Attach 11 - L and M Quick View_28 Feb 22.pdf

FA300221R0012

Attachment 11 28 Feb 22

CUI

Source Selection Information -- See FAR 2.101 and 3.104

Section L&M Quick View

Section L – Instructions to Offerors Section M – Evaluation Criteria Subfactor 1 – Technical Approach

The Offeror shall propose an approach that demonstrates:

a) A comprehensive plan for providing the processes and procedures required to perform the Keesler Mission Support Services requirement on a Federal Government installation to include all functions of the Performance Work Statement (PWS). Tthe Offeror shall provide an approach that demonstrates how they will perform all the functions in PWS Section 2 (All Services), PWS Section 13 (Grounds), PWS Section 15 (Vertical Transport Equipment), and PWS Section 28 (Community Services) and provide a detailed approach that demonstrates how they will perform all the functions in PWS Section 10 (Installation Management), PWS Section 11 (Operations Management), PWS Section 12 (Installation Engineering), PWS Section 14 (Emergency Management), PWS Section 23 (Supply/Logistics), PWS Section 30 (Human Resources), and PWS Section 32 (Weather Services).

Note: Address the paragraph(s) of Sections 2 and 11 or any other PWS section specifically mentioned in Subfactors 2-5 in that subfactor, but address all other paragraphs of Sections 2 and 11 or any other PWS section NOT specified mentioned in Subfactors 2-5 in this Subfactor).

b) A comprehensive plan to manage, update, and configure legacy systems and/or replacement systems that includes a communication plan between the Offeror and the Government personnel (PWS Section 2 – All Services para 2.1.20)

c) The capability to manage Energy Savings Performance Contract (ESPC) projects. (PWS Section 11 – para 11.1.1.2.32.1)

d) How you will effectively provide preventative maintenance. (PWS Section 11- Operations

This subfactor is met when the Offeror’s proposed approach:

a) Demonstrates an acceptable, comprehensive plan for providing the processes and procedures required to perform the Keesler Mission Support Services requirement on a Federal Government installation to include all functions of the Performance Work Statement (PWS). The Offeror demonstrates how they will perform all functions in PWS Section 2 (All Services), PWS Section 13 (Grounds), PWS Section 15 (Vertical Transport Equipment), and PWS Section 28 (Community Services) and provides a detailed approach that demonstrates how they will perform all the functions in PWS Section 10 (Installation Management), PWS Section 11 (Operations Management), PWS Section 12 (Installation Engineering), Section 14 (Emergency Management), PWS Section 23 (Supply/Logistics), PWS Section 30 (Human Resources), and PWS Section 32 (Weather Services).

Note: Address the paragraph(s) of Sections 2 and 11 or any other PWS section specifically mentioned in Subfactors 2-5 in that subfactor, but address all other paragraphs of Sections 2 and 11 or any other PWS section NOT specified mentioned in Subfactors 2-5 in this Subfactor).

b) Demonstrates an acceptable comprehensive plan to manage, update, and configure legacy systems and/or replacement systems that includes a communication plan between the Offeror and Government personnel. (PWS Section 2 – All Services para 2.1.20)

c) Demonstrates the capability to manage Energy Savings Performance Contract (ESPC) projects.

(PWS Section 11 – para 11.1.1.2.32.1)

d) Demonstrates the capability to effectively provide

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Management)

e) A comprehensive strategy for optimally forecasting use and requirements for real property assets that need to be incorporated into real property planning, construction, and renovation. Also, describe how you will ensure the function of assets from a training and operational mission perspective (see Real Property 7115 Report in Technical Library (Section J, Attachment 9)). Include how you would handle areas of personal safety hazards on all of base property; physical security breaches; inability of aircraft to take off or land at the airfield at any time; large scale property damage or data loss for an organization;

inability to collect and disseminate critical time-sensitive information; and an installation-wide loss of a widely used service such as power, water, waste-water, and storm-water etc. (PWS Section 12 - Installation Engineering)

