2D575AB7-B92A-4C61-DE1B68E18F3B1809.pdf

This is a Request for Proposals (RFP) document for the Franklin County Board of Commissioners in Ohio soliciting an integrated audio-visual and conferencing system for a conference room under RFP 2026-10-09. The project requires a QSC Q-SYS Core 110f-based system designed for a divisible three-room space (Rooms A, B, and C) that supports Microsoft Teams Rooms technology, PTZ cameras, ceiling microphones, wireless microphone systems, projection systems, and networked control infrastructure. A mandatory pre-proposal meeting is scheduled for June 12, 2026, at 1:00 p.m. EST (rescheduled via Amendment 1 from June 9), requiring RSVP for in-person attendance. Written questions must be submitted by June 17, 2026, at 5:00 p.m. EST, with answers to be posted by June 24, 2026, at 5:00 p.m. EST. Proposals are due July 8, 2026. The estimated service start date is August 2026 with a project completion deadline of October 1, 2026. Installation must occur Monday through Friday between 8:00 a.m. and 5:00 p.m., and the contract includes one-year on-site service and warranty agreement with a maximum 2-3 business day response time. The County intends to award one contract but reserves the right to award multiple contracts. Five bidders responded to this solicitation: iVideo Technologies LLC, BIS Digital Inc., INA LED US Inc., Eko Solutions, and Radiant Technology Group Inc.

The RFP specifies that only Q-SYS-based designs will be accepted; equivalent control systems such as Extron-based solutions will not be considered. Remote monitoring and network-based management capability for diagnostics and device status monitoring is required, though access will be restricted to County IT support staff. All vendors must maintain comprehensive insurance coverage including $1,000,000 general liability, $1,000,000 automobile liability, $5,000,000 cyber insurance, $1,000,000 professional liability, and $2,000,000 umbrella/excess coverage. All proposals must remain firm for 180 days following proposal opening. Local preference points may be awarded to vendors with no offshore presence. The document does not specify pricing terms, contract amounts, or funding sources.