ATTACHMENT 5- COVER LETTER FORM.pdf
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- Attached to
- Water Technical Access Portal (WaterTAP) 2. 0
- Solicitation number
- 0000040529
- Issued by
- California
About this file
This is a Cover Letter Form attachment for a Request for Proposal (RFP 26-014-280) issued by the State of California Department of Technology, dated October 2, 2026. The document serves as a mandatory submission form that bidders must complete and submit with their proposals. The form requires bidders to confirm their agreement to multiple contractual conditions, including that the proposal constitutes an irrevocable offer, that they accept responsibility as the prime contractor if awarded, and that they have available staff with appropriate skills to complete all services described in the solicitation and Statement of Work (SOW). Additionally, bidders must confirm that they have completed and submitted an eVAQ application and received approval from OSTP (Office of State Technology Programs), providing their approved eVAQ number as evidence of compliance.
The cover letter form requires bidder information including the legal name of the bidding firm, business address, and contact details of an authorized representative with signature authority. The authorized representative must sign the form and provide their printed name and title or position within the firm, with unsigned bids subject to rejection. The form does not specify pricing terms, set-asides, incumbency status, funding sources, or contract duration and renewal options, as these details would be contained in other RFP documents such as the Scope of Work or technical specifications.
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Text version
ATTACHMENT 5: COVER LETTER FORM
ATTACHMENT 5: COVER LETTER FORM
The Bidder must complete and submit this form with its proposal.
COVER LETTER REQUIREMENTS
BIDDER
AGREES
YES/NO
The Bidder agrees this proposal is an irrevocable offer per SECTION 2.4.9.
IRREVOCABLE OFFER.
☐ Yes ☐ No
The Bidder agrees to the terms and conditions of this solicitation and accepts responsibility as the prime contractor if awarded the contract resulting from this solicitation.
☐ Yes ☐ No
The Bidder agrees to having available staff with the appropriate skills to complete the contract for all services as described in this solicitation and
SOW.
☐ Yes ☐ No
The Bidder has completed and submitted the eVAQ application and has been deemed approved by OSTP.
Bidder shall provide OSTP approved eVAQ number:
☐ Yes ☐ No
This form is signed by an individual who is authorized to bind the bidding firm contractually. The individual’s name must also be typed, and include the title or position that the individual holds in the firm. An unsigned bid may be rejected.
☐ Yes ☐ No
Bidder's Information
Bidding Firm's Legal Name:
Bidding Firm's Address:
Printed Name of Authorized Representative:
Title/Role:
State of California Department of Technology
RFP 26-014-280
COVER LETTER FORM
October 2, 2026
Bidder's Information
Phone Number:
Email:
Signature:
Date:
State of California Department of Technology
RFP 26-014-280
COVER LETTER FORM
October 2, 2026
| ATTACHMENT 5: COVER LETTER FORM |
| ATTACHMENT 5: COVER LETTER FORM |
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