f) The capability to safeguard Government property, personnel, and the environment. The capability to plan for contingences (preparation, support, and cleanup in the event of natural disasters, which are a potential threat to the Keesler AFB community). (PWS Section 10 - Installation Management, PWS Section 11 – Operations Management, and PWS Section 12 - Installation Engineering)

g) How you intend on providing the required vehicles and equipment required to perform all functions of the PWS (PWS Section 2.1.24 and all subparagraphs)

i. A completed Vehicle Matrix (Section J, Attachment 22) preventative maintenance. (PWS Section 11 – Operations Management)

e) Provides an acceptable comprehensive strategy for optimally forecasting use and requirements for real property assets, to ensure requirements are understood and incorporated into real property planning, construction, and renovation.

The strategy also described an acceptable planning approach for ensuring the function of assets from a training and operational mission perspective. Provides an acceptable comprehensive strategy demonstrated how they would handle areas of personal safety hazards on all of base property; physical security breaches;

inability of aircraft to take off or land at the airfield at any time; large scale property damage or data loss for an organization; inability to collect and disseminate critical time-sensitive information; and an installation-wide loss of a widely used service such as power, water, waste-water, and storm-water etc. (PWS Section 12 - Installation Engineering)

f) Demonstrates the capability to safeguard Government property, personnel, and the environment. An acceptable contingency plan that included how you will plan for contingencies (preparation, support, and cleanup in the event of natural disasters, which are a potential threat to the Keesler AFB community), was provided.

(PWS Section 10 - Installation Management, PWS Section 11 - Operations Management, and PWS Section 12-Installation Engineering)

g) Demonstrates acceptable plan to provide the required vehicles and equipment required to perform all functions of the PWS (PWS Section

2.1.24 and all subparagraphs)

i. A completed Vehicle Matrix (Section J, Attachment 22)

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Subfactor 2 – Program Management and Staffing Approach

The Offeror shall propose an approach that:

a) Describes contractor teaming arrangements that clearly addresses organizational relationships and responsibility divisions between the prime contractor, joint venture(s), partnership, affiliates, subcontractor(s), etc. Include a cross-reference matrix that clearly indicates which PWS areas all the prime contractor, joint venture(s), partner(s), affiliate(s), subcontractor(s), etc. will perform. (Contractor Teaming Arrangements FAR Part 9, Subpart 9.6)

b) Demonstrates your methodology for accomplishing work requirements identified in all sections of the PWS with the appropriate skills, equipment, and materials, in appropriate quantities and at the appropriate time. Describes plans for staff cross-utilization as well as your staffing plans for one-deep positions. Your proposed organization structure and staffing levels should demonstrate your understanding of all sections of the PWS, and how you will meet all PWS requirements. Your Staffing approach must allow for the flexibility needed to meet changing, unscheduled, urgent, and surge requirements. Provides a defined organizational structure, including organizational chart(s) and provides adequate rationale for the proposed organization structure, to include roles and responsibilities for each organizational element, e.g., branch, work center, shop shall be provided. (PWS Section 2 - All Services para 2.1.2.2.6; See each respective PWS appendix J’s for Key Positions)

c) Describes a workforce composition broken out as follows which supports paragraphs (a) through (b) above, i(a)-(i) below, and clearly demonstrates the capability to meet all PWS requirements. (PWS Section 2 - All Services para 2.1.2.2.6 and 2.1.2.2.9)

i. A completed Manpower Matrix (Section J, Attachment 17)

a) Describes a contractor teaming arrangements that clearly addresses organizational relationships and responsibility divisions between the prime contractor, joint venture(s), partnership, affiliates, subcontractor(s), etc. The cross-reference matrix provided clearly indicates which PWS areas particular the prime contractor, joint venture(s), partnership, affiliates, subcontractor(s), etc. will be performing. (Contractor Team Arrangements, FAR 9 Subpart 9.6)

b) Demonstrates an acceptable methodology for accomplishing work requirements identified in all sections of the PWS with the appropriate skills, equipment, and materials, in appropriate quantities, and at the appropriate time. Describes an acceptable plan for staff cross-utilization as well as your staffing plans for one-deep positions.

