02_Vance_FOS_Technical_Requirements_(7_Jan_14).pdf

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Be America’s Best…War-Winning Capabilities, on Time, on Cost

UNCLASSIFIED

UNCLASSIFIED

Technical Requirements

Vance AFB

Flight Operations

Support

Mr. Keith Berger

Program Manager

HQ AETC/A4PM

7 Jan 14

UNCLASSIFIED

TECHNICAL PROPOSAL

What makes an acceptable proposal

Tell us the

How Your technical approach

Who and how many Your workforce

What The services you will provide

When (If applicable)

The proposal should not simply rephrase or restate the

Government's requirements but needs to provide convincing rationale to address how the Offeror intends to meet these requirements

Acceptable – Proposal clearly meets the minimum requirements of the solicitation.

UNCLASSIFIED

TECHNICAL CAPABILITY

Executive Summary

Quality control system, staffing and workforce plan, management approach and understanding of all FOS requirements approach over the life of this contract

Approach for working with other contractors in support of the 71 FTW mission

TECHNICAL RATING DEFINITION

Acceptable

Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable

Proposal does not clearly meet the minimum requirements of the solicitation.

TECHNICAL CAPABILITY

During evaluations, each proposal will be assigned a rating of either “Acceptable” or “Unacceptable”.

A rating of unacceptable in one or more technical subfactors will constitute an overall unacceptable rating for the technical evaluation.

TECHNICAL CAPABILITY

The Offeror’s proposal must demonstrate a clear understanding of the nature and scope of work required

Failure to provide a realistic, reasonable, and complete proposal may reflect a lack of capability to perform the work requirements and may result in a determination that the Offeror’s proposal is “Unacceptable”

The proposals shall be evaluated against the following Technical Capability subfactors:

Subfactor 1: Quality Control System

Subfactor 2: Workforce Staffing Plan

Subfactor 3: Management Approach & Understanding the

Requirements

Subfactor 1: Quality Control System

This subfactor evaluates the Offeror’s

Internal (within the program managers’ span of control)

External (corporate management) approaches and processes to quality control management

Processes to effectively manage performance

Subfactor 1: Quality Control System (continued)

Five components (excerpts and paraphrase)

Processes for preventing deficiencies to include how root cause analysis procedures will be used to prevent deficiencies from reoccurring

Processes for monitoring corrective actions

System(s) for recording, computing, and accessing performance

How QC process supports training program

Corporate management’s approach for identifying negative trends and implementing corrective actions

Subfactor 2: Workforce Staffing Plan

This subfactor assesses the Offeror’s proposed aircraft maintenance, aircrew flight equipment, and airfield management organization staffing plan

The Offeror shall use the manpower matrix provided as Attachment

6 to this solicitation

12 components (excerpts and paraphrase)

Provide workforce staffing manpower methodology to include calculations, productivity rationale, and staffing by shift and skill classification

Man-hour availability factors

Methodology used to determine workforce by work center

Methodology used to determine projected overtime man hours

UNCLASSIFIED

TECHNICAL CAPABILITY

Subfactor 2: Workforce Staffing Plan (continued)

12 components (continued) (excerpts and paraphrase)

Explanation of any manpower adjustments beyond contract start date

If personnel cross-utilization is proposed, the methodology must demonstrate effective cross-utilization of personnel

Backup for “one deep” positions

Staffing to meet changing, unscheduled, urgent, and surge requirements

Process for recruiting and sustaining trained and qualified personnel

Approaches for formal classroom and hands-on training programs

UNCLASSIFIED

TECHNICAL CAPABILITY

Subfactor 2: Workforce Staffing Plan (continued)

12 components (continued) (excerpts and paraphrase)

Process for providing qualified instructors to teach aircrew members on the use of aircrew flight equipment

Approach for contingencies that will ensure there will be no interruption of services due to labor disruption

UNCLASSIFIED

TECHNICAL CAPABILITY

Subfactor 3: Management Approach & Understanding the

Requirements

This subfactor evaluates the Offeror’s approaches and processes to perform the services to achieve the required performance thresholds as described in the PWS (all services, aircraft maintenance, aircrew flight equipment, and airfield management)

17 components (excerpts and paraphrase)

All Services

Management approach and understanding of the requirements

Procedures/approaches for ensuring employee compliance with technical orders, technical manuals, and DOD, Air Force, AETC, and Wing instructions

UNCLASSIFIED

TECHNICAL CAPABILITY

Subfactor 3: Management Approach & Understanding the

Requirements (continued)

17 components (continued) (excerpts and paraphrase)

All Services

Environmental Management throughout the life of the contract

Support and participation during emergencies, surges, exercises, and DOD, Air Force, and AETC Wing/unit inspections

Working with other contractors in support of the 71 FTW mission

Vehicles, equipment, personal protection equipment (PPE), supplies, and materials necessary to meet the requirements of the PWS

UNCLASSIFIED

TECHNICAL CAPABILITY

Subfactor 3: Management Approach & Understanding the

Requirements (continued)

17 components (continued) (excerpts and paraphrase)

All Services

Approach to ensure no impact to the flying operation during the mobilization and changeover period to include details on the transfer of Government provided equipment, tools and facilities

Aircraft Maintenance

Procedures for flightline, scheduled, and unscheduled maintenance

Procedures for execution of the daily flying requirements

UNCLASSIFIED

TECHNICAL CAPABILITY

Subfactor 3: Management Approach & Understanding the

Requirements (continued)

17 components (continued) (excerpts and paraphrase)

Aircraft Maintenance (continued)

Procedures for T-1, T-6, and T-38C aircraft periodic inspection and phase/scheduled maintenance requirements and J85 engine maintenance requirements

Off-station recovery of aircraft

Foreign Object Damage (FOD) prevention process, TCTO, One-Time inspections, and dropped object, impoundment, and weight & balance programs requirements

Management of Government resources

Documentation accuracy, completeness and reporting integrity

UNCLASSIFIED

TECHNICAL CAPABILITY

Subfactor 3: Management Approach & Understanding the

Requirements (continued)

17 components (continued) (excerpts and paraphrase)

Aircrew Flight Equipment

Methodology for providing aircrew flight equipment support for three diverse military training airframes (T-1A, T-6, and T-38)

Airfield Management

Methodology for airfield management activities to include Vance

AFB and Kegelman Auxiliary Airfield

Mission Essential Services plan to ensure airfield management activities continue during natural or manmade disaster and wartime

UNCLASSIFIED

TECHNICAL PROPOSAL

Please

Address all the RFP requirements in Section L

Read and understand PWS requirements

Do not over use “how wonderful your company is”

Do not use old proposal that addresses another location or service not in the RFP

Provide methodology to include calculations for manpower

Remember: The technical team is made up of technical experts --

Tell us your technical approach (not how to build a watch) in meeting the PWS requirements

Remember: The Government is not your QC

Questions?