BPM007036 RFP Recomendation for Award - signed.pdf
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- Solicitation number
- BPM007036
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Procurement Determination and Contract Award Recommendation document from the State of Arizona for Community Accountability Program Services for Community Corrections under solicitation number BPM007036. The Arizona Department of Corrections initiated the procurement process with the first Procurement Disclosure Statement signed on March 14, 2025, and formally advertised the solicitation on July 2, 2025, in the Record Reporter. The solicitation was issued electronically on July 7, 2025, to 72 prospective offerors through the State's eProcurement system, with proposals due on July 25, 2025, at 3:00 PM Arizona Time. No pre-offer conference was held. Six proposals were received from New Freedom Ops LLC, Sage Counseling INC, Prodigy Healthcare LLC, Community Network and Fellowship INC, Beia's Families, and D&D Care LLC. The evaluation committee, comprising Michael Percival (Bureau Administrator), Joseph Hinsberg (Community Corrections Manager), and Mardell Phillips (Community Corrections Manager), conducted initial consensus evaluation on August 15, 2025, followed by clarifications requests, revisions requests, and best and final offer (BAFO) rounds. The contract award recommendation was finalized on October 30, 2025, with all committee members signing the determination document.
Sage Counseling INC was selected for contract award based on consensus evaluation scoring across three criteria: Experience and Capacity Response (385 points of 400), Method of Approach (350 points of 400), and Cost (180 points of 200), for a total score of 915 of 1000 possible points. The submitted pricing was determined to be fair and reasonable through adequate price competition. Four offerors—D&D Care LLC, Community Network and Fellowship INC, Beia's Families, and Prodigy Healthcare LLC—were deemed not susceptible for award or not selected for contract award following the evaluation process. New Freedom Ops LLC, which scored 750 points, was also not selected for award. The procurement was conducted in accordance with A.R.S. 41-2534 and A.A.C. R2-7-C317, utilizing competitive sealed proposals methodology.
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Text version
PROCUREMENT DETERMINATION
RFP Contract Award and Executive Summary
SOLICITATION
No.: BPM007036
Description: Community Accountability Program Services for Community Corrections
AUTHORITY
A.R.S. § 41-2534 Competitive sealed proposals; A.A.C. R2-7-C317 Contract Award
EXECUTIVE SUMMARY
DATE EVENT AND DESCRIPTION
Pre-Solicitation Activities
03/14/2025 First Procurement Disclosure Statement (PDS) was signed.
06/20/2025 Notification sent to the state governmental unit’s employees and the State Procurement Administrator regarding the date of the first PDS.
Solicitation Process
07/07/2025 This solicitation was issued electronically via the State’s eProcurement system. An electronic notification was sent to [72] prospective offerors who were registered in
APP.
07/02/2025 The solicitation was formally advertised in Record Reporter in accordance with A.R.S.
§ 41-2534(C) and A.A.C. R2-7-C301(B).
07/02/2025 Per-offer conference was not held.
Evaluation Process
07/25/2025, [03:00PM] MST
(Arizona Time)
Proposals due. Offers were received from the following:
● New Freedom Ops LLC
● Sage Counseling INC
● Prodigy Healthcare LLC
● Community Network and Fellowship INC
● Beia’s Families
● D&D Care LLC
08/15/2025 Process reviewed with evaluation committee members. PDS forms (SPO Forms 110, and 120) signed/updated by evaluation committee members, and offers distributed.
Committee members were:
● Michael Percival - Bureau Administrator
● Joseph Hinsberg - Community Corrections Manager
● Mardell Phillips - Community Corrections Manager
Document ID and Title: C317 RFP Contract Award and Executive Summary Determination Revision No.: 1 | Revision Date: 08-22-23 | Page 1 of 4
08/15/2025 Initial Consensus Evaluation conducted in accordance with A.A.C. R2-7-C316. See BPM007036 Evaluation Matrix, Initial Consensus Evaluation included in the procurement file, if applicable.
09/10/2025 Clarifications were sought from Prodigy Healthcare LLC, in accordance with A.A.C.
R2-7-C313.
08/25/2025 Revisions were requested from New Freedom Ops LLC, in accordance with A.A.C.
R2-7-C315(A).
10/22/2025 Revisions were requested from Community Network and Fellowship Inc, in accordance with A.A.C. R2-7-C315(A).
10/22/2025 Revisions were requested from Beia’s Families, in accordance with A.A.C.
R2-7-C315(A).
10/27/2025 Evaluation Committee reviewed Clarifications.
10/27/2025 A Determination regarding Confidentiality was made for Sage Counseling INC, in accordance with A.A.C. R2-7-103.
10/27/2025 A Determination of Not Susceptible for Award was made for D&D Care LLC , in accordance with A.A.C. R2-7-C311.
10/27/2025 A Determination of Not Susceptible for Award was made for Community Network and Fellowship Inc, in accordance with A.A.C. R2-7-C311.
10/27/2025 A Determination of Not Susceptible for Award was made for Beia’s Families, in accordance with A.A.C. R2-7-C311.
10/28/2025 Negotiations Conducted with Offeror(s) deemed reasonably susceptible for award.
