43CFA393-9DF4-05E3-DC34D8CD0BBC6974.pdf

This is a Notice of Cancellation issued by the Franklin County Board of Commissioners Purchasing Department on September 14, 2026, regarding RFP# 2026-10-09 for an Audio Visual System for Conference Room. The solicitation sought an integrated audio-visual and conferencing system for a divisible three-room conference space (Rooms A, B, C) utilizing a QSC Q-SYS Core 110f platform with Microsoft Teams Rooms technology, PTZ cameras, ceiling microphones, wireless microphone systems, projection systems, and networked control infrastructure. The pre-proposal meeting was originally scheduled for June 9, 2026, and was rescheduled via Amendment 1 to June 12, 2026, at 1:00 p.m. EST, with in-person attendance required. Written questions were due June 17, 2026, at 5:00 p.m. EST, with answers posted June 24, 2026. Proposals were due July 8, 2026, with an estimated service start date of August 2026 and project completion deadline of October 1, 2026. Five vendors responded to the solicitation: iVideo Technologies LLC, BIS Digital Inc., INA LED US Inc., Eko Solutions, and Radiant Technology Group Inc. The County intended to award one contract but reserved the right to award multiple contracts.

Installation was required to occur Monday through Friday between 8:00 a.m. and 5:00 p.m., with a one-year on-site service and warranty agreement with a maximum 2-3 business day response time. Vendors were required to maintain comprehensive insurance coverage including $1,000,000 general liability, $1,000,000 automobile liability, $5,000,000 cyber insurance, $1,000,000 professional liability, and $2,000,000 umbrella/excess coverage. All proposals were required to remain firm for 180 days following opening. Local preference points could be awarded to vendors with no offshore presence. The RFP has been canceled without award, and the County reserves the right to issue another competitive bid at a later date for the Audio Visual System for Conference Room Services.