BPM007036 Evaluation Matrix.pdf
PDF 65 KB Posted
- Solicitation number
- BPM007036
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
Evaluation Matrix Summary - BPM007036 Community Accountability Program Services for Community Corrections
This document is an Initial and Revisional Consensus Evaluation Matrix prepared by the Arizona state government for the Community Accountability Program Services for Community Corrections procurement (BPM007036). The evaluation assessed six initial bidders—New Freedom Ops LLC, D&D Care LLC, Sage Counseling INC, Prodigy Healthcare LLC, Community Network and Fellowship Inc, and Beia's Families—across three evaluation categories: Experience and Capacity of Offeror (420 points), Method of Approach (400 points), and Cost (180 points), for a total of 1,000 available points. The revised evaluation narrowed the competition to three finalists: New Freedom Ops LLC, Sage Counseling INC, and Prodigy Healthcare LLC. The evaluation criteria assessed company profile and organizational background, company experience with specialized populations including sex offenders and career criminals, financial accounting and stability, specific cognitive behavioral therapy (CBT) methodologies for sexual offense and career criminal populations, office location requirements across multiple counties, statewide telehealth capabilities, 72-hour enrollment requirements, comprehensive program descriptions, staff qualifications, and reporting requirements.
In the final revisional evaluation, Sage Counseling INC achieved the highest combined score of 915 points (385 in Experience and Capacity, 350 in Method of Approach, and 180 in Cost), demonstrating 27 years of business operations, certified staffing in evidence-based curricula, financial stability, 14 operational locations across six counties, and detailed implementation experience with six distinct treatment tracks currently used in Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) settings. New Freedom Ops LLC and Prodigy Healthcare LLC each scored 750 and 781 points respectively in the initial evaluation. Pricing proposals ranged from $539.25 to $719.00 in the initial round, with revised pricing ranging from $539.25 to $696.00. The evaluation noted that Community Network and Fellowship Inc and Beia's Families received zero points due to missing documentation or failure to meet solicitation requirements.
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Initial Consensus Evaluation BPM007036 - Community Accountability Program
Services for Community Corrections New Freedom Ops LLC D&D Care LLC Sage Counseling INC Prodigy Healthcare LLC Community Network and Fellowship Inc Beias Families
Experience and Capacity Response Experience and Capacity Response Experience and Capacity Response Experience and Capacity Response Experience and Capacity Response Experience and Capacity Response Experience and Capacity Response
Question Number Available Points Rating Points Received Comments Rating Points Received Comments Rating Points Received Comments Rating Points Received Comments Rating Points Received Comments Rating Points Received Comments
Q1. Company Profile. The Offeror must include a narrative description of its organization.
Meets Expectations (2)
105.00 Below
Expectations (1) 56.00
Offeror did not mention about in person sessions.
Meets Expectations (2)
105.00 Meets
Expectations (2)
105.00 0.00
Offeror's experience and capacity response, currently not licensed to provide services required by the scope of work.
0.00
Q2. Company Experience
Meets Expectations (2)
105.00 Below
Expectations (1) 56.00
No Sex Offender or Electronic Monitoring experience; lacking in capacity and is a newly formed business. Lack of capacity, no documented experience with parole population; no current contracts or past verifiable
Exceeds Expectations (3)
140.00
SAGE demonstrates certified staffing in multiple evidence-based curricula with dedicated trainers on staff, including formal certification programs for specialized interventions.
Offeror has been in business for 27 years.
Meets Expectations (2)
105.00 0.00 0.00
Q3. Financial Accounting Information 140 Below
Expectations (1) 56.00
Offer did not confirm financial stability and ability to cover all costs throughout the contract.
Below Expectations (1)
56.00
Offer did not confirm financial stability and ability to cover all costs throughout the contract.
Oferor provided a screenshot of an email from America Express.
Exceeds Expectations (3)
140.00
Offeror is able provide financial stubility through life of contract including where payment may not be met quickly.
Meets Expectations (2)
105.00 0.00 0.00
Total 420 266.00 168.00 385.00 315.00 0.00 0.00
Method of Approach Method of Approach Method of Approach Method of Approach Method of Approach Method of Approach Method of Approach
Question Number Available Points Rating Points Received Comments Rating Points Received Comments Rating Points Received Comments Rating Points Received Comments Rating Points Received Comments Rating Points Received Comments
Q1. Describe how you will provide Sexual Offense specific CBT? Please include the curriculum and materials that will be used.
Meets
Expectations (2) 37.50
Below Expectations (1)
20.00
Offeror did not provide an answer to Q1. Describe how you will provide Sexual Offense specific CBT.
