Attach 1a -- PWS Section 10 - Installation Management_28 Feb 22.pdf

FA300221R0012

Attachment 1a 28 Feb 2022

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Section 10: Installation Management Performance Work Statement (PWS)

TABLE OF CONTENTS

SECTION 10-1: DESCRIPTION OF SERVICES

SECTION 10-2: SERVICES SUMMARY

SECTION 10-3: GENERAL INFORMATION

APPENDIX 10A: PUBLICATIONS

APPENDIX 10B: WORKLOAD DATA

APPENDIX 10C: MAPS & WORK AREA LAYOUT/GOVERNEMENT FURNISHED

FACILITIES (GFF)

APPENDIX 10D: CONTRACT DATA REQUIREMENTS LIST (CDRL)

APPENDIX 10E: COLLATERAL TASKS (DUTIES)

APPENDIX 10F: GOVERNMENT FURNISHED PROPERTY (GFP)

APPENDIX 10G: GOVERNMENT FURNISHED TRAINING (GFT)

APPENDIX 10H: ACRONYMS

APPENDIX 10I: OPERATIONS PLANS (OPLANS) AND SUPPORT AGREEMENTS

APPENDIX 10J: SPECIAL TRAINING, CERTIFICATION, AND LICENSING

REQUIREMENTS

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SECTION 10-1

10.1. DESCRIPTION OF SERVICES.

10.1.1. OVERVIEW. The Civil Engineering (CE) Director is responsible for providing oversight and management of all CE functions and activities, to include for example Installation Management, Installation Engineering, Operations & Maintenance (O&M), Grounds, and Vertical Transportation Equipment (VTE). The Installation Management activity is responsible for (1) CE Financial Management; (2) Real Property; (3) Information Technology (IT); (4) Housing Management; and (5) Environmental. Broad examples of CE Financial Management activities include budget execution, appropriation management, O&M-year review, fiscal year (FY) closeout and reimbursements. Real Property includes for example maintaining an accurate database for all real property records in addition to Financial Improvement and Audit Readiness (FIAR) required documentation, records, coordinating, and validating space requirements. An example of the Housing Management function includes furnishings management activities. Examples for Environmental include compliance, conservation, and prevention activities. The Installation Management activity is responsible for managing the Real Estate and Natural Infrastructure Activity Management Plan (AMP) and several Sub-AMPs. The SP shall provide budget execution report to Financial Management Analysis (FMA) office as directed. (CDRL 1005)

10.1.2. The Service Provider (SP) shall:

10.1.2.1. CE Financial Management. Provide Financial Management and support to CE activities and the Government designated CE representatives. Utilize generally accepted accounting and government guidelines to maintain and track funds and comply with AF Playbooks, and guidance documents. In accordance with (IAW) Public Law 81-216 coordinate with base budget office to ensure funding addresses interfaces between finance, Automated Civil Engineer System (ACES), Automated Work Information Management System (AWIMS), and government designated replacement database system(s). Provide utility consumption and cost reports monthly or as requested. Submit all verified and certified utility bills and documents to meet Defense Finance Accounting System (DFAS) suspense for payment by due date. SP shall maintain CE systems with current information, for example, ACES, AWIMS and government designated replacement database system and related utility files. Maintain fully trained and qualified professionals, certifications, and licensing (Reference Appendix 10J). Provide the Government information as requested. Maintain, update, generate, and manage reports from current databases to include for example AWIMS, ACES, Commander’s Resource Integration System (CRIS), Defense Enterprise Accounting and Management System (DEAMS), Financial Management (FM) Suites, or any other government designated replacement systems as required. Conduct and participate in ad hoc meetings, teleconferences, and information exchange with base and higher headquarters staff.

Develop and implement a self-inspection program to address the areas outlined in the most current higher headquarters Inspector General (IG) Inspection Guidance and Management Internal Control Toolset (MICT). Provide emergency response support. SP shall accurately prepare and submit all Required Reports IAW with suspense. Prepare for, attend, and participate in Financial Working (FWG), Financial Management Board and other financial meetings as required. The SP shall

10-3 provide Morale, Welfare, and Recreation (MWR) report to DFAS-L monthly, the Reject Transaction Listing to DFAS-LI daily, Financial Update by June 30th annually, the Utility Report to higher headquarters monthly, AWIMS report to Financial Management as required, and Ad Hoc reports to requestor as required. (CDRL 1002, 1003, 1008, 1009, 1010, 1011)

10.1.2.2. Utilities. Provide utility consumption and cost reports. Submit all verified and certified utility bills and documents to meet DFAS suspense for payment by due date. SP shall maintain CE systems with current information, for example, ACES, AWIMS and any government-designated replacement database system and related utility files. Coordinate with the government CE Resource Advisor (RA) to ensure reimbursable customers are paying their obligations. The Government reserves the right to begin paying utility bills by Government Purchase Card (GPC).

The SP shall provide Morale, Welfare, and Recreation (MWR) report to DFAS-L monthly and the AWIMS report to Financial Management as required. (CDRL 1002, 1009)

10.1.2.3. Provide Emergency Response Support. Coordinate with Operations to provide costs, photos, and other required documentation to base Finance for their submission to Air Force Installation Mission Support Center/Resource Management (AFIMSC/RM) via government SharePoint site designated for reimbursement of storm damage repair costs reporting, currently titled Storm Tracker SharePoint.

