Attach 1c -- PWS Section 12 - Installation Engineering_28 Feb 22.pdf

FA300221R0012

Attachment 1c

28 Feb 2022

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Section 12: Installation Engineering Performance Work Statement (PWS)

TABLE OF CONTENTS

SECTION 12-1: DESCRIPTION OF SERVICES

SECTION 12-2: SERVICES SUMMARY

SECTION 12-3: GENERAL INFORMATION

APPENDIX 12A: PUBLICATIONS

APPENDIX 12B: WORKLOAD DATA

APPENDIX 12C: MAPS & WORK AREA LAYOUT/GOVERNMENT FURNISHED

FACILITIES (GFF)

APPENDIX 12D: CONTRACT DATA REQUIREMENTS LIST (CDRL)

APPENDIX 12E: COLLATERAL TASKS (DUTIES)

APPENDIX 12F: GOVERNMENT FURNISHED PROPERTY (GFP)

APPENDIX 12G: GOVERNMENT FURNISHED TRAINING (GFT)

APPENDIX 12H: ACRONYMS

APPENDIX 12I: OPERATIONS PLANS (OPLANS) AND SUPPORT AGREEMENTS

APPENDIX 12J: SPECIAL TRAINING, CERTIFICATION, AND LICENSING

REQUIREMENTS

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SECTION 12-1

12.1 DESCRIPTION OF SERVICES.

12.1.1. Overview. Provide Installation Engineering services in accordance with (IAW) all applicable Unified Facilities Criteria (UFC), Department of Defense (DoD), Air Force (AF), International Building Code (IBC), federal, state, and local codes & Air Force Instruction(s) (AFI(s)). Provide required personnel management, data management, training, and compliance requirements for the flight functions detailed in the PWS. Manage the activities of Portfolio Optimization and Project Management functions. Provide project status briefings to all levels of leadership as required. Integrate various functional and Activity Management Plans to create a Comprehensive Asset Management Plan. Oversee business case analyses for various activities and asset options to include effective consideration and communication of cost, benefits, and risk.

Service Provider (SP) will ensure facility and infrastructure system changes updated to as-built drawings within 60 calendar days after transfer and acceptance of military real property. Provide advice and assistance to the Government representative regarding asset optimization in order to meet current and long-range program goals and objectives. Comply with all applicable and most current version of Occupational Safety and Health Act (OSHA), Environmental Protection Agency (EPA), National Fire Protection Association (NFPA), UFC, DoD, AF, federal, state, and local codes and requirements as well as higher headquarters standards. Ensure no adverse notifications received for fire, safety, or health violations from federal, state, or local authorities for service provider (SP)-maintained systems or equipment. Populate, maintain, update, generate, and manage data and reports from current and government designated replacement systems, to include but not limited to, Automated Civil Engineer System-Project Management (ACES-PM), as needed by higher headquarters. Keep programs current with all updates to the applicable guidance and any special interest items. Ensure data is complete and accurately updated. Complete all applicable Management Internal Control Toolset (MICT) checklists assigned by the Government and submit for Government validation IAW the Commanders Inspection Program. Develop and implement a self-inspection program to address the areas outlined in the current AF Inspector General (IG) Inspection Guidance. Take appropriate action(s) to comply with the IG Guidance.

12.1.2. The Service Provider (SP) shall.

12.1.2.1. Portfolio Optimization. Provide and manage investment planning through base comprehensive planning, project planning, and requirements integration. Investment planning is the key business process used to plan and prioritize current investments, where and when, and quantify the organizational risk when funding levels do not enable all investment needs. Oversee the final integration of the Base Comprehensive Asset Management Plan (BCAMP). SP will ensure prioritization of requirements and present to the Government for approval. Direct program development and the preparation of programming documents for base executed projects and assist higher headquarters as needed. Oversee energy and utility management activities. Complete all applicable MICT checklists assigned by the Government and submit for Government validation IAW the Commanders Inspection Program. Conduct and participate in ad hoc meetings, teleconferences, Defense Collaboration Services (DCS) meetings, and information exchanges with base and higher headquarters staff. Populate, maintain, update, generate, and manage data and

12-3 reports from current and future government designated systems, and other data collection systems, such as ACES-PM. Provide emergency response support to the installation. The SP shall provide Ad Hoc Reports to requestor as requested. (CDRL 1239)

12.1.2.1.1. Portfolio Optimization – Planning.

12.1.2.1.1.1. Community Planning. Provide comprehensive planning for the installation including maintaining and updating base plans, including but not limited to, the Installation Development Plan (IDP), Area Development Plans (ADPs), and Executive Summary. Manage off-base planning coordination activities, the site planning process, and airfield planning. Through the IDP assist base leadership to determine long range plans, construction programs, and land utilization through the facility siting process. Assist Wing with pursuing and implementing community partnerships.

Ensure plans are complete, accurate, current, and include composite constraints and opportunities, infrastructure, land use, transportation, Capital Improvements Program and other components, as mandated by regulations and higher headquarters guidance. Review and update plans annually and as changes occur. Prepare and submit all plans for Facilities Board (FB) approval and annual submission to higher headquarters. Prepare and/or update ADPs as required by the Government.

