State of Arizona Mail - Request for Discussions_Negotiations Virtual Meeting_ RFP #BPM007036_ Community Accountability Program Services for Community Corrections - SC.pdf
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- Solicitation number
- BPM007036
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a request for discussions/negotiations email from the Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) to a prospective vendor regarding RFP #BPM007036 for Community Accountability Program Services for Community Corrections. The ADCRR, represented by Senior Procurement Specialist Brianda Romero, invited the firm to participate in a virtual discussion/negotiation meeting scheduled for Tuesday, October 28, 2025, at 10:30 AM MST via Google Meet. The invitation was issued on October 27, 2025, following the firm's proposal submission in response to the original RFP posted on July 7, 2025, with an initial proposal deadline of July 25, 2025. The meeting is being conducted pursuant to A.R.S. 41-2534(F) and A.A.C. R2-7-C314 et. seq., indicating this is a formal procurement process allowing for structured vendor discussions as part of the evaluation phase.
The primary focus of the discussions/negotiations meeting is the vendor's pricing proposal, as detailed in the RFP Attachment "BPM007036 - Community Accountability Program Services for Community Corrections - Pricing Document." The ADCRR has requested that the selected firm reduce its proposed pricing to align more closely with the agency's current and future budget appropriations, fiscal restraints, and industry market trends. This indicates that the initial pricing submission exceeded the agency's budgetary parameters and that price negotiation is a component of the vendor selection process. The vendor was requested to acknowledge availability for the meeting and provide email addresses for additional firm representatives attending, with alternative meeting dates available the following week if necessary, emphasizing the time-sensitive nature of the procurement.
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Text version
Brianda Romero <bromero@azadc.gov>
Request for Discussions/Negotiations Virtual Meeting: RFP #BPM007036;
Community Accountability Program Services for Community Corrections 1 message
Brianda Romero <bromero@azadc.gov> Mon, Oct 27, 2025 at 10:04 AM To: Brandy Judson <JudsonB@sagecounseling.net> Cc: Brittany Stacey <bstacey@azadc.gov>
Ms. Judson, Thank you for your firm’s proposal submitted under the above titled RFP, it is greatly appreciated.
In reviewing the proposal, and as specifically provided under A.R.S. §41-2534(F) & A.A.C. R2-7-C314 et. seq., we are pleased to invite you to a discussion/negotiation meeting with ADCRR.
The meeting will be held via google meet on Tuesday, October 28, 2025 at 10:30 AM, MST.
Please acknowledge your availability to meet as requested, along with providing email addresses for others from your firm who may be attending. Should you not be available, please provide an alternate date and time next week when you are available (please note that time is of the essence in this matter).
Meeting Agenda:
RFP Attachment: "BPM007036 - Community Accountability Program Services for Community Corrections - Pricing Document".
In reviewing your firm's pricing offer against ADCRR's current/future budget appropriations, fiscal restraints, and industry market trends, we respectfully request a reduction in pricing offered more in line with ADCRR's budget.
We look forward to our positive discussions on this section of your firm's proposal. Thank you in advance for your participation in ADCRR's procurement process.
We look forward to seeing you at the meeting.
Brianda Romero Senior Procurement Specialist
6911 N Bdi Blvd Douglas, AZ 85607
Phone: 602-364-3407 Office: 520-364-7521 x34055 Email: bromero@azadc.gov Website: corrections.az.gov
This email contains information that is intended only for the person(s) to whom it is addressed. If you received this communication in error, please do not retain it or distribute it and notify the sender immediately.
10/27/25, 10:07 AM State of Arizona Mail - Request for Discussions/Negotiations Virtual Meeting: RFP #BPM007036; Community Accountability Prog… https://mail.google.com/mail/u/0/?ik=441f87f49d&view=pt&search=all&permthid=thread-a:r2948868622183187518&simpl=msg-a:r-240229465607828… 1/1 mailto:bromero@azadc.gov mailto:bromero@azadc.gov http://corrections.az.gov/
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