10.1.2.4. Execution Plan Formulation. Collect, validate, and incorporate execution plans for timely submission to the Government for approval as requested. SP shall ensure Execution Plans (ExPlans) are prepared IAW the Base Comptroller and higher headquarters instructions. SP shall properly format, check for accuracy, and submit as directed with a copy to the Government CE RA/Contracting Officer Representative (COR) for review and approval, prior to submission.

Determine resource requirements, develop and prepare budget justifications, and provide supporting data. Ensure timely submission of investment equipment (3080) requirements for Government approval. The SP shall provide the Execution Plan and Plan Updates for all Program Elements to higher headquarters annually. (CDRLs 1006, 1007)

10.1.2.5. Budget Execution. Develop, review, and perform budget execution, receive initial distribution, prioritize requirements, and allocate initial distribution, subject to government approval. Accurately prioritize and effectively distribute funds to ensure all service activities have adequate resources to meet mission requirements. Provide Unfunded Requirements (UFRs) supporting Initial Distribution, Mid-Year Review, End of Year execution, and other out-of-cycle exercises. (See paragraph 10.3.1.) The SP shall provide Initial Distribution of Funds Report to Higher Headquarters, annually or as directed. (See paragraph 10.3.1.) The SP shall provide a Budget Execution Report to Financial Management Analysis (FMA) Office as directed. (CDRLs 1001, 1005)

10.1.2.5.1. Cost Report Analysis. SP will review consolidate cost reports, compare data to identify cost trends, and as required, close out and capitalize work orders.

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10.1.2.5.2. CE Appropriations Management. Manage fund resources and analyze monthly reports to determine program concerning sufficiency, reprogramming capabilities, and monetary limitations affecting CE programs. Analyze historical and current expenditures to assist in forecasting requirements and developing program execution strategies for the CE budget.

10.1.2.5.3. Resources Integration. Provide guidance and surveillance over cost accounting policies and procedures. Provide financial support to all CE service activities. Provide accurate and timely submissions, thorough funding requirements and sound financial guidance that is responsive to the needs of the different CE service activities. Integrate and direct formulation of execution plan, mid-year review plan, and fiscal year closeout activities. Brief status of funds and defend unfunded requirements when requested. Review, validate, and ensure funds availability by use of DEAMS Report Portal/Discover Viewer for all funding documents prior to submission. Analyze, provide reports, and maintain subsidiary records IAW most current government guidelines. Maintain liaison with the Government’s RA. Provide higher headquarters information as requested through the Government’s RA. Manage periodic, to include monthly and quarterly, reviews of all financial documents and transactions using government financial systems and reports with government personnel. The SP shall provide the Execution Plan and Plan Updates for all Program Elements to higher headquarters, annually and Financial Update to higher headquarters by 30 June, annually.

(CDRL 1006, 1007, 1008)

10.1.2.5.4. Mid-Year Review Plan. Review and reprioritize funding requirements; review and coordinate the Integrated Priority List (IPL) with the Program Element Manager (PEM). Prepare the obligation forecast plan and recommend funds realignment.

10.1.2.5.5. FY Closeout. Participate in fiscal year-end closeout. SP will ensure all milestones are completed. Request, prepare, and submit year-end unfunded list to Governments’ RA, as requested, attend closeout meetings, and comply with all Financial Management taskings.

10.1.2.5.6. Reimbursements/Refunds. Review, validate, and make corrections to the refunds/reimbursements report. Ensure delivery of report to the Government CE RA for review, who will send to DFAS for posting to the accounting records on a monthly basis. Review support agreements and Air Force Instructions (AFIs) with Comptroller; identify reimbursable customers and funds to recover from those reimbursable customers. Coordinate with reimbursable customers on projected annual cost estimates. Generate and monitor reimbursable customer accounts to ensure funds are available for billings. If funds balance is low or funds are unavailable, notify the Government CE RA, and then request additional funds from the customer. Gather appropriate monthly data and determine appropriate charges to customers as either refunds or reimbursements.

The SP shall verify, adjust, and then submit the monthly schedule of reimbursements in the required format to meet suspense dates, to the Base Financial Management Analysis (FMA) Office. Provide information copy to the financial analysis office when requested. Monitor collection of reimbursements from all customers. Review, verify and establish shop rates for the appropriate service delivery area. Provide a copy of the Schedule of Reimbursements and Refunds to the Government CE RA and Base Financial Management, monthly, to use for preparation of a Journal Voucher in order to transfer between appropriations and/or funds submitted to DFAS.

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Review and adjust shop rates as required, and at least annually. The SP shall provide Schedule of Refunds and Reimbursements to Government CE RA and Base Financial Management monthly, and Real Property Revenue Log to higher headquarters as requested. (CDRL 1004, 1015)

10.1.2.5.7. Defense Enterprise Accounting Management System/Financial Management Suite (DEAMS/FM SUITE). Utilize DEAMS database, or government designated replacement system for automated obligation document processing. Coordinate with governments’ RAs for budget exercises. When requested by government CE RA/COR initiate and sign as requester on all financial documents for all requirements then forward to government CE RA/COR, Group RA, and contracting officer (CO) for approval. Review, update and reconcile the Open Document Listing (ODL) in FM SUITE on a monthly basis. Provide status of worked documents to the Government CE RA/COR.