Exceeds Expectations (3)
50.00
P.1-5 Attachment 12-three resources P.4, congigive therapy, risk level alnon with registration level. Offering Pre-treatment groups (was not requested but offered) to increase the success rate.
Meets Expectations (2)
37.50 0.00 0.00 Offeror's method of approach;
will not provide these services per RFP requirements.
Q2. Describe how you will provide Career Criminal specific CBT? Please include the curriculum and materials that will be used.
Meets
Expectations (2) 37.50
Below Expectations (1)
20.00
Offeror did not provide an answer to Q2. Describe how you will provide Career Criminal specific CBT
Exceeds Expectations (3)
50.00
SAGE's approach demonstrates exceptional understanding of requirements, supported by detailed implementation experience with six distinct treatment tracks tailored to different risk levels and criminogenic needs. Their proposal provides comprehensive details on specific curricula (Living in Balance, Decision Points, TCU programs) they are currently using in ADCRR settings. Their program design exceeds requirements by incorporating Risk-Need-Responsivity principles throughout, with specific interventions matched to risk level and addressing multiple criminogenic needs simultaneously. Their approach is grounded in proven implementation with the exact population and agency.
Meets Expectations (2)
37.50 0.00 0.00
Q3. Are you able to meet the mandatory office requirements under section 3. PROGRAM
DELIVERY- OFFICES?
Below
Expectations (1) 20.00
.6 No explanation of how.
Mentioned they understood the criteria but didn't expand.
Currently only has a site in Maricopa. No Tucson location says will establish 90 days after award
Below Expectations (1)
20.00
Offeror did not provide an answer to Q3. Are you able to meet the mandatory office requirements.
Exceeds Expectations (3)
50.00 14 locations offering services in 6 counties currently in operation.
Meets Expectations (2)
37.50 0.00 0.00
Q4. Describe how you will offer statewide telehealth under section 4. PROGRAM
DELIVERY- TELEHEALTH.
Meets
Expectations (2) 37.50
Below Expectations (1)
20.00 Offeror did not provide an answer to Q4. Describe how you will offer statewide telehealth.
Meets Expectations (2)
37.50 Meets
Expectations (2)
37.50 0.00 0.00
Q5. Are you able to meet the requirements under Section 5.2. “Offeror shall have applicants enrolled into the program within 72 business hours of receiving the referral.”
Meets
Expectations (2) 37.50
Below Expectations (1)
20.00
Offeror did not provide an answer to Q5. Are you able to meet the requirements under Section 5.2. “Offeror shall have applicants enrolled into the program within 72 business hours of receiving the referral.”
Meets Expectations (2)
37.50 Meets
Expectations (2)
37.50 0.00 0.00
Q6. Submit a comprehensive description of its Overall Program, including a detailed description of therapy/treatment models, curricula, group programming locations, remote program access options, monitoring options, etc. to meet the requirements under Section 5.4.
Below
Expectations (1) 20.00 lacking detail, please expand. no group sessions, one on ones.
Below Expectations (1)
20.00
Offeror did not provide an answer to Q6. Submit a comprehensive description of its Overall Program, including a detailed description of therapy/treatment models, curricula, group programming locations, remote program access options, monitoring options, etc. to meet the requirements under Section 5.4.
Exceeds Expectations (3)
50.00
Page 2, Offeror provides pre-treament based program to prepare the clients for to be better prepard for the group itself. Pre-treatment based group first, all clients getting information, making them more susceptible and more viable to completing the program. Group dynamics will be more sussesfull with pre-treament.
Meets Expectations (2)
37.50 0.00 0.00
Q7. Please provide proof to demonstrate ability to meet the requirements under Section
6. Qualifications - Education and experience.
Meets
Expectations (2) 37.50
Below Expectations (1)
20.00
Offeror did not provide an answer Q7. Please provide proof to demonstrate ability to meet the requirements under Section 6. Qualifications - Education and experience.
Meets Expectations (2)
37.50 Meets
Expectations (2)
37.50 0.00 0.00
Q8. Describe how you will meet the requirements under Section 8.1. REPORTS
REQUIREMENTS.
Meets
Expectations (2) 37.50
Unacceptable (0)
0.00 Offeror did not answer Q8.
Meets
Expectations (2) 37.50
Meets Expectations (2)
37.50 0.00 0.00
Total 400 265.00 140.00 350.00 300.00 0.00 0.00
Cost Total Points
Available Points Points Received Points Received Points Received Points Received Points Received Points Received
139.4612069
Total 180
The rating definitions, found below, formed the basis for determining the scores assigned to each proposal. The comments fields were used to note strengths and weaknesses of the proposal.
