Attachment 1 -017905 DemonstrationTraining Juba Electrical Upgrades Final.pdf

JUBA COMPOUND ELECTRICAL UPGRADE JUBA, SOUTH SUDAN

SECTION 017905

DEMONSTRATION AND TRAINING

PART 1 GENERAL

1.01 SUMMARY

A. The purpose of this section is to specify demonstration and training requirements for Government operation and maintenance (O&M) of building systems and equipment, including warranty orientation.

1.02 RELATED DOCUMENTS

A. Other general provisions of the Contract, including FAR clauses by reference or as amended in Contract Sections B through J, and other Division 1 sections of these Contract Specifications apply to requirements of this Section. This Section in turn applies to the Contract Drawings and Technical Specifications.

1.03 SUBMITTALS

A. The Contractor must submit, in accordance with Section 013305, Construction Submittals, the following:

1. Training Plan: Submit Two (2) hard copies and two DVD-ROM copies one-hundred-eighty (180) calendar days prior to Substantial Completion and approved before field training occurs.

a. In the event that the training plan or schedule requires to be revised, the Contractor must submit for re-approval by the

COR.

b. In the event training sessions require to be rescheduled from the latest USG-approved training plan or schedule, the Contractor must provide written notice to the COR at least

(14) days in advance of original training session date to ensure Post O&M personnel are available.

c. Changes to a training session less than (14) days in advance of the original training date must be rejected.

2. Training Records: The Contractor must submit with the request for inspection for Substantial Completion.

3. Training and Demonstration Videos must be turned over to the COR after the completion of all Training sessions and prior to Substantial Completion.

a. Identification: Provide an applied label with the following information:

i. Title of training session.

ii. Name of Project.

iii. Name of Contractor.

iv. Date of video recording.

b. Video Transcripts: Prepare in PDF format. Include a cover sheet with same label information as the corresponding video recording and a table of contents with links to corresponding training components. Include name of Project and date of video recording on each page.

4. Evaluations: For each participant and for each training module, submit results and documentation of performance-based test.

5. Training Manuals: Submit with the request for Substantial Completion two (2) hard copies and two (2) DVD-ROMs of the complete training manual(s). Manuals must be bound in format matching the operation and maintenance manuals. See Section 017825, Operations and Maintenance Data, for further description.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.01 TRAINING PLAN

A. The Contractor must prepare a training plan for the operation and maintenance of building systems and equipment installed in the completed facilities and for the use of the computerized maintenance plan. (refer to Section 017825, Operations and Maintenance Data).

B. The Contractor must provide training for hardware and major components along with the overall system which these items are part of as specified in the Contract Technical Specifications.

C. The prepared plan must be applicable to Government O&M personnel and include at a minimum:

1. Detailed training objectives, lesson plans, hands-on equipment practical exercises, and written exam for each training session held.

2. Requirements for the completion of classroom and hands-on training prior to Substantial Completion.

3. Detail of craft type and number of trainees, level and rigor of training required, topics to be covered, duration of each subject training component, and methods that must be used in executing the training (classroom, hands-on, video-media, computerized tutorials, etc.).

4. Testing requirements for independent validation of training program objectives. Testing requirements must include written quizzes, examinations, and performance testing.

5. Training Topics:

a. Operation and maintenance of installed building systems, subsystems, and equipment, to include Government-furnished.

b. Monitoring and testing procedures, including operation and maintenance of monitoring and testing equipment.

c. Verification and documentation of performance.

d. Maintenance instructions and demonstrations relevant to the continued maintenance of the entire facility including building systems, equipment, devices, surfaces, finishes, fixtures, and similar elements.

e. Emergency procedures must include:

i. Instructions on meaning of warnings, trouble indications, and error messages.

ii. Instructions on stopping.

iii. Shutdown instructions for each type of emergency.

iv. Operating instructions for conditions outside of normal operating limits.

v. Sequences for electric or electronic systems.

vi. Special operating instructions and procedures.

f. Safety protocols and the use of personal protection equipment

(PPE).

3.02 OPERATION AND MAINTENANCE TRAINING

A. The Contractor must provide, in accordance with a Government-accepted Training Plan, training for Government O&M personnel, facilities support staff security system personnel, and others as designated by the COR.

B. Integration and scheduling of training sessions are of the utmost importance.

The Contractor must coordinate the availability of Government O&M personnel and facilities support staff, then plan and schedule O&M training sessions to maximize attendance. This may require an innovative scheduling of training such as more than one session in a given systems area or other similar solutions.

C. Training must be conducted in a classroom setting at the Project Site with appropriate schematics, handouts, visual and audio training aids, appropriate O&M Data, and hands-on application (in-the-field training of the site-specific building systems and equipment installed).

D. Training sessions must be planned and scheduled such that, to the maximum extent practicable, attendees must acquire Site-specific knowledge of the facilities, equipment, and systems through classroom training just prior to participating in the Contractor's and vendor’s hands-on demonstrations as described herein.

E. Training sessions must be conducted in both English and the host national language as applicable to Government O&M personnel.

