Keesler BOS Site Visit Brief_Attendee List_14-15 Dec 2021.pdf

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Headquarters U.S. Air Force

Pre-Proposal Site Visit

Ms. Melissa Gonzalez Procuring Contracting Officer

AFICC/338 ESS

Mr. Gary Peterson Program Manager

HQ AETC/A4PM

Mr. Robert Moseley Deputy Base Civil Engineer

AETC/81 CES

14-15 Dec 2021

Keesler AFB Base Operations Support

Site Visit Agenda Tuesday, 14 Dec 21

0800 – 0815 Assembly and Introductions Mr. Gary Peterson/AETC PM

0815 – 0830 81 TRW Mission Brief Mr. Robert Moseley, CES

0830 – 0940 - Announcements & Ethics

- PWS Requirements

- Performance Oversight

- RFP & Evaluation Process

Ms.Melissa Gonzalez, PCO Mr. Gary Peterson & CORS Lt Aaron Pearson Ms. Melissa Gonzalez, PCO

0940 – 1120 Site Visit Bus Tour (Part I)

1120 – 1250 Lunch

1250 – 1645 Site Visit Bus Tour (Part II)

Wednesday, 15 Dec 21

0800 – 1200 Site Visit Bus Tour (Part III)

1210 - 1340 Lunch 1350 - 1430 Site Visit Bus Tour (Part IV) 1440 – 1510 Outbrief

10 Dec 21

Schedule - Day 1

Schedule - Day 2

Map

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Mr. Robert Moseley

81 CES

81 TRW MISSION BRIEF

Wing Mission Brief

Welcome

81st Training Wing

Keesler was named in honor of 2nd Lt. Samuel Reeves Keesler Jr.

from Greenwood, Miss.

Keesler was an aerial observer who was killed in action during World War I.

Keesler Field opened in 1941

80 Years of Heritage

80 Years of Heritage

We train nearly 3,100 students daily.

Mission Statements

Air Education and Training Command Mission:

Recruit, Train and Educate Exceptional Airmen

Air Force Mission:

Fly, Fight and Win … airpower anytime, anywhere

Second Air Force Mission:

Build the Airmen We Need For America’s Air Force

81st Training Wing Mission:

Train, Develop, and Deliver Focused Driven Warriors

Col William Hunter Commander

CMSgt Sarah Esparza Command Chief

Col James Kafer Vice Commander

Wing Priorities

PEOPLE

- Develop ready Airmen

- Ensure health and safety of families

INSTALLATION

- Adaptive facilities and infrastructure

- Quality housing

- Safe and secure installation

COMMUNITY

- Strengthen partnerships

MISSION

- Train, develop, and deliver focused driven warriors

81st Training Group

81st Mission Support Group 81st Training Wing Staff

Agencies

81st Medical Group

Technically Train and Professionally Develop Operationally Relevant Airmen

Col Chance Geray Commander

CMSgt Jason Buckley Superintendent

987 Personnel 6 Squadrons 4 GSUs

3 Associate Units

$43.1 Million Budget

163 Technical Courses 34 Career Fields

+29K Students/year

Undergraduate Cyber Training, Command Post, Air Traffic Control, Financial Management, Manpower, Personnel, DoD Weather and more!

Col Christopher Estridge Commander

Train, Teach, Treat… For Today and For Tomorrow

CMSgt Paula Eischen

1,600 Personnel 7 Squadrons

164,000 Federal Beneficiaries

$113 Million Budget

7 Enlisted Phase II Technical Courses 725+ student throughput per year

300+ graduates per year Training lasts 3 weeks to 3 ½ years

Graduate Medical Education,

• Graduate Dental Education, Internal Medicine, General Surgery,

• Physician Assistant Program

• Partnered with VA, AFRH, Gulf Coast Hospitals and Universities http://media.dma.mil/2015/Nov/20/2001319731/-1/-1/0/151104-F-PJ703-001.JPG

