BPM005633 Executive Summary.pdf
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- Solicitation number
- BPM005633
- Issued by
- Arizona
About this file
This is a Procurement Determination and Executive Summary issued by the Arizona Department of Administration, State Procurement Office for Solicitation BPM005633 regarding Foreign Language Interpretation and Translation services. The solicitation was issued electronically on September 8, 2023, to 400 prospective offerors and formally advertised in the Arizona Republic on September 12, 2023, in accordance with state procurement requirements. A pre-offer conference was conducted via teleconference on September 20, 2023. The bidding period was extended through October 20, 2023, via Amendment No. 1, which restructured the service categories into three sections: Spanish Language, Core Languages, and Rare Languages, and made all pricing optional. Amendment No. 2, issued on October 5, 2023, reinstated billing minimums of 300 words for document translation services. Fifty-one proposals were received by the October 20, 2023 deadline, with one late submission from Southstar Translation granted on October 31, 2023, due to technical difficulties. The evaluation committee conducted clarifications and confidentiality determinations from November 2023 through January 2024 before conducting a consensus evaluation on February 2, 2024.
The evaluation committee, comprising representatives from Arizona State Retirement, Department of Child Services, and Arizona Department of Administration, evaluated all proposals against three criteria: Experience, Methodology, and Cost, for a total possible score of 1000 points. The evaluation committee recommended contract awards to 46 vendors, including A Foreign Language Service Corp (AFLIS), Language Line, Transperfect, VIQ Solutions, Accent on Languages, and numerous other interpretation and translation service providers. The Procurement Officer concurred with these recommendations on February 5, 2024. The document does not specify individual contract values, renewal terms, or funding sources, indicating this is likely a competitively awarded multiple-vendor contract for on-call foreign language services.
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Text version
Katie Hobbs Governor
Elizabeth Alvarado-
Thorson Cabinet Executive
Officer Executive Deputy
Director
ARIZONA DEPARTMENT OF ADMINISTRATION
STATE PROCUREMENT OFFICE
1802 WEST JACKSON STREET • NUMBER 100
PHOENIX, ARIZONA 85007
(602) 542-5511
February 5, 2024
PROCUREMENT DETERMINATION
Award Determination and Executive Summary
SOLICITATION
No.: BPM005633 Description: Foreign Language Interpretation and Translation
AUTHORITY
A.R.S. §41-2534 Competitive sealed proposals; and A.A.C. R2-7-C317 Contract Award
EXECUTIVE SUMMARY
Solicitation Process
09/8/2023 This solicitation was issued electronically via the State’s eProcurement system. An electronic notification was sent to four hundred (400) prospective offerors who were registered in APP.
09/12/2023 The solicitation was formally advertised in the Arizona Republic in accordance with A.R.S. § 41-2534(C) and A.A.C. R2-7-C301(B).
09/20/2023 Pre-offer conference was conducted via teleconference in accordance with A.A.C.
R2-7-C302.
10/02/2023 Solicitation amendment No. 1 was issued to
• Extend bidding to Oct 20, 2023
• Change “Lesser Use and Core Languages” to 3 sections of Spanish
Language, Core Languages, and Rare Languages”
• Make all pricing optional
• Remove the language “Shall be billed with a 300 word minimum. For billing purposes a word shall be defined as five (5) characters in the requested target language” from Document Translation
• Remove Section 3.3.2.6 When translating from the Source Language to the Target Language, the written text of the Target Language shall be typed on double-spaced, 8 ½ x 11” or 8 ½ x 14” white paper with a 1” margin on all sides. Text shall be in Times New Roman, 12 point font, double spaced.
10/05/2023 Solicitation amendment No. 2 was issued to
• In section 4.6, add back “Shall be billed with a 300 word minimum.”
Cabinet Executive
Officer
1802 WEST JACKSON STREET • NUMBER 100
Evaluation Process
10/20/2023
3:00 MST
(Arizona Time)
Proposals due. Offers were received from the following:
● A Foreign Language Service Corp (AFLIS)
● A Vision Translation
● Accent on Languages
● Ad Astra
● Alejandra Torres
● Ali Alzuabidi
● AZ Language and Transportation
● AZ Language Solutions
● A-Z Multilingual Interpreters
● Bromberg
● Cayuse Government
● Cross Cultural Interpreting
● CyraCom
● DAMA Communication
● Daniel Shamebo Sabore
● Elahi Enterprises
● FCI Multiple
● Flix Translations
● Human Touch Translations
● Hurtados Language
● Idea Language Services
● International Rescue Committee
● Interpreter Alliance
● Interpreters Unlimited Inc.
● JC Wordsmith
● Kathy Hansen
● KTL Communications
● Language Bank
● Language Connection
● Language Line
● LanguageArts
● LinguaLinx
● Masterword
● Noel Saldana
● PCI & TSLLC
Cabinet Executive
Officer
1802 WEST JACKSON STREET • NUMBER 100
● Prisma International
● Propio
● Seprotec Multilingual
● Topete Stonefield
● Transfective Language
● Translation and Interpretation
● Transperfect
● United Language Group
● VIQ Solutions
● Worldwide
10/31/2023 Late Offer Determination
• Southstar Translation was granted a late offer submission due to technical difficulties pursuant to A.R.S. § 41-2534.
