Attachment 1 -019115 Commissioning Juba Electrical Upgrades Final.pdf

JUBA COMPOUND ELECTRICAL UPGRADES JUBA, SOUTH SUDAN

SECTION 019115

COMMISSIONING

by Contractor for Small Projects

PART 1 GENERAL

1.01 SUMMARY

This Section specifies the Contractor’s responsibilities associated with the overall project start-up, testing, and commissioning process and informs the Contractor of the role the Government will take in such activities. This process is intended to facilitate the orderly transfer of properly operating equipment, systems, and buildings to beneficial use by the Government.

1.02 COMMISSIONING TEAM

A. The Commissioning Team (Government and Contractor) consists of the following members:

1. Contracting Officer’s Representative (COR)

2. Post Facility Manager (Post FM)

3. FAC/AMT Operations & Maintenance (Transition) Coordinator (OMC or

OMTC)

4. Contractor’s Commissioning Representative (CCR)

5. Contracting Officer (CO)

B. Contractor’s Commissioning Representative (CCR):

1. The CCR must have a minimum of five (5) years of experience in the coordination of quality control aspects of building construction.

2. The resume of the proposed CCR must be submitted to the COR for approval.

3. The CCR’s responsibilities include:

a. Communication and coordination with Commissioning Team

b. Commissioning coordination meeting attendance

c. Commissioning planning

d. Commissioning scheduling

e. Oversight of Subcontractor commissioning activities

f. Coordination of Pre-Functional Checklists and Functional

Performance Test Procedures to assure no equipment, liability, or warranty issues arise.

Note: The term “commissioning” used above and throughout this document must generally mean “start-up, testing, and commissioning.”

4. During Design Document Preparation, the CCR will:

a. Verify that the Contractor team is aware of and focused on the start-up and commissioning phase.

b. Verify that start-up and commissioning concepts are fully considered and incorporated into the project planning, schedule, and design.

c. Coordinate with the Contractor to establish a workable Commissioning Execution plan whereby all parties understand the work requirements, performance measures, and operating standards.

5. During Construction, the CCR will:

a. Coordinate with the Contractor to establish a workable Commissioning Execution Plan.

b. Review all construction submittals related to equipment and systems which must be commissioned.

c. Observe demonstration and sequencing of all facility component and building systems controls.

d. Prepare commissioning progress reports monthly and more frequently as needed.

e. Prepare Final Commissioning Report and its update.

6. During Project Completion and Closeout, the CCR will:

a. Verify that all facility components and building systems have been tested, adjusted, balanced, and commissioned in accordance with the Commissioning Plan.

b. Review and validate completeness and adequacy of demonstration and training in accordance with Section 017905, Demonstration and Training.

c. Complete and submit a final updated Commissioning Report to the Project Director/COR after the on-site Warranty Meeting.

1.03 SUBMITTALS (related to Commissioning)

A. The Contactor must submit the following information for the assigned Commissioning Representative:

1. Name

2. Title

3. Resume with Years of Experience

4. Phone Number

5. Pager or Cell Phone Number

6. E-Mail Address

B. The Contractor must prepare and submit a detailed Commissioning Execution Plan detailing the logistics associated with performing and coordinating the Commissioning Plan requirements. The Commissioning Execution Plan must include, but not be limited to, the following:

1. Names, contact information, and roles and responsibilities of all Commissioning Team members.

2. A list of all systems to be commissioned and equipment and components that make up those systems.

3. A sequence of commissioning activities and the plan for coordinating them with other specified Contractor responsibilities and deliverables.

C. For each formal Design Review submission, the Contractor must submit written responses to all Commissioning Design Review comments within two

(2) weeks of receipt as part of the design IDR process.

D. The Contractor must submit the Operations and Maintenance Library submittals in accordance with Section 017825.

E. The Contractor must submit equipment training items in accordance with Section 017905.

F. Equipment Start-up and Energization Submittals:

1. The Contractor must submit a list of Equipment Start-up and Energization procedures to the COR no later than eight weeks after the design is issued for Construction (IFC).