Formula for Scoring Pricing Formula for Scoring Pricing (Low Price)
Offeror's Average Percentage/Best Average Percentage*Available Points Best Price/Offeror's Price*Available Points
Rating Definitions for Method of Approach and Experience and Capacity of Offeror
Exceeds Expectations (3) Documentation exceeds solicitation requirement
Meets Expectations (2) Meets the requirement of the solicitation
Below Expectations (1) Documentation below the solicitation requirement
Unacceptable (0) Missing documentation required in the solicitation
Revisional Consensus Evaluation BPM007036 - Community Accountability Program
Services for Community Corrections New Freedom Ops LLC Sage Counseling INC Prodigy Healthcare LLC
Experience and Capacity Response Experience and Qualifications Experience and Qualifications Experience and Qualifications
Question Number Available Points Rating Points Received Comments Rating Points Received Comments Rating Points Received Comments
Q1. Company Profile. The Offeror must include a narrative description of its organization.
Meets Expectations (2)
105.00 Meets
Expectations (2) 105.00
Meets Expectations (2)
105.00
Q2. Company Experience
Meets Expectations (2)
105.00 Exceeds
Expectations (3) 140.00
SAGE demonstrates certified staffing in multiple evidence-based curricula with dedicated trainers on staff, including formal certification programs for specialized interventions.
Offeror has been in business for 27 years.
Meets Expectations (2)
105.00
Q3. Financial Accounting Information 140 Meets
Expectations (2) 105.00
Exceeds Expectations (3)
140.00
Offeror is able provide financial stubility through life of contract including where payment may not be met quickly.
Meets Expectations (2)
105.00
Total 420 315.00 385.00 315.00
Method of Approach Method of Approach Method of Approach Method of Approach
Question Number Available Points Rating Points Received Comments Rating Points Received Comments Rating Points Received Comments
Q1. Describe how you will provide Sexual Offense specific CBT? Please include the curriculum and materials that will be used.
Meets
Expectations (2) 37.50
Exceeds Expectations (3)
50.00
P.1-5 Attachment 12-three resources P.4, congigive therapy, risk level alnon with registration level. Offering Pre-treatment groups (was not requested but offered) to increase the success rate.
Meets Expectations (2)
37.50
Q2. Describe how you will provide Career Criminal specific CBT? Please include the curriculum and materials that will be used.
Meets
Expectations (2) 37.50
Exceeds Expectations (3)
50.00
SAGE's approach demonstrates exceptional understanding of requirements, supported by detailed implementation experience with six distinct treatment tracks tailored to different risk levels and criminogenic needs. Their proposal provides comprehensive details on specific curricula (Living in Balance, Decision Points, TCU programs) they are currently using in ADCRR settings. Their program design exceeds requirements by incorporating Risk-Need-Responsivity principles throughout, with specific interventions matched to risk level and addressing multiple criminogenic needs simultaneously. Their approach is grounded in proven implementation with the exact population and agency.
Meets Expectations (2)
37.50
Q3. Are you able to meet the mandatory office requirements under section 3. PROGRAM
DELIVERY- OFFICES?
Meets
Expectations (2) 37.50
Exceeds Expectations (3)
50.00 14 locations offering services in 6 counties currently in operation.
Meets Expectations (2)
37.50
Q4. Describe how you will offer statewide telehealth under section 4. PROGRAM
DELIVERY- TELEHEALTH.
Meets
Expectations (2) 37.50
Meets Expectations (2)
37.50 Meets
Expectations (2) 37.50
Q5. Are you able to meet the requirements under Section 5.2. “Offeror shall have applicants enrolled into the program within 72 business hours of receiving the referral.”
Meets
Expectations (2) 37.50
Meets Expectations (2)
37.50 Meets
Expectations (2) 37.50
Q6. Submit a comprehensive description of its Overall Program, including a detailed description of therapy/treatment models, curricula, group programming locations, remote program access options, monitoring options, etc. to meet the requirements under Section 5.4.
Meets
Expectations (2) 37.50
Exceeds Expectations (3)
50.00
Page 2, Offeror provides pre-treament based program to prepare the clients for to be better prepard for the group itself. Pre-treatment based group first, all clients getting information, making them more susceptible and more viable to completing the program. Group dynamics will be more sussesfull with pre-treament.
Meets Expectations (2)
37.50
Q7. Please provide proof to demonstrate ability to meet the requirements under Section
6. Qualifications - Education and experience.
Meets
Expectations (2) 37.50
Meets Expectations (2)
37.50 Meets
Expectations (2) 37.50
Q8. Describe how you will meet the requirements under Section 8.1. REPORTS
REQUIREMENTS.
