Attach_11_SECTION_L_Rev1.docx

FA4626-19-R-A014 Attachment 11

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

1.0 Magnitude of Construction

1.0.1 The estimated project magnitudes fall under three categories:

a. Overall Multiple Award Task Order Contract (MATOC) Ceiling

b. Subsequent Task Orders

c. The Initial Project, Repair Dorm 655

1.0.2 IAW FAR 36.204, Disclosure of the Magnitude of Construction Projects, the magnitudes for each category are as follows:

a. Overall MATOC ceiling - $90,000,000.00 in aggregate

b. Task Orders - Subsequent Task Orders are estimated to be:

i. Less than $25,000

c. Initial Project - Between $5,000,000 and $10,000,000

1.1. Budget/Funding Information

Funding for the Initial Project is currently unavailable. Funding is available for the minimum guarantee ($500) for each of the MATOC awardees.

1.2. Eligibility

Proposals may be submitted by any Small Business, 8(a), HUBZone, Service Disabled Veteran Owned or Women Owned small business concern. TEAMING ARRANGEMENTS WILL NOT BE CONSIDERED. ONLY LEGALLY BINDING JOINT VENTURES ESTABLISHED BEFORE THE DUE DATE OF PROPOSALS WILL BE CONSIDERED (Joint Venture established & registered in System for Award Management (SAM). If you intend to propose as a Joint Venture please state so prior to the pre-proposal site visit, and identify who the small business Joint Venture partner will be for the respective requirement. Joint Ventures must meet 13 CFR 121 and 125 for respective Joint Venture requirements.

1.3 Pre-Proposal Site Visit/Conference

Please see FAR 52.236-27 Alt I for information about the pre-proposal site visit/conference. This will be the only pre-proposal site visit/conference so offerors should be prepared to address questions and concerns about the general MATOC requirements and the initial project, Repair Dorm 655. Questions along with answers from the site visit/conference will be posted to https://www.fbo.gov within seven (7) to ten (10) days following the pre-proposal site visit/conference. All prospective offerors are advised that this solicitation will remain unchanged unless it is specifically amended in writing. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of any such amendment as described in FAR contract clause 52.215-1, Instructions to Offerors Competitive Acquisition, of this RFP shall apply.

2.0 General Instructions

(a) The offeror's proposal must include all data and information requested by this Section L and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Statement of Work (SOW) (Attachment 1), Specifications (Attachment 2), Bid Schedule (Attachment 3), Drawings (Attachments 4 and 5), Past Performance Questionnaire (Attachment 8) and Sub-Contractor Consent Letter (Attachment 9). Non-conformance with the instructions provided may result in an unfavorable proposal evaluation and therefore unawardable.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

(c) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(d) The proposal acceptance period is specified in Section A of the model contract/solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through 31 December 2019.

(e) In accordance with FAR 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

2.1.1. Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Section A of the model contract/solicitation or email at charles.weibel@us.af.mil. Questions or concerns should also be emailed to colton.abernathy.1@us.af.mil and wesley.marcik@us.af.mil.

2.1.2. Debriefings

The CO will notify unsuccessful offerors of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. Amendments will be posted on FedBizOps with the solicitation documents without notice. Offerors are responsible for accessing all amendments prior to proposal submission at www.fbo.gov.

2.1.5. Communications

Exchanges of proposal source selection information between Government and offerors will be controlled by the CO. Source selection information will be transmitted via email, USPS (certified mail), FedEX, UPS, or in-person by a local representative.

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. The CD copy of each volume shall be combined into ONE CD. Do not submit one CD for each volume.

Table 2.2 - Proposal Organization

2 Copies;

1 CD copy) Project Management Plan (PMP) - 5 Pages (Technical Subfactor 1);

Initial Project (Technical Subfactor 2) - 3 Pages

2 Copies;

1 CD copy) Past Perf. - 5 Pages (1 per project);

2 Copies;

1 CD copy) Section A (2 Pages);

Section B/Pricing (1 page) Attach 3;

Reps and Certs (As Required)

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Each page shall be counted except the following: 1) Cover Pages, 2) Tables of Content, 3) List of Table or Figures, 4) List of Appendices.

