Attach 13 - Section L - Instructions Conditions and Notices to Offerors_21 Mar 22.pdf

FA300221R0012

Attachment 13

21 Mar 22 Source Selection Information -- See FAR 2.101 and 3.104

Section L - Instructions, Conditions, and Notices to Offerors

L.1 GENERAL INFORMATION

L.1.1 General

L.1.1.1 This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposals.

The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with (IAW) these instructions. Any Offeror who submits an incomplete package may be considered ineligible for award. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS) and the entire Solicitation, including attachments.

L.1.1.2 The Government will evaluate the information presented in the Offeror's submission.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. It is the Offeror’s responsibility to provide a submission that enables the Government to effectively evaluate the Offeror’s submission. The Offeror has the burden to provide a submission that demonstrates the Offeror has an accurate understanding of the requirements; the Offeror has viable solutions for the requirements; and the Offeror is able to meet the requirements. The Offeror is reminded the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

L.1.1.3 The proposal should not simply rephrase or restate the Government's requirements, but rather provide convincing rationale to address how the Offeror intends to meet these requirements. Where appropriate, specific examples of an Offeror’s processes may be used to demonstrate how the Offeror will meet the Government’s requirement. Offerors shall assume the Government has no prior knowledge of the Offeror’s experience or capability and will base the Government’s evaluation on the information presented in the Offeror’s proposal. Statements that the Offeror will provide a particular feature or objective without explaining how the Offeror proposes to meet that feature or objective are generally inadequate and may adversely impact the Government’s evaluation of the Offeror. While not all inclusive, the following types of statements are also considered inadequate:

L.1.1.3.1 Unsupported statements that the Offeror allegedly understands the requirements.

L.1.1.3.2 Unsupported statements that the Offeror allegedly can or will comply with requirements.

L.1.1.3.3 Unsupported statements that simply paraphrase the requirements.

L.1.1.3.4 Undefined or unexplained statements such as “best commercial practices will be used.”

L.1.1.3.5 Undefined or unexplained statements such as “standard procedures will be used.”

L.1.1.3.6 Undefined or unexplained statements such as “well-known techniques will be employed.”

L.1.1.4 Offerors are strongly encouraged to carefully review all Government provided information and documents, to include, but not limited to submittal instructions (including attachments), the Performance Work Statement (PWS), Section M – Evaluation Factors for Award and all Section L – Instructions, Conditions, and Notices to Offerors.

L.1.1.5 Elaborate brochures, documentation, binding, detailed artwork, pictures or other embellishments are unnecessary and are not desired.

L.1.1.6 Minimum Proposal Acceptance Period. Offeror’s proposals must be valid for 12 months from the proposal submittal due date specified in the Solicitation. The term “acceptance period,” as used in this Solicitation, means the time period available to the Government to award a contract from the date specified in this Solicitation for receipt of proposals.

L.1.1.7 IAW Federal Acquisition Regulation (FAR) Subpart 4.8, Government Contract Files, the Government will retain one copy of all proposals. All additional copies of proposals will be destroyed by the Government after contract award.

L.1.1.8 Proposals that address only a subset of the Solicitation may be deemed incomplete and ineligible for award.

L.1.1.9 Oral presentations will not be accepted.

L.1.1.10 If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (CO) (identified in Table L.1.4) in writing with supporting rationale, to include the remedies the Offeror is requesting the CO consider as related to the omission or error.

L.1.1.11 A pre-proposal site visit will be held approximately 14-21 days after release of the solicitation at Keesler AFB, MS. Each Offeror shall complete and submit a completed Pre-proposal Site Visit Entry Access Form (Section J, Attachment 18a) via email to melissa.gonzalez.6@us.af.mil and pamela.bryerton@us.af.mil NLT 1500 hours CST, on the fifth (5th) business day after release of the solicitation. Attendance is limited to no more than three (3) attendees per Offeror. Transportation will be provided once on base. See Section J, Attachment 18 for additional instructions.

L.1.1.12 Electronic Documents

L.1.1.12.1 All referenced documents suitable for public release for the Solicitation are available mailto:melissa.gonzalez.6@us.af.mil on System for Award Management at https://SAM.gov/ to include any future amendments to the Solicitation. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this Solicitation. All referenced documents not suitable for public release will be made available during the pre-proposal conference at Keesler AFB.

L.1.1.12.2 Amendments to Solicitation. If the Solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this request by signing and returning the front page of each amendment with their proposal submission. Copies of “wet signature” and electronic signatures are both acceptable.

L.1.1.12.3 Submission, Modification, Revision, and Withdrawal of Proposals. Proposals and modifications to proposals shall be submitted via these instructions to the Points of Contacts (POCs) identified in Tables L.1.4 and L.1.5.