10.1.2.6. Real Estate/Real Property.

10.1.2.6.1. Provide real estate/real property management and accountability to support DoD and AF real property under the control of the installation. Maintain fully trained and qualified professionals. Perform real estate functions and prepare all appropriate documents related to acquisition, disposal, utilization, and management of government property to include effective and efficient accountability and reporting for all real property and ensuring FIAR compliance IAW with AF guidance and directives. Perform real estate functions and prepare all appropriate documents related to the all aspects of AF real property management and accountability using ACES-RP, or any government designated replacement system. Maintain an accurate Government designated database, replacement database, or other data collection systems of all real property assets and the real property records. Verify 20% of real property records annually to equal 100% every five (5) years and every three (3) years for historical purposes. Perform a physical inventory of all base facilities IAW most current AF directives. Update any changes in the database, capture capitalization of costs and other critical real property data for facilities. Conduct and participate in ad hoc meetings, teleconferences, Defense Communications System (DCS) meetings/training and information exchange with base and higher headquarters staff. Develop and implement a self-inspection program to address the areas outlined in the most current higher headquarters IG Inspection Guidance and MICT. The SP shall provide Ad Hoc reports to requestor as required, Real Property Inventory Change Report (SAF/MII AR 7115) via ACES-RP/APSR annually, ACES-RP Reports as required, MFR on Physical Inventory to facility jacket folder for 20% of facilities annually, and Annual Installation Commander Real Property FIAR Assertion annually.

(CDRL 1011, 1012, 1014, 1016, 1017)

10.1.2.6.2. Acquisition. Perform Real Estate Office (REO) duties as outlined in AF directives, AF Playbooks, and guidance documents. SP will work with the Government CE RA to ensure payments is made in a timely manner for real property leases IAW stipulated lease agreement terms and conditions.

10.1.2.6.3. Disposal. Perform Real Estate Office duties as outlined in AF directives, AF Playbooks, and guidance documents. Ensure all disposal actions adhere to the McKinney-Vento Assistance

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Act and are reported to responsible authority reporting to higher headquarters. (AF Form 300, Deed, DD Form 1354, SF 118) The SP shall provide Stewart B. McKinney-Vento report to higher headquarters quarterly. (CDRL 1013)

10.1.2.6.4. Accountability Management. Prepare, manage and maintain accurate reporting of general ledger account balances, and real estate in-grants and out-grants. Initiate out-grant renewal actions, in time, to ensure completion prior to out-grant expiration. Conduct compliance inspections on each grant to ensure terms and conditions are achieved. Populate, maintain, update, generate, and manage data and reports from current and government designated replacement database system(s), and other data collection systems, as required by higher headquarters.

Accomplish Grant Compliance Inspection for both in-grants and out-grants, manage rent collections of out-grants, and annotate inspection with required key supporting documents (KSDs) in the facility jacket folder. Update Accountable Property System of Record (APSR). The SP shall provide MFR on Physical Inventory to facility jacket for 20% of facilities annually. (CDRL 1016)

10.1.2.6.5. Boundary Inspection/Inventory.

10.1.2.6.5.1. Accomplish and document boundary inspections to check for encroachments on an annual basis and update real property records with inspection date. Annotate inventory with required KSD in the facility jacket folder and update the APSR.

10.1.2.6.5.2. Facility Inventory. Perform a physical inventory of all base facilities IAW most current AF directives. Verify real property records annually to equal 100% every five (5) years and every three (3) years for historic. Update any changes in the database, capture capitalization of costs and other critical real property data for facilities. Annotate inventory with required KSD in the facility jacket folder and update the Accountable Property System of Record (APSR). The SP shall provide MFR on Physical Inventory to facility jacket for 20% of facilities annually.

(CDRL 1016)

10.1.2.6.5.3. Existence and Completeness Inspection, aka ‘Book to Floor, Floor to Book’. Retain Book to Floor, Floor to Book Inspections. The APSR holds the official records for real property accountability. However, the ‘historical’ paper files often provide information not captured in a database to solve problems relating to past events. In accordance with Higher Headquarters, retain these documents to provide an audit trail for existence, completeness and valuation of property data in the official records; digitized key supporting documents are preferred and acceptable (annual requirement). Place an annual Memorandum of Record in each facility jacket file signed by the Real Property Accountable Officer (RPAO)/ Base Civil Engineer (BCE). The SP shall provide PP and O&M Five-Year Long-Range Furnishing Plan to installation commander annually

(CDRL 1020)

10.1.2.6.6. APSR inputs and updates.

10.1.2.6.6.1. Perform Real Estate Office duties as outline in AF directives and guidance.

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10.1.2.6.6.2. Load assets into APSR. Maintain an accurate database of all real property assets and the real property records within the current and government designated replacement database and other designated data collection systems. Records include for example facilities, boundaries, grants (In-grants/Out-grants), facility improvements (Capitalization/Expenses/DD Form 1354), and Inventory Adjustments (AF Form 123). Record assets with an environment liability, an expected future outflow or expenditure of resources to include the estimated environmental costs. The SP shall provide Solid Waste Diversion and Disposal Data to higher headquarters quarterly. (CDRL 1031)

10.1.2.6.6.3. Capitalize facility improvements. Perform activities related to managing, assessing, and validating capitalization requirements for real property. Participate in facility final inspections to validate data in the Interim and Final, DD Form 1354, Transfer and Acceptance of DoD Real Property. Accomplish all internal CE work orders requiring capitalization and expensing within 30 days (work orders that do not require DD Forms 1354). Accurately process (capitalize or expense) completed facility projects and DD Forms 1354 within 10 business days after placed in service date. Load asset(s) into the accountable real property system within 10 business days after receipt of notification of acceptance of an asset either by beneficial occupancy (BO) or of receipt of the DD Form 1354, whichever comes first.