Design, manage, plan, review project, and provide technical expertise and information. Maintain and update base maps as required. Maintain current information in government approved computer systems applicable to Community Planning. Provide short-notice briefings to command personnel on all selected parts of the IDP. Maintain an electronic record of historical facts and photos, and current photos for computer or hard copy briefings. Ensure that proposed projects, designs and work underway conforms to the IDP. The SP shall provide Installation Development Plan through Higher Headquarters Community Planning and Base to Command brief through Higher Headquarters, annually. (CDRL 1208 and 1212)

12.1.2.1.1.1.1. Intergovernmental Integration. Coordinate, analyze, and prepare reports to base senior leadership and other organizations on all off-base actions that could affect the wing’s mission, real property, or other related activities. This includes attending scheduled Biloxi & D’Iberville Planning Commission meetings and any other related meetings where items that are discussed or presented, which may affect Keesler AFB; the Government will provide official Keesler AFB representation at such meetings.

12.1.2.1.1.1.2. Facility Siting. Investigate site conditions and perform constraints and opportunities analysis of proposed siting action. Assess site development impacts for sustainability, including but not limited to, land use, transportation, and low impact development. Ensure sitings are consistent with land use plans and integrated into the IDP. Develop alternatives for siting action and prepare siting approval documentation. Coordinate proposed siting actions with requestor, real property, environmental, wing safety, airfield management and appropriate personnel to ensure siting has proper justification, and location is feasible for the new function. Present siting recommendation to Facilities Board Working Group (FBWG) and obtain FB siting approval. The SP shall provide Facility Siting(s) through Facilities Board for Approval then Filed in Project Folder as Required by Facilities Board, (CDRL 1240)

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12.1.2.1.1.1.3. Airfield Planning/Airfield Obstructions Program. Prepare and coordinate waiver packages to airfield criteria for permanent and temporary (not related to construction) obstructions for wing commander and higher headquarters approval. Participate in base safety operational risk management assessment for all airfield waiver requests. Participate/coordinate, as appropriate, with operations, safety, local community, and FAA on airfield related activities. Perform annual airfield waiver review and brief the FB on airfield waivers and obstacle reduction initiatives as mandated by regulations or higher headquarters guidance. Cooperate with government staff on presentation of airfield conditions and issues to Airfield Operations Board (AOB). Coordinate siting to avoid encroachment into established airfield clear zones. The SP shall provide AF Airfield Reduction Initiative through Higher Headquarters annually, and Airfield waiver requests as required. (CDRL 1206 and 1209)

12.1.2.1.1.1.4. Explosive Safety. Work with the Wing Safety office to manage and update explosive site plans, and explosive waivers for Keesler AFB. Prepare and submit explosive site plans and explosive waiver packages to higher headquarter for approval annually or as required.

12.1.2.1.1.1.5. Landscaping. Develop and maintain base landscaping schemes for facilities, improved grounds, and semi-improved areas. Maximize xeriscaping opportunities after gaining FB approval. Comply with higher headquarters Sustainable Landscape Development Plan guidance. Maintain and update Keesler AFB Sustainable Landscape Development Plan.

12.1.2.1.1.1.6. Encroachment Management/Air Installation Compatible Use Zone (AICUZ) and Installation Comprehensive Encroachment Management Action Plan (ICEMAP). Manage AICUZ, and ICEMAP. Develop and maintain IDP and associated tabs, AICUZ, and ICEMAP. SP participates in the Base Encroachment Management Program to include but not limited to attending the Installation Encroachment Management Team (IEMT) meetings. Coordinate actions to accomplish AICUZ noise study with aircraft operations and maintenance personnel, including but not limited to, Air Force Civil Engineering Center (AFCEC), AICUZ and ICEMAP contractors, to retrieve data necessary to accomplish the reports. Work with contractors and government personnel to develop the AICUZ and ICEMAP studies. Monitor public release of the AICUZ and ICEMAP information, inform and coordinate with the surrounding community, on any changes to AICUZ noise and accident potential zones (APZ) through the Government.

Coordinate AICUZ issues with local community and provide briefing information to the Government for briefing local civic or regional encroachment issue groups. Brief Environmental Safety Occupation Health Council (ESOHC) and the installation’s leadership on noise issues.

Perform coordination with local, regional, and state officials and other agencies as required.

Evaluate the AICUZ and ICEMAP studies annually, update and coordinate with appropriate agencies. Conduct formal validation every two years. Provide assistance in collecting updated flight track, frequency, aircraft type, and other operational changes in flying mission. Coordinate formal evaluation with Safety, Bio-Environmental Engineer (BEE), Airfield Operations and flying units. Provide technical expertise for public notification in coordination with Public Affairs and the Installation Commander. Attend the public release meetings as a technical adviser to the Keesler AFB representative. The SP shall provide AICUZ Aircraft Operational and Maintenance Data through Higher Headquarters, and AICUZ Noise Study, biennially, and AICUZ Report

12-5 through Higher Headquarters and Installation Comprehensive Encroachment Management Action Plan (ICEMAP), as required, (CDRL 1213, 1214, 1215, and 1216)

12.1.2.1.1.2. Installation Facility Standards (IFS). Develop and maintain IFS IAW AF guidance and publications, including but not limited to, the AF Corporate Facilities Standards (AFCFS).