L.1.2 Organization/Number of Copies/Page Limits

L.1.2.1 Organization/Number of Copies/Page Limits. The Offeror’s proposal must include the solicitation number, name, address, and telephone numbers of the Offeror and electronic e-mail address if available. The Offeror shall prepare the proposal as set forth in the Proposal Organization Tables (Table L.1 and L.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Tables L.1 and L.2. The contents of each proposal volume are described in the paragraphs below:

Table L.1: Proposal Organization to be delivered to 338th ESS/PKC Volume Volume Title Hard Copies Electronic

Copy (DoD

SAFE)

Page Limit

I Technical 1 Copy 1 150 II Past Performance 1 Copy 1 40 III Price 1 Copy 1 Unlimited IV Contracting

Documentation 1 Copy 1 Unlimited

Submission Address Ms. Melissa A. Gonzalez Contracting Officer

338 ESS/PKC

2021 First St West Bldg 853, Room 109 JBSA-Randolph, TX 78150

Email: melissa.gonzalez.6@us.af.mil

Table L.2: Proposal Organization to be delivered to 81st CONS/PKA Volume Volume Title Hard Copies Electronic

Copy Page Limit

I Technical 7 Copies 0 150 Submission Address

Ms. Lindsey Connors Contracting Officer

AETC 81 CONS/PKA

310 M Street Bldg 4605, Room 106 Keesler AFB, MS 39534

L.1.2.2 Page Limitations. Page limitations for each volume are listed in Table L.1 and L.2 above and shall be treated as maximums. Each page shall be counted except the following: the transmittal letter, cover pages, tab-divider pages, title pages, table of contents, cross-reference matrix, lists of tables and drawings, glossary or acronyms, or Notional Organization Structure. If the proposal exceeds the page limitation, the excess pages at the end of proposals will not be read or considered for evaluation. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

L.1.2.3 Page Size and Format. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Narrative documentation shall be submitted in Microsoft Word and/or may be converted to searchable PDF (version Office 2010 to 2016). Page size shall be 8.5 x 11 inches, not including foldouts. Typing shall be single-spaced, not less than 8 font size (pitch). Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on top and bottom and ¾-inch side margins.

Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.

L.1.2.4 Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Fold out pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 font size (pitch). These limitations shall apply to both electronic and hard copy proposals.

mailto:melissa.gonzalez.6@us.af.mil

L.1.2.5 To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

L.1.2.6 Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

L.1.2.7 Indexing. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Tabs do not count against the page limitations for their respective volumes.

L.1.2.8 Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, and an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.1.2.9 Binding and Labeling. Mark hard copies as “Copy.” Each hard-copy volume of the proposal shall be separately bound in a three-ring, loose leaf binder permitting the volume to lay flat when open. Staples shall not be used. Include a cover page in each book, clearly marked as to volume number, title, “Copy”, solicitation identification, and the Offeror’s name, office phone (if applicable, cell phone number), and e-mail address for the proposal point of contact.

L.1.3 Submissions

L.1.3.1 All volumes shall be developed in Microsoft Word and Excel (version Office 2010 to 2016). Narrative documentation shall be submitted in Microsoft Word and/or may be converted to searchable PDF (version Office 2010 to 2016). Excel documents shall remain in Excel format.

L.1.3.2 RESERVED

L.1.3.3 Submission of offers. Submit signed and dated offers to the office and Point of Contacts identified in Table L.1.4 on or before the date and time specified in paragraph 1.4.2. Offerors shall submit an electronic copy of their proposal (Volumes I thru IV) using Department of Defense (DoD) Secure Access File Exchange (SAFE) found at www.safe.apps.mil.

L.1.3.4 RESERVED

L.1.3.5 RESERVED

L.1.3.6 It is the Offeror's responsibility to confirm receipt of all formal communications and proposal submission (electronic and hardcopy) via email.

L.1.3.7 Late proposals will be processed IAW FAR 52.215-1(c)(3), Submission, Modification, http://www.safe.apps.mil/

Revision, and Withdrawal of Proposals.

L.1.4 Distribution

L.1.4.1 Solicitation Questions: The Contracting Officer (CO) is the sole point of contact (POC) for this acquisition. Questions pertaining to the Solicitation, or any of its attachments shall be submitted in writing using the Solicitation Question and Comment Form and corresponding spreadsheet (Section J, Attachment 8). Address any questions or concerns to all POCs listed in Table L.1.4 below no later than (NLT) 3:00 PM (Central Time, San Antonio, TX) on December 10, 2021. The Government will attempt to respond to all questions prior to proposal due date; however, questions submitted after the date above will not be answered.

L.1.4.2 Proposals shall be submitted electronically to the Contracting Officer listed in Table L.1.4 below and are due NLT 3:00 PM (Central Time, San Antonio, TX) on April 22, 2022.

Proposals submitted to the Contracting Officer listed in Table L.1.4 shall consist of a cover letter and four (4) separate Volumes IAW Tables L.1.1 and L.1.2: Volume I - Technical, Volume II - Past Performance, Volume III – Price, and Volume IV – Contract Documentation. In order to be considered timely, an offeror must have submitted a timely electronic proposal AND hardcopy proposal.

L.1.4.2.1 Proposals shall be submitted electronically via the Department of Defense (DoD) Secure Access File Exchange (SAFE) website found at https://safe.apps.mil/. Offerors can find the “DoD SAFE User Guide” by clicking the “Help” button on the main page. Authenticated Users can log into DoD SAFE using a DoD CAC, Dual Persona, or Navy Personal Identity Verification (PIV) authentication certificates and have access to full DoD SAFE functionality.