10/28/2025 A request for Best and Final Offer (BAFO) issued to all Offerors reasonably susceptible for award, in accordance with A.A.C. R2-7-C315.
10/30/2025, 11:47 PM
MST (Arizona Time)
BAFO Received.
10/30/2025 BAFO Evaluation conducted in accordance with A.A.C. R2-7-C316. See BAFO Evaluation included in the procurement file, if applicable.
10/30/2025 A Determination of Not Susceptible for Award was made for [D&D Care LLC, Community Network and Fellowship Inc, Beia’s Families], in accordance with A.A.C.
R2-7-C311. These determinations have been placed in the procurement file.
10/30/2025 Recommendations of award(s) made by Evaluation Committee is as follows:
● Sage Counseling INC
CONSENSUS
The proposals were evaluated with a total possible score of [1000] points. The proposals were evaluated based on the following criteria:
1. Experience and Capacity Response
2. Method of Approach
3. Cost
Revision No.: 1 | Revision Date: 08-22-23 | Page 2 of 4
Offeror Experience and Capacity of
Offeror Method of
Approach Cost Total
New Freedom Ops LLC 315 300 135 750 Sage Counseling INC 385 350 180 915
Prodigy Healthcare LLC 315 300 166 781
DETERMINATION
In accordance with A.R.S. § 41-2534(G) and A.A.C. R2-7-C317(A), the Solicitation shall be awarded to the
Offeror(s) determined to be most advantageous to the State in accordance with the evaluation factors identified in the Request for Proposal; therefore, the evaluation committee recommends the following
Contract Award(s) and the undersigned Procurement Officer concurs:
● SAGE COUNSELING INC
In accordance with A.A.C. R2-7-702, the submitted pricing was determined to be fair and reasonable based upon the award of the contract through adequate price competition.
In accordance with A.R.S § 41-2534(G) and A.A.C. R2-7-C311, and as documented in the procurement file, the following prospective offerors were deemed not susceptible for award:
● D&D CARE LLC
● COMMUNITY NETWORK AND FELLOWSHIP INC
● BEAIS FAMILIES
In accordance with A.A.C. R2-7-C317, the following prospective offerors were not awarded contracts:
● NEW FREEDOM OPS LLC
● PRODIGY HEALTHCARE LLC
Revision No.: 1 | Revision Date: 08-22-23 | Page 3 of 4
The members of the evaluation committee have completed their review of the proposals and any subsequent best and final offers received in response to solicitation BPM007036, for Community Accountability Program Services for Community Corrections, and have reached consensus. Based on the detailed evaluation of the individual proposals, it would be in the best interest of the State, to award a contract to:
● SAGE COUNSELING INC
As a participating member of the evaluation committee, I agree with the information provided in this document and concur that the consensus scoring is a complete and accurate reflection of the committee's agreement regarding the evaluation of the proposals received.
Name Name
Michael Percival Mardell Phillips
Evaluation Committee Member Evaluation Committee Member
Date Date
Name
Joseph Hinsberg
Evaluation Committee Member
Date
Revision No.: 1 | Revision Date: 08-22-23 | Page 4 of 4
Oct 30, 2025
Joseph Hinseberg (Oct 30, 2025 16:17:17 PDT) Joseph Hinseberg
Oct 30, 2025
Mardell Phillips (Oct 30, 2025 16:26:56 PDT)
Oct 30, 2025
BPM007036 RFP Recomendation for Award Final Audit Report 2025-10-30
Created: 2025-10-30
By: Brianda Romero (bromero@azadc.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAtb_k4cRpQKCuTNnRG9LPPEk1K5rmSDSm
"BPM007036 RFP Recomendation for Award" History Document created by Brianda Romero (bromero@azadc.gov)
2025-10-30 - 9:27:51 PM GMT
Document emailed to Michael Percival (mperciva@azadc.gov) for signature
2025-10-30 - 9:27:55 PM GMT
Email viewed by Michael Percival (mperciva@azadc.gov)
2025-10-30 - 9:38:42 PM GMT
Document e-signed by Michael Percival (mperciva@azadc.gov) Signature Date: 2025-10-30 - 9:40:08 PM GMT - Time Source: server
Document emailed to Joseph Hinseberg (jhinsberg@azadc.gov) for signature
2025-10-30 - 9:40:09 PM GMT
Email viewed by Joseph Hinseberg (jhinsberg@azadc.gov)
2025-10-30 - 11:15:36 PM GMT
Document e-signed by Joseph Hinseberg (jhinsberg@azadc.gov) Signature Date: 2025-10-30 - 11:17:17 PM GMT - Time Source: server
Document emailed to Mardell Phillips (mphillips@azadc.gov) for signature
2025-10-30 - 11:17:18 PM GMT
Email viewed by Mardell Phillips (mphillips@azadc.gov)
2025-10-30 - 11:26:04 PM GMT
Document e-signed by Mardell Phillips (mphillips@azadc.gov) Signature Date: 2025-10-30 - 11:26:56 PM GMT - Time Source: server
Agreement completed.
2025-10-30 - 11:26:56 PM GMT
| 2025-10-30T23:26:59+0000 | |
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