04_Vance_FOS__Solicitation_(7_Jan_14).pdf

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Be America’s Best…War-Winning Capabilities, on Time, on Cost

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FA3002-13-R-0008

Vance AFB

Flight Operations

Support (FOS)

Solicitation

Mr. Gerardo Martinez

338 SCONS/LGCK

7 Jan 14

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ACQUISITION APPROACH

Performance Based Service Acquisition

Full and Open Competition

Solicitation will result in a single Firm-Fixed-Price Contract

Period of Performance

Base period plus Six (6) one-year option periods

Basis for Award: Lowest Price Technically Acceptable

The Government intends to Award without

Discussions

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COMMUNICATIONS

The Procuring Contracting Officer (PCO) is the only person authorized to contact offerors

Please submit questions as soon as possible to the

PCO

Offerors are strongly advised to thoroughly examine their proposals for accuracy, full documentation, clear explanations and compliance with all requirements of the RFP prior to submission to the PCO by the due date

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PROPOSAL MILESTONES

Actual / Estimated

Date

Action

19 Dec 2013 Solicitation Issued

7-8 Jan 2014 Pre-Proposal Conference/Site Visit

23 Jan 2014 Past Performance Information

Due

6 Feb 2014 Proposal Due

Sep 2014 Contract Award

01 Oct 2014 Mobilization Start

01 Dec 2014 Performance Start

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PROPOSAL PREPARATION

Organized by Sections IAW RFP L.2.1.

Carefully provide all Tables, Charts, Small Business

Subcontracting Plan and SDB Participation Targets, and other

Information required by RFP Paragraphs L.1. through L.3.5.

Volume I: Price Proposal - no page limit

Volume II: Technical Proposal - 100 page limit

(manpower matrices excluded)

Volume III: Past Performance Information – 45 page limit

(based on section content)

Volume IV: Small Business Subcontracting Plan - no page limit

Volume V: Other Contracting Considerations - no page limit

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PRICING

CONSIDERATIONS

Pricing Information

Submit RFP Schedule B (Attachment 5) and Section B, both in electronic and paper format

Compliance with the SCA and CBA

Service Contract Act (SCA) of 1965, as amended

Collective Bargaining Agreement (CBA)

Incumbent and Subcontractor have each negotiated a CBA with the International Association of Machinists and Aerospace

Workers (IAMAW), American Federation of Labor and Congress of

Industrial Organizations (AFL-CIO) District Lodge 171 and its

Local Lodge 898

Note: SCA Wage Determination (WD) and CBA are provided as RFP Attachments 2 and 3

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SCHEDULE B

Note: (X) = (X)001, Base Year / Option Year CLIN

CLIN DESCRIPTION CLIN TYPE QUANTITY UNIT OF ISSUE FUND TYPE

X001 Aircraft maintenance overhead FFP 12 Month 3400

X002 T-1A Maintenance FFP 12 Month 3400

X003 T-6A Maintenance FFP 12 Month 3400

X004 T-38C SUPT Maintenance FFP 12 Month 3400

X005 Transient Aircraft Maintenance FFP 12 Month 3400

X006 Aircrew Flight Equipment FFP 12 Month 3400

X007 Airfield Management FFP 12 Month 3400

X008 Weekend/Holiday Flying - Launch recover and maintenance

CR

EST

1 Lot 3400

X009 Travel - Local Aircraft Recovery

CR

NTE

1 Lot 3400

X010 Travel -Western Region Aircraft

Recovery

CR

NTE

1 Lot 3400

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SCHEDULE B

Note: (X) = (X)001, Base Year / Option Year CLIN

CLIN DESCRIPTION

CLIN

TYPE

QUANTITY

UNIT OF

ISSUE

FUND

TYPE

X011 Travel -Conferences, Seminars, Classes, Training, etc.

CR

NTE

LOT 3400

X012 T-1A Average Possessed (AP)

FFP

INFO

12 Month

X013 T-6A Average Possessed (AP)

FFP

X014 T-38C Average Possessed (AP)

FFP

X015 Wing Funded (Non-Recurring

Tasks)

CR

EST

1 LOT

X016 Performance Incentive

FFP

NTE

4 QTR

X017 Mobilization FFP 2 Month

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SCHEDULE B

CLINs X002 through X004 use a banded pricing approach

Seven Flying Hour Bands (Step-Ladder Pricing)

Groups A through G

Band “D” represents most likely range

Provide unit price for each band

Extended price based on “Median Hours as Multiplier”

