FA3002-13-R-0008-0001_Vance_FOS_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

See Summary of Changes: Amendment 0001 Summary.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Jan-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA3002-13-R-0008

X 9B. DATED (SEE ITEM 11)

19-Dec-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Jan-2014

CODE

338 SCONS/LGCK (GLORIA M. MARSHALL)

2021 FIRST STREET WEST

JBSA RANDOLPH TX 78150-4302

FA3002 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA3002-13-R-0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001 SUMMARY

1. The purpose of this amendment (FA3002-13-R-0008-0001) is to make the following administrative changes:

A. Section H – Special Clause H-10 changes below are tracked by a right border along the right margin to indicate where the changes were made:

H-10

Paragraph

Description of Changes

2.1 Table 1 adjusted to allow for a 15 day period between the Initial

CAR Deduction of 5% and CAR Deductions (Day 16-89) of .2%.

3.1 Revised first sentence to read, “The Total Quarterly Percentage shall be reduced by 5%…”

Revised second sentence to read, “There will be an additional deduction of 0.2% for every calendar day the CAR is open from 16-

89 days…”

Sample Calculation 1 recalculated for the 15 day period adjustment to read,” CAR #1 issued 2 Jan, closed 27 Jan (open 25 days)

5% (initial) + [10 days (day 16 through 25) x .002] or (2%) =

7% reduction

CAR #2 issued 31 Jan, closed 4 Apr (open 63 days total | 59 days within evaluation quarter)*

5% (initial) + [44 days (day 16 through 59) x .002] or( 8.8%)] =

13.8% reduction

Total CAR 1st Quarter reductions = 20.8%”

4.1 Sample Calculation Overview recalculated for the 15 day period adjustment and rounded to the nearest $0.01 to read, “$100M / 7yrs =

$14,285,714.29Annual TV-FFP (rounded to nearest 0.01)

$14,285,714.29 x 4% = $571,428.57 Annual Incentive Pool (rounded to nearest 0.01)

$571,428.57 / 4 = $142,857.14 quarterly performance pool (rounded to nearest 0.01)”

Deductions recalculated for the 15 day period adjustment to read, “Total AOF deductions for the quarter Jan - Mar = 3%

Total CAR deductions for the quarter Jan - Mar = 20.8%

Total deductions = 20.8% + 3% = 23.8%

Adjusted Quarterly Percentage = 100% - 23.8% = 76.2%”

Adjusted Quarterly Pool recalculated for the 15 day period adjustment to read, “Adjusted Quarterly Percentage = 76.2% of Total

Quarterly Pool

.762 x 142,857.14 = $108,857.14(rounded to nearest 0.01)

TI Quarterly Pool (25%) = .25 x $108,857.14 = $27,214.29 (rounded to nearest 0.01)

OGI Quarterly Pool (75%) = .75 x $108,857.14 = $81,642.86

(rounded to nearest 0.01)

Incentive Determination recalculated for the 15 day period adjustment to read, “Jan - Mar TI Pass Rate: 95.7% [Rated satisfactory on 535 of 559 inspections]

From Table 2, incentive for 95.7% pass rate equates to TI calculation of 100%

$27,214.29 x 1.0 = $27,214.29 [No deduction]

Jan - Mar OGI Pass Rate: 83.0% [Rated satisfactory on 39 of 47 inspections]

From Table 3, incentive for 83% pass rate equates to OGI calculation of 100%:

$81,642.86 x 1.0 = $81,642.86 [No deduction]

TOTAL PERFORMANCE INCENTIVE TO CONTRACTOR =

$27,214.29 + $81,642.86 = $108,857.14 (out of possible

$142,857.14)

(Note: the $0.01 difference in the calculation above is due to rounding to the nearest 0.01)

B. RFP Attachment 1. Vance FOS Performance Work Statement (PWS) changes below are tracked by a right border and “A0001” along the right margin to indicate where the changes were made:

PWS Section/

Appendices

Paragraph Page Description of Changes

Section 2-1 2.1.18.1.4 2-1-20 Revised paragraph to read, “2.1.18.1.4. Any costs associated with finalizing the contract after the end of the final contract period (after successor service provider changeover) shall be included in the

Firm Fixed Price in Section B.”

Section 2-3 2.3.5.3.1., second dash 2-3-9 Revised sentence to read, “- If the

SP is directed by the CO via a

Corrective Action Request (CAR) to re-perform a quality control program non-conformity, the SP will be given no more than fifteen (15) days to develop a plan to prevent future recurrence of identified quality system non-conformity.”

Appendix 3BA Table 3BA.1 3BA-1 Revised FY15 T-1A (20739), T-6A

(35641), and T-38C (9824) Aircraft

Flying Hours.