10.1.2.6.6.4. Manage Customer Space Allocation. SP ensures accurate Customer Space Assignments in facilities, will be updated in APSR and annotate in the facility jacket folder.

Accomplish AF Form 123, Request for Changed Use of Real Property when changes have occurred to space allocation as approved by the Facilities Board. Coordinate and validate space requirements to include all support agreements and update real property records as necessary.

Coordinate with the Facility Space Program Manager, Facility Space Sub- AMP Manager or Space Program Planner to ensure space utilization rates for real property are at least 80%. Notify the Facility Space Program Manager of any that are less than 80% through a memo signed by the RPAO. Maintain accurate and up to date Space Utilization Tool (S-File) data. Keep the space type and user assigned space data up to date. Ensure the S-File real property codes (facility and primary category code) are reconciled with ACES (or Government designated replacement system) real property records. Ensure that the computer automated data (CAD) is updated at least monthly Coordinate and validate space requirements to include all support agreements and update real property records as necessary.

10.1.2.6.6.5. Initiate AF Form 1192, USAF Installations Characteristics Report, if required.

10.1.2.6.7. Management of Real Property Assets to include Change of Legal Jurisdiction, Annexation, and Requests for Consent to cross (both in-grants and/or out-grants) IAW AF directives.

10.1.2.7. Housing Management.

10.1.2.7.1. Housing Management. Perform housing management duties in accordance with AF directives and guidance. Manage and provide oversight to the Housing Referral and Relocation, 10-8 and Furnishings Management Section (FMS) programs. Staff the Housing Referral and Relocation Office during all hours of the scheduled workday. Manage reports from current government designated and replacement database systems, to include Enterprise Military Housing (eMH), and other data collection systems, and government designated replacement systems as required by higher headquarters. Provide annual reporting and budgeting requirements. Provide Housing Referral and Relocation services and work with government agencies, public utilities, civic organizations and community leaders to provide adequate community housing assets. Help eligible DoD personnel find adequate community housing that meets AF standards. Maintain an on-going list of all customers receiving community-housing services. Conduct inquiries into allegations of housing discrimination against applicants for community housing and recommend action to the Commander through the Government Military Housing Office (MHO). Ensure accurate submission of monthly, quarterly, and annual reports. Develop and implement a self-inspection program to address the areas outlined in the most current higher headquarters IG Inspection Guidance and MICT. Participate in Airmen on the Move, Newcomer’s briefings, teleconferences, Defense Connect Online (DCO)/Defense Communications System (DCS) meetings and information exchange with base and Higher Headquarters (HHQ) staff when required. Ensure accurate and timely submission of monthly and annual reports. The SP shall provide the AF Dormitory Survey Master Planning Report to higher headquarters every 3 years, the Integrated Data Call to HAF/ACES data pulls annually, and PP and O&M Five-Year Long-Range Furnishing Plan to installation commander annually. (CDRL 1018, 1019, 1020)

10.1.2.7.2. Housing Referral and Relocation Program.

10.1.2.7.2.1. Provide program management and offer referral services and a full range of relocation assistance. The Housing Referral and Relocation Office is the only installation agency authorized to provide housing referral and relocation services, including, but not limited to, managing and inspecting listings for rent, counseling incoming members seeking housing and assisting with rental and lease agreements. Manage and inspect listings for rent and review rental and lease agreements. Investigate and document discrimination complaints, and mediate community-housing complaints.

10.1.2.7.2.2. Policy. Follow policy on Equal Opportunity and treatment for all DoD personnel.

The AF is committed to equal opportunity and treatment for all DoD personnel seeking housing, regardless of race, color, religion, sex, national origin, age, handicap or familial status and to eliminating discrimination against DoD personnel in housing. The Housing Referral and Relocation Office must provide eligible personnel with professional and personalized service to assist them in locating suitable, nondiscriminatory community housing, recognizing that adequate housing is required within a commuting distance of either 60 minutes or 20 miles of the installation, and that DoD personnel are entitled to reside in housing free from discriminatory practices. When a resident reports circumstances that appear suspicious of illegal discrimination, the Housing Referral and Relocation Office immediately initiates a review in cooperation with installation and community agencies.

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10.1.2.7.2.3. Housing Referral and Relocation Services. Offer complete referral services and a full range of relocation assistance and monitor community housing referral and relocation activities to make sure they provide needed services; they are free from discrimination and provide equal opportunity and treatment for all personnel. Ensure members are free to select community or privatized housing, except where restrictive sanctions are imposed or when required to occupy Family Housing (i.e., designated Key and Essential personnel). Refer personnel to a dwelling that meets the customers’ eligibility requirements or needs. Maintain an on-going list of all customers receiving community-housing services in the Rental Property Program (Rental Real Property).