Authenticated users can create new Drop-offs with no Drop-off Request. Guest Users that do not have a DoD CAC, Dual Persona, or PIV authentication certificate will have limited access to DoD SAFE functionality and shall notify the POCs listed in Table L.1.4 via email to request and receive a Drop-off Request Code in order to be able to submit your proposal. Once the request is received by the POCs listed in Table L.1.4, Offerors that are Guest Users will receive a “Drop-off Request Email” that will include a Drop-link with a Request Code. The Request Code is the last 12-characters of the Uniform Resource Locator (URL) (For example, https://safe.apps.mil/req.php?req=xxxxxxxxxxxx, where the x characters represent the Request Code). If the Drop-off link is not accessible, Offerors can enter the 12-character Request Code from the URL manually in order to Drop-off/submit their proposal. The link in the Drop-off Request email will remain active for 14 days and can only fulfill the request once. This link will expire after the drop-off has been completed. The DoD SAFE program does not guarantee a delivery time and suggests allowing up to 4 hours for delivery. Based on this, Offerors shall notify the POCs listed in Table L.1.4 via email when your proposal is submitted via DoD SAFE by the proposal due date/time.

https://safe.apps.mil/

L.1.4.2.2 Hardcopies of proposals shall be mailed/delivered to the Point of Contacts listed in Table L.1.4 and L.1.5 below and are due NLT 3:00 PM (Central Time, San Antonio, TX) on April 25, 2022. Hardcopies submitted to the Contracting officer listed in Table L.1.5 shall consist of seven (7) hardcopies of Volume I- Technical only. In order to be considered timely, an offeror must have submitted a timely electronic proposal AND hardcopy proposal.

L.1.4.2.3 The Past Performance Information (PPI) Worksheet (Section J, Attachment 6) may be submitted within 30 days after the solicitation is posted (but no later than the proposal due date/time) and shall be emailed to the Point of Contacts listed in Table L.1.4 only. The Past Performance Questionnaire (PPQ) (Section J, Attachment 7) shall be submitted by the proposal due date and shall be submitted to the Point of Contacts listed in Table L.1.4 only.

L.1.4.3 The cover letter shall include the following:

a) Small Business Status/Categories as appropriate

b) Company point of contact with email and phone number

c) Cage Code & DUNS number

d) Tax Identification Number (TIN)

e) A statement that your company understands the requirements specified in the

Performance Work Statement (PWS) and will meet the performance standards and requirements therein.

f) A statement that your company does or does not take exception to any of the requirements of the PWS or terms/conditions of the resulting contract. Exceptions taken shall be clearly identified and defined in Volume I – Technical, Volume III – Price, and Volume IV – Contracting Documentation as applicable.

Table L.1.4 - Distribution/Contact Information

For JBSA Randolph Submissions – Mailed and Electronic* Ms. Melissa A. Gonzalez Contracting Officer

338 ESS/PKC

2021 First St West Bldg 853, Room 109 JBSA-Randolph, TX 78150

* All submissions must reference Solicitation FA300221R0012.

Email and Telephone Contact Information:** Ms. Melissa Gonzalez Contracting Officer Phone: (210) 652-6388 Email: melissa.gonzalez.6@us.af.mil

Ms. Pamela Bryerton Contract Specialist Phone (210) 652-7793 Email: pamela.bryerton@us.af.mil ** All email communication must reference Solicitation FA300221R0012

Table L.1.5 - Distribution/Contact Information

For Keesler AFB Submissions – Mailed* Ms. Lindsey Connors Contracting Officer

AETC 81 CONS/PKA

310 M Street Bldg 4605, Room 106 Keesler AFB, MS 39534

* All submissions must reference Solicitation FA300221R0012.

Email and Telephone Contact Information:** Ms. Lindsey Connors Contracting Officer Phone: (228) 377-1801 Email: lindsey.connors@us.af.mil ** All email communication must reference Solicitation FA300221R0012

L.2 Volume I – Factor 1: Technical

L.2.2 General

L.2.2.1 The Technical Volume shall be specific and complete. Legibility, clarity and coherence are very important. Offerors’ responses will be evaluated against the Technical criteria defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible, the actual methodology Offeror would use for accomplishing/satisfying the required criteria. All the requirements specified in the Solicitation are mandatory. The Offeror should not simply rephrase or restate the Government's requirements, but rather provide convincing rationale to address how the Offeror intends to meet these requirements.

L.2.3 Volume Organization. The Technical Volume shall be organized according to the following outline:

a) Table of Contents (Not included in the 150-page limit)

b) List of Tables and Figures (Not included in the 150-page limit)

c) Subfactor One (1) – Technical Approach

d) Subfactor Two (2) – Program Management and Staffing Approach

e) Subfactor Three (3) – Performance Management/Quality Control (QC) Approach

f) Subfactor Four (4) – Heating, Ventilation, and Air Conditions (HVAC) Approach

g) Subfactor Five (5) Engineering and Design Approach

h) Proposed Teaming Arrangements and/or Letters of Intent (Not included in the 150-page limit) (See L.5.11.3.1 and L.5.11.3.2 below)

i) Cross Reference Table (Not included in the 150-page limit)

j) Glossary (Not included in the 150-page limit)

k) Exceptions and Rationale specific to Volume I – Technical only (Not included in the