New

Appendix 3BBM

All All Added Appendix 3BBM, Vance

IMDS Workcenters

Note: Appendices 3BBF, 3BBG, 3BBH, 3BBBI, 3BBJ, and 3BBK were saved as Excel 2010 files to reduce the file size; no changes were made to the data.

C. RFP Attachment 3. Vance FOS CBA was edited to remove all “DRAFT” markings.

2. All other terms and conditions remain unchanged.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been modified:

SECTION H - SPECIAL CLAUSES

H-1 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer (CO) is the only person authorized to approve changes in any of the requirements under this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the CO. In the event the Contractor achieves any change at the direction of any person other than the CO, the change will be considered to have been made without authority.

H-2 SECURITY REQUIREMENTS

(a) The Contractor shall comply with security regulations imposed by the installation commander and/or the agency occupying the space where the work is to be performed, including necessary security clearances. Prior to mobilization the Contractor shall provide the CO or authorized representative a list of personnel requiring authority to work on Vance AFB. The list shall be kept current and the CO or authorized representative shall be notified of changes in the list. The Contractor’s employees shall be required to obtain and display employee identification as prescribed by Air Force Instruction 31-209 and the Visitors Group Security Agreement.

(b) Whenever facility security is breached to perform work required under this contract, the Contractor shall be responsible for providing temporary measures in order to assure security is maintained.

(c) Before commencing work on Vance AFB, the Contractor shall ensure employee personnel obtain identification cards and any vehicle registration required to perform requirements under this contract. The Contractor-assigned superintendent must ensure new employees are escorted by a properly badged employee when applying for identification cards. At no time during contract performance is the Contractor authorized to have an employee on the installation without proper identification provided by the base Security Forces. Contractor is responsible for ensuring that all identification cards issued are returned to the Security Forces immediately upon employee’s termination from awarded contract or task order.

H-3 CONTROL AND RELEASE OF INSPECTOR GENERAL REPORTS

The Contractor shall not release any part of an Air Force or Major Air Force Command Inspector General Report, without the CO’s written permission. The Contractor shall promptly forward any Freedom of Information Act

(FOIA) request related to an Air Force Inspector General report to the CO for a release determination.

H-4 FEDERAL HOLIDAYS

(a) The following Federal legal holidays are observed:

New Year’s Day 1 Jan

Martin Luther King’s Birthday Third Monday in Jan

Presidents Day Third Monday in Feb

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in Sep

Columbus Day Second Monday in Oct

Veterans Day 11 Nov

Thanksgiving Day Fourth Thursday in Nov

Christmas Day 25 Dec

(b) Occasionally, Federal holidays will be declared normal training days and full Contractor support will be required

(see Clause B-3 and PWS 3.1.3.4.1.). Notice of this requirement will be given to the Contractor at least 7 days in advance.

H-5 TOBACCO USE IN AETC FACILITIES

Contractors are advised that the Commander has placed restriction on the use of tobacco products in AETC facilities. Contractor employees and visitors are subject to the same restrictions as are Government personnel.

Smoking and use of chewing tobacco is permitted only in designated tobacco use areas.

H-6 CLAUSES AND PROVISIONS

Sections K, L and M will be physically removed from any resultant award, but will be deemed to be incorporated, by reference, in that award.

H-7 UTILITIES CONSERVATION

The Contractor will be required to participate in Government energy conservation programs. For the purpose of this contract, utilities such as water, electricity, etc., will be furnished by the Government at no cost to the Contractor.

Long distance telephone services will not be provided.

H-8 AVAILABILITY OF UTILITIES SERVICES

All reasonable required amounts of water, gas, electricity, etc., essential to contract performance, will be made available at no cost to the Contractor from existing systems, outlets, and supplies. All temporary connections, outlets, and distribution lines, as may be required, shall be installed by the Contractor at the Contractor's own expense.

H-9 FUEL PRODUCTS

Fuel products required for the contractor to perform the PWS issued to contractor or government furnished vehicles or equipment may be provided by the government and charged to the contractor (based on current DESC Price

Bulletin) through use of a "2A" DoDAAC. The contractor shall obtain a "2A" DoDAAC by contacting DLA

Finance Energy-FR at website http://www.dlaenergyfpa@dla.mil or by contacting DLA Finance Energy, Retail

Support Branch (DLA Finance Energy-FRR) 1014 Billy Mitchell Blvd., San Antonio TX, 78226, Tele. (210) 925-

4887.