Assist in locating suitable accommodation in local community. Monitor community housing referral and relocation activities to ensure they provide needed services, are free from discrimination, and provide equal opportunity and treatment for all personnel to include monitoring Enterprise Military Housing (eMH) website and Government designated replacement system, and other data collection systems as required by HHQ. Manage and inspect for rent listings, counsel-incoming members seeking housing and assist with rental and lease agreements. Investigate and document discrimination complaints. Mediate community-housing complaints. Conduct and document 30 rental home inspections per month. Update MICT (Self - Assessment Checklist) for accuracy, prepare and submit the annual Basic Allowance for Housing (BAH) data call to HHQ.

10.1.2.7.2.4. Monitor HOMES.MIL on a daily basis. HOMES.MIL is an approved DoD website that provides housing rental listings and offers information on home-buying services from realtors.

Develop a recurring schedule to inspect all properties within the commuting distance of either 60 minutes or 20 miles.

10.1.2.7.2.5. Community Liaison and Data Sources.

10.1.2.7.2.5.1. Maintain professional association with civic groups, local government, school officials and related installation agencies to strengthen support in the community, increase available community housing, and enhance related services. Sources include but are not limited to, civic leaders, the local Builders’ Association, local chapter of National Apartment Association, property management and real estate associations, Greater Gulf Coast Apartment Association (GCCAA), board of realtors, Federal Housing Administration and Veterans Administration.

Maintain and monitor a wide variety of current data sources on local housing, utilities, telephone, cable, internet and other services, schools, transportation, recreation and shopping areas available to military families to assist the member in locating housing based on family requirements.

10.1.2.7.2.5.2. Monitor data such as community houses, condominiums, apartments and mobile homes for rent, and for-sale-by-owner housing. Sources are HOMES.MIL and other websites, homeowner’s, property managers, real estate agents, newspapers and community liaison.

Communicate with property managers and homeowners to stay informed about when property is rented, sold or becomes otherwise unavailable.

10.1.2.7.2.6. Promoting Housing Services. Publicize housing services on the installation website and other installation media, commander calls, newcomer briefings and appropriate community

10-10 meetings. Monitor official and unofficial installation media advertising housing property for rent and sale. At a minimum quarterly, post an article in official media, explaining restrictions of any office/installation entity, except the Housing Referral and Relocation Office, from providing housing services as a reminder for those who maintain bulletin boards, publish installation newspapers, and produce other media. The SP shall provide Promoting Housing Services thru installation website, other installation media, commander calls, newcomer briefings and appropriate community meetings at a minimum quarterly or as directed by government. (CDRL 1022)

10.1.2.7.2.7. Counseling and Assistance. Participate in newcomer briefings advising members to seek counseling from the Housing Referral and Relocation Office before negotiating a rental or lease agreement for community housing. Offer one-on-one counseling and provide official information of Housing Policy, for example, a list of housing facilities with restrictive sanctions, a list of rental housing, and/or how to access to the HOMES.MIL website (www.homes.mil).

Assist members by verifying with property managers that the selected property is available.

Counsel members on the DoD and AF equal opportunity policy in community housing and member’s obligation to immediately report suspected discrimination. This includes personal conduct while occupying community housing and assistance available in the Housing Referral and Relocation Office for resident and landlord dispute resolution; the necessity for a military release clause in lease agreements; available legal assistance to review lease and sale contracts; availability of sponsor (designated by squadron commander) to provide assistance in getting settled in the community.

10.1.2.7.2.8. Dispute Resolution. Investigate and serve as mediator in community housing complaints submitted by the member. The initial complaint may be verbal, but must be submitted in writing to the HRO. Collect information from each party and evaluate issues objectively. Submit all mediation efforts in eMH and include monetary savings to member or property owner because of mediation. Keep a complete record of the complaint and resolution. Send a copy of the complete record of complaint and resolution to the MHO COR.

10.1.2.7.2.9. Community Housing Discrimination. The SP shall provide Community Housing Discrimination reports to Housing Asset Manager as needed 3 workdays after receiving complaint of discrimination. (CDRL 1021)

10.1.2.7.2.9.1. Investigate the housing discrimination complaint and prepare a report for the Housing Asset Manager who will then obtain a legal review, and provide validation, to command officials for additional investigation. Initiate an inquiry within three (3) workdays after receiving a complaint of discrimination. The inquiry must be detailed enough to determine if discrimination occurred.

10.1.2.7.2.9.2. Maintain a listing of property agents and facilities against which the Commander has imposed restrictive sanctions. Restrictive sanctions imposed against the agent, identified facility and all other facilities owned or operated by the agent for a minimum of 180 days and continue until the agent has agreed in writing to a policy of nondiscrimination.

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10.1.2.7.2.10. Community Housing Inspections.

10.1.2.7.2.10.1. Inspect rental properties, listed in eMH or HOMES.MIL to determine adequacy.

Record inspections and applicable comments in eMH and HOMES.MIL. Provide guidance to property managers and owners on acceptable standards for units deemed to be deficient and encourage upgrades.

10.1.2.7.2.10.2. Seek permission from the property owner and enter the property for inspection, if a current resident requests an inspection, or if there is reason to question the suitability of the housing based on environmental, health or safety considerations. Remove property from viewing in HOMES.MIL and eMH that does not meet adequacy standards.