AFCFS and IFS works together to clearly define the acceptable range of quality for Keesler AFB design and construction. The AFCFS is a program of acceptable facility quality standards to lower initial costs, life-cycle costs, energy use, and water use. The IFS replaces the Architectural Compatibility Plan, which is a component of the IDP. For further information and guidance, refer to http://afcfs.wbdg.org/.

12.1.2.1.1.3. Space Optimization and Utilization. Develop and implement Space Optimization goals and objectives that reflect AF policies and goals. Assess and validate space, use and requirements, and present recommendations to Space Utilization Board. Maintain and update Space Utilization Tools and government designated replacement systems. Manage, assess, and validate existing real property assets and requirements, to include, for example facility space use surveys, needs assessment, consolidation opportunities, and requirements validation; to include planning and coordinating the use of temporary facility space. Assess existing facility use and validate against computed space requirements, documenting overages, shortages, substandard space, efficient use, and similar space situations, in order to promote optimum use of space, to ensure customers have the right size and type of facilities for their mission. Assess existing and new mission allocations and prepare reallocation proposals to ensure efficient and adequate use of real property assets. Utilize the most current edition of the Facility Space Management Playbook as guidance and work in coordination with the Real Property Office of Installation Management.

The SP shall provide Relocatable and Temporary-Use Facility Inventory through Higher Headquarters annually, Space Utilization Tools through Higher Headquarters semi-annually, and Exceptions Reports through Higher Headquarters as requested. (CDRL 1210, 1237, and 1238)

12.1.2.1.1.4. Environmental Planning. Perform, execute, and manage the Environmental Planning process IAW the most current version of the Environmental Impact Analysis Process (EIAP) Playbook, National Environmental Policy Act and Environmental Impact Analysis Process (NEPA/EIAP), DoD, AF, federal and state regulations. Prepare, review, and maintain environmental assessments, environmental baseline surveys, requests for Environmental Impact Analysis and other forms as required by higher headquarters. Management includes but is not limited to, coordination of all EIAP actions, determination of EIAP actions for projects, assistance in EIAP document preparation, and preparation/oversight of minor environmental assessments.

Provide consultation on statements of work for contracted EIAP projects, obtain approval from government of SP analyses of EIAP action(s), and coordinate wetlands/floodplains finding of no practical alternative (FONPA) with higher headquarters. Perform related activities including coordination of wetlands environmental assessments. Perform required intergovernmental coordination on NEPA EIAP action documents, review draft environmental assessments (EAs), and environmental impact statements (EIS) for compliance. Review and prepare record of decision, and attend public meetings.

12.1.2.1.2. Portfolio Optimization - Program Development.

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12.1.2.1.2.1. Program Development. Develop and execute specific program plans for facilities, environmental, dorms, infrastructure, traffic, and signage. Develop programming documents for projects and facilitate FBWGs and FBs. The SP shall provide Data Call for POL MILCON, POL SMC/UMC, and POL Demolition through Higher Headquarters, annually. (CDRL 1221, 1222, and 1223)

12.1.2.1.2.1.1. Develop all required programming documents.

12.1.2.1.2.1.1.1. Defense Logistics Agency (DLA) such as the DLA Military Construction (MILCON) and DLA Specified & Unspecified Minor Construction projects requested by AF Petroleum Agency.

12.1.2.1.2.1.1.2. Non-Appropriated Funds Instrumentalities (NAFIs) such as the Non- Appropriated Funds (NAF) Major Construction projects and NAF Small Projects requested by NAFIs such as AFPC/SV or AAFES. SP shall provide Non-Appropriated Funds (NAF) projects call for Air Force Base Capital Improvement Fund (AFBCIF) projects to Higher Headquarters, annually. (CDRL 1204)

12.1.2.1.2.1.3. Others such as private organizations like banks, credit unions, and those who offer gifts of real property to the installation.

12.1.2.1.2.1.4. Comply with all applicable and most current OSHA, EPA, NFPA, UFC, DoD, AF, federal, state, and local codes and requirements as well as higher headquarters standards and instructions. Populate, maintain, update, generate, and manage data and reports from current and government designated replacement systems, including but not limited to, Automated Civil Engineer System (ACES), and other data collection systems as required by higher headquarters.

Ensure the data is complete and accurately updated. Provide information and support to government designated CE representatives as needed. Work closely with the BCAMP Manager and Activity Management Plan (AMP) Managers to articulate risk exposure for different funding levels and funds allocation based on prioritized mission criticality and dependency. Conduct Planning Charrettes in support of MILCON and Operation & Maintenance (O&M) projects above the required threshold; provide a copy of the completed charrette report to the Government.

