379F0AFD-BC67-5833-47CED9B9F8A77644.pdf

This is a Bid Tab document for RFP #2026-62-10 issued by Franklin County Emergency Management & Homeland Security in Ohio for an audio-visual system for a conference room. The project scope requires a QSC Q-SYS Core 110f-based integrated audio-visual and conferencing system designed for a divisible three-room space (Rooms A, B, C) that supports Microsoft Teams Rooms technology, PTZ cameras, ceiling microphones, wireless microphone systems, projection systems, and networked control infrastructure. A pre-proposal meeting was held on June 12, 2026, at 1:00 p.m. EST with in-person attendance required via RSVP. Written questions were due June 17, 2026, at 5:00 p.m. EST, with answers posted on June 24, 2026, at 5:00 p.m. EST. Proposals were due July 8, 2026, with the bid opening occurring on July 1, 2026, at 3:00 p.m. Installation must occur Monday through Friday between 8:00 a.m. and 5:00 p.m., with the estimated service start date in August 2026 and project completion deadline of October 1, 2026. The contract includes one-year on-site service and warranty with a maximum 2-3 business day response time. Five bidders submitted proposals: iVideo Technologies LLC, BIS Digital Inc., INA LED US Inc. (dba: INA DISPLAY), Eko Solutions, and XTEK Partners or AVI-SPL LLC.

Vendors must maintain comprehensive insurance coverage including $1,000,000 general liability, $1,000,000 automobile liability, $5,000,000 cyber insurance, $1,000,000 professional liability, and $2,000,000 umbrella/excess coverage. Only Q-SYS-based designs are acceptable; equivalent control systems such as Extron-based solutions will not be considered. Remote monitoring and network-based management capability is required for diagnostics and device status monitoring, though remote access will be restricted to County IT support staff. All proposals must remain firm for 180 days post-opening. The County intends to award one contract but reserves the right to award multiple contracts. Local preference points may be awarded to vendors with no offshore presence.