CCC737E4-C815-7DA9-BAFDD4D8BCA83EAE.pdf

This is a Request for Proposal (RFP) document for the Franklin County Board of Commissioners in Ohio soliciting an audio-visual system installation for a conference room under RFP 2026-10-09. The scope of work requires a QSC Q-SYS Core 110f-based integrated audio-visual and conferencing system designed for a divisible three-room space (Rooms A, B, and C) with capabilities including Microsoft Teams Rooms technology, PTZ cameras, ceiling microphones, wireless microphone systems, projection systems, and networked control infrastructure. The system must provide seamless automation, video conferencing, audio control, and presentation capabilities with minimal user intervention. A mandatory pre-proposal meeting is scheduled for June 12, 2026, at 1:00 p.m. EST (rescheduled via Amendment 1 from June 9), requiring RSVP for in-person attendance. Written questions are due June 17, 2026, at 5:00 p.m. EST, with answers posted June 24, 2026, at 5:00 p.m. EST. Proposals are due July 8, 2026, with an estimated service start date of August 2026 and project completion deadline of October 1, 2026. Installation must occur Monday through Friday from 8:00 a.m. to 5:00 p.m. The County intends to award one contract but reserves the right to award multiple contracts among the five responding bidders: iVideo Technologies LLC, BIS Digital Inc., INA LED US Inc., Eko Solutions, and Radiant Technology Group Inc.

The RFP requires a one-year on-site service and warranty agreement with a maximum 2–3 business day response time for service calls. Remote monitoring and network-based management capability for diagnostics and device status monitoring is required, though remote access will be restricted to County IT support staff. All proposals must remain firm for 180 days following opening. Vendors must maintain comprehensive insurance coverage including $1,000,000 general liability, $1,000,000 automobile liability, $5,000,000 cyber insurance, $1,000,000 professional liability, and $2,000,000 umbrella/excess coverage. The RFP specifies that only Q-SYS-based designs will be accepted; equivalent control systems such as Extron-based solutions will not be considered. Local preference points may be awarded to vendors demonstrating no offshore presence.