUDING DESIGN AND CONSTRUCTION SERVICES (Design-Build Task Orders)
6.1. Procedures for Design-Build Projects: Design-Build Projects for the purposes of this contract are divided into two categories. Complex and Non-Complex.
| 6.1.1. Non-Complex Design-Build Projects: A TOPR may be issued for design and construction along with, but not limited to, a Statement of Work, Design Criteria , Project layout or similar data and a cost target for the project. Non–complex Design-Build Projects will generally not require the services of an A&E firm but will require a Registered Architect (RA) or Professional Engineer (PE) stamp certain requirements. Contractors will be required to submit a technical proposal as well as a price proposal. The resulting Task Order will be issued on a firm fixed price basis for design and construction. It is the Contractor’s responsibility to design the project so that it can be constructed within the fixed price contract value. Failure to do so is at the Contractor’s risk. Contractors may be required to submit a detailed proposal for construction (e.g., breakdowns for labor, subcontracted work, equipment, and materials). | ||
| 6.1.2. Complex Design-Build Projects: | ||
| 6.1.2.1. | The Contracting Officer will normally issue an email soliciting interest on these type projects. MATOC contractors who are interested shall respond affirmatively to the email within the time specified (normally 2-4 days) or be eliminated from further correspondence concerning the offering. These type task orders will be solicited using the Two Phase solicitation process authorized by FAR 36.3, unless less than three (3) contractors show interest. | |
| 6.1.2.2. | Phase One of this Offering is a request for qualifications. This process requires potential contractors to submit their past performance, basic technical approach, and capability information initially for review and consideration by the Government. Offerors shall provide information to demonstrate a history of performance on contracts that are similar in Design-Build scope-execution, complexity and size to the requirement. (The Phase One process will normally require proposals in 15 days after issuance). Following the review, evaluation, and rating of these proposals, the Government intends to select three, but no less than two and not to exceed five, of the highest rated contractors to receive the technical requirements package and to participate in the Phase Two process of the solicitation. All offerors will be notified of their selection/non-selection to Phase Two. | |
| 6.1.2.3. | The Phase Two of the TOPR may be issued for design and construction (Design-Build) along with, but not limited to, a Statement of Work, Design Criteria and/or project Book, or concept design and a cost target for the project. The MATOC contractor will be responsible for the design services, labor, materials, equipment, tools, construction equipment, machinery, water, heat, utilities, transportation and all other costs associated with the project. The MATOC contractor will be provided with a performance based specifications and design criteria. The design will normally be developed to approximately 10% using relationship diagram. The performance based specifications and design criteria will provide the MATOC contractor with the Government’s design and performance objectives. A detailed proposal will be required to include the price proposal within the stated cost objective. Normally, a minimum of thirty (30) days will be provided for this phase. Complete project specific proposal requirements, for both phases, will be provided with the offering. |
6.2. Limitation on Payment for Design Services. If, for any reason, it should be necessary to terminate a Task Order that includes design prior to completion, the Government will pay the Contractor a fair and reasonable price for the design services performed and delivered to the Government. However, such payment will not exceed a sum greater than the amount allowable pursuant to 10 U.S.C. 4540 regardless of the actual costs the Contractor may be able to substantiate. (See DFARS 236.606-70)
6.3. Design Reviews.
| 6.3.1. Review(s) of the design will be accomplished in accordance with the Statement of Work for each Task Order. The Contractor is responsible for submitting the number of copies to the addresses identified when review is not accomplished at the Contractor’s office. |
| 6.3.2. The time required by the Government to review submissions made during design or construction may vary with the Task Order. However, the Government will attempt to provide as expedited a review as is possible. The review periods, as established in the Task Order SOW are the maximum anticipated periods required. Every effort will be made to accomplish reviews within shorter periods. |
| 6.3.3. The Contractor is responsible for incorporation of review comments as soon as possible and within the time scheduled in the Task Order. |
SC7. PROPOSED KEY PERSONNEL AND PROPOSED MINIMUM QUALIFICATIONS OF KEY PERSONNEL AND PROPOSED SUBCONTRACTORS.
Any proposed key personnel, minimum qualifications for incoming or replacement key personnel, and subcontractors will be considered incorporated by reference into the MATOC resulting from this RFP and shall be limited to individuals, qualifications, and firms that were specifically identified in the proposal and/or agreed to during discussions, if held. The Contractor shall obtain the Contracting Officer's written consent before making any substitutions. Once an acceptable substitute firm is identified this firm will be added to the listed of proposed subcontractors. Each TOPR may require additional/different personnel or qualifications and will be advertised as such at which time each contractor is required to provide the necessary documention to meet the requirements of each TOPR.