Support the Operations activity Work Request Review Board (WRRB) to assist in reviewing Civil Engineering Work Requests. Classify work as defined by the Government, determine requirements, and prepare the necessary documentation to obtain the authority to execute the project. Maintain close contact with all base organizations, associate units, and higher headquarters. Ensure completed project documentation, based on the work classification and total funded cost of the facility project, as required. Document projects on AF Form 332, Civil Engineering Work Request or DD Form 1391, Military Construction Project Data Sheet and government designated replacement forms, tools, and processes. Ensure appropriate approving officials sign project documents and follow guidance provided in the current higher headquarters Delegation of Authority policy letter. Complete a DD Form 1391 for projects requiring higher headquarters, Air Staff, or congressional approval. Data sheets shall include a detailed cost estimate, requirement, justification, and impact if not funded. The DD Form 1391 shall also

12-7 include site plans, before and after floor plans, or new proposed floor plans, if applicable, and a completed Compliance Certificate. For new construction or additions, a space requirements calculation is also required.

12.1.2.1.2.2. Project Programming. Obtain the authority, resources, and funding necessary to accomplish the planned work. Program contracted projects in government directed funding programs for example O&M, Military Construction Program (MCP or MILCON), Unaccompanied Housing (Dormitory), NAF, Defense Health Program (DHP), DLA, and Rapid Engineers Deployable Heavy Operational Repair Squadron Engineer (RED HORSE) and submit the Keesler program as required by the annual Air Force Comprehensive Asset Management Plan (AFCAMP) Business Rules. Develop programming documents (e.g., DD Forms 1391, etc.) for all MILCON projects submitted for current fiscal year plus seven (7) future years. Compile project requirements and appropriate programs. Develop facilities project programs and determine facility requirements IAW the Installation Development Plan, Civil Engineering Work Requests, AMPs and other means resulting in a 10-year program for each of the funding classifications. Classify work correctly and obtain project approval from the authorized authority. Submit programs through the FBWG/FB to obtain approval, as requested. Compile, develop, and maintain comprehensive, complete requirements documents and cost estimates that facilitate the planning, programming, design, and construction of facility projects. Obtain all required coordination and approval. Manage and maintain current, accurate data in ACES-PM and all other government-mandated data systems for all facility programs. Complete accurate project programming indicating refined, identified, and validated project scopes and cost estimates. Ensure project scopes identify and validate all project requirements. Develop programming estimates and maintain documentation with each project. Submit wing-approved programs and project data as requested to higher headquarters. Advocate for approved programs. Provide planning, programming, and engineering support to higher headquarters actions, including but not limited to, site surveys, process action teams, and site activation task forces engaged in facility assessments, the bed-down of new missions, the realignment of existing missions, and similar activities. The SP shall provide Non-Appropriated Funds (NAF) projects call for Air Force Base Capital Improvement Fund (AFBCIF) projects, and 20/20 x 2020 Plan, and NAF Report to Congress and NAF Projects Call for Small Projects, through Higher Headquarters, annually. The SP shall provide OSD-Funded Community Projects, through AFSVA/SVI and Higher Headquarters as requested. The SP shall provide Project Overview locally, monthly. (CDRL 1204, 1205, 1217, 1218, 1220, and 1224)

12.1.2.1.2.3. Base Comprehensive Asset Management Plan (BCAMP). Develop and maintain the BCAMP. Ensure the BCAMP reflects the base prioritized asset investments, including but not limited to, capacity, reliability, security, operations, maintenance, and renewal projects in a cost effective, sustainable and defendable program; quantify risk to support mission readiness. Identify and prioritize issues and related action plans within the BCAMP. Maintain and update government electronic systems, including but not limited to, ACES or any government designated replacement systems. Conduct, at a minimum, quarterly BCAMP Working Group meetings. Establish a Working Group Charter, membership, set agendas and ensure completion of actions. Identify previous, emerging, and unforeseen requirements critical to installation mission. The SP shall

12-8 provide PM, Preventative Maintenance (IWIMS) Summary in Text Format and Operation Shop Rates, uploaded as directed by Government, quarterly. (CDRL 1235 and 1236)

12.1.2.1.2.3.1. BCAMP Manager. Manage the BCAMP, coordinate AMP Manager and Sub-AMP Manager Activities. Maintain, validate and update plans and data in the BAMP and BCAMP.

Coordinate with AMP Managers, including but not limited to, Facilities, Utilities, Transportation Networks and Airfield Pavements (TNAP), and Real Estate and Natural Infrastructure (RE&NI) to support development of the BCAMP. Ensure the AMPs are accurate, up-to-date and reflect AF asset management and asset optimization principles. Conduct BCAMP Working Group meetings, identify issues, and keep the Government advised of aspects with potential mission impacts.

Utilize AF guidance and industry processes for plan integration. Manage the BCAMP to develop a consistent and transparent prioritized list of investment needs (projects) for each of the AMPs, Facilities, Utilities, TNAP, and RE&NI that will achieve the AF common levels of service and other strategic requirements at the lowest risk. The AMPs identify a 10-year financial forecast;

Program Objective Memorandum (POM). Ensure the AMPs are accurate, up-to-date and reflect AF asset management and asset optimization principles. Conduct BCAMP Working Group meetings, identify issues, and keep the Government advised of aspects with potential mission impacts. Utilize AF guidance and industry processes for BCAMP investment strategies. Maintain and update government electronic systems, including but not limited to, ACES, and any government designated replacement systems. The SP shall provide BCAMP, Roll-Up Plan of the Individual BAMPs/Electronic, upload as directed by Government, semi-annually, and BCAMP Executive Summary through Higher Headquarters, annually, and Base activity Management Plans upload as directed by Government, quarterly. (CDRL 1232, 1233, and 1234)

12.1.2.1.2.3.2. Facilities AMP. Manage Facilities AMP vetting all recommendations/decisions, from the BCAMP Working Group, upward through the unit's asset management structure.