81st Mission Support Group

Col Ryan Crowley

Provide Proactive and Responsive Service to Base Customers

CMSgt Lance Power

81st Mission Support Group

1,604 Personnel 6 Squadrons/Divisions

$81.6 Million Budget

Supporting Keesler’s Extended Population of 114K

Communications Contracting Security Forces Force Support

Logistics Readiness Civil Engineering

2nd Air Force

• 5 Wings, 17 Groups, 70 Detachments, 103 operating locations

• Total Assigned: 13,918

• 977 officers

• 6,745 enlisted

• 3,488 civilians

• 2,688 contractors

• 150,000 Airmen, Soldiers, Sailors and international students trained annually

• 2,014 active training courses

• 265 Air Force specialties

• More than 93 percent of AETC initial skills training

• Command and control of about 1,300 Joint Sourcing

Solutions Airmen undergoing combat skills training at two mobilization force generation installations in the continental U.S.

Innovative Training Center of Excellence to Power the World’s Greatest Air Force 20

Maj Gen Michele Edmondson

Total Economic Impact

$962 Million in 2020

Jobs Contracts Services Retirees

Keesler Air Force Base

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

ANNOUNCEMENTS

10 Dec 21

Ms. Melissa Gonzalez

AFICC/338 ESS

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Announcements

The Solicitation and attachments take precedence over any information provided during this presentation and site visit

General questions may be asked during site visit tour;

complex or technical questions must be submitted in writing.

All questions must be submitted in writing to 338th POCs after site visit to be considered ‘official’ questions.

No Govt responses are ‘official’ until written responses to questions are posted on SAM.gov.

All attendees must wear a mask inside offices and confined spaces at all times and practice social distancing measures.

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Ethics

THE PROCUREMENT INTEGRITY ACT

Ban on Disclosing Procurement Information Ban on Obtaining Procurement Information Reporting All Employment Contacts Must promptly report to Ethics Official, and Reject the possibility of employment or be disqualified from the procurement

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

PWS REQUIREMENTS &

CONTRACT SURVEILLANCE

Mr. Moseley & Mr. Ted Dyer

81 CES/CEN

Mr. Gary Peterson

HQ AETC/A4PM

2LT Aaron Pearson

81 CONS

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Base Operations Support services for the 81st Training Wing PWS provides requirements for the following functional areas:

1. (02) All Services

2. (10) Installation Management

3. (11) Operations Management

4. (12) Installation Engineering

5. (13) Grounds Maintenance

6. (14) Readiness and Emergency Management

7. (15) Vertical Transportation Equipment

8. (23) Supply Services

9. (28) Community Services

10. (30) Human Resources Services

11. (32) Weather Services

Appendices provide additional information Workload data, Publications, Maps, Required Reports, Plans, Special

Training, GFP, etc.

Overview

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

All Service Functions:

Programs that apply across all areas of the contracts Safety Security Records Management Quality Control Environmental Protection Disaster Preparedness Property Management Information System Management

Performance Work Statement

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Installation Management Functions:

Civil Engineering Financial Management Real Property Management NexGen Information Technology Environmental Management Housing Referral Services Unaccompanied Housing Furnishings Management Office

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Operations Management:

Operation and maintenance of Real Property, Real Property

Installed Equipment and Real Property Similar Equipment Heavy Repair Infrastructure Systems Facility Systems Operations Engineering Utilities Maintenance Entomology Pavement Clearance Energy Management & Industrial Control Systems Material Control

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Installation Engineering:

Oversight/Management of all Civil Engineering functions Engineering Management Portfolio Optimization

Base Comprehensive Asset Management Plan Life Cycle Cost management Space Optimization & Utilization Community Planning Programming

Project Management Cradle to grave project management – design to completion Support 81 CONS procurement activities (including SABER)

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Grounds Maintenance:

Improved/Semi-improved as designated on main base Airfield grounds to Bird Aircraft Strike hazard standards

Readiness and Emergency Management:

Emergency Management Response Mobility Processing Line Briefings Emergency Management Planning Emergency Management Training Exercise Participation

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Vertical Transportation Equipment:

Maintain, repair and inspect elevator equipment

Supply Services:

Material Management Customer Support Program Computer System Operations Munitions Management Dry Cleaning and Linen Exchange

Community Services:

Fitness Center Management Digital Library Community Center Programs Sports Programs

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Human Resources:

Services support Military and DOD Civilian Personnel Awards and Decorations Personnel System Management Education and Training Services