SC9. EVALUATION OF CONTRACTOR PERFORMANCE
9.1. In accordance with FAR 36.201(a) (1) (i), the Contractor's performance will be evaluated upon completion of each Task Order. Interim evaluations may be prepared at any time during contract performance when determined to be in the best interest of the Government.
9.2. Contractors will be sent an email notice to review and comment, if appropriate, on the performance evaluations via a web based system. A contractor point of contact (POC), to receive notification of performance evaluations, shall be identified at time of award of the basic contract. The POC must maintain a current email address on file with the Contracting Officer. In lieu of a contract POC, contractors may provide task order specific individuals to receive this information. Contracting Officers will be notified at the task order pre-construction meeting of any changes.
SC10. ORDER OF PRECEDENCE (REFERENCE FAR 52.236-21)
10.1. MATOC Basic Contract. Any inconsistency in this solicitation or contract will be resolved by giving precedence in the following order:
| 10.1.1. Representations and other instructions, |
| 10.1.2. Contract clauses, |
| 10.1.3. Other documents, exhibits, and attachments, |
| 10.1.4. The specifications, |
| 10.1.5. The drawings |
10.2. The MATOC basic contract includes the standard contract clauses, and the individual Task Orders include added specifics and schedules current at the time of Task Order award. The Task Order consists of:
| 10.2.1. The solicitation in its entirety, including all drawings, cuts, illustrations, and any amendments, and |
| 10.2.2. The successful offeror's accepted proposal. The Task Order constitutes and defines the negotiated agreement between the Contractor and the Government. No documentation will be omitted which in any way bears upon the terms of that agreement. |
10.3. In the event of conflict or inconsistency between any of the provisions of a Task Order, including the TOPR, Contractor's proposal, or Task Order deliverable, precedence will be given in the following order:
| 10.3.1. Betterments: Any portions of the accepted proposal, or any subsequent design or other submittal, which both conform to and exceed the provisions of the TOPR. "Betterment" is defined as any product, component, or system, which exceeds the minimum requirements stated in the TOPR. |
| 10.3.2. The provisions of the solicitation: (See also Contract Clause: SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION) (See FAR 52.236-21) |
| 10.3.3. Any design products including, but not limited to, plans, specifications, engineering studies and analyses, shop drawings, equipment installation drawings, etc. These are "deliverables" under the Task Order and must conform to or exceed all provisions of the Task Order, in order of precedence herein. |
SC11. ADDITIONAL CLAUSES APPLICABLE TO DESIGN-BUILD TASK ORDERS
11.1. The following FAR and DFARS clauses apply to Design-Build task orders.
| 11.1.1. FAR 52.236-23 Responsibility of the Architect-Engineer Contractor APR 1984 | |
| 11.1.2. FAR 52.244-4 Subcontractors and Outside Associates and Consultants (Architect- | Engineer Services) AUG 1998 |
| 11.1.3. FAR 52.236-25 –Requirements for Registration of Designers – Jun 2003 | |
| 11.1.4. DFARS 252.227-7022 – Government Rights (Unlimited) (DFARS, Mar 1979) |
SC12. VALUE ENGINEERING CHANGE PROPOSALS
All value engineering change proposals (VECP’s) shall be submitted in accordance with the requirements of FAR 52.248-3, Value Engineering – Construction. All VECP’s shall be submitted in three (3) copies.
SC14. BID BONDS
Unless otherwise stated in the Notice of Proposed Task Order Request for Proposal, Bid Bonds are not required.
SC15. PERFORMANCE AND PAYMENT BONDS AND ALTERNATIVE PAYMENT PROTECTIONS FOR CONSTRUCTION CONTRACTS
15.1. Performance and payment bonds shall be required, and the penal sum established, by each Task Order.
15.2. Payment Bond: (a) If an individual Task Order is priced at $35,000 or greater, penal sum shall be one- hundred percent (100%) of order price.
15.3. Performance Bond: The penal sum of each Performance Bond shall equal one hundred percent (100%) of the price of each Task Order exceeding $150,000 placed hereunder.
15.4. Bonds and other payment protections shall be provided within ten (10) calendar days of award of a Task Order. Notice to Proceed will not be issued until the Contractor provides sufficient bonding to cover the work being performed.