150-page limit)

L.2.4 Subfactor 1: Technical Approach

L.2.4.1 The Offeror shall propose an approach that demonstrates:

a) A comprehensive plan for providing the processes and procedures required to perform the Keesler Mission Support Services requirement on a Federal Government installation to include all functions of the Performance Work Statement (PWS). The Offeror shall provide an approach that demonstrates how they will perform all the functions in PWS Section 2 (All Services), PWS Section 13 (Grounds), PWS Section 15 (Vertical Transport Equipment), and PWS Section 28 (Community Services) and provide a detailed approach that demonstrates how they will perform all the functions in PWS Section 10 (Installation Management), PWS Section 11 (Operations Management), PWS Section 12 (Installation Engineering), PWS Section 14 (Emergency Management), PWS Section 23 (Supply/Logistics), PWS Section 30 (Human Resources), and PWS Section 32 (Weather Services).

Note: Address the paragraph(s) of Sections 2 and 11 or any other PWS section specifically mentioned in Subfactors 2-5 in that subfactor, but address all other paragraphs of Sections 2 and 11 or any other PWS section NOT specified mentioned in Subfactors 2-5 in this Subfactor).

b) A comprehensive plan to manage, update, and configure legacy systems and/or replacement systems that includes a communication plan between the Offeror and the Government personnel (PWS Section 2 – All Services para 2.1.20)

c) The capability to manage Energy Savings Performance Contract (ESPC) projects.

(PWS Section 11 – para 11.1.1.2.32.1)

d) How you will effectively provide preventative maintenance. (PWS Section 11- Operations Management)

e) A comprehensive strategy for optimally forecasting use and requirements for real property assets that need to be incorporated into real property planning, construction, and renovation. Also, describe how you will ensure the function of assets from a training and operational mission perspective (see Real Property 7115 Report in Technical Library (Section J, Attachment 9)). Include how you would handle areas of personal safety hazards on all of base property; physical security breaches;

inability of aircraft to take off or land at the airfield at any time; large scale property damage or data loss for an organization; inability to collect and disseminate critical time-sensitive information; and an installation-wide loss of a widely used service such as power, water, waste-water, and storm-water etc. (PWS Section 12 - Installation Engineering)

f) The capability to safeguard Government property, personnel, and the environment.

The capability to plan for contingences (preparation, support, and cleanup in the event of natural disasters, which are a potential threat to the Keesler AFB community).

(PWS Section 10 - Installation Management, PWS Section 11 – Operations Management, and PWS Section 12 - Installation Engineering)

g) How you intend on providing the required vehicles and equipment required to perform all functions of the PWS (PWS Section 2.1.24 and all subparagraphs) (While this will be evaluated as part of Volume 1 – Technical, Subfactor 1, submit as a separate document from Volume 1 – Technical because it is not included in the 150 page limitation for Volume 1

– Technical).

i. A completed Vehicle Matrix (Section J, Attachment 22)

L.2.5 Subfactor 2: Program Management and Staffing Approach:

L.2.5.1 The Offeror shall propose an approach that:

a) Describes contractor teaming arrangements that clearly addresses organizational relationships and responsibility divisions between the prime contractor, joint venture(s), partnership, affiliates, subcontractor(s), etc. Include a cross-reference matrix that clearly indicates which PWS areas all the prime contractor, joint venture(s), partner(s), affiliate(s), subcontractor(s), etc. will perform. (Contractor Teaming Arrangements FAR Part 9, Subpart 9.6)

b) Demonstrates your methodology for accomplishing work requirements identified in all sections of the PWS with the appropriate skills, equipment, and materials, in appropriate quantities and at the appropriate time. Describes plans for staff cross-utilization as well as your staffing plans for one-deep positions. Your proposed organization structure and staffing levels should demonstrate your understanding of all sections of the PWS, and how you will meet all PWS requirements. Your Staffing approach must allow for the flexibility needed to meet changing, unscheduled, urgent, and surge requirements.

Provides a defined organizational structure, including organizational chart(s) and provides adequate rationale for the proposed organization structure, to include roles and responsibilities for each organizational element, e.g., branch, work center, shop shall be provided. (PWS Section 2 - All Services paras 2.1.2.2.6; See each respective PWS appendix J’s for Key Positions)

c) Describes a workforce composition broken out as follows which supports paragraphs (a) through (b) above, i(a)-(i) below, and clearly demonstrates the capability to meet all PWS requirements. (PWS Section 2 - All Services paras 2.1.2.2.6 and 2.1.2.2.9)

i. A completed Manpower Matrix (Section J, Attachment 17) (While this will be evaluated as part of Volume 1 – Technical, Subfactor 2, submit as a separate document from Volume 1 – Technical because it is not included in the 150 page limitation for Volume 1 – Technical)

a. Number of full man-year equivalent hires (40-hour workweek).

b.Part-time or temporary man-year equivalent hires.

c. Specialty skills mix by shift to include weekends and holidays.

d.Manpower calculations to reflect the proposed number and percentage of direct, indirect, and overhead labor for the basic period and all option periods.

e. Plans for obtaining and maintaining personnel certification and licensing in critical areas per requirements in all PWS sections.

