BCDA75E7-EC2E-694E-CB30EC7B8D89F683.pdf
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- Attached to
- Audio Visual System for Conference Room
- Solicitation number
- RFP 2026-10-09
- Issued by
- Franklin County, Ohio
About this file
This Request for Proposal (RFP 2026-10-09) is issued by the Franklin County Board of Commissioners in Ohio for the procurement and installation of an integrated audio-visual system for a divisible conference room space comprising three rooms (A, B, and C). The system must be based on QSC Q-SYS Core 110f technology and include Microsoft Teams Rooms compatibility, PTZ cameras, ceiling microphones, wireless microphone systems, projection systems, and networked control infrastructure designed to facilitate seamless automation, video conferencing, audio control, and presentation capabilities with minimal user intervention. A mandatory pre-proposal meeting is scheduled for June 12, 2026, at 1:00 p.m. EST (rescheduled from June 9 via Amendment 1), requiring RSVP attendance. Written questions must be submitted by June 17, 2026, at 5:00 p.m. EST, with responses posted June 24, 2026, at 5:00 p.m. EST. Proposals are due July 8, 2026, with an estimated service start date of August 2026 and project completion deadline of October 1, 2026. Installation must occur Monday through Friday between 8:00 a.m. and 5:00 p.m. The County intends to award one contract but reserves the right to award multiple contracts among the five responding bidders: iVideo Technologies LLC, BIS Digital Inc., INA LED US Inc., Eko Solutions, and Radiant Technology Group Inc.
All proposals must remain firm for 180 days post-opening. Vendors must maintain comprehensive insurance coverage including $1,000,000 general liability, $1,000,000 automobile liability, $5,000,000 cyber insurance, $1,000,000 professional liability, and $2,000,000 umbrella/excess coverage. The contract requires one year of on-site service and warranty with a maximum 2–3 business day response time, and remote monitoring and network-based management capability restricted to County IT support staff. Only Q-SYS-based designs are acceptable; equivalent control systems such as Extron-based solutions will not be considered. Local preference points may be awarded to vendors with no offshore presence. No incumbent information or specific pricing terms are detailed in the solicitation summary.
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Text version
Pursuant to the provisions of Sections 307.86, 307.87, 307.92, and applicable codes of the Ohio Revised Codes (O.R.C.), public notice is hereby given that submittals will be received by the Franklin County Board of Commissioners, as indicated below: Additionally, public notice is posted online at http://purchasing.franklincountyohio.gov/businesses/bid-opportunities/
Reference Number: RFP 2026-62-10
Title: Franklin County EOC Technology Upgrade Description: Franklin County Board of Commissioners on behalf of Franklin County
Emergency Management and Homeland Security, is seeking a comprehensive upgrade to its emergency operations networking and audiovisual display systems to improve incident coordination, situational awareness, and real-time information sharing across multiple operational centers.
Pre-Submittal Conference
Date/Time:
June 9, 2026 at 11:00 AM EST In Person (See 2.2.1 in the RFP to
RSVP)
Opening Date/Time:
Opening & Submission Location:
July 1, 2026 at 3:00 PM EST Virtual Proposal Opening will take place at:
Franklin County Purchasing Department 373 South High Street – Floor 25 Columbus, Ohio 43215-6315
Terms: See RFP document.
Obtain Documents Online: https://bids.franklincountyohio.gov/
Obtain Documents By Emailing Request To:
Timah Aboagye, Bidding Coordinator at timah.aboagye1@franklincountyohio.gov Subject: RFP 2026-62-10
Submittal Deadline (Date/Time): July 1, 2026 at 3:00 PM View Via Microsoft Teams Join the meeting Meeting ID: 259 370 623 866 118 Passcode: j9AC6FA7 Or call in (audio only) +1 380-900-7428,,485815090# United States, Columbus Phone Conference ID: 485 815 090#
Submit All Responses To: Franklin County Purchasing Department 373 South High Street – Floor 25 Columbus, Ohio 43215-6315
Conditions of Receipt: All submittals must be received in accordance with the requirements set forth in the proposal documentation. All proposals will be opened at the noted location.
All Questions Should Be Directed To:
Written Questions are due by June 15, 2026, at 5:00 P.M EST to Timah Aboagye Bidding Coordinator at timah.aboagye1@franklincountyohio.gov.
Additional Information: All amendments and clarifications will be posted on the County’s - Purchasing Department website at:
http://purchasing.franklincountyohio.gov/businesses/bid-opportunities/.
It is the responsibility of interested parties to monitor the Franklin County Purchasing Department website for any Amendments and Clarifications.
Franklin County Board of Commissioners:
John O’Grady, President;
Commissioner Kevin L. Boyce;
Commissioner Erica C. Crawley
Advertisement Date: MAY 29, 2026
Advertisement http://purchasing.franklincountyohio.gov/businesses/bid-opportunities/ https://bids.franklincountyohio.gov/ mailto:timah.aboagye1@franklincountyohio.gov https://teams.microsoft.com/meet/259370623866118?p=swMFNr1pdlryUwOqWZ mailto:timah.aboagye1@franklincountyohio.gov http://purchasing.franklincountyohio.gov/businesses/bid-opportunities/
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