F. Each classroom training and field demonstration session must be professionally videotaped for future review by participants.

G. Each videotaped training session must have the video recording transcribed in hard copy and electronic PDF format organized by training session.

H. The Contractor must use Government-provided Furniture Product Care Data in demonstration and training activities.

I. The Contractor must utilize instructors who are thoroughly trained and experienced in operation and maintenance of facilities systems, equipment, and testing apparatus. The Contractor must ensure the following:

1. Appropriate fabrication and installation subcontractors provide training on Project facility components and building systems.

2. The equipment vendor’s instructor must have at least 5 years of technical experience working with the equipment and building systems installed at the project site and possess previous instructing experience on the topic.

3. Equipment vendors must provide classroom and hands-on training on the specifics of each major equipment item, including modes and ranges of operation, philosophy and approaches to Reliability Centered Maintenance, and troubleshooting and repair tips, tricks, traps, and techniques. The vendor must also provide an explanation of the function of the particular equipment item in the overall building system which it is a part of.

4. Building automation system and fire alarm vendors provide classroom and hands-on training per their Specification sections.

J. Training Records:

1. The Contractor must document each training session, its duration, the subjects covered, and the printed name and signature of each attendee.

2. The Contractor must include training critique forms.

3. These documents must become part of the final Project Record

Documents set, as described in Section 017705, Closeout Procedures.

Also see Section 017825, Operations and Maintenance Data, for additional requirements.

K. Demonstration and Training Video Recordings

1. General: Record each training module separately. Include classroom instructions and demonstrations, board diagrams, and other visual aids, but not student practice.

a. At beginning of each training module, record each chart containing learning objective and lesson outline.

2. Video: Provide minimum 640 x 480 video resolution converted to [.mp4 format file type, on electronic media.

a. Electronic Media: Read-only format DVD acceptable to Owner, with commercial-grade graphic label.

b. File Hierarchy: Organize folder structure and file locations according to O&M Library table of contents. Provide complete screen-based menu.

c. File Names: Utilize file names based upon name of equipment generally described in video segment, as identified in Project specifications.

d. Contractor and Installer Contact File: Using appropriate software, create a file for inclusion on the Equipment Demonstration and Training DVD that describes the following for each Contractor involved on the Project, arranged according to Project table of contents:

i. Name of Contractor/Installer.

ii. Business address.

iii. Business phone number.

iv. Point of contact.

v. E-mail address.

3.03 DEMONSTRATION OF FACILITIES

A. The Contractor must provide demonstration of functional facilities and building systems to the Government O&M personnel, facilities support staff and management personnel, and others as designated by the COR.

B. The Contractor must demonstrate all manual and automatic operational procedures and maintenance requirements for each installed building system and sub-system.

C. As applicable, the Contractor must review final record information provided to the Government on the following topics: operating procedures, maintenance, cleaning, spare parts, extra materials (attic stock), tools, devices, lubricants, fuels, signage, warnings, hazards, procedures for start-up, shut-down, and sequencing of systems, emergency and safety procedures, economy and efficiency adjustments, energy conservation, protective features, warranties and maintenance agreements, performance bonds, and similar features of the completed Project.

3.04 WARRANTY ORIENTATION

A. Prior to Substantial Completion, the Contractor must develop and conduct a warranty orientation at the Project Site to familiarize Government O&M personnel with the Contractor’s warranty support program. Attendees must include the Facility Manager, the facility support staff, management staff, the General Services Officer, and others as designated by the COR.

B. Orientation must include, but not be limited to:

1. See Section 017705 Closeout Procedures for Pre-Warranty Conference requirements.

2. Review of installed facilities, systems, and equipment.

3. Review of spare parts, special tools and equipment, and O&M Library.

4. Discussion of warranties, nature and types of expected failures, expected mean time between failure (MTBF), and the methodologies to effect remediation under said warranty provisions, both locally and at successive levels.

5. Discussion of the follow-on training, maintenance, and warranty management services identified as Government deliverables through conclusion of the warranty period.

6. Discussion of the Maintenance Plan specified in Section 017825, Operation and Maintenance Data, maintenance documentation, and their relevance to the warranty management program.

7. Review of source documents, including Contract drawings, Specifications, and relevant change orders which might bear on warranty issues.

3.05 MAINTENANCE OF EQUIPMENT

A. Unless otherwise agreed by the CO, the Contractor must perform all preventive maintenance and equipment inspection required by the equipment manufacturer’s O&M manuals, equipment warranties, and industry best practices until the date of Final Acceptance. The Contractor must document all preventive maintenance and required maintenance inspections in detail and in individual equipment histories in the CMMS. All contractor preventative maintenance logs and records must be turned over to the COR as formal submissions on a monthly basis leading up to and prior to Substantial Completion date.

B. Maintenance logs must include the preventive maintenance checklist associated with each piece of equipment maintained and must be consistent with the preventative maintenance checklists required for the CMMS Template. See Section 017825, Operation and Maintenance Data, for checklist requirements.

END OF SECTION