2.2.1.1. Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 11 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to both electronic and hard copy proposals.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume, and shall count as two pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. These limitations shall apply to both electronic and hard copy proposals.

2.2.2 Pricing Related Data

Completed pricing information in Section B of the solicitation is not required due to the nature of the MATOC CLIN structure. In lieu of filling out Section B, Offerors are required to submit the Bid Schedule and total price for the initial project at Attachment 3 in order to meet the requirements outlined in Section M. Please utilize Attachment 2, 4 and 6 for technical specifications attributable to this requirement. Offerors should then place Attachment 3 in Volume III where Section B would normally be placed.

PLEASE NOTE: The total price proposed on the Bid Schedule for the Repair Dorm 655 Project is the price that shall be honored by offeror who is awarded the resultant task order.

2.2.3 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

2.2.4 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.2.5 Binding and Labeling

Each volume of the proposal should be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.3 Distribution

The "original" proposal shall be identified. Proposals shall be mailed or hand carried to:

Attn: Colton Abernathy 341st Contracting Squadron 7015 Goddard Drive, Bldg. 145 Malmstrom AFB, MT 59405

HAND CARRIED PROPOSALS OR MAILED PROPOSALS MUST BE RECEIVED AND DATE STAMPED BY A MEMBER OF THE 341st CONTRACTING SQUADRON NO LATER THAN 2:00pm Mountain Standard Time, 21 AUGUST 2019. ALL PROPOSALS WILL BE HANDLED IAW FAR 15.208.

ELECTRONIC PROPOSALS, I.E. EMAIL or FAX, RECEIVED WILL NOT BE CONSIDERED FOR AWARD. HAND CARRIED OR MAIL COPIES ONLY, AS STATED ABOVE.

N O T I C E

Offerors are cautioned that Malmstrom AFB has stringent visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass and be cleared by the Government point of contact to be visited prior to entrance. IT IS POSSIBLE THAT THE POINT OF CONTACT MAY NOT BE AVAILABLE TO CLEAR OFFERORS FOR ENTRANCE WHICH MAY PROHIBIT SUBMISSION OF HAND CARRIED OFFERS; CONSEQUENTLY, OFFERORS ELECTING TO HAND CARRY THEIR PROPOSALS FOR SUBMITTAL JUST PRIOR TO PROPOSAL CLOSING TIME DO SO AT THEIR OWN RISK.

General Format and Content. The offeror shall submit the following volumes of material. A complete proposal consists of three separate volumes:

3.0 Volume I - Technical Volume General

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

3.1 Format and Specific Content

Volume I - Technical Subfactor 1 - Project Management Plan Subfactor 2 - Initial Project Documentation

3.1.1 Technical

In the technical volume, address your technical solution for meeting the Government’s minimum performance or capability requirements of each technical subfactor. For the purposes of this requirement, please reference Attachments 2, 4, 5 and 6 for specifications and drawings of the initial project, Repair Dorm 655.

3.1.2 Volume Organization

The Technical volume shall be organized according to the following general outline:

(1) Cover Page

(2) Table of Contents

(3) List of Tables or Figures

(4) List of Appendices

(5) Subfactor One

(6) Subfactor Two

3.1.3 Subfactor One - Project Management Plan

The Offeror shall provide a comprehensive Project Management Plan (PMP) developed specifically for implementation of this Contract. The PMP shall discuss the management approach used for design, site clearing and demolition, construction, and completion/turn-over of project. The information in the PMP shall make it clear that the Offeror has the ability to deliver a quality product and effectively manage the subcontractors on the team, as well as the ability to coordinate all work throughout the construction phases. The PMP shall include an explanation of the total project team management approach for both the construction team to include subcontractors including the hiring of qualified key project and/or support staff, approach to managing the project and accounting for fluctuations in the workload, sub-contract management, execution of architectural and engineering design requirements throughout the life of the contract, and a résumé for the Project Manager (not included in page count). Please list any relevant experience or certifications the Project Manager may have that will help the Government determine their ability to oversee projects under the MATOC (not included in page count).