10.1.2.7.3. Furnishings Management Section (FMS).

10.1.2.7.3.1. Perform all duties assigned to the Furnishings Management Section IAW higher headquarters directives to manage and perform all activities and functions related to leading, managing, and directing the people and resources dedicated to performing FMS activities. Provide, inventory, maintain, and warehouse furniture, supplemental furniture, and appliances for authorized personnel and all Unaccompanied Housing (UH) facilities IAW government guidance.

Conduct inventory of all furnishings in dormitories, FMS warehouse, the Fire Department and other authorized facilities, and supplemental furnishings for the wing commander, numbered AF commander’s houses and a semi-annual inventory of high value /pilferable items maintained in the warehouse, and reconcile discrepancies with the government. Develop and maintain a current catalogue identifying available assets within FMS authorized for occupant selection in dormitory facilities. Pick-up, deliver, and exchange furnishings and appliances within 48-hours after receipt of a valid work order from authorized personnel. The SP shall provide/install replacement/working appliances within 48 hours after removal or upon approval from COR/ACO. Electronically maintain all government owned assets within eMH or government designated replacement system.

Identify the date of purchase, cost, current location, and date of delivery of assets. IAW AFI 32- 6000, develop Family Housing (FH) including General Officer Quarters (GOQs) and O&M five (5)-year long range furnishings plans for Commander Approval and submit to MHO. Assist in the creation of annual budget submittals, budget updates, and subsequent unfunded requests. The SP shall provide AF Dormitory Survey Master Planning Report to higher headquarters every 3 years, and PP and O&M Fiscal-Year Long-Range Furnishing Plan to installation commander annually

(CDRL 1018, 1020)

10.1.2.7.3.2. Housing units designated as GOQs may be provided supplemental furnishings from the Government; examples of authorized furnishing items may include patio furnishings and appliances specific to GOQs (Colonels) serving as the installation commander. The HMO will coordinate with in-coming wing commanders and/or numbered AF commanders, which preferred furnishings, to utilize in their house. Use eMH to record, manage, monitor, and track all transactions and reporting requirements.

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10.1.2.7.3.3. Back-Up Stock. Maintain back-up stock for furnishings and appliances not to exceed three percent (3%) of the total requirement. Prepare any waiver request package for requirements exceeding three percent back-up level for staffing to the Installation Commander at the request of HMO. Establish a furnishings repair program.

10.1.2.7.3.4. Acquisition of Furnishings. Serve as the Office of Primary Responsibility (OPR) to purchase and maintain furnishings and appliances for FH and UH programs. Assist in budgeting for and preparing furnishings and appliance purchase requests for authorized facilities through the Administrative Contracting Officer (ACO) after coordination with MHO and following Finance guidance and procedures.

10.1.2.7.3.5. Disposition of Furnishings. Use furnishings and appliances identified as excess on the installation to the maximum extent possible. Identify, report, and document suspected abuse, neglect or loss of government owned property. Prepare documentation to hold customers’ financially liable if found responsible for items damaged or destroyed. Coordinate with the COR for turn-in/disposal of government owned property/furnishings and obtain ACO approval prior to turn-in/disposal.

10.1.2.7.3.6. Appliance Maintenance. (Appropriated Fund (APF) and Non-Appropriated Fund (NAF)) Provide and maintain washers and dryers for dormitories, lodging facilities, and/or other authorized facilities IAW government guidance. Respond to service calls from the appliance user or authorized representative and repair when more cost effective than replacement. IAW AFI 32- 6000, para 9.11.3., “replace appliance if the one-time cost for repair of the appliance is greater than 55% of replacement value”. Prior to the purchases of a replacement appliance, complete the government provided memorandum to the COR for approval. Manage warranty repair or replacement to the greatest extent possible when applicable. Maintain government provided ice machines.

10.1.2.7.3.7. Training. Attend required Air Force Institute of Technology (AFIT) functional education course within one (1) year of assignment to FMS and at least once every three (3) years after. Complete the eMH General and Flag Office modules at least once every two (2) years and provide completion certificate to the COR, MHO Manager or BCE.

10.1.2.8. Environmental. The SP shall provide the External EIP Corrective Action Plan to higher headquarters, IC and AFCEC 30 days following assessment out brief, the Semi-Annual Environmental Data Call to EEOH-MIS semi-annually, the Defense Environmental Programs Annual Report to Congress to EESOH-MIS database semi-annually, the Hazardous Waste Management Plan posted on eDASH annually, the Grease Traps Permit Fees to Harrison County Utility annually, the Tree City Recertification Application to Mississippi Urban Forest Council annually, the Air Force Common Output Level Standards (AFCOLS) to BASE/AFCEC semi-annually, the NEPA Cooperating Agency Report to AFCEC annually, the Non-Compliance Related Issues to AFCEC/Installation Support Section, Installation Commander and installation SJA within one business day, Reporting and Tracking Inspections to AFCEC/Installation Support Section within 5 business days after the start of an inspection and Reporting and Tracking of EA

10-13 to AFCEC/Installation Support Section and Installation Commander and Installation SJA within three (3) business days after written notice of non-compliance has been designated as an EA..