Implement AF standards for planning, design, construction, operation, maintenance, repair, sustainment, restoration and modernization, and demolition of facility assets, including unaccompanied housing, as well as facility space management, space planning and service contracts (solid waste/grounds/custodial). Validate and refine timing and prioritization of investments, align/de-conflict requirements/projects across all methods of execution, including but not limited to, in-house, indefinite delivery/indefinite quantity (IDIQ) contracts, Simplified Acquisition of Base Engineering Requirements (SABER), MILCON, etc. Track and evaluate goals, metrics, and trends ensuring the activity meets or exceeds all Key Performance Indicators (KPIs) to deliver optimal service. The SP shall provide Sustainment 524 Integrated Priority List (IPL) (projects >$5M), Restoration & Modernization (R&M) IPL, and Demolition Project Listing through current IT System (for example ACES-PM) using ROEs, annually, and Annual O&M Demolition Obligation Report through Higher Headquarters, annually. (CDRL 1201, 1202, 1207, and 1219)

12.1.2.1.2.3.2.1. Return on Investment (ROI) Analysis. Develop and implement ROI analyses that support asset optimization principles, utilizing AF and Higher Headquarters guidance and tools, as well as incorporating industry “best practices” for the Facilities AMP. Recommend appropriate level of facility investment, including but not limited to, asset disposal, consolidation, and

12-9 recapitalization to ensure best ROI and identify the minimum number of facilities at the lowest life-cycle cost to support the installation mission.

12.1.2.1.2.3.2.2. Life Cycle Cost Management. Perform and document Life Cycle Cost Management in support of programmed FYDP +three (3) plans as part of the Facilities AMP.

Coordinate with the Civil Engineering (CE) Operations and Installation Management functions.

Provide information and support to government designated CE representatives upon request.

12.1.2.1.2.3.3. Sub-AMP Activities. Provide Sub-AMP Managers for Facilities regarding Facilities Structure and Finish, and RE&NI regarding Land Management. Coordinate with appropriate AMP Managers to ensure all issues identified for Facilities Structure, Finishes, and Land Management Sub-AMP Activities, overarching systems and process problems and logged in government designated data system. Ensure all physical features, cost accounting, asset performance and life cycle programming data is accurately associated with those specific Facilities Structure and Finishes Activity. Examples are substructures, shell, and interiors including roofs, interior/exterior walls, windows and doors, floors and foundations, and stairs; and specific to the Land Management Sub-AMP Activity for example range sustainment, pest management, compatible land use and encroachment prevention, Bird/Wildlife Aircraft Strike Hazards (BASH), and applicable airfield management activities. Validate and refine timing and prioritization of investments for specific AMP investment planning.

12.1.2.1.2.3.4. Key Performance Indicators (KPIs). Utilize AF and higher headquarters KPIs, to measure performance of CE activities. Where the installation is not achieving stated indicators, employ gap analysis of the BAMPs and BCAMP to improve life cycle investment strategies.

12.1.2.1.3. Portfolio Optimization – Energy Management.

12.1.2.1.3.1. Energy and Utilities Management. Manage all activities and functions related to leading, managing and directing the people and resources dedicated to performing utility and energy management activities. Develop and maintain a base energy master plan. Comply with all applicable DoD, AF, UFC, OSHA, EPA, federal, state, and local codes and requirements as well as higher headquarters standards, directives and instructions.

12.1.2.1.3.1.1. Energy Management. Serve as Base Energy Manager (BEM). Provide activities dedicated to achieving current federally mandated energy reduction goals without degrading operational readiness or mission accomplishment. Promote the use of renewable energy, new technology and engineering methods to reduce utility input requirements and maximize the use of highly efficient products wherever practical and as warranted by life cycle cost analysis.

Accurately verify base energy consumption and reimbursable customer usage is accurately determined and reported. Track and verify energy reduction with data from monthly utility bills.

Review and validate Utilities Privatization (UP) billings. Generate, manage, and analyze reports from data gathered from the Air Force Energy Reporting System (AFERS), ACES, any government designated replacement systems, and other data collection systems as required by higher headquarters. Manage and perform activities associated with the purchase or generation of energy and maintenance of utilities infrastructure. These activities include but are not limited to

12-10 support to purchasing agreement development, peak load shedding, and total costs associated with the energy acquisition. Maintain currency in all aspects of federal energy and utilities management and acquire energy management training or training deemed equivalent by the higher headquarters Energy Manager and Utility Manager. Complete Energy Plan and progress toward meeting plan objectives. Utilize the most current version of the Energy program Playbooks and other AF guidance in conducting and managing the program. The SP shall provide reports Air Force Energy Reporting System monthly. (CDRL 1225)

12.1.2.1.3.1.2. Energy Awareness. Develop and manage an awareness and culture change program to ensure energy awareness materials and strategic conservation information is disseminated to all personnel. Submit candidates for AF and Federal award programs and run the annual energy awareness monthly activities. Lead the installation level Energy Management Steering Group (EMSG) and ensure messages are consistent with AF Energy Strategic Communications Plan and guidance. Establish, implement, and update an energy conservation program and meet higher headquarters and base energy/utility reduction goals.