f. Actual man-years programmed to be in the workforce (each contract period) including lapse.

g.Total man-years for each contract period. NOTE: Do not include the total man- years pricing in the technical proposal- only the total man-years.

h.Anticipated lapse rate percentage (each contract period). (A lapse rate factor is comprised of pricing/manning figures to compensate for personnel turnover, excess sick leave, excess annual leave, etc.) NOTE:

A zero lapse rate is unreasonable since it assumes that no employee will quit, retire, die, or require excess sick leave or annual leave without a trained replacement being in place.

i. Number of overtime man-hours.

ii. Planned manpower adjustments beyond the contract start date, and provides a Minimum Team Complement strategy IAW the Environmental Management and Emergency Management requirements. (PWS Section 14 - Emergency Management)

d) Describes an approach for recruiting (both locally and nationally), training, qualifying, and certifying employees to sustain a qualified workforce throughout the life of the contract. Provide a complete Work Breakdown Structure (WBS) (Section J, Attachment

12) (See each respective PWS Appendix J’s for Key Positions) (PWS Section 2 - All Services para 2.1.2.2.6)

e) Demonstrates that key positions will have the relevant experience and qualifications to effectively manage the services for which they will be responsible. (See each respective PWS Appendix J’s for Key Positions) (PWS Section 2 - All Services para 2.1.2.2.5)

f) Describes how the Offeror will continue to perform the essential contractor services listed in Attachment 1k, Mission Essential Contractor Services, dated 28 Feb 22, during periods of crisis IAW DFARS 252.237-7023 Continuation of Essential Contractor Services and 252.237-7024 Notice of Continuation of Essential Contractor Services.

L.2.6 Subfactor 3: Performance Management/Quality Control (QC) Approach:

L.2.6.1 The Offeror shall propose an approach that demonstrates the capability to meet PWS requirements without introducing unacceptable quality to the program or mission:

a) The proposed methodology shall describe an internal QC strategy that defines clear process to effectively: a) identify, b) assess c) track, d) document deficiencies, trends and risks, e) develop and implement corrective actions and, f) analyze corrective action effectiveness. The strategy must include a performance management approach that ensures effective QC and customer relations through efficient processes, performance measurement, analysis, and data management. (PWS Section 2 - All Services para 2.1.2.6)

b) The proposed strategy shall provide a QC organization that evaluates compliance, documents deficiencies, monitors corrective actions, ensures timely problem resolution, and addresses how problem reoccurrence issues will be prevented. (PWS Section 2 - All Services para 2.1.2.6)

L.2.7 Subfactor 4: Heating, Ventilation, and Air Conditioning (HVAC) Approach:

L.2.7.1 The Offeror shall propose an approach that, at a minimum (PWS Section 11 - Operations Management paras 11.1.1.2.26, 11.1.1.2.27 and 11.1.1.2.29):

a) Provides a comprehensive plan and strategy for maintaining and operating commercial HVAC systems, to include but not limited to, air handlers, pumps, chillers, controls and chiller plants. Provides a comprehensive plan and strategy for maintaining and operating commercial HVAC system monitoring using Energy Management and Control Systems

(EMCS).

b) Provides a detailed plan on how HVAC system outages will be timely handled while also minimizing the impact to the facility owner’s mission.

c) Describes best commercial practices, innovations, approach or strategies that result in lower operation and maintenance costs or any other aspect of their proposal they believe has merit or exceeds the stated requirements for Subfactor 4 and provides a benefit to the Government during contract performance and is IAW PWS Section 11 – Operations Management, and all provisions of the Clean Air Act.

L.2.8 Subfactor 5 – Engineering and Design Approach:

L.2.8.1 The Offeror shall propose an approach that:

Provides a comprehensive plan and strategy that demonstrates the capability to meet all Operations and Installation Engineering requirements (PWS Section 11 – Operations Management and PWS Section 12 - Installation Engineering) based on the following elements:

a) Labor. Organizing and equipping the Operations and Installation Engineering sections with full time professionally registered qualified architects and engineers in each of the required disciplines throughout the life of this contract.

b) Programming. Developing an Asset Management Project Program, determining project requirements, and developing programming documents consistent with Air Force requirements throughout the life of this contract.

c) Records Management. Generating, maintaining, updating, and managing project documents within the approved data collection system consistent with Air Force requirements throughout the life of this contract.

d) Design. Offeror provides and describes their standards and procedures for Design which meet all PWS requirements and Air Force regulations throughout the life of this contract.

e) Construction Management. Offeror provides and describes their standards and procedures for Construction Management which meet all PWS requirements and Air Force regulations throughout the life of this contract.

f) Estimation. Provides and describes how they will generate project programming and project design cost estimates which meet all PWS requirements and Air Force regulations throughout the life of this contract.

g) Describes best commercial practices, innovations, and/or cost reduction measures that would result in lower operation and maintenance costs in all facilities or any other aspect of their proposal they believe has merit or exceeds the stated requirements for Subfactor 5, provides a benefit to the Government during contract performance, and maintains performance IAW all PWS requirements and Air Force regulations.

