Attch. 01A SOM SUBMITTAL REGISTER SBIWTP O&M 2026.xlsx

This is a Statements of Submittal (SOMs) register that outlines all required submissions for the Operations and Maintenance Services contract for the Southbay Wastewater Treatment Plant (SBIWTP). The register details 21 distinct submittal requirements spanning planning documents, operational procedures, inspection records, reports, and compliance documentation. Key initial submissions due within 15-30 days of award include a Phase-In Plan, Preventative Maintenance Plan (PMP), personnel certifications and licenses, Site Safety Plan, Laboratory Quality Control & Management Plan, and Continuity of Operations Plan (COOP). Within 180 days of award, the contractor must verify and update Standard Operating Procedures (SOPs) transferred from the previous operator and conduct a physical inventory of real property. Additional one-time submissions include a Sequence of Operations (SOO) manual and SCADA documentation, and As-Builts as needed.

The register establishes ongoing monthly and annual reporting obligations requiring the contractor to maintain daily plant logs and records, submit monthly Operations & Maintenance reports by the 15th of each month documenting influent/effluent quality and quantity, sludge production, chemical storage and dosage, maintenance tasks, and network maintenance activities, and provide annual Condition & Risk Assessment Reports, 5-Year Capital Plans, and Deferred Maintenance & Repair Reports due by September 30 and January 15 respectively. Daily canyon collector inspections with monthly photo submissions and compliance with all NPDES permit requirements are also mandated. The contractor is responsible for maintaining all records for five years, with originals retained at the facility's Operations Office.