6D302278-A5F3-8508-AEC851283D91EF01.pdf

This is a Request for Proposals (RFP) document issued by the Franklin County Board of Commissioners in Ohio for an integrated audio-visual system for a conference room. The scope of work requires a QSC Q-SYS Core 110f-based audio-visual and conferencing system for a divisible three-room space (Rooms A, B, C) that supports Microsoft Teams Rooms technology, PTZ cameras, ceiling microphones, wireless microphone systems, projection systems, and networked control infrastructure. The system must provide seamless automation, video conferencing, audio control, and presentation capabilities with minimal user intervention, with remote monitoring and network-based management capability restricted to County IT support staff. A mandatory pre-proposal meeting is scheduled for June 12, 2026, at 1:00 p.m. EST in-person (rescheduled via Amendment 1 from June 9), with RSVP required. Written questions are due June 17, 2026, at 5:00 p.m. EST, with answers posted June 24, 2026, at 5:00 p.m. EST. Proposals are due July 8, 2026, with an estimated service start date of August 2026 and project completion deadline of October 1, 2026. Installation must occur Monday through Friday, 8:00 a.m. to 5:00 p.m., with a one-year on-site service and warranty agreement providing maximum 2-3 business day response time. The County intends to award one contract but reserves the right to award multiple contracts.

Five bidders responded to this solicitation: iVideo Technologies LLC, BIS Digital Inc., INA LED US Inc., Eko Solutions, and Radiant Technology Group Inc. Only Q-SYS-based designs will be accepted; equivalent control systems such as Extron-based solutions are not permitted. Vendors must maintain comprehensive insurance coverage including $1,000,000 general liability, $1,000,000 automobile liability, $5,000,000 cyber insurance, $1,000,000 professional liability, and $2,000,000 umbrella/excess coverage. All proposals must remain firm for 180 days post-opening. Local preference points may be awarded to vendors with no offshore presence.