L.3 Volume II – Factor 2: Past Performance

L.3.1 General. Volume II shall be prepared and organized IAW these instructions and paragraph

3.2 of Section L. Each Offeror’s proposal will be evaluated IAW the evaluation criteria in Section M – Evaluation Criteria. The following will apply:

L.3.2 Volume Organization

L.3.2.1 The Past Performance Volume shall be organized according to the following outline:

a) Table of Contents

b) Summary Page

c) Past Performance Information Worksheet (Section J, Attachment 6) (PPI worksheets do not count against the page limitation (40 pages) for Volume II - Past Performance)

d) Specific Content

e) Subcontractor Letters of Consent/Client Authorization Letters (Section J, Attachment 23)

f) Organizational Structure Change History

g) Glossary

L.3.2.2 Volume II - Past Performance shall contain a detailed table of contents to delineate the subparagraphs within that volume.

L.3.2.3 Summary Page, limited to one (1) page, shall describe the role of the Offeror and each subcontractor, teaming partner, joint venture partner, etc. for whom the Offeror is electing to provide Past Performance IAW Section L, paragraph 3.2.4. The Summary Page shall also indicate the percentage and type of work the Offeror and each contractor, joint venture, partner, affiliate, and/or subcontractor(s) will perform.

L.3.2.4 Past Performance Information (PPI) Worksheet (Section J, Attachment 6). The information contained in the information worksheets provide the Offeror’s proposed Past Performance contracts, the Offeror’s relevancy determination, and the Offeror’s comments on performance issues, if any. The Offeror may submit a minimum of three (3), but no more than six (6) PPI worksheets for their past performance contracts. Of the cumulative total of six (6) contracts, three (3) contracts must be from the prime contractor which allows a maximum of three (3) contracts specific to joint ventures, partners, affiliates, etc. performing meaningful work to achieve successful performance. Contracts may include federal, state, and local Government and commercial customers. Each PPI Worksheet must cover recent and relevant performance consistent with the definitions in Section L, paragraphs L.3.2.7 and L.3.2.8. The PPI worksheets may be submitted within 30 days after the solicitation is posted (but no later than the proposal due date/time) and shall be emailed to the Point of Contacts listed in Table L.1.4 only. The length of each PPI worksheet submission is limited to no more than seven (7) pages. PPI worksheets do not count against the page limitation (40 pages) for Volume II - Past Performance.

L.3.2.4.1 Past Performance Information (PPI) Worksheet requirements for Protégé Joint Ventures (Section J, Attachment 6). The Protégé may submit a minimum of one (1), but no more than three (3) PPI worksheets for their past performance contracts. Contracts may include federal, state, and local Government and commercial customers. Each PPI Worksheet must cover recent and relevant performance consistent with the definitions in Section L, paragraph L.3.2.7.1 and L.3.2.8. The PPI Worksheets may be submitted within 30 days after the solicitation is posted (but no later than the proposal due date/time) and shall be emailed to the Point of Contacts listed in Table L.1.4 only. The length of each PPI worksheet submission is limited to no more than seven (7) pages. PPI worksheets do not count against the page limitation (40 pages) for Volume II - Past Performance. The partners to the joint venture in the aggregate must demonstrate the past performance, experience, business systems and certifications necessary to perform the contract.

L.3.2.5 Past Performance Questionnaire (PPQ) (See Section J, Attachment 7). The information contained in the questionnaires will be used to evaluate the Offeror’s past performance. Offerors may submit PPQs on a minimum of three (3), but no more than six (6), contracts identifying active or completed contracts (either Government or commercial), that the Offeror considers recent and relevant consistent with the definitions in Section L, paragraphs 3.2.7 and 3.2.8, in demonstrating their ability to perform the proposed effort. Of the cumulative total of six (6) contracts, three (3) contracts must be prime contractor contracts which allows a maximum of three (3) contracts specific to joint ventures, partners, affiliates, subcontractors, etc. performing meaningful work to achieve successful performance. The Offeror and their joint venture(s), partner(s), affiliate(s), subcontractor(s) as applicable, shall forward the PPQs to the POC responsible for monitoring contract performance. The responsibility to send out and ensure Government receipt of the PPQs rests solely with the Offeror. The Offeror is responsible for completing Section 1 of the PPQ and, forwarding those PPQs to the contract’s POCs for completion and submittal to the Government. The Offeror shall exert its best effort to ensure that a current POC, per relevant contract, submits a completed PPQ directly to the Government not later than the required due date. The contract POCs shall return the questionnaires via email DIRECTLY to the points of contact listed in Table L.1.4, Email and Telephone Contact Information, no later than the Proposal due date. Any questionnaires not returned directly to the Government POCs, will not be reviewed and evaluated. Offerors may submit Contractor Performance Assessment Reports (CPARs) in lieu of PPQs as a separate attachment to Volume II – Past Performance and will not count towards the 40 page limit.

