State of Arizona Mail - Request for Discussions_Negotiations Virtual Meeting_ RFP #BPM007036_ Community Accountability Program Services for Community Corrections.pdf
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- Solicitation number
- BPM007036
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an email correspondence documenting a request for discussions and negotiations meeting between the Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) and Prodigy Healthcare regarding RFP #BPM007036 for Community Accountability Program Services for Community Corrections. The ADCRR, represented by Senior Procurement Specialist Brianda Romero, invited Prodigy Healthcare to participate in a virtual discussion meeting via Google Meet to address pricing concerns related to the firm's proposal submission. The initial meeting was scheduled for October 28, 2025, at 11:00 AM MST, though scheduling conflicts required rescheduling negotiations. The primary agenda item centered on reviewing the firm's pricing offer against ADCRR's current and future budget appropriations, fiscal restraints, and industry market trends, with the agency specifically requesting a reduction in the proposed pricing to align with budgetary constraints.
The correspondence reveals that ADCRR was pursuing discussions and negotiations authority under A.R.S. 41-2534(F) and A.A.C. R2-7-C314 et seq., indicating the agency exercised discretionary authority to negotiate with the selected proposer prior to final contract award. The agency emphasized time sensitivity in the procurement process and requested that Prodigy Healthcare provide email addresses for additional firm representatives attending the negotiation meeting. Prodigy Healthcare's Chief Executive Officer, Larry Tharp, initially indicated unavailability for the October 28 meeting and proposed alternative dates of Thursday that week or anytime the following Tuesday, though ADCRR subsequently requested accommodation of the original timeline due to schedule constraints.
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Text version
Brianda Romero <bromero@azadc.gov>
Request for Discussions/Negotiations Virtual Meeting: RFP #BPM007036;
Community Accountability Program Services for Community Corrections 3 messages
Brianda Romero <bromero@azadc.gov> Mon, Oct 27, 2025 at 10:03 AM To: larry.tharp@prodigyhealthcareaz.com Cc: Brittany Stacey <bstacey@azadc.gov>
Mr. Tharp, Thank you for your firm’s proposal submitted under the above titled RFP, it is greatly appreciated.
In reviewing the proposal, and as specifically provided under A.R.S. §41-2534(F) & A.A.C. R2-7-C314 et. seq., we are pleased to invite you to a discussion/negotiation meeting with ADCRR.
The meeting will be held via google meet on Tuesday, October 28, 2025 at 11:00 AM, MST.
Please acknowledge your availability to meet as requested, along with providing email addresses for others from your firm who may be attending. Should you not be available, please provide an alternate date and time next week when you are available (please note that time is of the essence in this matter).
Meeting Agenda:
RFP Attachment: "BPM007036 - Community Accountability Program Services for Community Corrections - Pricing Document".
In reviewing your firm's pricing offer against ADCRR's current/future budget appropriations, fiscal restraints, and industry market trends, we respectfully request a reduction in pricing offered more in line with ADCRR's budget.
We look forward to our positive discussions on this section of your firm's proposal. Thank you in advance for your participation in ADCRR's procurement process.
We look forward to seeing you at the meeting.
Brianda Romero Senior Procurement Specialist
6911 N Bdi Blvd Douglas, AZ 85607
Phone: 602-364-3407 Office: 520-364-7521 x34055 Email: bromero@azadc.gov Website: corrections.az.gov
This email contains information that is intended only for the person(s) to whom it is addressed. If you received this communication in error, please do not retain it or distribute it and notify the sender immediately.
Larry Prodigy Healthcare <larry@prodigyhc.com> Mon, Oct 27, 2025 at 3:52 PM To: Brianda Romero <bromero@azadc.gov>
Good afternoon, 10/28/25, 10:48 AM State of Arizona Mail - Request for Discussions/Negotiations Virtual Meeting: RFP #BPM007036; Community Accountability Prog… https://mail.google.com/mail/u/0/?ik=441f87f49d&view=pt&search=all&permthid=thread-a:r-3667227495485537494&simpl=msg-a:r762520537683411… 1/3 mailto:bromero@azadc.gov mailto:bromero@azadc.gov http://corrections.az.gov/
We are unable to meet tomorrow, but are available between 10am-4pm Thursday this week, or anytime Tuesday next week.
Thank you.
Larry Tharp Chief Executive Officer
Prodigy Healthcare t: (480) 237-7128 www.prodigyhealthcare.org
The content of this email is confidential and intended for the recipient specified in message only. It is strictly forbidden to share any part of this message with any third party, without a written consent of the sender. If you received this message by mistake, please reply to this message and follow with its deletion, so that we can ensure such a mistake does not occur in the future.
[Quoted text hidden]
Brianda Romero <bromero@azadc.gov> Tue, Oct 28, 2025 at 9:45 AM To: Larry Prodigy Healthcare <larry@prodigyhc.com>
Hello Larry, We are on a tight timeline, is there a way you could make it tomorrow?
Thank you, 10/28/25, 10:48 AM State of Arizona Mail - Request for Discussions/Negotiations Virtual Meeting: RFP #BPM007036; Community Accountability Prog… https://mail.google.com/mail/u/0/?ik=441f87f49d&view=pt&search=all&permthid=thread-a:r-3667227495485537494&simpl=msg-a:r762520537683411… 2/3 http://www.prodigyhealthcare.org/ https://www.prodigyhealthcareaz.com/ https://www.prodigyhealthcareaz.com/
Brianda Romero Senior Procurement Specialist
6911 N Bdi Blvd Douglas, AZ 85607
Phone: 602-364-3407 Office: 520-364-7521 x34055 Email: bromero@azadc.gov Website: corrections.az.gov
This email contains information that is intended only for the person(s) to whom it is addressed. If you received this communication in error, please do not retain it or distribute it and notify the sender immediately.
[Quoted text hidden]
10/28/25, 10:48 AM State of Arizona Mail - Request for Discussions/Negotiations Virtual Meeting: RFP #BPM007036; Community Accountability Prog… https://mail.google.com/mail/u/0/?ik=441f87f49d&view=pt&search=all&permthid=thread-a:r-3667227495485537494&simpl=msg-a:r762520537683411… 3/3 mailto:bromero@azadc.gov mailto:bromero@azadc.gov http://corrections.az.gov/
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