(CDRL 1026, 1030, 1035, 1045, 1052, 1065, 1071, 1077, 1078, 1079, 1080)

10.1.2.8.1. Manage and provide oversight to ensure compliance, conservation, and pollution prevention programs are effectively and efficiently executed for operations occurring on the base and any geographically separated units (GSUs). Review, validate, and coordinate Memorandums of Agreements (MOAs)/Support Agreements. Manage environmental activities and permits to help ensure compliance is maintained in all areas. Review of all work requirements, service and construction contracts, construction project plans and specifications, and briefings at pre-construction meetings to inform construction contractors of various environmental compliance requirements that have to be met during the duration of construction projects. Keesler requires a Minimum Team Compliment (MTC) of seven (7) personnel position. One (1) Environmental Chief and six (6) various Environmental Specialist.

10.1.2.8.2. Inspect and document inspections for all construction activities to ensure environmental compliance. Inspect and document inspections for all construction activities to ensure environmental compliance. Identify, track, and measure areas of non-compliance and provide corrective actions that can be implemented within prescribed timelines.

10.1.2.8.3. Provide inputs and updates into the Automated Civil Engineering System – Real Property (ACES-RM) tabs, Hazardous Location Tab, Department of Defense Instruction/Real Property Report Instruction (DoDI/RPRI) Tab, and Restrictions Tab that indicate various types of environmental restrictions in conjunction with the Environmental Restoration Program (ERP) and Real Property Officer (RPO). Provide program management for pollution prevention initiatives through the identification of new and alternative processes and materials, the reuse of existing materials, and the recycling of generated pollutants. Provide information and support to Government designated CE representatives as required. Inform the Government CE representative of any scheduled and unscheduled regulator visits/inspections, and escort all regulators and inspectors on inspections. Meet notification timeline.

10.1.2.8.4. Develop and implement a self-inspection program to address the areas outlined in thein the most current higher headquarters IG Inspection Guidance and MICT. Participate in the Inspector General (IG) Unit Effectiveness Inspections (UEI) Environmental, Safety, and Occupational Health Compliance Assessment Management Program (ESOHCAMP). Meet regulator/mandatory requirements. Prepare, provide, and maintain all mandatory/required reports and records to internal and external customers in a timely, professional, and accurate manner.

Populate, maintain, update, generate, and manage data and reports from current and Government designated replacement database system(s), and other data collection systems, as required by the Government including, DoD Annual Report to Congress and ACES-RP. Direct Natural Infrastructure Management (NIM). Manage and provide support for implementation of natural infrastructure assessments (NIA) at installation and GSUs (including ranges). Communicate environmentally significant issues/events, actions and operations to ensure Government senior

10-14 leadership receive information within 60 minutes and accurate manner. Report NIAs data to Base Civil Engineer (BCE), wing leadership, and HHQ as required.

10.1.2.8.5. Participate and manage the Environmental Safety and Occupational Health Council (ESOHC) to address environmental issues related to the installation. Identify environmental requirements and necessary information as prescribed by higher headquarters. Provide comprehensive and complete requirements documents and technical support to facilitate contract solicitation and post award contract administration for environmentally related contracts procured by a Government procurement agency.

10.1.2.8.6. Comply, manage and implement all federal, state, and local environmental laws, applicable AF, DoD, HHQ, and Keesler AFB policies, programs, instructions and regulations, to include, Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), Resource Conservation and Recovery Act (RCRA), Safe Drinking Water Act (SDWA), Clean Air Act (CAA), Clean Water Act (CWA), Federal Facilities Compliance Act (FFCA), Emergency Planning And Community Right-To-Know Act (EPCRA), Asbestos Containing Material (ACM), Lead-Based Paint (LBP), Underground and Above Ground Storage Tank (UST and AST), Federal Insecticide Fungicide and Rodenticide Act (FIFRA), Toxic Substances Control Act, National Environmental Policy Act (NEPA) and Environmental Impact Analysis Process (EIAP), Environmental Baseline Surveys, Sikes Act, Endangered Species Act, Cultural Resource Protection, Petroleum Oil & Lubricants (POL), Hazardous Material Management Process (HMMP), and applicable training requirements.

10.1.2.8.7. Asbestos.

10.1.2.8.7.1. Prepare and coordinate environmental impact analysis with the COR within 10 working days after the submission date. Ensure asbestos containing materials and lead based paint is identified prior to construction, maintenance, and repair and all required permits are obtained.

Ensure asbestos containing materials and lead base paint is properly abated and disposed of during construction, maintenance, and repair activities. Advocate for all environmental programs. Prepare and maintain any plans required by DoD, AF, federal, state and local authorities/permits for Keesler AFB or any properties under its control.

10.1.2.8.7.2. Provide emergency response support. Ensure asbestos, containing materials and lead based paint, identified prior to construction, maintenance, and repair. Ensure asbestos containing materials and lead base paint, properly abated and disposed of during construction, maintenance, and repair activities by the generating activity. Manage the identification, development, management, and exercising of the environmental component of the emergency response plans.

Serve as focal point for all environmental releases, notify the COR via text or phone call of all releases. Serve as the contact for environmental inspections and environmental regulatory notifications. Communicate environmentally significant issues/events, actions and operations to ensure government senior leadership receive information in a timely and accurate manner.