L.3.2.5.1 Past Performance Questionnaire (PPQ) for Mentor Protégé Joint Ventures (See Section J, Attachment 7) Requirements. The information contained in the questionnaires will be used as part of evaluation of the Offeror’s past performance. The Protégé may provide PPQs on a minimum of one (1), but no more than three (3), contracts considered to be recent and relevant consistent with the definitions in Section L, paragraphs L.3.2.7.1 and L.3.2.8 and identified on their PPI worksheets. The protégé and their joint venture(s), partner(s), affiliate(s), subcontractor(s), as applicable, shall complete Section 1 and forward the PPQs to the POC responsible for monitoring contract performance. The responsibility to send out and ensure Government receipt of the PPQs rests solely with the Offeror. The Offeror is responsible for completing Section 1 of the PPQ and, forwarding those PPQs to the contract’s POCs for completion and submittal to the Government. The Offeror shall exert its best effort to ensure that a current POC, per relevant contract, submits a completed PPQ directly to the Government not later than the required due date. The contract POCs shall return the questionnaires via email DIRECTLY to the points of contact listed in Table L.1.4, Email and Telephone Contact Information, no later than the Proposal due date. Any questionnaires not returned directly to the Government POCs, will not be reviewed and evaluated. Offerors may submit Contractor Performance Assessment Reports (CPARs) in lieu of PPQs as a separate attachment to Volume II – Past Performance and will not count towards the 40 page limit.

L.3.2.5.2 The evaluation will be based on the Offeror’s/subcontractor’s/teaming partner’s/joint venture firm’s, affiliate’s, etc. present/past performance and NOT on specific individuals.

L.3.2.6 Ordering-Type Contracts Submission: If the contract being submitted is an ordering type contractual vehicle (for example, an IDIQ “D” type contract per FAR Subpart 16.5, Indefinite- Delivery Contracts (ID)), performance is demonstrated at the order level, i.e., a Delivery Order (DO)/Task Order (TO). Therefore, the Offeror shall submit the individual DO/TO (or series of orders) for evaluation, not the basic ordering contract itself. The Government will use the information submitted for each order (or series of DO/TO orders) under one Ordering Contract to evaluate the effort’s recency, relevancy, and performance quality for that Ordering Contract. The DO/TO under a single or multiple award ID contract; or aggregated DOs/TOs (i.e., two or more) under a single or multiple award IDIQ contract will be evaluated as one contract reference:

a. If the IDIQ contract is the contract reference; and

b. If the series of DOs/TOs are for the same continuous technical scope. Then the PPI for each DO/TO shall be submitted on a separate PPI worksheet (Section J, Attachment 6) and shall include the DO/TO contract number as well as the IDIQ contract number.

Additionally, the Offeror shall provide the total dollar value and total period of performance for each order in the series.

L.3.2.7 Recency Definition. To be recent, at least 12 months of the effort’s period of performance must have been performed during the past three (3) years from the date of issuance of this Solicitation.

L.3.2.7.1 Protégé Joint Ventures Recency Definition. To be recent, at least six (6) months of the effort’s period of performance must have been performed during the past six (6) years from the date of issuance of this Solicitation.

L.3.2.8 Relevancy Definitions. Relevant performance is defined as efforts involving a similar scope and similar magnitude of effort and complexity as this Solicitation requires. The Government is not bound by the Offeror’s opinion of relevancy.

L.3.3 Specific Content.

L.3.3.1 If problems were encountered during the performance of the identified contracts, provide evidence of the ability to isolate the root causes of problems and include in the Past Performance volume a description of programs or actions taken to resolve those causes. Problems not addressed but found by the Government during the evaluation of the information in this volume will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale/circumstances have not changed, DO NOT repeat them here.

L.3.3.2 Organization Structure Change History: Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include with the past performance proposal volume a “roadmap” describing all such changes in the organization of your company. As part of this explanation, describe how these changes impacted the relevance of any efforts you identified. Since the Government intends to consider past performance provided by other sources as well as that provided by the Offerors, your “roadmap” should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

L.3.4 Early Proposal Information

L.3.4.1 Early proposal information associated with Volume II Past Performance (i.e. PPI worksheet) may be submitted within 30 days after the solicitation is posted (but no later than the proposal due date/time) and shall be emailed to the Point of Contacts listed in Table L.1.4 only.

This will facilitate a timelier past performance evaluation. Failure to submit Volume II by the earlier date will not result in Offeror disqualification.

L.4 Volume III – Factor 3: Price

L.4.1 General. The Price Volume shall be prepared IAW Section L and will be evaluated IAW the evaluation criteria in Section M of this Solicitation. Compliance with these requirements is mandatory and failure to comply may render the proposal ineligible for award. Additionally, unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. The CLIN pricing breakdown shall be submitted in the format provided in Section B of the Solicitation.

L.4.2 Volume Organization: The Price Volume shall be organized according to the following outline:

a) Table of Contents

b) CLIN Pricing Breakdown to support Section B CLIN Pricing

c) Glossary of Abbreviations and Acronyms

d) Exceptions and Rationale specific to Volume III – Price only

L.4.3 Specific Instructions

L.4.3.1 A completed Section B: The Offeror shall propose and insert whole dollar CLIN unit prices, with no decimal places, for each Firm-Fixed-Price (FFP) CLIN of the Base Period and each Option Period in the Section B Price Schedule of the Solicitation and complete the attached CLIN Structure/Section B Worksheet (Section J, Attachment 19). The total extended amount for the FFP CLINs must equal, to the dollar, the unit price multiplied by the quantity of units. The sum of all FFP CLINs, for the Base Period and each Option Period, will form the Offeror’s Total Evaluated Price (TEP). The Offeror shall NOT propose a price on cost reimbursable CLINs. The proposed prices in Section B must be based on the Offeror’s own technical approach submitted in the Technical Proposal (Volume I). The proposed prices for each FFP CLIN must demonstrate a logical correlation to the staffing (e.g., skill mix, grade, numbers, skill classification) proposed in the Technical Proposal as well as all support required to meet the mission requirements of that CLIN. NOTE: Rounding of prices shall be accomplished at the CLIN unit level only.

