600B193E-A6DE-E459-0374B7046DEB49BE.xlsx

This is a Request for Proposals (RFP) document issued by the Franklin County Board of Commissioners in Ohio for the procurement of an integrated audio-visual and conferencing system for a divisible three-room conference space. The scope requires a QSC Q-SYS Core 110f-based system supporting Microsoft Teams Rooms technology, PTZ cameras, ceiling microphones, wireless microphone systems, projection systems, and networked control infrastructure. A mandatory pre-proposal meeting is scheduled for June 12, 2026, at 1:00 p.m. EST in-person, with attendance requiring RSVP. Written questions must be submitted by June 17, 2026, at 5:00 p.m. EST, with answers posted by June 24, 2026, at 5:00 p.m. EST. Proposals are due July 8, 2026. The estimated service start date is August 2026, with project completion required by October 1, 2026. Installation must occur Monday through Friday, 8:00 a.m. to 5:00 p.m. The contract includes one-year on-site service and warranty with a maximum 2-3 business day response time. The County intends to award one contract but reserves the right to award multiple contracts. Five bidders have responded to the solicitation.

All proposals must remain firm for 180 days following proposal opening. Vendors must maintain comprehensive insurance coverage including $1,000,000 general liability, $1,000,000 automobile liability, $5,000,000 cyber insurance, $1,000,000 professional liability, and $2,000,000 umbrella/excess coverage. Only Q-SYS-based designs will be accepted; equivalent control systems such as Extron-based solutions are not permitted. Remote monitoring and network-based management capability is required for diagnostics and device status monitoring, though remote access will be restricted to County IT support staff. Local preference points may be awarded to vendors with no offshore presence.