The proposed organization structure and staffing levels demonstrated an understanding of all sections of the PWS, and demonstrated a plan to meet all PWS requirements. The proposed staffing approach demonstrates the needed flexibility to meet changing, unscheduled, urgent, and surge requirements. Demonstrates a defined organizational structure, including organizational charts and demonstrates adequate rationale for the proposed organization structure, to include roles and responsibilities for each organizational element, e.g., branch, work center, shop, were provided. (PWS Section 2 - All Services para 2.1.2.2.6; See each respective PWS Appendix J’s for Key Positions)

c) Describes an acceptable workforce composition broken out as follows which supports paragraphs

(a) through (b) above, i.(a)-(i) below, and clearly demonstrates the capability to meet all PWS requirements (PWS Section 2 - All Services para

2.1.2.2.6 and 2.1.2.2.9)

i. A completed Manpower Matrix (Section J, Attachment 17)

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a. Number of full man-year equivalent hires (40-hour workweek).

b. Part-time or temporary man-year equivalent hires.

c. Specialty skills mix by shift to include weekends and holidays.

d. Manpower calculations to reflect the proposed number and percentage of direct, indirect, and overhead labor for the basic period and all option periods.

e. Plans for obtaining and maintaining personnel certification and licensing in critical areas per requirements in all PWS sections.

f. Actual man-years programmed to be in the workforce (each contract period) including lapse.

g. Total man-years for each contract period. NOTE: Do not include the total man-years pricing in the technical proposal, only the total man-years.

h. Anticipated lapse rate percentage (each contract period). (A lapse rate factor is comprised of pricing/manning figures to compensate for personnel turnover, excess sick leave, excess annual leave, etc.) NOTE: A zero lapse rate is unreasonable since it assumes that no employee will quit, retire, die, or require excess sick leave or annual leave without a trained replacement being in place.

i. Number of overtime man-hours.

ii. Planned manpower adjustments beyond the contract start date, and provides a Minimum Team Complement strategy IAW the Environmental Management and Emergency

a. Number of full man-year equivalent hires (40-hour workweek).

b. Part-time or temporary man-year equivalent hires.

c. Specialty skills mix by shift to include weekends and holidays.

d. Manpower calculations to reflect the proposed number and percentage of direct, indirect, and overhead labor for the basic period and all option periods.

e. Plans for obtaining and maintaining personnel certification and licensing in critical areas per requirements in all PWS sections.

f. Actual man-years programmed to be in the workforce (each contract period) including lapse.

g. Total man-years for each contract period. NOTE: Do not include the total man-years pricing in the technical proposal – only the total man-years.

h. Anticipated lapse rate percentage (each contract period). (A lapse rate factor is comprised of pricing/manning figures to compensate for personnel turnover, excess sick leave, excess annual leave, etc.)

NOTE: A zero lapse rate is unreasonable since it assumes that no employee will quit, retire, die, or require excess sick leave or annual leave without a trained replacement being in place.

i. Number of overtime man-hours.

ii. Planned manpower adjustments beyond contract start date, and provides a Minimum Team Complement strategy IAW the Environmental Management and Emergency Management requirements. (PWS Section 14

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Management requirements. (PWS Section 14 - Emergency Management)

d) Describes an approach for recruiting (both locally and nationally), training, qualifying, and certifying employees to sustain a qualified workforce throughout the life of the contract.

