6E289AB6-A1A3-D139-AC198FD956FD1A77.pdf

This is a Notice of Intent to Negotiate from the Franklin County Board of Commissioners, Ohio, Purchasing Department, regarding RFP No. 2026-62-10 for a comprehensive technology upgrade to the Franklin County Emergency Operations Center. Following evaluation of all submissions, the County intends to enter contract negotiations with iVideo Technologies, LLC to provide an integrated upgrade to emergency operations networking and audiovisual display systems designed to enhance incident coordination, situational awareness, and real-time information sharing across multiple operational centers. The related audio-visual system RFP (2026-10-09) specified a QSC Q-SYS Core 110f-based integrated system for a divisible three-room conference space supporting Microsoft Teams Rooms technology, PTZ cameras, ceiling microphones, wireless microphone systems, projection systems, and networked control infrastructure. A pre-proposal meeting was scheduled for June 12, 2026, at 1:00 p.m. EST with written questions due June 17, 2026, at 5:00 p.m. EST. The estimated service start date is August 2026 with a project completion deadline of October 1, 2026. Installation must occur Monday through Friday between 8:00 a.m. and 5:00 p.m., with one-year on-site service and warranty agreement providing a maximum 2-3 business day response time.

Five bidders responded to the RFP, including iVideo Technologies LLC, BIS Digital Inc., INA LED US Inc., Eko Solutions, and Radiant Technology Group Inc. The County intends to award one contract but reserves the right to award multiple contracts. All proposals must remain firm for 180 days post-opening. Vendors must maintain comprehensive insurance coverage including $1,000,000 general liability, $1,000,000 automobile liability, $5,000,000 cyber insurance, $1,000,000 professional liability, and $2,000,000 umbrella/excess coverage. Remote monitoring and network-based management capability for diagnostics and device status monitoring is required, with remote access restricted to County IT support staff. Local preference points may be awarded to vendors with no offshore presence. Only Q-SYS-based designs will be accepted; equivalent control systems such as Extron-based solutions will not be considered.