H-10. PERFORMANCE INCENTIVE PLAN

1. Scope

This incentive provision is in addition to any other governmental rights contained in FAR 52.246-2 Inspection of

Supplies – Fixed Price, FAR 52.246-3 Inspection of Supplies Cost-Reimbursement, FAR 52.246-4 Inspection of

Services – Fixed Price, FAR 52.246-5 Inspection of Services Cost-Reimbursement. The Government considers the performance and quality of aircraft maintenance services critical. Due to the dynamic nature of flying operations and unpredictable variables, an approach focused on the quality of maintenance will assist wing leadership in ensuring the best possible product is delivered to the flight line each day. As such, this section describes how a percentage of the contractor’s Total Value of Firm Fixed Price (TV-FFP) CLINs will be used as incentive for quality performance. Unearned incentive is not “rolled” from one evaluation period to the next.

2. Quality

The Government has determined that a percentage of the TV-FFP CLINs will be set aside as a separate CLIN each contract year to compensate performance in the area of Quality. This annual percentage will be divided into four equal quarterly amounts which will then be adjusted based on deduction criteria outlined herein to determine the incentive amount.

2.1. Performance Sub-areas

Incentive will be based upon the Contractor’s success at meeting quality performance objectives and will be evaluated and disbursed quarterly with the ability to move to semiannually if deemed appropriate. The primary focus of the plan is on the evaluation of the sub-areas of Technical Inspections (TI) and Observation Guide

Inspections (OGI); however, it also utilizes As Observed Findings (AOFs) and Corrective Action Reports (CARs) tied to the entire services summary.

TABLE 1

*Note: The Government reserves the right to adjust TI and OGI Quarterly Performance weights prior to the execution of each contract option year (up to a 90/10 or 10/90 split).

2.2. Incentive Determination

The quality criteria will be assessed through Government surveillance results. The Government’s Quality Assurance

Surveillance Plan (QASP) will be the basis of Government evaluations of contractor compliance with the

Performance Work Statement for determining satisfactory or unsatisfactory compliance. Quarterly Technical

Inspection and Observation Guide Inspection pass rates will be used to indicate the contractor’s success in achieving the performance objectives defined in the Performance Work Statement. All evaluations will be conducted in accordance with the QASP standard operating procedures.

3. Total Quarterly Percentage Deductions

Both Corrective Action Report and As-Observed Finding deductions shall be applied to the pre-determined percentage of the TV-FFP.

3.1. Corrective Action Reports (CARs)

CARs may be issued at the discretion of the Government in accordance with applicable guidance for reasons including, but not limited to any major non-conformance of the contract, failure to meet Services Summary requirements, repeat or multiple related findings, failure to adequately address or follow-up on previous findings, and systemic or programmatic deficiencies.

The Total Quarterly Percentage shall be reduced by 5% at the time the government issues a CAR to the contractor.

There will be an additional deduction of 0.2% for every calendar day the CAR is open from 16-89 days, and 0.4% for every calendar day the CAR stays open 90 or more days. The government reserves the right to reduce deducted amounts if it is determined that performance issues are caused by factors outside of the contractor’s control (e.g.

government caused delay).

Sample Calculation 1:

CAR #1 issued 2 Jan, closed 27 Jan (open 25 days)

5% (initial) + [10 days (day 16 through 25) x .002 ] or (2%) = 7% reduction

CAR #2 issued 31 Jan, closed 4 Apr (open 63 days total | 59 days within evaluation quarter)*

5% (initial) + [44 days (day 16 through 59) x .002] or (8.8%) = 13.8% reduction

Total CAR 1 st Quarter reductions = 20.8%

*Note: A CAR that crosses an evaluation quarter continues to be deducted at the rate determined by the number of days it is open. For instance, in CAR #2, the deducted amount for the next quarter would total .8%.

3.2. As-Observed Findings (AOF)

Performance Incentive Percentage

Total Annual % of TV-FFP 4%

Total Quarterly % of TV-FFP 1%

Adjusted Quarterly % Total Quarterly % less Quarterly % Deductions

TI Quarterly % weight *25%

OGI Quarterly % weight *75%

Initial CAR Deduction 5%

CAR Deductions (Day 16-89) .2% per calendar day

CAR Deductions (>90 days) .4% per calendar day

As Observed Findings (AOF) .1% per AOF

As-Observed Findings are issued by the Government if deficiencies or non-compliances are identified but are not associated with a scheduled TI or OGI inspection (to include Quality Control findings).

The Total Quarterly Percentage shall be reduced by 0.1% per AOF issued within the evaluation period regardless of the duration that each AOF is open.