2. The Contractor must submit Equipment Start-up and Energization procedures and report formats to the COR no later than eight (8) weeks after acceptance of associated equipment submittals. Equipment Start-up and Energization must not commence until the COR has reviewed and accepted the proposed procedures and report formats.

3. The Contractor must submit Equipment Start-up and Energization reports to the COR within one (1) week of successful completion of each procedure.

G. Quality Control Tests Submittals:

1. The Contractor must submit a list of Quality Control Test procedures to the Project Director/COR no later than eight (8) weeks after the design is issued for Construction (IFC). Refer to Paragraph 3.05 for Quality Control Tests that must be documented.

2. The Contractor must submit Quality Control Test procedures and documentation formats to the COR no later than eight (8) weeks after acceptance of associated equipment submittals.

3. The Contractor must submit Quality Control Test reports to the COR within one (1) week of successful completion of each test.

4. The Contractor must submit a complete list of test equipment, instruments, testing devices, gauges, etc., that are required to be calibrated for their use in start-up, testing, and commissioning. The list will include dates of most recent calibration and date re-calibration will be required to meet certification standards. This register must be maintained throughout the duration of the project, a copy attached to each Quality Control Test Report requiring use of calibrated equipment, and a final register submitted with the Commissioning Functional Test Reports.

H. The Contractor must submit the Functional Performance Testing schedule to the COR at least eight (8) weeks prior to the start of testing.

I. The Contractor must submit the completed Prefunctional Checklist to the COR upon completion and at least one (1) week before Functional Performance Testing. System Functional Performance Testing must not commence until testing readiness is documented through submission of the fully executed Prefunctional Checklist

J. The Contractor must submit complete Training Agendas in accordance with Section 017905 no later than two (2) weeks prior to the delivery of each training session.

K. The Contractor must submit HVAC Test and Balance Reports at least thirty

(30) days prior to the scheduled request for substantial completion.

L. The Contractor must submit software documentation and appropriate media discs. Media discs must contain basic programming and customized files that can restore all commissioned systems to their operating state.

M. The Contractor must provide Record Documentation for review per specification Section 017705.

1.04 SYSTEMS AND EQUIPMENT TO BE COMMISSIONED

A. Systems and Equipment installed under this contract

B. Government Systems:

The systems listed below (as applicable to this contract) will be commissioned by the Government. All have infrastructure elements (such as wiring) provided by the Contractor that require testing and confirmation of proper performance and interface for those systems per applicable specifications.

1. Antennae

2. Telephones

3. Security Systems

4. Fire Systems

5. Radio Rooms/Radios

6. Local Computer Network

1.05 COMMISSIONING DOCUMENTATION, DISTRIBUTION, AND REVIEW

A. The Contractor must prepare commissioning Prefunctional Checklists and Functional Test Procedures based on accepted shop drawings and submittals and must submit to the Government for review.

B. The Contractor must prepare the Final Commissioning Report and provide to the Government for review prior to Substantial Completion.

PART 2 PRODUCTS

2.01 TEST EQUIPMENT

A. The Contractor must provide the test equipment required to complete the Functional Performance Tests.

B. Instrumentation must meet the following performance standards:

1. Be of sufficient quality and accuracy to test and measure the system performance within the tolerances required.

2. Be calibrated at the manufacturer's recommended intervals with calibration tags permanently affixed to the instrument.

3. Be maintained in good repair and operating condition.

4. Be immediately re-calibrated or repaired, if damaged in any way during project system testing.

PART 3 EXECUTION

3.01 COMMISSIONING SCHEDULING

A. The Contractor must not provide a separate commissioning schedule but must include at least the following commissioning activities integrated in the Project Execution Schedule (PES):

1. Design Phase Commissioning milestones

2. Construction Phase Commissioning items

3. Acceptance & Turnover Phase items

4. Transition Phase items must be incorporated into the PES no later than

Substantial Completion.

3.03 COMMISSIONING DESIGN REVIEW

The Contractor must submit written responses for each Commissioning Design Review comment to the COR for review and approval as part of the IDR process.

