BPM007036 Contract Award and Executive Summary - signed.pdf
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- Solicitation number
- BPM007036
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Contract Award and Executive Summary document issued by the Arizona Department of Administration for Solicitation No. BPM007036, covering Community Accountability Program Services for Community Corrections. The solicitation was issued electronically on July 7, 2025, with proposals due on July 25, 2025, at 3:00 PM MST. Six offerors submitted proposals: New Freedom Ops LLC, Sage Counseling Inc, Prodigy Healthcare LLC, Community Network and Fellowship Inc, Beia's Families, and D&D Care LLC. No pre-offer conference was held. The evaluation process commenced on August 15, 2025, with clarifications requested from Prodigy Healthcare LLC on September 10, 2025, and revisions requested from New Freedom Ops LLC, Community Network and Fellowship Inc, and Beia's Families between August 25 and October 22, 2025. A Best and Final Offer (BAFO) was issued on October 28, 2025, with responses received on October 30, 2025. The contract was awarded to Sage Counseling Inc on October 31, 2025, based on consensus recommendation by the evaluation committee.
Proposals were evaluated on a total of 1,000 points across three criteria: Experience and Capacity Response, Method of Approach, and Cost. Sage Counseling Inc received the highest score with 915 points (385 for experience and capacity, 350 for method of approach, and 180 for cost), compared to Prodigy Healthcare LLC with 781 points and New Freedom Ops LLC with 750 points. Three offerors—D&D Care LLC, Community Network and Fellowship Inc, and Beia's Families—were determined not susceptible for award in accordance with Arizona Administrative Code R2-7-C311. The submitted pricing was determined to be fair and reasonable based on adequate price competition. The evaluation committee comprised Michael Percival (Bureau Administrator), Joseph Hinsberg (Community Corrections Manager), and Mardell Phillips (Community Corrections Manager).
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Text version
PROCUREMENT DETERMINATION
RFP Contract Award and Executive Summary
SOLICITATION
No.: BPM007036
Description: Community Accountability Program Services for Community Corrections
AUTHORITY
A.R.S. § 41-2534 Competitive sealed proposals; A.A.C. R2-7-C317 Contract Award
EXECUTIVE SUMMARY
DATE EVENT AND DESCRIPTION
Pre-Solicitation Activities
03/14/2025 First Procurement Disclosure Statement (PDS) was signed.
06/20/2025 Notification sent to the state governmental unit’s employees and the State Procurement Administrator regarding the date of the first PDS.
Solicitation Process
07/07/2025 This solicitation was issued electronically via the State’s eProcurement system. An electronic notification was sent to [72] prospective offerors who were registered in
APP.
07/02/2025 The solicitation was formally advertised in Record Reporter in accordance with A.R.S.
§ 41-2534(C) and A.A.C. R2-7-C301(B).
07/02/2025 Per-offer conference was not held.
Evaluation Process
07/25/2025, [03:00PM] MST
(Arizona Time)
Proposals due. Offers were received from the following:
● New Freedom Ops LLC
● Sage Counseling INC
● Prodigy Healthcare LLC
● Community Network and Fellowship INC
● Beia’s Families
● D&D Care LLC
08/15/2025 Process reviewed with evaluation committee members. PDS forms (SPO Forms 110, and 120) signed/updated by evaluation committee members, and offers distributed.
Committee members were:
● Michael Percival - Bureau Administrator
● Joseph Hinsberg - Community Corrections Manager
● Mardell Phillips - Community Corrections Manager
Document ID and Title: C317 RFP Contract Award and Executive Summary Determination Revision No.: 1 | Revision Date: 08-22-23 | Page 1 of 3
08/15/2025 Initial Consensus Evaluation conducted in accordance with A.A.C. R2-7-C316. See BPM007036 Evaluation Matrix, Initial Consensus Evaluation included in the procurement file, if applicable.
09/10/2025 Clarifications were sought from Prodigy Healthcare LLC, in accordance with A.A.C.
R2-7-C313.
08/25/2025 Revisions were requested from New Freedom Ops LLC, in accordance with A.A.C.
R2-7-C315(A).
10/22/2025 Revisions were requested from Community Network and Fellowship Inc, in accordance with A.A.C. R2-7-C315(A).
10/22/2025 Revisions were requested from Beia’s Families, in accordance with A.A.C.
R2-7-C315(A).
10/27/2025 Evaluation Committee reviewed Clarifications.