CLIN Period of Performance Dates:

Base Period – CLINs 0001 thru 0079 – Period of Performance: 1 Apr 2023 – 31 Jan 2024 (Includes 2 months mobilization from 1 Apr 2023-31 May 2023 and 8 months of full performance from 1 Jun 2023-31 Jan 2024 – Total 10 months) Option Year 1 – CLINs 1001 thru 1078 – Period of Performance: 1 Feb 2024 – 31 Jan 2025 Option Year 2 – CLINs 2001 thru 2078 – Period of Performance: 1 Feb 2025 – 31 Jan 2026 Option Year 3 – CLINs 3001 thru 3078 – Period of Performance: 1 Feb 2026 – 31 Jan 2027 Option Year 4 – CLINs 4001 thru 4078 – Period of Performance: 1 Feb 2027 – 31 Jan 2028 Incentive Option 1 – CLINs 5001 thru 5078 – Period of Performance: 1 Feb 2028 – 31 Jan 2029 Incentive Option 2 – CLINs 6001 thru 6078 – Period of Performance: 1 Feb 2029 – 31 Jan 2030

L.4.3.2 The source selection will be conducted with the expectation of adequate price competition for this acquisition per FAR 15.403-1(c)(1); therefore, certified cost or pricing data are not required per FAR 15.403-1(b). However, Offerors may provide the appropriate type and quantity of data other than certified cost or pricing data they determine necessary to establish, substantiate and support the basis and rationale for the determination of a fair and reasonable and balanced FFP CLIN price IAW FAR 15.402(a)(3) and FAR 15.404-1(g). The supporting documentation shall be submitted in Microsoft Word/Excel format, with all cell formulas viewable, to explain all data associated with the proposed FFP CLIN unit prices. The submission of inadequate documentation may render the proposed price not to be determined fair, reasonable and/or balanced; therefore, the proposal may be deemed incomplete and ineligible for award. All supporting pricing documentation must be included in the Price Proposal Volume (Volume III) only. Under no circumstances shall any pricing documentation be included elsewhere in the proposal.

L.4.3.3 Price Documentation submitted to support Fair and Reasonable and balanced price, may include, but is not limited to, the following:

a) Labor Rates

b) Direct and Indirect Burdens/ Fringe Rates

c) Other Direct Costs

d) Forward Pricing Rate Agreements/Indirect Rates

e) Price approach or methodology

f) A consolidated listing of all files submitted by the prime, joint venture partners, partners, affiliates, and/or subcontractors

g) Any additional data deemed necessary for the determination of a fair, reasonable and balanced price.

L.4.3.4 If, at any time during this source selection, the Contracting Officer determines that adequate price competition no longer exists or that price reasonableness cannot be determined, Offerors may be required to submit certified cost or pricing data or additional data other than certified cost or pricing data, as appropriate, for the Contracting Officer to determine price reasonableness.

L.4.4 It is the prime Offeror's responsibility to ensure that all principals including joint venture partners, individual companies which comprise the proposed organization, partners, affiliates, and subcontractors are provided with these instructions and propose prices for each FFP CLIN that demonstrate a logical correlation to the prime Offeror’s approach. The prime Offeror shall also ensure that the prices proposed by all principals have been reviewed and are fair and reasonable.

L.4.4.1 The Offeror shall provide a statement acknowledging compliance with the Service Contract Labor Standards (SCLS) Wage Determination (WD) and the Davis Bacon WD. The SCLS WD provided in Section J, Attachment 2, and the Davis Bacon WD provided in Section J, Attachment 3 are applicable to this requirement. The Offeror’s statement shall also acknowledge the following:

L.4.4.1.1 The prices proposed for labor covered by the SCLS WD were developed in consideration of the rates specified in the document as required for covered contractor personnel.

L.4.4.1.2 The prices proposed for labor covered by the SCLS WD were not escalated beyond the basic period of performance.

L.4.5 The Offeror shall also provide a statement acknowledging compliance with the Collective Bargaining Agreement (CBA). The CBA provided in Section J, Attachment 4, is applicable to this requirement. The Offeror’s statement shall also acknowledge the following:

L.4.5.1 The prices proposed for labor covered by the CBA were developed in consideration of the rates specified in the CBA as required for covered contractor personnel; and

L.4.5.2 The prices proposed for labor covered by the CBA were not escalated beyond the basic period of performance.

L.4.5.3 Reserved

L.4.6 The Offeror shall provide a statement acknowledging their proposed prices for each FFP CLIN in Section J Attachment 19, CLIN Structure Pricing Proposal Worksheet Section B, and Volume III - Price are based on the Offeror's own approach submitted in Volume I - Technical and Section J Attachment 17, Manpower Matrix.