12.1.2.1.3.1.3. Energy Programs and Projects.

12.1.2.1.3.1.3.1. Develop energy projects that support the AMPs. Update project energy information in ACES-PM and GeoBase and government designated replacement systems. Perform life cycle cost calculations using latest version of Building Life Cycle Cost (BLCC) software or government designated replacement system. Ensure that 25% of all facilities receive a comprehensive energy and water evaluation each calendar year, such that each facility receives an evaluation at least once every four (4) years. The BEM responsibilities include but are not limited to review of all studies, designs, and capital investment projects to ensure energy savings strategies are applied, analysis of investment opportunities to include third-party investments, investigation of alternative energy sources, and analysis of energy cost savings. Prepare and deliver information and support data calls as required by higher headquarters. Provide information and support to government designated CE representatives.

12.1.2.1.3.1.3.2. Energy Savings Performance Contract (ESPC) Management. Keesler has an initiative to create energy savings using an ESPC to provide new or replace current energy related systems via self-funding energy and infrastructure improvements. For example, this initiative replaced outdated building controls systems in 42 buildings, installed a 1.5-MW solar photovoltaic system, improved lighting two (2) quality and security throughout the base.

12.1.2.1.3.1.3.3. Manage and perform all activities, pertaining to pre and post award functions and support related to renewable resources and equipment installation, such as design review, submittal package review, and Requests for Further Information (RFI). Provide support to the Government for on-going and possible upcoming ESPC initiatives.

12.1.2.1.3.1.4. Utility Management. Provide management of all activities associated with the purchase of utilities (electricity, natural gas, water, wastewater, reuse-water, etc.) serving the installation. Track and verify consumption and costs associated with each utility and ensure service and cost compliance with contractual agreements or memorandums with the Government.

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Calculate, verify, and distribute all utility reimbursable rates to customers no later than (NLT) December 1st each year or 30 duty days prior to new rates taking effect. Perform utility contract reviews and assessments and report any discrepancies or proposed rate increases to Base Civil Engineer (BCE) and the AFCEC Utility Rate Management Team. Assist in developing new or modifying existing contract agreements to support utility and energy service requirements to support mission with support from BCE, Administrative Contracting Officer (ACO), legal office, higher headquarters and Air Staff. Validate and accurately read all metered AF facilities and meter data correctly recorded on a monthly basis. Repair base owned defective meters and coordinate repair of defective meters with utility providers ensuring repairs occur promptly. Verify that each utility provider calibrates meters according to industry guidelines and maintain a log of all calibrations. Manage utilities contracts. Verify and validate utility bills and reimbursable accounts by the 20th of each month; provide utility bill validation to ACO by their deadline in order for the Government to pay the utility bill in a timely manner. Establish a means of estimating energy consumption and address billing errors during periods of meter disruption. Input validated utility bill data into the higher headquarters Budget Analysis Tool Suite (BATS) and government designated replacement systems as required by higher headquarters. Separate input data by direct and reimbursable costs for all billed installation codes associated with the controlling installation.

Generate, manage, and analyze reports from data gathered to aid in energy management programs and statistical and historical analysis of consumption and cost to provide technical assistance in budgetary analysis and distribution. Provide technical assistance to other sections utility requirements for potential expansion and renovation of installation infrastructure. Provide oversight of energy and utility vulnerability and security assessments. The SP shall provide Utility Sales Annual Review, Utility Contract Review for Electric Service, Utility Contract Review for Gas and Water/Sewage Service, and Utility Sales Rates Calculations, annually and Utility Report monthly. (CDRL 1226, 1227, 1228, 1229, 1230, and 1231)

12.1.2.2. Project Management. Provide a dedicated full time Chief Engineers registered as a Professional Engineer (PE) or Registered Architect (RA); one (1) dedicated full time registered PE in each of three (3) disciplines (Mechanical, Electrical, and Civil); and one (1) dedicated full time Registered Architect to serve as design leads. The Government requires the SP to have Fire Protection drawings, stamped by a licensed Fire Protection Engineer, for all fire protection projects and any projects with fire protection components. All shop drawings must be stamped by a licensed Fire Protection Engineer and are subject to periodic review by the government. Maintain fully trained and qualified professionals, with certifications, licensing, and experience as required in Appendix 12.J. Manage and direct projects from design to construction completion using cradle-to-grave concepts. Develop and manage specialized engineering surveys, studies, and programs used to assess and manage all infrastructure systems, including support of others doing such work for the Government. Ensure facility and infrastructure systems changes are updated to as-built drawings within 60 calendar days after acceptance by DD Form 1354, Transfer and Acceptance of DoD Real Property. Comply with all applicable and most current OSHA, EPA, NFPA, DoD, AF, UFC, IBC, federal, state, and local codes and requirements as well as higher headquarters standards to include Tri-Service Spatial Data Standards Facilities, Infrastructure and Environment (SDSFIE) standard for Computer Aided Design & Drafting/Geographical Information System (CADD/GIS). Populate, maintain, update, generate, and manage data and reports from current and