Provide a complete Work Breakdown Structure (WBS) (Section J, Attachment 12) (See each respective PWS Appendix J’s for Key Positions) (PWS Section 2 - All Services para 2.1.2.2.6)

e) Demonstrates that key positions will have the relevant experience and qualifications to effectively manage the services for which they will be responsible. (See each respective PWS Appendix J’s for Key Positions) (PWS Section 2

- All Services para 2.1.2.2.5)

f) Describes how the Offeror will continue to perform the essential contractor services listed in Attachment 1k, Mission Essential Contractor Services, dated 1 Feb 22, during periods of crisis IAW DFARS 252.237-7023 Continuation of Essential Contractor Services and 252.237- 7024 Notice of Continuation of Essential Contractor Services.

- Emergency Management)

d) Describes an acceptable approach for recruiting (both locally and nationally), training, qualifying, and certifying employees to sustain a qualified workforce throughout the life of the contract.

Provided a complete and acceptable Work Breakdown Structure (WBS) (Section J, Attachment 12 (See each respective PWS Appendix J’s for Key Positions) (Section 2 - All Services para 2.1.2.2.6)

e) Demonstrates that key positions will have the relevant experience and qualifications to effectively manage the services for which they will be responsible. (See each respective PWS Appendix J’s for Key Positions) (PWS Section 2

- All Services para 2.1.2.2.5)

f) Describes how the Offeror will continue to perform the essential contractor services listed in Attachment 1k, Mission Essential Contractor Services, dated 1 Feb 22, during periods of crisis IAW DFARS 252.237-7023 Continuation of Essential Contractor Services and 252.237- 7024 Notice of Continuation of Essential Contractor Services.

Subfactor 3 – Performance Management / Quality Control (QC) Approach

The Offeror shall propose an approach that demonstrates the capability to meet PWS requirements without introducing unacceptable risk to the program or mission:

a) The proposed methodology shall describe an internal QC strategy that defines a clear processes to effectively: a) identify, b) assess c) track, d) document deficiencies, trends and risks,

e) develop and implement corrective actions and, f) analyze corrective action effectiveness.

The strategy must include a performance management approach that ensures effective QC and customer relations through efficient processes, performance measurement, analysis, and data management. (PWS Section 2 - All Services para 2.1.2.6)

b) The proposed strategy shall provide a QC organization that evaluates compliance,

a) Describes an acceptable internal QC strategy that defines a clear processes to effectively: a) identify, b) assess c) track, d) document deficiencies, trends and risks, e) develop and implement corrective actions and, f) analyze corrective action effectiveness without introducing unacceptable quality to the program or mission. The strategy included an acceptable performance management approach that ensures effective QC and customer relations through efficient processes, performance measurement, analysis, and data management. (PWS Section 2 - All Services para 2.1.2.6)

b) Provides a sufficient QC organization to evaluate compliance, document deficiencies, monitor

28 Feb 22 documents deficiencies, monitors corrective actions, ensures timely problem resolution, and addresses how problem reoccurrence issues will be prevented. (PWS Section 2 - All Services para 2.1.2.6) corrective actions, ensure timely problem resolution, and address how problem recurrence issues will be prevented. (PWS Section 2 - All Services para 2.1.2.6)

Subfactor 4 – Heating, Ventilation, and Air Conditioning (HVAC) Approach

The Offeror shall propose an approach that, at a minimum (PWS Section 11 - Operations Management para 11.1.1.2.26, 11.1.1.2.27 and11.1.1.2.29):

a) Provides a comprehensive plan and strategy for maintaining and operating commercial HVAC systems, to include but not limited to, air handlers, pumps, chillers, controls and chiller plants. Provides a comprehensive plan and strategy for maintaining and operating commercial HVAC system monitoring using Energy Management and Control Systems

(EMCS).

b) Provides a detailed plan on how HVAC system outages will be timely handled while also minimizing the impact to the facility owner’s mission.

c) Describes best commercial practices, innovations, approach or strategies that result in lower operation and maintenance costs or any other aspect of their proposal they believe has merit or exceeds the stated requirements for Subfactor 4 and provides a benefit to the Government during contract performance and is IAW PWS Section 11 – Operations Management, and all provisions of the Clean Air Act.

