DRAFT_B2_08.4_Small_Business_Subcontracting_Plan_Form.pdf

SUPPLY CHAIN MANAGEMENT

SMALL BUSINESS SUBCONTRACTING PLAN FORM (REV. 10.07.2026) PAGE 1 OF 7

SMALL BUSINESS SUBCONTRACTING PLAN

Large Business Subcontractors will use this form or a similar form that captures the enclosed elements for Subcontracts that exceed the thresholds in FAR 19.708 in developing a Subcontracting Plan for SLAC National Accelerator Laboratory.

IDENTIFICATION DATA:

Subcontractor:

Address:

Solicitation/Subcontract #:

Item/Service:

Total Amount of Subcontract (Including Options):

Subcontract Performance End Date:

Federal Acquisition Regulation (FAR), paragraph 19.708(b) prescribes the use of the clause at FAR 52.219-9 entitled "Small Business Subcontracting Plan." The following is a suggested model for use when formulating such subcontracting plan. While this model plan has been designed to be consistent with FAR 52.219-9, other formats of a subcontracting plan may be acceptable. However, failure to include the essential information as exemplified in this model may be cause for either a delay in acceptance or the rejection of a bid or offer where the clause is Applicable. Further, the use of this model is not intended to waiver other requirements that may be applicable under FAR 52.219-9.

"SUBCONTRACT," means any agreement (other than one involving an employer-employee relationship) entered into by a Government prime contractor or subcontractor calling for supplies or services required for performance of the contract, contract modification, or subcontract.

1. Type of Plan (Check one)

Individual Contract Plan - Individual Contract Plan means a subcontracting plan that covers the entire contract period (including option periods), applies to a specific contract, and has goals that are based on the offeror's planned subcontracting in support of the specific contract, except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract.

Master Plan - Master Plan means a subcontracting plan that contains all of the required elements of an individual contract plan, except goals, and may be incorporated into individual contract plans, provided the master plan has been approved.

DRAFT

SMALL BUSINESS SUBCONTRACTING PLAN FORM (REV. 10.07.2026) PAGE 2 OF 7

Commercial Plan - Commercial Plan means a subcontracting plan (including goals) that covers the offeror's fiscal year and that applies to the entire production of commercial items sold by either the entire company or a portion thereof (e.g., division, plant, or product line). The contractor must provide a copy of the approved plan. NOTE: A commercial plan is the preferred type of subcontracting plan for contractors furnishing commercial items.

2. Goals

State separate dollar and percentage goals for small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns, as subcontractors, for the basic and each option year, as specified in FAR 19.704.

A. Total estimated dollar value of all planned subcontracting, i.e., with all types of concerns under this contract is $_____________________________________________.

B. Total estimated dollar value and percent of planned subcontracting with small businesses (includes small business, veteran-owned small business, service-disabled/veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns) (% of "A"):

$__________________________ and ___________ %.

C. Total estimated dollar value and percent of planned subcontracting with veteran-owned small businesses (% of "A"):

$__________________________ and ___________ %.

D. Total estimated dollar value and percent of planned subcontracting with service-disabled veteran-owned small businesses (% of "A"):

$__________________________ and ___________ %.

E. Total estimated dollar value and percent of planned subcontracting with HUBZone small businesses (% of "A"):

$__________________________ and ___________ %.

F. Total estimated dollar value and percent of planned subcontracting with small disadvantaged business (% of "A"):

$__________________________ and ___________ %.

G. Total estimated dollar value and percent of planned subcontracting with women-owned small business (% of "A"):

$__________________________ and ___________ %.

H. Total estimated dollar value and percent of planned subcontracting with large business

(% of "A"):

$__________________________ and ___________ %.

SMALL BUSINESS SUBCONTRACTING PLAN FORM (REV. 10.07.2026) PAGE 3 OF 7

I. Provide a description of the principal types of supplies and services to be subcontracted under this contract, and an indication of the types planned for subcontracting to each type of small business concern listed above including a description of types to be subcontracted to large business.

Subcontracted Suppliers/Services (check all that apply):

SB VOB SDVOB HUB SDB WOSB LB

J. A description of the method used to develop the subcontracting goals (i.e., explain the method and state the quantitative basis (in dollars) used to establish the percentage goals, in addition, how the areas to be subcontracted to each socioeconomic category of business were determined. Include any source lists used in the determination process.

K. Indirect costs have been have not been included in establishing the dollar and percentage subcontracting goals stated above.

(check one)

L. If indirect costs have been included, describe the method used to determine the proportionate share of such costs to be incurred.

3. Program Administrator

Name, title, and position within the corporate structure, of the employee who will administer the

Subcontractor's subcontracting program.

Name:

Title/Position:

Address:

Telephone:

SMALL BUSINESS SUBCONTRACTING PLAN FORM (REV. 10.07.2026) PAGE 4 OF 7

DUTIES AND RESPONSIBILITIES:

4. Equitable Opportunity

A. The Subcontractor agrees to ensure that small business concerns will have an equitable opportunity to compete for subcontracts. The various efforts include, but are not limited to, the following activities:

i. Contacting small business (SB), veteran-owned small business (VOB), service disabled/veteran-owned small business (SDVOB), HUBZone small business

(HUB), small disadvantaged business (SDB), and women-owned small business (WOSB) trade associations (to the extent known, identify specific small business (SB), veteran-owned small business (VOB), service-disabled/veteran-owned small business (SDVOB), HUBZone small business

(HUB), small disadvantaged business (SDB), and women-owned small business (WOSB) trade associations).

ii. Contacting small business development organizations (to the extent known, identify specific small business development organizations).

iii. Attending small business (SB), veteran-owned small business (VOB), service-disabled/veteran-owned small business (SDVOB), HUBZone small business (HUB), small disadvantaged business (SDB), and women-owned small business (WOSB) procurement conferences and trade fairs (to the extent known, identify specific procurement conferences and trade fairs and dates).

iv. Potential sources will be requested from SBA representatives and

SBA sponsored programs such as the Procurement Technical

Assistance Center (PTAC).

v. Utilizing newspaper and magazine ads to encourage new sources.