SC16. TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER
16.1. Unless specified otherwise in a task order, this paragraph specifies the procedure for the determination of time extensions for unusually severe weather. In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:
| 16.1.1. The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month. |
| 16.1.2. The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the contractor. |
| 16.1.3. Weather delays will be based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations. The contractor’s progress schedule must reflect consideration of these anticipated adverse weather delays in all-weather dependent activities. |
| 16.1.4. Upon acknowledgment of the notice to proceed (NTP) and continuing throughout the contract, the contractor will record on the daily Contractor Quality Control (CQC) report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delays must prevent work on critical activities for 50 percent or more of the contractor’s scheduled workday. |
16.2. The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month, and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated in accordance with the criteria previously described above, the Contracting Officer will convert any qualifying delays to calendar days, giving full consideration for equivalent fair weather work days, and issue a bilateral modification.
SC17. TELEPHONE COMMUNICATIONS SECURITY MONITORING
All communications with DOD organizations are subject to communications security (COMSEC) review. Contractor personnel must be aware that telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, civilian contractor personnel are advised that any time they place a call to, or receive a call from, a DOD organization, they are subject to COMSEC procedures. The contractor shall assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DOD information.
SC18. AVAILABILITY OF FUNDS (REFERENCE FAR 52.232-18)
The Government may request proposals for Task Orders for which funding is not currently available for the award. If funds fail to become available for the award of the project, the event shall not constitute a basis for equitable adjustment under this contract. If funds for a project become available after the expiration of the proposal acceptance period, the Government may request an extension of the contractor’s proposal acceptance period without further competition for the project or re-solicit the project at its option. If the proposal acceptance period is not extended by the contractor the project may be re-solicited.
SC19. MILITARY REAL PROPERTY DATA – DD FORM 1354
19.1. Contractors shall furnish real property data to the Government for each new construction and/or renovation project awarded, unless otherwise notified. The real property data shall be furnished via DD Form 1354, Transfer and Acceptance of Military Real Property, or in a format prescribed on the DD Form 1354. The Contractor is responsible for accuracy of data current up to the time of submission.
19.2. For major renovation and/or complex projects, or those expected to exceed twelve months, the Contractor shall furnish real property data no less than on a quarterly basis. Frequency of submission shall be standard throughout the duration of the project. Contractors are advised to record information on the DD Form 1354 (or approved facsimile) as the project progresses due to the volume of data required to be furnished. Upon completion of the project, the Contractor shall furnish a final, comprehensive DD Form 1354.
19.3. Unless specified otherwise in the task order, the DD Form 1354 normally accounts for five percent (5%) of the total task order amount. Therefore, 5% must be shown on the AF Form 3065 or similar breakdown of costs submitted for payment purposes. A lesser amount may be specified on a task order basis by the Contracting Officer. Upon acceptance of data by the real property specialist, the contractor may invoice for submission of real property data.
19.4. Contractors should contact the task order contracting officer with questions pertaining to the DD Form 1354. For construction data assistance, contractors may consult the engineer assigned to the project.
SC20. ADMINISTRATIVE MATTERS
20.1. The base contracting office of Malmstrom AFB is the office having administrative jurisdiction over this contract for all matters.
20.2. A list of the names and telephone numbers of the Government team comprising the contract administrator, Construction Inspector and point of contact at the project site will be provided at the post award conference and pre-construction conference for task orders.
20.3. Only the Contracting Officer executing these contracts and the Successor Contracting Officer has the authority to modify the terms and conditions of the basic contracts.
20.4. All correspondence shall be addressed to the task order Contracting Officer, a copy of all correspondence shall be furnished to the contracting officer representative (i.e., Construction Inspector). Enclosures attached or transmitted with the correspondence shall also be furnished with an original and one copy. Each letter shall make reference to the contract name, contract number, task order number, and shall have only one subject.
20.5. The Contracting Officer will appoint a qualified Construction Inspector for the purposes of technically administering the task order(s); however, all matters concerning this contract or resulting task orders, or any additional work ordered placed against a resulting task order must first be approved by the Contracting Officer. This in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in terms of the contract or resulting task orders.
20.6. PAPERLESS CONTRACTING: Malmstrom AFB is fully committed to the Federal Government’s electronic commerce and paperless contracting initiatives. As such, it is anticipated that, to the maximum extent possible, Proposed Task Order Requests for Proposals, to include specifications and drawings may be issued using electronic methods, i.e., the internet, email, etc. In addition, task order distribution and correspondence will also be issued electronically using email, internet or other electronic methods. Contractors shall have and maintain capability to receive documents in this manner.
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