12-12 government designated replacement database system, and other data collection systems, including but not limited to, ACES-PM. Update ACES-PM and government designated replacement system throughout the lifecycle of the project from planning to completion for activities, including but not limited to, O&M and MILCON projects. Ensure data is complete and correct. Provide information and support to government designated CE representatives as required. Validate that site approval, applicable environmental documentation, and other required documentation have been coordinated and approved. Coordinate and schedule utility outages, road closures, and facility disruptions to minimize impact to customers and other base organizations and report to base populace through all available resources; Keep BCE abreast of all related activities. Develop and implement a self-inspection program to address the areas outlined in the current higher headquarters IG Inspection Guidance. Actively prepare for and participate/support all higher headquarters inspections. Conduct and participate in ad hoc meetings, teleconferences, DCS meetings, and information exchanges with base and higher headquarters staff. Respond to all suspenses from base agencies, and higher headquarters for plans, programming, studies, briefings, and other taskings. Direct emergency response support to the installation. The SP shall provide MILCON Program Call to Higher Headquarters, annually and Ad Hoc Reports to requestor as required. (CDRL 1203 and 1239)

12.1.2.2.1. Project Management – Project Execution.

12.1.2.2.1.1. Design Management. Provide design support as required. Design support shall be by in-house staff or augmented (as needed) by obtaining on-board Architect/Engineer (A/E) contracts (one-time contracts) at no additional cost to the Government. Support a design-build construction agent such as Air Force Civil Engineer Center (AFCEC), United States Army Corps of Engineers (USACE) or Naval Facilities (NAVFAC) Engineering Command. All construction documents must bear the seal and signature of a registered engineer and/or architect of record and the firm’s seal. Centrally funded projects shall be designed the fiscal year (FY) prior to the requested funding/execution FY, allowing for proper budgeting and funds allocation. Design non-programmed mission requirements, upon identification and entered in program, during the fiscal quarter.

12.1.2.2.1.2. Design Review & Project Requirements Process. Coordinate and document complete design process with the Government CE representative, the customer, and all other applicable base organizations, using agencies, associated groups, and external organizations to further refine and coordinate project requirements and criteria identified during project programming. Schedule and host Pre, 35%, 65% and 95% design charrettes and follow-on design reviews. Forward review drawings/specifications to base agencies for review a minimum of three (3) business days prior to design charrette meeting. The Community Planner, Programmer, engineers and architect shall participate in design charrettes/reviews and provide written comments by all involved disciplines.

Verify and incorporate comments from prior reviews. Control project scope and cost to remain within AF space standards and project programmed amount. The SP shall provide Design Status Report to BCE, Chief COR and COR’s, monthly. (CDRL 1241)

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12.1.2.2.1.3. Source Selection. Manage A/E and Multiple Award Construction Contract (MACC) selection process. Manage selection board, review technical work and services of contractor.

Manage selection board for A/E services, review technical work and service of A/E firm. Prepare report of A/E contract award and prepare performance evaluation report.

12.1.2.2.1.4. Project Solicitation. After government receipt of the design, the BCE or other designated government representative will sign the project cover sheet, if documents are acceptable, and submit necessary construction documents (drawings and specifications) to the execution agency (e.g., base-level, AFCEC, USACE, etc.). Coordinate Request for Proposals (RFPs) with the execution agency, to include but not limited to, AFCEC and USACE. Coordinate project requirements with project team members and base agencies. Conduct and attend project pre-bid conferences and site visits. Provide any required project amendments and clarifications to the execution agency. Evaluate cost proposals and assist in negotiations to obtain the best value upon request. The SP shall provide Technically Acceptable Memorandum to BCE, Chief COR and COR’s for each construction project. (CDRL 1242)

12.1.2.2.1.5. Construction Management. Review project plans & specifications to determine feasibility and practicability of construction prior to contract advertisement. Conduct and attend pre-bid conferences and site visits, provide needed information to bidders to clarify technical portions of the drawings and specifications and attend pre-construction conferences; make technical clarifications of technical portions of drawings (such as electrical, mechanical, architectural, or structural aspects) of the drawings and specifications and coordinate proposed schedules with the using agency. Provide construction inspection for all facility projects, except for projects inspected by other agencies, including but not limited to, MILCON and O&M contracts by the USACE, Defense Commissary Agency (DECA), Army & Air Force Exchange Service (AAFES), and DLA. Provide liaison duties between the construction agency and Keesler AFB for the inspections listed above in conjunction with the Engineering Services assigned Contracting Officer’s Representative (COR), similar to USACE projects. Advises the contractor of requirements such as project scheduling, progress reporting, safety measures, and evaluation of costs incurred. Reviews contractor’s material and equipment submittals and performs on-site inspection of material and equipment delivered to the work site to ensure they meet specifications.

Coordinate and schedule utility outages, road closures, and facility disruptions. Serves as liaison between the contracting officer and the project engineer. Performs as point of contact in all matters related to applicable projects. Provide construction inspection for all facility projects performed on the installation and associated properties, except those inspected by other agencies. Complete construction projects within the original scheduled period of performance; all period of performance extensions must have written authorization from the ACO.