approach at a minimum: (PWS Section 11 – Operations Management para 11.1.1.2.26, 11.1.1.2.27 and 11.1.1.2.29):

a) Demonstrates an acceptable comprehensive plan and strategy for maintaining and operating HVAC system, to include HVAC system monitoring using Energy Management and Control Systems (EMCS) and controls maintenance/operations.

b) Provides an acceptable detailed plan on how timely response to HVAC system outages will be handled while minimizing impact to the facility owner’s mission.

c) Describes best commercial practices, innovations, approach or strategies that may result in lower operation and maintenance costs or any other aspect of their proposal they believe has merit or exceeds the stated requirements for Subfactor 4, provides a benefit to the Government during contract performance standards, can be made contractually binding, and is IAW PWS Section 11 – Operations Management, and all provisions of the Clean Air Act.

Subfactor 5 – Engineering and Design Approach

The Offeror shall propose an approach that:

Provides a comprehensive plan and strategy that demonstrates the capability to meet all Operations and Installation Engineering requirements (Operations PWS

Provides an acceptable comprehensive plan and strategy that demonstrates the capability to meet all Operations Engineering and Installation Engineering requirements

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Section 11 and Installation Engineering PWS Section 12) based on the following elements:

a) Labor. Organizing and equipping the Operations and Installation Engineering sections with full time professionally registered qualified architects and engineers in each of the required disciplines throughout the life of this contract.

b) Programming. Developing an Asset

Management Project Program, determining project requirements, and developing programming documents consistent with Air Force requirements throughout the life of this contract.

c) Records Management. Generating, maintaining, updating, and managing project documents within the approved data collection system consistent with Air Force requirements throughout the life of this contract.

d) Design. Offeror provides and describes their standards and procedures for Design which meet all PWS requirements and Air Force regulations throughout the life of this

e) Construction Management. Offeror provides and describes their standards and procedures for Construction Management which meet all PWS requirements and Air Force regulations throughout the life of this

f) Estimation. Provides and describes how they will generate project programming and project design cost estimates which meet all PWS requirements and Air Force

g) Describes best commercial practices, innovations, and/or cost reduction measures that would result in lower operationor any other aspect of their proposal they believe has merit or exceeds the stated requirements

(PWS Section 11 - Operations Management and PWS Section 12 - Installation Engineering) based on the following elements:

a) Labor. Provides an acceptable comprehensive plan and strategy that demonstrates the capability to organize and equip the Operations and Installation Engineering sections with full time professionally registered qualified architects and engineers in each of the required disciplines throughout the life of this

b) Programming. Provides an acceptable demonstrates the capability to develop an Asset Management Project Program, determining project requirements, and developing programming documents consistent with Air Force requirements throughout the life of this contract.

c) Records Management. Provides an acceptable comprehensive plan and strategy that demonstrates the capability to generate, maintain, updating, and manage project documents within the approved data collection system consistent with Air Force requirements throughout the life of this

d) Design. Provides an acceptable describes their standards and procedures for Design which meets all PWS requirements and Air Force regulations throughout the life

e) Construction Management. Provides an acceptable comprehensive plan and strategy that describes their standards and procedures for Construction Management which meets all PWS requirements and Air Force

f) Estimation. Provides an acceptable describes how they will generate project

28 Feb 22 for Subfactor 5, provides a benefit to the Government during contract performance, and maintains performance IAW all PWS requirements and Air Force regulations.

programming and project design cost estimates, which meet all PWS requirements and Air Force regulations throughout the life

g) Describes best commercial practices, innovations, and/or cost reduction measures that would result in lower operationor any other aspect of their proposal they believe has merit or exceeds the stated requirements for Subfactor 5, provides a benefit to the Government during contract performance, and maintains performance IAW all PWS requirements and Air Force regulations.