600AF88E-C800-4399-20BE9FDE4A50714B.docx

This is a Request for Proposal (RFP) issued by the Franklin County Board of Commissioners in Ohio for an audio-visual system designed for a conference room supporting three divisible spaces (Rooms A, B, C). The scope requires a QSC Q-SYS Core 110f-based integrated audio-visual and conferencing system with Microsoft Teams Rooms technology, PTZ cameras, ceiling microphones, wireless microphone systems, projection systems, and networked control infrastructure. A pre-proposal meeting is scheduled for June 12, 2026, at 1:00 p.m. EST (rescheduled via Amendment 1 from June 9), requiring RSVP for in-person attendance. Written questions are due June 17, 2026, at 5:00 p.m. EST, with answers posted June 24, 2026, at 5:00 p.m. EST. Proposals are due July 8, 2026. Installation must occur Monday through Friday between 8:00 a.m. and 5:00 p.m., with an estimated service start date of August 2026 and project completion deadline of October 1, 2026. The contract includes a one-year on-site service and warranty agreement with a maximum 2-3 business day response time. Five bidders have responded to the solicitation: iVideo Technologies LLC, BIS Digital Inc., INA LED US Inc., Eko Solutions, and Radiant Technology Group Inc.

The County intends to award one contract but reserves the right to award multiple contracts. All proposals must remain firm for 180 days post-opening. Vendors must maintain comprehensive insurance coverage including $1,000,000 general liability, $1,000,000 automobile liability, $5,000,000 cyber insurance, $1,000,000 professional liability, and $2,000,000 umbrella/excess coverage. Local preference points may be awarded to vendors with no offshore presence. Remote monitoring and network-based management capability for diagnostics and device status monitoring is required, though remote access will be restricted to County IT support staff. Only Q-SYS-based designs will be accepted; equivalent control systems such as Extron-based solutions will not be considered.