B. Internal efforts to guide and encourage purchasing personnel:

C. Additional efforts:

SMALL BUSINESS SUBCONTRACTING PLAN FORM (REV. 10.07.2026) PAGE 5 OF 7

5. Flow-Down clause

The Subcontractor agrees to include the provisions under FAR 52.219-8, "Utilization of Small

Business Concerns, in all subcontracts that offer further subcontracting opportunities. The

Subcontractor will also require all subcontractors, except small business concerns, that receive subcontracts in excess of $900,000 ($2,000,000 for construction) to adopt a plan that complies with the requirements of the clause at FAR 52.219-9, "Small Business Subcontracting Plan." (See

FAR 19.708(b)).

Such plans will be reviewed by comparing them with the provisions of Public Law 95-507, and assuring that all minimum requirements of an acceptable subcontracting plan have been satisfied. The acceptability of percentage goals shall be determined on a case-by-case basis depending on the supplies/services involved, the availability of potential small businesses and prior experience. Once approved and implemented, plans will be monitored through the submission of periodic reports, and/or, as time and availability of funds permit, periodic visits to subcontractors facilities to review applicable records and subcontracting program progress.

6. Reporting and Cooperation

The Subcontractor gives assurance of (1) cooperation in any studies or surveys that may be required by the contracting agency or the Small Business Administration; (2) submission of periodic reports such as utilization reports, which show compliance with the subcontracting plan; (3) submission of the Individual Subcontract Report (ISR), and Summary Subcontract Report (SSR) in accordance with the instructions on the forms; and (4) ensuring that large business subcontractors with subcontracting plans agree to submit ISR, SSR and SDB reports if applicable.

Submission of the ISR, SSR and SDB reports will occur through SAM.gov Subcontract Plan Reporting using the following schedule:

Failure to file the required ISR and SSR reports timely and accurately will be considered a breach of the

Subcontract terms and SLAC reserves the right to delay invoice payment for such failures.

Reporting Period Type of Report Due Due Date Oct 1 - Mar 31 Individual Subcontract Report (ISR) ** 05/15

Apr 1 - Sep 30 Individual Subcontract Report (ISR) ** 11/14

Oct 1 - Sep 30 Summary Subcontract Report (SSR) ** 11/14

Oct 1 - Sep 30

Small Disadvantage Business Report (SDB)* 11/14

*If required by FAR 52.219-25 **Email a copy of the submitted ISR and/or SSR to SLAC’s Small Business Laison at ncolley@slac.stanford.edu https://sam.gov/esrs

SMALL BUSINESS SUBCONTRACTING PLAN FORM (REV. 10.07.2026) PAGE 6 OF 7

The Subcontractor will utilize SLAC Prime Contract No. DE-AC02-76SF00515 (Top Level Agency:

Energy Dept 8900) for the SAM.gov Subcontract Plan Reporting submissions.

o For assistance with SAM.gov Subcontract Plan Reporting, please refer to the knowledge articles at www.fsd.gov

SLAC’s UEI number is: HJD6G4D6TJY5

Subcontractor will direct any questions regarding subcontractor submittal of ISR and

SSR or SAM.gov to ncolley@slac.stanford.edu. Additional information is available at:

https://SAM.gov or https://acquisition.gov.

7. Recordkeeping

The following is a recitation of the types of records the Subcontractor will maintain to demonstrate the procedures adopted to comply with the requirements and goals in the subcontracting plan.

These records will include, but not be limited to, the following:

A. Lists of guides and other electronic data systems for identifying small business concerns.

B. Organizations contacted in an attempt to locate small business sources;

C. On a contract-by-contract basis, records on all subcontract solicitations over the simplified acquisition threshold, which indicate for each solicitation (1) whether small business concerns were solicited, and if not, why not; (2) whether veteran-owned small businesses were solicited, and if not, why not; (3) whether service-disabled/veteran-owned businesses were solicited, and if not, why not; (4) whether HUBZone small businesses were solicited, and if not, why not; (5) whether small disadvantaged business concerns were solicited, and if not, why not; (6) whether women-owned small businesses were solicited, and if not, why not; and (7) reason for failure of solicited small business concerns to receive the subcontract award;

D. Records to support other outreach efforts, e.g., contacts with small businesses, trade associations, PTAC, SBA, attendance at small business procurement conferences and trade fairs;

E. Records to support internal guidance and encouragement, provided to buyers through (1) workshops, seminars, training programs, incentive awards; and (2) monitoring of activities to evaluate compliance; and

F. On a contract-by-contract basis, records to support subcontract award data including the name, address and business size of each subcontractor. (This item is not required for company or division-wide commercial plans.)

https://www.fsd.gov/gsafsd_sp?id=kb_category&kb_category=51bc918887b2f650d914877acebb351b https://www.fsd.gov/gsafsd_sp?id=kb_category&kb_category=51bc918887b2f650d914877acebb351b mailto:ncolley@slac.stanford.edu https://sam.gov/ https://acquisition.gov/

SMALL BUSINESS SUBCONTRACTING PLAN FORM (REV. 10.07.2026) PAGE 7 OF 7

G. Additional records:

8. If there are no small business opportunities, provide a narrative describing why:

This subcontracting plan was submitted by:

Signature:

Printed Name:

Title:

Date Prepared:

Email.:

SLAC SCM Operations Strategy Manager Approval:

Signature:

Printed Name:

Title:

Date Approved:

Email.: