B7 WC2608 SDB Form, 71-FA-8.2_Dec_2023 10.24.26.pdf
PDF 115 KB Posted
- Attached to
- WC2608 SWOPE Stormwater Basin Retrofit Project
- Solicitation number
- Not on record
- Issued by
- Chester County, Pennsylvania
About this file
This is a Small Diverse Business (SDB) Solicitation Form issued by the State System of Higher Education, Commonwealth of Pennsylvania, for Solicitation No. WC2608. The form is a template designed to document SDB solicitation efforts for construction projects and requires bidders to provide comprehensive information about their outreach to small diverse businesses. The document functions as a compliance and documentation tool for prime bidders to demonstrate their good-faith efforts in soliciting quotes from SDB firms for specific scopes of work and materials. The form requires bidders to list all SDB firms solicited, the specific scopes of work or materials requested, estimated values, dates of solicitation, whether quotes were received, quote amounts, and whether commitments were made to either SDB or non-SDB firms. The instructions clarify that multiple solicitations for the same scope of work are encouraged but count only once toward the Responsible Equity and Accountability Achievement (REAA) requirement, and that non-SDB firms need only be listed if they received a written quote that was lower than SDB quotes and formed the basis of a commitment to that firm.
The form requires submission of supporting documentation including written evidence of solicitations (letters, faxes, or emails), copies of received quotes, negative responses from solicited SDB firms, and commitment letters from selected firms. Continuation sheets are provided for bidders needing additional space to document multiple solicitations. The document does not establish pricing terms, contract values, or project timelines, as it serves purely as a solicitation documentation form applicable to the WC2608 project. SDBs must be registered in the Pennsylvania Department of General Services SDB database to qualify, and prime bidders that are themselves SDB firms are exempt from proactive solicitation requirements but must identify their SDB status on the form.
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Text version
Solicitation for Construction 71-FA-8.2 SDB Solicitation Form Solicitation No. WC2608 Page 1 of 3
STATE SYSTEM OF HIGHER EDUCATION, COMMONWEALTH OF PENNSYLVANIA
SMALL DIVERSE BUSINESS (SDB) SOLICITATION FORM
Bidder Information Company Name:
Address:
Contact Person:
E-mail:
Telephone: ( )
Project Information Contract Number:
Project Name:
Location:
REAA:
Firms Solicited
SDB or Non-SDB
Scope/Materials
Estimated Value
Date Solicited
Quotes
Commitments
Rec'd Y/N
Amount Attached Y/N
Made Y/N
Attached Y/N
Solicitation No. WC2608 Page 2 of 3
Instructions for SDB Solicitation Form
Bidder Information: Self-explanatory. The Contact Person should be the person familiar with the information on the Form. If the prime bidder itself is an SDB, state so on the form. SDBs must be in the PA DGS SDB database. If the prime bidder is an SDB, no proactive solicitation is required.
Project Information: Self-explanatory. The REAA for each contract is specified in the Special Instructions to Bidders.
Firms Solicited: All SDB who were solicited must be listed. List the SDB firm's name and address, along with the name and telephone number of the person contacted at the SDB. Additionally, any Non-SDB Firm who was solicited for the same scopes of work and/or materials for which SDB were solicited, and from whom a written quote was received that is lower than the lowest quote received from an SDB and which is the basis of a commitment to that Non-SDB Firm, must be listed. However, any Non-SDB Firm who was solicited for the same scopes of work and/or materials for which SDB were solicited, and from whom a written quote was not received, or from whom a written quote was received but which is not the basis of a commitment to that Non-SDB Firm, need not be listed. Solicitations for scopes of work and/or materials which did not include any SDB need not be listed.
SDB or Non-SDB: Identify whether the firm is an SDB or not. SDBs must be in the PA DGS SDB database.
Scope/Materials: List the scope of work and/or materials solicited. Use the Technical Specification Division number, if possible and appropriate.
Estimated Value: Identify your (the prime bidder's) estimate of the value of the scope of work and/or materials being solicited. Credit towards the REAA is only given once for each scope of work and/or materials being solicited. Multiple solicitations for the same scope of work and/or materials are encouraged, but multiple solicitations for the same scope of work and/or materials cannot count more than once for the cumulative REAA.
Date Solicited: Identify the date the solicitation was issued. Attach written evidence of that solicitation (letter, fax, or e-mail).
Quotes: Identify whether or not a quote was received from the solicited firm. Identify the dollar value of that bid or quote. Indicate whether written evidence of that quote (letter, fax, or e-mail) is attached. Negative responses from solicited SDB (letter, fax, or e-mail) should also be attached.
Commitments: Identify whether or not your firm made a commitment based on the solicitation. Indicate whether the commitment letter, either to an SDB or to a Non-SDB Firm, is attached.
Use Multiple Sheets and/or Continuation Sheets if Necessary
Solicitation No. WC2608 Page 3 of 3
SDB SOLICITATION FORM CONTINUATION SHEET
Bidder (Company Name): Project (Contract Number):
Firms Solicited
SDB or Non-SDB
Scope/Materials
Estimated Value
Date Solicited
Quotes
Commitments
Rec'd Amount Attached Made Attached
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