10/27/2025 A Determination regarding Confidentiality was made for Sage Counseling INC, in accordance with A.A.C. R2-7-103.
10/27/2025 A Determination of Not Susceptible for Award was made for D&D Care LLC , in accordance with A.A.C. R2-7-C311.
10/27/2025 A Determination of Not Susceptible for Award was made for Community Network and Fellowship Inc, in accordance with A.A.C. R2-7-C311.
10/27/2025 A Determination of Not Susceptible for Award was made for Beia’s Families, in accordance with A.A.C. R2-7-C311.
10/28/2025 Negotiations Conducted with Offeror(s) deemed reasonably susceptible for award.
10/28/2025 A request for Best and Final Offer (BAFO) issued to all Offerors reasonably susceptible for award, in accordance with A.A.C. R2-7-C315.
10/30/2025, 11:47 PM
MST (Arizona Time)
BAFO Received.
10/30/2025 BAFO Evaluation conducted in accordance with A.A.C. R2-7-C316. See BAFO Evaluation included in the procurement file, if applicable.
10/30/2025 A Determination of Not Susceptible for Award was made for [D&D Care LLC, Community Network and Fellowship Inc, Beia’s Families], in accordance with A.A.C.
R2-7-C311. These determinations have been placed in the procurement file.
10/30/2025 Recommendations of award(s) made by Evaluation Committee is as follows:
● Sage Counseling INC
CONSENSUS
The proposals were evaluated with a total possible score of [1000] points. The proposals were evaluated based on the following criteria:
1. Experience and Capacity Response
2. Method of Approach
3. Cost
Document ID and Title: C317 RFP Contract Award and Executive Summary Determination Revision No.: 1 | Revision Date: 08-22-23 | Page 2 of 3
Offeror Experience and Capacity of
Offeror
Method of
Approach Cost Total
New Freedom Ops LLC 315 300 135 750
Sage Counseling INC 385 350 180 915
Prodigy Healthcare LLC 315 300 166 781
DETERMINATION
In accordance with A.R.S. § 41-2534(G) and A.A.C. R2-7-C317(A), the Solicitation shall be awarded to the
Offeror(s) determined to be most advantageous to the State in accordance with the evaluation factors identified in the Request for Proposal; therefore, the evaluation committee recommends the following
Contract Award(s) and the undersigned Procurement Officer concurs:
● SAGE COUNSELING INC
In accordance with A.A.C. R2-7-702, the submitted pricing was determined to be fair and reasonable based upon the award of the contract through adequate price competition.
In accordance with A.R.S § 41-2534(G) and A.A.C. R2-7-C311, and as documented in the procurement file, the following prospective offerors were deemed not susceptible for award:
● D&D CARE LLC
● COMMUNITY NETWORK AND FELLOWSHIP INC
● BEAIS FAMILIES
In accordance with A.A.C. R2-7-C317, the following prospective offerors were not awarded contracts:
● NEW FREEDOM OPS LLC
● PRODIGY HEALTHCARE LLC
DOCUMENTATION
This determination shall be placed in the Procurement File in the State’s eProcurement System.
Procurement Officer Signature Procurement Officer Title
Procurement Officer Name Date
Document ID and Title: C317 RFP Contract Award and Executive Summary Determination Revision No.: 1 | Revision Date: 08-22-23 | Page 3 of 3
Elena Adame
Chief Procurement Officer
Oct 31, 2025
BPM007036 Contract Award and Executive Summary Final Audit Report 2025-10-31
Created: 2025-10-31
By: Brianda Romero (bromero@azadc.gov)
Status: Signed
Transaction ID: CBJCHBCAABAA0ZctzRIyufGIQrXaEToMekmJsURsPkTz
"BPM007036 Contract Award and Executive Summary" History Document created by Brianda Romero (bromero@azadc.gov)
2025-10-31 - 2:49:39 PM GMT
Document emailed to Elena Adame (elena.adame@azdoa.gov) for signature
2025-10-31 - 2:49:43 PM GMT
Email viewed by Elena Adame (elena.adame@azdoa.gov)
2025-10-31 - 2:55:01 PM GMT
Document e-signed by Elena Adame (elena.adame@azdoa.gov) Signature Date: 2025-10-31 - 2:56:50 PM GMT - Time Source: server
Agreement completed.
2025-10-31 - 2:56:50 PM GMT
| 2025-10-31T14:56:52+0000 | |
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