Weather Services Airfield/Mission weather operations

Support safe flying/ground operations & resource protection

Periodic extended and/or 24 hour operations required

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Notable Items:

Keesler owns its water wells – operation in contract Environmental concerns paramount due to location Indoor firing range maintenance included in contract Hurricane Hunters based at Keesler – critical to support Disaster response capabilities critical due to location and possibility of tropical storms/hurricanes

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Heating, Ventilation, and Air Conditioning (HVAC) HVAC systems are critical to our Mission Keesler’s Mission is training, housing and feeding students which are highly dependent on HVAC systems operating properly Our climate on the Mississippi Gulf Coast is hot and humid over 9 months of the year Keesler is located right on the Gulf of Mexico and salt laden air causing corrosion to many of our exterior HVAC systems Design of HVAC systems in this environment have to be more specialized than in a non-corrosive and less humid part of the country.

Preventative maintenance to HVAC systems is critical to keeping Keesler’s mission going

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Engineering and Design Qualified Design Team

Hiring Professional Engineers and Architects to work our requirements is key Experienced designers will reduce the number of modifications, ultimately allows funding to be utilized for other necessary/approved efforts Programming

Very critical part of the Engineering process is Programming Without proper Air Force Trained Programmers, our ability to compete for funds on many levels will not be effective/comprehensive Construction Management

Critical to making sure effective designs are constructed to meet our mission Critical to keeping projects on time and on budget

Cost Estimating Accurate cost estimates are very important during the programming and design phase Inaccurate cost estimates impact our ability to accomplish all planned projects

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Contract Oversight & Performance Evaluation Contract Administration will be transferred to 81 CONS Provided by Contracting Officer Representatives assigned to 81 CES, FSS, LRS, and OSF for each of the functional areas Based on PWS requirements

Contracting Officer Representative ~21 CORs assigned Govt commitment - Fair & Objective evaluations Open/frequent/cooperative communication w/SP

Contract Oversight

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Performance Management Contract Management

On-site CORs for all BOS Functional Areas (21) Periodic Surveillances Performance Documentation & Customer Feedback

Chief COR (C-COR) Performance Assessment Analysis to Performance

Management Council (PMC) based on COR files Quarterly Performance Assessments with SP & PMC

Administrative Contracting Officer (ACO) Ensure SP complies with contract T&Cs Annually document SP performance in CPARS

Management Structure Multi-Functional Team approach with SP

Contract Oversight & Performance Evaluation

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Inspection Methods and Frequency Periodic Inspections (Monthly, Quarterly & Annual) 100% Inspection when Deliverables are performed/submitted Customer Feedback/Complaints Other Surveillance Methods as identified in the QASP

Incentives for Successful Performance Favorable CPARS IOP Eligibility

Unacceptable Performance - Failure to Meet Performance Standards Negative CPAR ratings, re-performance at no additional cost to the government, corrective action request IOP Ineligibility Performance Incentive Reductions (PIR)

PMC Performance Assessment Analysis Review Quarterly Emphasis on schedule, performance and process improvement

Performance Requirement Performance Plan & Metrics

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Solicitation / RFP Information

Ms. Melissa Gonzalez

AFICC/338 ESS

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Solicitation Milestones

Action Date RFP Issued and Posted on SAM.gov 18 Nov 2021 Pre-Proposal Conference/Site Visit 14-15 Dec 2021

Site Visit Questions Due to 338th POCs 17 Dec 2021 Proposal (All Volumes) Due 7 Feb 2022 Contract Award (Anticipated) Nov 2022

Note: Amendment 0001 and initial RFP Questions & Answers will be posted on SAM.gov this week.

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Acquisition Approach

100% Small Business Set Aside Best Value/Subjective Tradeoff Source Selection

Technical and Past Performance are more important than Price but Price will be a factor in the best value tradeoff.