Meets
Expectations (2) 37.50
Meets Expectations (2)
37.50 Meets
Expectations (2) 37.50
Total 400 300.00 350.00 300.00
Cost Total Points
Available Points Points Received Points Received Points Received
Total 180
The rating definitions, found below, formed the basis for determining the scores assigned to each proposal. The comments fields were used to note strengths and weaknesses of the proposal.
Formula for Scoring Pricing Formula for Scoring Pricing (Low Price)
Offeror's Average Percentage/Best Average Percentage*Available Points Best Price/Offeror's Price*Available Points
Rating Definitions for Method of Approach and Experience and Capacity of Offeror
Exceeds Expectations (3) Documentation exceeds solicitation requirement
Meets Expectations (2) Meets the requirement of the solicitation
Below Expectations (1) Documentation below the solicitation requirement
Unacceptable (0) Missing documentation required in the solicitation
Offeror Experience and Capacity of Offeror
Method of Approach
Cost Total Attachment 1
- O&A Attachment 2 -
Confidential Attachment 3 - Boycott of Israel
Attachment 4 - Rule for NON -
Employees
Attachment 5 - Forced Labor
Attachment 6 - Conformance
Statements and Exceptions
Request
Attachment 7 - Key Personnel
Attachment 8 - Organization
Profile
Attachment 9 - Proposed
Subcontractors
Attachment 10 - References
Attachment 11 - Experience and
Capacity Response
Attachment 12 - Method of Approach
PRICING DOC Name Email Telephone
New Freedom Ops LLC 315 300 135 750 X X X X X X X X X X X X X Matthey Tierney compliance@newfreedomaz.com 602-622-1178
D&D Care LLC 168 140 308 X X X X X X X X X X X X X Desiree Wilson Desiree@ddcarecenter.com no phone number provided
Sage Counseling INC 385 350 180 915 X YES X X X X X X X X X X X Brandy Judson Judsonb@sagecounseling.net 480-649-3352
Prodigy Healthcare LLC 315 300 166 781 X X X X X X X X X X X X X Larry Tharp Larry.Tharp@ProdigyHealthcareAZ.com 480-237-7128
Community Network and Fellowship Inc 0
X X X X X X X X X x X x x Montana Carter communitynetwork2009@gmail.com 480-447-7074
Beia's Families 0 X X X x X x x x x X X X X Rabeia Dansby rabeiad@beiasfamilies.org 602-313-2049
New Freedom Ops LLC SAGE COUNSELING INC Prodigy Healthcare LLC
BPM007036 Pricing Document Price Unit Price Unit Price Unit
(For TeleHealth delivery) - Cost per treatment hour for individual therapy for Career Criminal specific Cognitive Behavioral Therapy Per Section 4.0 $89.00 Per Hour $60.00 Hour $85.00 Hour
(For TeleHealth delivery) - Cost per group treatment hour for Career Criminal specific Cognitive Behavioral Therapy Per Section 4.0 $22.00 Per Person $20.00 Hour $24.00 Hour
Cost per treatment hour for individual therapy for Career Criminal specific Cognitive Behavioral Therapy Per Section 5.0 $89.00 1 Unit, Per Hour $60.00 Hour $60.00 Hour
Cost per group treatment hour for Outpatient Substance Abuse Treatment Per Section 4.7.4.2 $22.00 1 Unit, Per Hour $20.00 Hour $24.00 Hour
Cost per group treatment hour for Career Criminal specific Cognitive Behavioral Therapy Per Section 5.0 $22.00 1 Unit, Per Hour $20.00 Hour $24.00 Hour
Cost per group treatment hour for Sex Offender specific Cognitive Behavioral Therapy Per Section 2.5 $22.00 1 Unit, Per Hour $20.00 Hour $24.00 Hour
Cost per group treatment hour for General Cognitive Behavioral Therapy Per Section 5.3 $22.00 1 Unit, Per Hour $20.00 Hour $24.00 Hour
Cost per offender for intake assessment for Outpatient Substance Abuse Treatment Per Section 4.7.4.2 $125.00 Per Person $100.00 Person $80.00 Intake Assesment
Cost per offender for intake screening for Career Criminal specific Cognitive Behavioral Therapy Per Section 4.0 $75.00 Per Person $50.00 Person $45.00 Intake Screening
Cost per offender for intake screening for Sex Offender specific Cognitive Behavioral Therapy Per Section 2.5 $75.00 Per Person $50.00 Person $45.00 Intake Screening