3.04 EQUIPMENT START-UP & ENERGIZATION

A. The Contractor must submit a list of equipment start-up and energization procedures for commissioned Building Systems and Equipment to the COR.

B. The Contractor must submit start-up procedures and report formats for each piece of equipment to the COR for review and acceptance. Start-up and energization procedures must not commence until COR acceptance has been received in writing.

C. The Contractor must inform the COR and CO two (2) weeks in advance of the start-up and energization of individual pieces of equipment. The COR and CO reserve the right to witness any and all start-up and energization procedures.

D. The Contractor must submit documentation of each successful equipment start-up and energization procedure to the COR.

3.05 QUALITY CONTROL TESTS

A. Refer to Section 014010, Contractor’s Quality Control.

B. The Contractor must submit quality control testing procedures and report formats for commissioned Building Systems and Equipment to the COR for review and acceptance. Quality control testing procedures must not commence until COR acceptance has been received in writing.

C. The Contractor must inform the COR two (2) weeks in advance of the Quality Control testing schedule. The COR reserves the right to witness any and all test procedures.

D. The Contractor must submit Contractor’s Quality Control test documentation to the COR following successful completion of each test.

3.06 PREFUNCTIONAL CHECKLISTS

A. The Contractor must complete Prefunctional Checklists for each commissioned System and Equipment item and each commissioned Government System (See paragraph 1.05).

B. Customized and detailed Pre-functional Checklists must be provided by the CCR except for the Government Systems (see paragraph 1.05.B) checklists that will be provided by the Government.

C. Prior to Functional Performance Testing, and in addition to verifying that all equipment and associated hardware is installed properly, the Contractor must perform and document sensor calibration or provide documentation verifying manufacturer’s performance of calibration. A sensor is defined as any device that measures a system parameter for control purposes or monitors the system performance. The COR reserves the right to observe sensor calibration procedures.

D. The Contractor must submit fully executed Prefunctional Checklists to the COR upon completion of each checklist. System Functional Performance Testing must not commence until testing readiness is confirmed and documented. There is a one-to-one system correspondence between Prefunctional Checklists and Functional Test Procedures.

3.07 FUNCTIONAL PERFORMANCE TESTS

A. The Contractor is responsible for Functional Performance Testing of commissioned Building Systems and Equipment. The Government is responsible for Functional Performance Testing of Government Systems.

B. Customized Functional Performance Test procedures for Building Systems and Equipment, establishing level of detail and acceptance criteria, (developed by the CCR) will be provided by the COR..

C. The Contractor must provide personnel and equipment for the performance of the Building Systems and Equipment Functional Performance Test procedures. These procedures must be performed under the observation of the CCR.

D. There must be a Functional Performance Test procedure for each system and equipment item listed under Building Systems and Equipment in the Commissioning Table below.

3.08 DEFICIENCY TRACKING/CORRECTIVE ACTION

A. The Contractor must perform corrective actions for resolution of deficiencies found during:

1. Equipment Start-up or Energization.

2. Contractor Quality Control Testing.

3. Test, Adjust, and Balance.

4. Prefunctional Checkout.

5. Functional Performance Testing.

B. During Functional Performance Testing, a deficiency is generally defined as a system feature that does not function as expected and cannot be corrected without disrupting the commissioning process.

C. The Contractor must report each deficiency and subsequent completion of each corrective action to the COR and schedule retesting to demonstrate successful correction of each deficiency.

3.09 COMMISSIONING TABLE

A. In collaboration with the Commissioning Team, the CCR will develop a table of Building Systems and Equipment, appropriate for this project. The CCR will have a key role in assuring that all elements of proper building commissioning are performed on this project.

B. The list of project Systems may typically include HVAC, building management, central heating/cooling plant, plumbing, emergency and normal power, elevator, fire, technical security, communications and roofing. The project Commissioning Plan, developed by the CCR, will provide the comprehensive compilation of appropriate Systems and appropriate level of process detail to enable the Contractor to commission those Systems properly. Any integrated Systems tests, if applicable, such as total loss/restoration of power will also be included.

END OF SECTION

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