10.1.2.8.8. Provide full time qualified staff.

10-15

10.1.2.8.8.1. Environmental Branch Manager and lead protocol manager's positions shall not be vacant for over 2 months.

10.1.2.8.8.2. Maintain fully trained and qualified professionals, certifications, and licensing. Direct document control for installation’s environmental guidance and directives, compliance, and operational control to prevent negative environmental impacts.

10.1.2.8.9. Provide emergency response support.

10.1.2.8.9.1. Manage the identification, development, management, and exercising of the environmental component of the emergency response plans. Serve as focal point for all environmental releases as per environmental and installation operational/response plans. Serve as the contact for environmental inspections and environmental regulatory notifications. Support the development and maintenance of the Base Activity Management Plan (BAMP) to include, Facilities, Utilities, Real Estate & Natural Infrastructure, Transportation Networks and Airfield Pavements to support development of the Base Comprehensive Asset Management Plan

(BCAMP).

10.1.2.8.9.2. Conduct and participate in ad hoc meetings and reporting, teleconferences, DCO/DCS meetings and information exchange with base and HHQ staff. Develop and implement a self-inspection program to address the areas outlined in the current HHQ/Air Force IG Inspection Guidance. Conduct sampling and industrial shop inspections in a timely manner to ensure compliance requirements are met IAW IG ESOHCAMP stage 2. Identify non-compliant activities, provide guidance and track corrective actions to closure. Meet all suspense’s, taskings, and data calls, within prescribed timelines.

10.1.2.8.9.3. Identify training requirements for installation personnel. Provide all necessary environmental instruction and training to installation personnel on environmental programs and issues, as described in applicable environmental AF directives and guidance for example including Environmental Management System (EMS) Awareness, Unit Environmental Coordinator (UEC) training, newcomer orientation, Enterprise Environmental Safety and Occupational Health Management Information System (EESOH-MIS), and storm water management. To the extent possible, utilize the existing Air Force training platform, currently The Environmental Awareness Course Hub (TEACH), which is located on Electronic Dashboard (eDASH). Manage environmental activities and permits and associated activities. Provide inputs into the environmental impact analysis accurately. SP inspects all construction activities to include Navy Facility (NAVFAC), Air Force Civil Engineer Center (AFCEC), and United States Army Corps of Engineers (USACE) managed projects to ensure environmental compliance. Identify areas of non-compliance and provide corrective actions.

10.1.2.9. Natural Infrastructure Management (NIM). Manage and provide support for implementation of Natural Infrastructure Assessment (NIA). Identify environmentally significant issues/events, actions and operations. The SP shall notify senior leaders via chain of command

10-16 within 24-hours after known issue/event, actions and operations occurring. Report NIAs data to the BCE, wing leadership, and higher headquarters. Manage the Environmental Safety and Occupational Health Council (ESOHC) and the Cross-Functional Team (CFT). Serve as Recorder, provide and staff minutes to the Chairperson for signature in a timely manner through the COR and in the Government provided format. Manage and implement all federal, state, and local environmental laws and applicable training requirements. The SP shall provide the External EIP Corrective Action Plan to higher headquarters, IC and AFCEC 30 days following assessment out brief, the Semi-Annual Environmental Data Call to EEOH-MIS semi-annually, the Defense Environmental Programs Annual Report to Congress to EESOH-MIS database semi-annually, the Hazardous Waste Management Plan posted on eDASH annually, the Grease Traps Permit Fees to Harrison County Utility annually, the Tree City Recertification Application to Mississippi Urban Forest Council annually, the Air Force Common Output Level Standards (AFCOLS) to BASE/AFCEC semi-annually, the NEPA Cooperating Agency Report to AFCEC annually, the Non-Compliance Related Issues to AFCEC/Installation Support Section, Installation Commander and installation SJA within one business day, and Reporting and Tracking Inspections to AFCEC/Installation Support Section within 5 business days after the start of an inspection. (CDRL 1025, 1036, 1048, 1072, 1075)

10.1.2.10. Environmental Management System (EMS). (CDRL 1070) The SP shall provide Air Force FY EMS Metrics and Defense Environmental Programs Annual Report to Congress (DEPARC) language to higher headquarters semi-annually. The SP shall:

10.1.2.10.1. Serve as the EMS coordinator to maintain, update the EMS and assist the base populace and the CFT. Serve as a consultant for facilitating the installation’s EMS providing direct support, consultation training, and direction.

10.1.2.10.2. Develop procedure for regularly broadcasting the AF environmental policy and general EMS awareness to installation personnel. Facilitate document control for installation’s environmental guidance and directives. Recommend development and implementation of operational controls to prevent negative environmental impacts and maintain compliance. Identify and exercise emergency response plans, monitor EMS required upward reporting to local CE representatives and HHQ.

10.1.2.10.3. Assist EMS Chair (Mission Support Group Deputy Commander or higher) with facilitating EMS and maintenance activities. Perform EMS planning, work with CFT, assist with the development of EMS policy, identify significant aspects, objectives and targets, and coordinate communication strategies. Maintain, update, facilitate, and monitor EMS targets and objectives based on identified installation environmental management program goals and AF’s EMS program direction. Oversee EMS performance/compliance monitoring, spearhead audit process, and provide updates/briefings to ESOHC and all required upward reporting to HHQ.