12.1.2.2.1.5.1. Construction Inspection. Observe and investigate all construction phases to ensure compliance with contract schedules, specifications, submittal registers and shop drawings. Confer with contractors on matters that require contractual decisions, such as controversial problems of work scheduling, interpretation of plans and specifications, work methods, or acceptability of workmanship. Provide estimates of the reasonable costs of proposed changes and make recommendations for changes in the drawings and/or specifications to the Engineering Services COR(s). Record changes and modifications to contract drawings and specifications for use in

12-14 preparation of “as-built” drawings at completion of construction and for use in recording changes, additions, or deletions from real property records.

12.1.2.2.1.5.1.1. Construction Inspection Documentation. Provide at least daily, construction inspection for all facility projects performed on the installation and associated properties, except those inspected by other agencies. Maintain an AF Form 1477, Construction Inspection Report or government accepted equivalent for daily logs; prepare and submit weekly a report on the status of the overall project to the BCE and update ACES-PM or government designated replacement system, during construction of all job site’s work progress. Inspect progress and/or upon completion, contractor operations, methods, techniques, and materials to ensure acceptable construction practices are used. Review test results, samples, and technical data submitted by the contractor for acceptance of construction materials and equipment. Inspect samples of materials to determine quality and reliability and records acceptance or rejection. The SP shall provide Construction Status Report to BCE, Chief COR and COR’s, weekly. (CDRL 1243)

12.1.2.2.1.5.1.2. Project Change Orders. Investigate and report on controversial situations, which may lead to formal claims by the contractor and make recommendations as to their resolution.

Analyze requirements of proposed contract changes, during negotiations, to determine if construction should stop or permitted to continue. Submit change order documentation to the Contracting Officer for government CE technical concurrence and additional funding if required.

12.1.2.2.1.5.1.3. Project Closeout.

12.1.2.2.1.5.1.3.1. Closeout projects in conjunction and coordination with the Real Property Office. Accept all construction that meets the criteria for capitalization into the Real Property Inventory with a DD Form 1354, Transfer and Acceptance of Military Real Property and replacement documentation as required by the Government. Provide and coordinate closeout documentation and acceptance forms, to include the DD Form 1354, to all appropriate offices, including the executing agency, real property office, and O&M functions. Ensure that ACES-PM or government designated replacement system is updated with current modifications and increased time and cost prior to transferring closeout documentation. Provide warranty information to the Operations activity Warranty Management point of contact (POC) and provide assistance to track, as requested, all equipment warranty information. Maintain the Warranty Guarantee Program in close coordination with the Operations activity in Government approved database. (CRDL 1219)

12.1.2.2.1.5.1.3.2. Warranty Management. Develop and manage the warranty program so that Engineering and Operations sections can identify and validate warranty occurrences and hold third-party contractors accountable for warranty issues. Develop and manage the warranty process.

Designate a point of contact who will be responsible for managing warranty information, notifying the COR, and establishing how the Installation Engineering and Operations sections coordinate to transfer warranty information as part of the close-out process. Catalogue warranty information IAW the unit warranty tracking system and government designated database systems within 48 hours of installation. The warranty program shall address key warranty information to include building number, type of equipment, make and model, date installed, warranty start date, warranty expiration date, contractor/vendor name, contractor/vendor contact information, and the actual

12-15 warranty. Update the warranty program within 30 workdays of the work or project completed.

Coordinate with the contractor/vendor to complete covered repairs, with a copy of any email traffic provided to the COR. If the contractor/vendor cannot accomplish the repairs within the required timeframe, notify the Operations Manager and the COR within 24 hours. Ensure warranties, are not voided for lack of maintenance, due to action or inactions; SP shall be held liable for the repair of items voided for lack of maintenance. Document lack of construction contractor’s response, in writing, and sent to the ACO with the SP corrective action plan. Engineering section to coordinate with Operations technicians/shop personnel to identify and validate warranty occurrences. Ensure that contractors honor warranty issues. Ensure warranty information is catalogued according to the unit warranty tracking system and government designated database(s), such as BUILDER and system/NexGen/Tririga IT procedures.

12.1.2.2.1.5.4. Provide support and coordination of MILCON projects. Coordination includes working as a partner with higher headquarters, base level customer(s), and the construction agents, including but not limited to, USACE or AFCEC.

12.1.2.2.2 Project Management – Execution Support.

12.1.2.2.2.1. Provide Engineering Technical Support. Provide drafting, surveying, Installation Geospatial Information and Services (IGI&S) and Engineering Records Management services to support the Keesler AFB Civil Engineering mission. SP shall provide complete accurate project design data/documentation. SP shall provide an accurate project design program that includes programmed, non-programmed (pop-up), and Emergency programmed mission requirements based on government approved prioritization listing.

12.1.2.2.2.1.1 Installation Geospatial Information and Services (IGI&S)/GeoBase. Manage, collect, maintain, analyze, and display geo-referenced data to support the installation mission.

Provide disciplined creation, management and sharing of critical geo-referenced information through modern mapping processes. Provide a geospatial data service that can be simultaneously accessed and exploited on existing AF networks and future platforms by any number of base and higher headquarters organizations IAW current AF guidance.