Cost per offender for intake screening for General Cognitive Behavioral Therapy Per Section 5.3 $75.00 Per Person $50.00 Person $45.00 Intake Screening
Cost per ten minute increment of case management services Per Section 2.1.1 $11.00 1 increment $8.25 Each $5.00 0 minute increments
Cost per day, per offender for Alcohol Detection monitoring Per Section 5.30. $12.00 1 Unit, Per Day $13.50 Day $22.00 Day
Cost per day, per offender for Global Positioning System (GPS) monitoring Per Section 5.30. $10.00 1 Unit, Per Day $10.00 Day $22.00 Day
Cost per day, per offender for Electronic Monitoring (EM) Per Section 2.2 $8.00 1 Unit, Per Day $7.50 Day $10.00 Day
GPS Monitoring with Alcohol Monitoring Per Section 5.30. $20.00 1 Unit, Per Day $15.00 Day $22.00 Day
Curfew Monitoring with Alcohol Monitoring $20.00 1 Unit, Per Day $15.00 Day $22.00 Day
$719.00 Offer Total $539.25 Offer Total $583.00 Offer Total
180 Possible Points 180 Possible Points 180 Possible Points
135 Points to Offeror 180 Points to Offeror 166 Points to Offeror
New Freedom Ops LLC SAGE COUNSELING INC Prodigy Healthcare LLC
BPM007036 Pricing Document Price Unit Price Unit Price Unit
(For TeleHealth delivery) - Cost per treatment hour for individual therapy for Career Criminal specific Cognitive Behavioral Therapy Per Section 4.0 $85.00 Per Hour $60.00 Hour $75.00 Hour
(For TeleHealth delivery) - Cost per group treatment hour for Career Criminal specific Cognitive Behavioral Therapy Per Section 4.0 $20.00 Per Person $20.00 Hour $24.00 Hour
Cost per treatment hour for individual therapy for Career Criminal specific Cognitive Behavioral Therapy Per Section 5.0 $85.00 1 Unit, Per Hour $60.00 Hour $60.00 Hour
Cost per group treatment hour for Outpatient Substance Abuse Treatment Per Section 4.7.4.2 $20.00 1 Unit, Per Hour $20.00 Hour $22.00 Hour
Cost per group treatment hour for Career Criminal specific Cognitive Behavioral Therapy Per Section 5.0 $20.00 1 Unit, Per Hour $20.00 Hour $22.00 Hour
Cost per group treatment hour for Sex Offender specific Cognitive Behavioral Therapy Per Section 2.5 $20.00 1 Unit, Per Hour $20.00 Hour $24.00 Hour
Cost per group treatment hour for General Cognitive Behavioral Therapy Per Section 5.3 $20.00 1 Unit, Per Hour $20.00 Hour $24.00 Hour
Cost per offender for intake assessment for Outpatient Substance Abuse Treatment Per Section 4.7.4.2 $120.00 Per Person $100.00 Person $80.00 Intake Assesment
Cost per offender for intake screening for Career Criminal specific Cognitive Behavioral Therapy Per Section 4.0 $75.00 Per Person $50.00 Person $45.00 Intake Screening
Cost per offender for intake screening for Sex Offender specific Cognitive Behavioral Therapy Per Section 2.5 $75.00 Per Person $50.00 Person $45.00 Intake Screening
Cost per offender for intake screening for General Cognitive Behavioral Therapy Per Section 5.3 $75.00 Per Person $50.00 Person $45.00 Intake Screening
Cost per ten minute increment of case management services Per Section 2.1.1 $11.00 1 increment $8.25 Each $5.00 0 minute increments
Cost per day, per offender for Alcohol Detection monitoring Per Section 5.30. $12.00 1 Unit, Per Day $13.50 Day $20.00 Day
Cost per day, per offender for Global Positioning System (GPS) monitoring Per Section 5.30. $10.00 1 Unit, Per Day $10.00 Day $20.00 Day
Cost per day, per offender for Electronic Monitoring (EM) Per Section 2.2 $8.00 1 Unit, Per Day $7.50 Day $7.00 Day
GPS Monitoring with Alcohol Monitoring Per Section 5.30. $20.00 1 Unit, Per Day $15.00 Day $20.00 Day
Curfew Monitoring with Alcohol Monitoring $20.00 1 Unit, Per Day $15.00 Day $20.00 Day
$696.00 Offer Total $539.25 Offer Total $558.00 Offer Total
180 Possible Points 180 Possible Points 180 Possible Points
139.4612069 Points to Offeror 180 Points to Offeror 174 Points to Offeror
File details come from the government source that posted it. Updated .