Flying Hour Prices represent the rate applicable to the Banded Estimated Flying Hours Range

Monthly price for CLIN = Extended price for Band divided by months (i.e. 12)

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SCHEDULE B

Monthly “Unit Price” Example

Fully explained in Clause B-1

Estimated Flying

Hours

Band

Minimum

Maximum

Median

Flying Hour

Price (Rate)

Extended Price

A 2,934 3,159 3,047 $320 $975,040

B 3,160 3,385 3,272 $310 $1,014,320

C 3,386 3,611 3,498 $304 $1,063,392

Most Likely Range D 3,612 3,912 3,762 $300 $1,128,600

E 3,913 4,138 4,026 $298 $1,199,748

F 4,139 4,364 4,252 $295 $1,254,340

G 4,365 4,590 4,477 $290 $1,298,330

Band “D” CLIN

Airframe

Median

(Multiplier)

Flying Hour

Price (Rate)

Extended

Price (EP)

Monthly

“Unit Price” = (EP ÷ 12) =

($1,128,600 ÷ 12 ) = $94,050

X004 T-38C 3,762 $300 $1,128,600 $94,050

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PERFORMANCE

INCENTIVE PLAN

CLINs X016 Performance Incentive Plan

Compensates contractor for performance at PWS standards

Incentive funded by withholding a pre-determined % of Total

Value of Firm Fixed Price (TV-FFP) CLINs

Performance evaluated through:

Tech Inspections (TI)

Observation Guide Inspections (OGI)

Corrective Action Reports (CAR)

As-Observed Findings (AOF)

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TECHNICAL

CONSIDERATIONS

Technical Requirements

Technical Subfactors

Subfactor 1: Quality Control System

Subfactor 2: Workforce Staffing Plan

Subfactor 3: Management Approach &

Understanding the Requirements.

Aircraft Maintenance

Aircrew Flight Equipment

Airfield Management

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PAST PERFORMANCE

CONSIDERATIONS

Past Performance Information

Past Performance Summary

Past Performance Report

Past Performance Information Sheets

Organizational Structure Change History

Past Performance Questionnaires

Subcontractor Consent & Client Authorization Letters

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SMALL BUSINESS

SUBCONTRACTING PLAN

Small Business Subcontracting Plan

(Only Required from Large Business)

Submit Plan IAW FAR 52.219-9, Alt II and supplements

Goals should correlate with small business participation

Submit Attachment 12 Checklist

Liquidated Damages apply

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OTHER

CONSIDERATIONS

Contract Forms

SF 33, Blocks 13-38

Letter appointing person to bind company

Fill-in clauses, Sections I through K, SAM, TIN

Responsibility Determination

Exceptions to Government’s Terms and Conditions

Government retains the right to require strict compliance with the terms and conditions

Acceptance Period

Minimum 240 days (or longer as specified by Offeror)

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PROPOSAL SUBMISSION

Volumes Volume I: Price Proposal

Volume II: Technical Proposal

Volume III: Past Performance Information

Volume IV: Small Business Subcontracting Plan

Volume V: Other Contracting Considerations

Acceptance Period, Block 12 240 calendar days minimum

Proposal Instructions Section L, Instructions to Offerors/General Information

Proposal Organization Chart

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DUE DATES

Base Entry (JBSA-Randolph, TX) Visitor Control Procedures

Anticipate Delay

RFP Paragraph L.2.2. Submission of Offers:

Past Performance Information (Volume III)

Due 23 Jan 14, 3:00 p.m.

Central Standard Time (CST)

Proposal Volumes I, II, IV, and V

Due 6 Feb 14, 3:00 p.m. CST

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PROCURING

CONTRACTING OFFICER

Ms. Gloria M. Marshall

Contracting Officer

Address: 338 SCONS/LGCK

2021 First Street West

JBSA Randolph, TX 78150

Email: gloria.marshall@us.af.mil

Phone: 210-652-7998

DSN: 487-7998

Fax: 210-652-8938

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SOURCE SELECTION

ACTIVITIES

The PCO may establish a Competitive Range of the highest rated proposals based on the ratings of each proposal against all the evaluation criteria

Discussions will be conducted only with those offerors determined to be in the competitive range

Meaningful discussions to avoid multiple proposal revisions

The government will not conduct successive rounds of discussions to give offerors opportunities to strengthen weak proposals

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SOURCE SELECTION

ACTIVITIES

Final Proposal Revisions

Offerors are advised that unsupported final proposal revisions may be penalized in the overall proposal evaluation

The Government may reject unrealistic offers

Questions?