11/14/2023 Late Offer Determination
• Effectiff was not granted a late offer submission pursuant to A.R.S. § 41- 2534.
12/1/2023 Process reviewed with evaluation committee members. PDS forms (SPO Forms 110, 120, and 130) signed/updated by evaluation committee members, and offers distributed. Committee members were:
● Athena Elliston (Arizona State Retirement)
● Megan Adams (Department of Child Services)
● Jerel Frazier (Arizona Department of Administration)
11/28- 12/5/2023
In accordance with A.A.C. R2-7-C313, clarifications were sought regarding Conformance to the following:
• Bromberg
• CyraCom
• Daniel Shamebo Sabore
• Hurtados
• JC Wordsmith
• Language Connection
• Language Line
• Topete Stonefield
• Transfective
• Transperfect
• VIQ Solutions
Cabinet Executive
Officer
1802 WEST JACKSON STREET • NUMBER 100
01/04/2024 In accordance with A.A.C. R2-7-103, a Determination regarding Confidentiality was made to
• Ad Astra
• Ali Alzuabidi
• AZ Language and Transportation
• A-Z Multilingual Interpreters
• Bromberg
• Cyuse
• Daniel Shamebo Sabore
• Language Connection
• Language Line
• Lingualinx
• Translation and Interpretation
• Transperfect
01/18/2024 In accordance with A.A.C. R2-7-C313, clarifications were sought from KTL
01/24/2024 In accordance with A.A.C. R2-7-C313, clarifications were sought from the following:
• Accent on Language
• AFLIS
• FCI Multiple
• Human Touch
01/24/2024 Best and Final was Posted from 01/24/2024 to 01/31/2024
02/2/2024 Consensus Evaluation conducted in accordance with A.A.C. R2-7-C316.
02/2/2024 Recommendations of award(s) made by Evaluation Committee is as follows:
• A Foreign Language Service Corp (AFLIS)
• A Vision Translation
• Accent on Languages
• Ad Astra
• Alejandra Torres
• Ali Alzuabidi
• AZ Language and Transportation
• AZ Language Solutions
• A-Z Multilingual Interpreters
• Bromberg
• Cayuse Government
• Cross Cultural Interpreting
• CyraCom
• DAMA Communication
Cabinet Executive
Officer
1802 WEST JACKSON STREET • NUMBER 100
• Daniel Shamebo Sabore
• Elahi Enterprises
• FCI Multiple
• Flix Translations
• Human Touch Translations
• Hurtados Language
• Idea Language Services
• International Rescue Committee
• Interpreter Alliance
• Interpreters Unlimited Inc.
• JC Wordsmith
• Kathy Hansen
• KTL Communications
• Language Bank
• Language Connection
• Language Line
• LanguageArts
• LinguaLinx
• Masterword
• Noel Saldana
• PCI & TSLLC
• Prisma International
• Propio
• Seprotec Multilingual
• Topete Stonefield
• Transfective Language
• Translation and Interpretation
• Transperfect
• United Language Group
• VIQ Solutions
• Worldwide
Cabinet Executive
Officer
1802 WEST JACKSON STREET • NUMBER 100
CONSENSUS
The proposals were evaluated with a total possible score of 1000 points. The proposals were evaluated based on the following criteria:
1. Experience
2. Methodology
3. Cost
DETERMINATION
In accordance with A.R.S. § 41-2534(G) and A.A.C. R2-7-C317(A), the Solicitation shall be awarded to the Offeror(s) determined to be most advantageous to the State in accordance with the evaluation factors identified in the Request for Proposal; therefore, the evaluation committee recommends the following Contract Award(s) and the undersigned Procurement Officer concurs:
● A Foreign Language Service Corp (AFLIS)
● A Vision Translation
● Accent on Languages
● Ad Astra
● Alejandra Torres
● Ali Alzuabidi
● AZ Language and Transportation
● AZ Language Solutions
● A-Z Multilingual Interpreters
● Bromberg
● Cayuse Government
● Cross Cultural Interpreting
● CyraCom
● DAMA Communication
● Daniel Shamebo Sabore
● Elahi Enterprises
● FCI Multiple
● Flix Translations
● Human Touch Translations
● Hurtados Language
● Idea Language Services
● International Rescue Committee
● Interpreter Alliance
● Interpreters Unlimited Inc.
● JC Wordsmith
Cabinet Executive
Officer
1802 WEST JACKSON STREET • NUMBER 100
● Kathy Hansen
● KTL Communications
● Language Bank
● Language Connection
● Language Line
● LanguageArts
● LinguaLinx
● Masterword
● Noel Saldana
● PCI & TSLLC
● Prisma International
● Propio
● Seprotec Multilingual
● Topete Stonefield
● Transfective Language
● Translation and Interpretation
● Transperfect
● United Language Group
● VIQ Solutions
● Worldwide
DOCUMENTATION
This determination shall be placed in the Procurement File in the State’s eProcurement System.
Stephanie Stevens Statewide Procurement Manager Procurement Officer Signature Procurement Officer Title
Stephanie Stevens
02/5/2024
Procurement Officer Name Date
| PROCUREMENT DETERMINATION |
| SOLICITATION |
| AUTHORITY |
| CONSENSUS |
| DETERMINATION |
| DOCUMENTATION |
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