See RFP Attachments 13 & 14 (Section L&M) for further details on Instructions to Offerors and Evaluation Criteria

Factor and Subfactors Criteria Description Factor 1

Subfactor 1 (Acceptable/Unacceptable) Subfactor 2 (Acceptable/Unacceptable) Subfactor 3 (Acceptable/Unacceptable) Subfactor 4 (Tradeoff) Subfactor 5 (Tradeoff)

Technical Technical Approach Program Management and Staffing Approach Performance Management / Quality Control (QC) Approach Heating, Ventilation, and Air Conditioning (HVAC) Approach Engineering and Design Approach

Factor 2 Past Performance Factor 3 Price

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Tips for Building Solid Proposal

Technical Review each PWS Section thoroughly & consider CBA related restrictions (i.e. limited cross-utilization) Use Govt provided workload data in RFP Justify annual manning adjustments (increase/decrease) w/supporting calculations

Past Performance Provide detailed description of the characteristics of each contract Identify and explain which aspects of the past/current contracts are relevant to the PWS and how they relate If proposing subcontractor, teaming and/or JV partner, establish a nexus between the SP and the proposed partner (i.e. Be specific about what meaningful/critical work it will perform and what role it will play)

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Tips for Building Solid Proposal

Govt intends to evaluate & award without discussions Prior to submitting proposals, Offerors are highly encouraged to verify accuracy, include all required documentation, ensure clarity of intent, and comply with all RFP requirements.

Ensure initial proposal contains the best terms from a price and technical tradeoff standpoint.

Price Ensure Section B math is accurate Insert whole dollar unit prices…no hidden decimal places

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Summary

Questions due NLT 3:00 PM (CST), 17 Dec 21 See RFP Attachment 8 – Question & Comment Worksheet

Proposals due NLT 3:00 PM (CST), 7 Feb 22

Ms. Melissa Gonzalez and Ms. Pamela Bryerton are the only POCs authorized to contact or coorespond w/ Offerors Please submit questions as soon as possible to below emails: melissa.gonzalez.6@us.af.mil pamela.bryerton@us.af.mil

Offerors are responsible for routinely checking SAM.gov for any possible solicitation amendments that may be issued and/or Questions & Answers that are posted.

10 Dec 21 mailto:melissa.gonzalez.6@us.af.mil mailto:pamela.bryerton@us.af.mil

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

SITE VISIT TOUR

10 Dec 21

Mr. Gary Peterson

HQ AETC/A4PM

I n t e g r i t y - S e r v i c e - E x c e l l e n c eSource Selection Information See FAR 2.101 & 3.104

Site Visit Tour

RULES OF ENGAGEMENT

No discussions with Air Force personnel or on-site contractor employees during the tour Pictures are allowed of equipment and facilities only Pictures of personnel are strictly prohibited Cell phones must be silenced Entire group must stay together The Solicitation and attachments take precedence over any information provided during this site visit tour General questions may be asked during site visit tour; complex or technical questions must be submitted in writing.

All questions must be submitted in writing to 338th POCs after site visit to be considered

‘official’ questions.

No Govt responses are ‘official’ until written responses to questions are posted on

SAM.gov.

All attendees must wear a mask at all times and practice social distancing measures.

Keesler Site Visit Attendee List_Final

No. Company Name Cage Code 1 Akima Intra-Data LLC 3LGV2 2 Alutiiq Logistics & Maintenance Services, LLC 7GSM6 3 CGH Global 6MCT3 4 Chugach Government Services 8CK53 5 D2 Government Solutions 6FNS7 6 Data Monitor Systems, Inc. 7M587 7 Facility Services Mgt Inc. 05HC6 8 Global Technical Services, LLC (with BSNC) 6G5Y8

9 HDR 7GSM6

10 J&J Worldwide Services 5P-021 11 Jones Lang LaSalle Americas, Inc. (JLL) 7EM20 12 KIRA (with T&H Services) 7WQP4 13 Nelson Engineering Co. 05JM2 14 NIKA Technologies, Inc. 1XPF4 15 NVE Corporation 3RKV2 16 PFT Consulting Services 1SH52 17 Quality Support Services 49F03 18 SRM Group 3HQ62 19 Synertex 7RMK8 20 Tiya Services 52UV0 21 Val-Kor, LLC 8RTP3 22 Vectrus Systems Corporation 1D510 23 Wayti Services LLC 7F2U1 24 Madison Services, Inc. 0BT48 25 King George, LLC 6FDL9 26 Rotolo Consultants, Inc. 488A5