3.1.4 Subfactor Two - Initial Project Documentation

The subfactor evaluates the offeror’s technical approach for the initial project, Repair Dorm 655.

The offeror will provide a written narrative describing their technical approach for the initial project to include a Gantt chart (not included in page count) outlining all major work elements showing a logical sequence of events and complete construction for the full duration of the project of 480 days utilizing Attachments 2, 4, 5 and 6.

4.0 Volume II - Past Performance

RECENCY is defined as projects successfully completed within the last five (5) years from issuance of the solicitation.

RELEVANCY is defined as general construction projects (including, but not limited to, design-build work and bid-build work in the following divisions: carpentry, road repair, roofing, excavation, interior to include remodeling and interior modifications, electrical, plumbing, sheet metal, painting, demolition, masonry, HVAC, fire suppression, fire alarm, mass notification, or welding) valued between $750,000.00 and $10,000,000.00. While projects submitted may be for any of the above divisions, offerors may not submit more than one project that focuses exclusively on a specific specialty. Multiple projects of a similar nature that encompass a variety of subspecialties are acceptable.

When addressing past performance evaluation criteria set forth in Section M of the solicitation, the Offeror shall provide a list of five (5) of their most RECENT AND RELEVANT past performance data from Federal, State, and Local Government as well as private industry contracts. All of the items identified below shall be addressed in the listing. Elaborate listings or extensive comments are not required or requested.

(1) Contract number, type;

(2) Whether the offeror performed as the prime or a subcontractor;

(3) Name of contracting office and verified name, address, phone/fax number of point(s) of contact

(4) Project Title and/or brief description of construction project.

(5) Initial price and final or current price, Contract start date, scheduled completion date, and current or final completion date; and

(6) Brief comments, if desired.

Along with the information required in this paragraph, the offeror shall submit a consent letter executed by each subcontractor and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information (Attachment 9). For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

The Offeror shall then email Attachment #8, Past Performance Questionnaire, to those agencies/firms responsible for the solicitation and administration of those identified projects. Prior to forwarding the questionnaire to each reference, the Offeror shall type the name and address of the reference in the MEMORANDUM FOR block on the cover letter to the questionnaire, and complete Section A, Contractor Information, on the questionnaire. Your references shall complete the questionnaire and email it to both Colton Abernathy at colton.abernathy.1@us.af.mil and Wesley Marcik at wesley.marcik@us.af.mil. Offerors are responsible to ensure their reference sources receive, complete, and return the questionnaires on time. The evaluation may take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontract work where your firm performed major or critical aspects of the requirement when such information is relevant to the instant acquisition. However, the proposal should clearly define who accomplished the work if performed by other than the prospective contractor (e.g., a key personnel) and define the role (e.g., prime contractor, subcontractor, sub-tier subcontractor, etc.) performed by the Offeror. The Government shall consider the information provided from the Offeror and may well consider any other source when evaluating the Offeror’s past performance.

5.0 Volume III - Contract Documentation (Pricing)

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the solicitation (SF1442 Request for Proposal) and completed copies of Sections A through K. Offerors are required to complete all blocks requiring offeror information. Signature by the offeror constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under a separate cover. Completed pricing information in Section B of the solicitation is not required due to the nature of the MATOC CLIN structure.

In lieu of filling out Section B, Offerors are required to submit the Bid Schedule and total price for the initial project at Attachment 3 in order to meet the requirements outlined in Section M. Please utilize Attachment 2, 4 and 6 for technical specifications attributable to this requirement. Offerors should then place Attachment 3 in Volume III where Section B would normally be placed.

PLEASE NOTE: The total price proposed on the Bid Schedule for the Repair Dorm 655 Project is the price that shall be honored by offeror who is awarded the resultant task order.

Offerors must complete ALL required certifications and representations in Section K (Note: Be sure to sign and date where required).