Sample Calculation:

Jan – 11 AOFs were issued = 1.1% deduction

Feb – 13 AOFs were issued = 1.3% deduction

Mar – 6 AOFs were issued = 0.6% deduction

Total AOF deductions for the quarter Jan – Mar = 3%

3.3. Adjusted Quarterly Percentage

The Adjusted Quarterly Percentage is determined by totaling the CAR and AOF deductions and subtracting that from the Total Quarterly Percentage.

Total CAR deductions for the quarter Jan – Mar =20.8%

Total AOF deductions for the quarter Jan – Mar = 3%

Adjusted Quarterly Percentage = 76.2% of Total Quarterly Percentage

3.4. Additional Deductions

If extreme contract non-compliances or circumstances result in the issuance of a Letter of Concern (LOC) or more severe formal Government action, a deduction of 100% may be made to the Total Quarterly Percentage for any evaluation period during which the LOC or more severe action is open or ongoing at the discretion of the government.

4. Determination of Sub-area Quarterly Percentage

The TI and OGI Quarterly Percentages are determined by multiplying the Adjusted Quarterly Percentage by the proportions listed in Table 1. Monthly inspections as defined in the QASP will be used to determine quarterly TI and OGI percentages. Any required monthly inspection scheduled but not completed by the Government will not be counted in the calculation of inspection pass rates. Quarterly percentages will be computed using COR inspection results from the evaluation period for each sub-area (TI and OGI) using the total number of applicable inspections rated satisfactory divided by total number of inspections accomplished in that sub-area then multiplied by one hundred. Once quarterly TI and OGI pass rates are determined, the Incentive tables (Tables 2 and 3) will be used to determine final payment amount in each sub-area.

Round the quarterly TI or OGI pass rate to the nearest 0.1%. Find the corresponding percentage in the appropriate table. Read across to determine the amount of that sub-area’s Quarterly Percentage amount.

The government schedules 559 Technical Inspections between January – March, and the contractor rates satisfactory on 535 of 559 inspections: 535/559 = .9571 x 100 = 95.7% (TI Pass Rate rounded to nearest .1%)

The government schedules 47 Observation Guide Inspections between January – March, and the contractor rates satisfactorily on 39 of 47 inspections: 39/47 = .8297 = 83.0% (OGI Pass Rate rounded to the nearest

.1%)

TABLE 2

Quality – Technical Inspections

Technical Inspections

TI

(rounded to nearest 0.1%) % of TI Incentive

> 85.0 % 100 %

≤ 84.9 % 0%

TABLE 3

Quality - Observation Guide Inspections

Observation Guide Inspections

OGI

(rounded to nearest 0.1%) % of OGI Incentive

> 80.0 % 100 %

≤ 79.9 % 0 %

Overview:

RFP identifies 4% of annual TV-FFP is at risk for performance, compensated quarterly

Contract awarded for base plus 6 options with a $100M TV-FFP.

$100M / 7yrs = $14,285,714.29 Annual TV-FFP (rounded to nearest 0.01)

$14,285,714.29 x 4% = $571,428.57 Annual Incentive Pool (rounded to nearest 0.01)

$571,428.57 / 4 = $142,857.14 quarterly performance pool (rounded to nearest 0.01)

DEDUCTIONS:

Total AOF deductions for the quarter Jan - Mar = 3%

Total CAR deductions for the quarter Jan - Mar = 20.8%

Adjusted Quarterly Percentage = 100% - 23.8% = 76.2%

ADJUSTED QUARTERLY POOL:

Adjusted Quarterly Percentage = 76.2% of Total Quarterly Pool

.762 x 142,857.14 = $108,857.14 (rounded to nearest 0.01)

TI Quarterly Pool (25%) = .25 x $108,857.14 = $27,214.29 (rounded to nearest 0.01)

OGI Quarterly Pool (75%) = .75 x $108,857.14 = $81,642.86 (rounded to nearest 0.01)

INCENTIVE DETERMINATION:

Jan - Mar TI Pass Rate: 95.7% [Rated satisfactory on 535 of 559 inspections]

From Table 2, incentive for 95.7% pass rate equates to TI calculation of 100%

$27,214.29 x 1.0 = $27,214.29 [No deduction]

Jan - Mar OGI Pass Rate: 83.0% [Rated satisfactory on 39 of 47 inspections]

From Table 3, incentive for 83% pass rate equates to OGI calculation of 100%:

$81,642.86 x 1.0 = $81,642.86 [No deduction]

TOTAL PERFORMANCE INCENTIVE TO CONTRACTOR =

$27,214.29 + $81,642.86 = $108,857.14 (out of possible $142,857.14)

(Note: the $0.01 difference in the calculation above is due to rounding to the nearest 0.01)

(End of Summary of Changes)