Attachment 1 - 011005 Exec and Coord Juba Electrical Upgrades Final.pdf

JUBA COMPOUND ELECTRICAL UPGRADE JUBA, SOUTH SUDAN

SECTION 011005

CONSTRUCTION EXECUTION AND COORDINATION

PART 1 GENERAL

1.01 SUMMARY

A. This Section involves procedures for the following:

1. Specification format.

2. The Contractor’s on-site staff requirements.

3. Use of the Project Site.

4. Hours of operation.

5. Project planning and controls.

6. Coordination meetings.

7. Document of Shipment

8. Government-furnished items.

9. Field engineering.

10. Protection.

11. Cutting and patching.

12. Sample Data Transfer Agreement

1.02 RELATED DOCUMENTS

A. Other general provisions of the Contract, including FAR clauses by reference or as amended in Contract Sections B through J, and other Division 1 Sections of these Contract Specifications apply to requirements of this Section. This Section in turn applies to the Contract Drawings and Technical Specifications.

1.03 DEFINITIONS

A. Cutting and Patching: Includes the cutting into or removal of existing installations of work and subsequent patching or replacement for inspection access or installation of other work or facilitate alterations or modifications to other work.

B. For all terms not understood, request immediate clarification from the Contracting Officer (CO).

1.04 SUBMITTALS

A. The Contractor must submit, in accordance with Section 015005, Temporary Facilities and Controls, the following:

1. Organization Chart: Thirty (30) days prior to Site mobilization, submit Project organization charts to the COR, as required.

2. Staff Resumes: Submit resumes of principal staff as identified on the organization chart.

3. Staff Qualifications: Submit documentation confirming staff qualifications where such documentation is required by Sections B-J of the Contract and other Division 1 Specifications.

4. Confirm Property Survey: See Paragraph 3.05 – Field Engineering.

5. Site Utilization Plan: Submit no later than 30 days prior to

Mobilization. Failure to do so is basis for withholding progress payment.

6. Instrumentation Reports: Submit weekly instrument readings to the

COR.

7. Surveyor’s Log: Submit to the COR weekly, or upon request.

8. Final Property Survey: Submit prior to Substantial Completion.

9. Coordination Drawings: Submit in accordance with shop drawing submittal procedures described in Section 013305, Construction Submittals.

10. Sixty (60) Day Look-Ahead Projection:

a. Initial sixty (60) Day Look-Ahead Projection: Thirty (30) days prior to mobilization, submit a list of entities anticipated to perform work within a sixty (60) day look-ahead timeframe at the Project Site.

b. Monthly sixty (60) Day Look-Ahead Projection: At thirty (30) day intervals thereafter and through the end of the Project, update and resubmit this list to the COR and CO. The window of consideration for each update must be a sixty (60) day look-ahead from the time of the submittal.

11. Occurrence Report: Submit to the COR within twenty-four (24) hours of each occurrence.

12. Data Transfer Agreement

a. The agreement is the signed document between the Contractor and the Government’s Architect defining the terms of the data transfer.

b. The Contractor must provide an executed copy of the Data Transfer Agreement to the COR prior to the transfer of data.

1.05 GENERAL EXPLANATIONS

A. Specification Format: These Contract Specifications are organized, titled, and numbered in MasterFormat 2004, as prepared and maintained by the Construction Specification Institute (CSI), and adapted by the Government.

1. Abbreviated language, where used, may imply additional words and these will be interpreted as included where appropriate. Where required for proper context in Contract document interpretations, singular words will be deemed plural and plural words will be deemed singular.

2. Imperative language is used to describe Contractor performed work.

At certain locations in the Contract documents, subjective language is used to describe responsibility fulfilled indirectly by the Contractor, as noted, or by others.

3. The colon (:) is used, in each related context, to indicate "means," "must be," "is defined as," or similar implied terminology for abbreviated text.

B. Minimums vs. Maximums:

1. Except as otherwise specifically noted, the level of quality and quantity indicated represents the minimum for the performance of work (Refer questionable instances of applicability to the COR for clarification).

2. The work as performed may comply exactly with minimums or maximums within specified or industry-accepted tolerances or may exceed minimums or fall below maximums within reasonable limits, as acceptable to the COR. In general, maximum numeric values for performance of work are so noted, except where the context of a requirement implies this qualification.

3. Conflicting Values:

a. Where seemingly conflicting values are indicated (e.g., where compliance with an imposed standard conflicts with drawing dimensions), refer any perceived conflict to the COR for resolution. In general, the most explicitly indicated value will govern. However, the COR has the authority to require compliance with the most stringent requirement for adequate fulfillment of the intention of Contract documents.

b. Where conflicting requirements in the Contract documents imply two qualities or quantities of substantially equal value (e.g., where two different colors are indicated by related documents for same element of work), refer resolution of the selection question to the COR.

4. Refer questions of minimums vs. maximums or of conflicting values in the Contract documents to the COR.

5. This does not provide COR authority to resolve disputes over conflicting contract language. Resolution of items of that nature are done by the CO.

C. Graphic Symbols:

1. In general, graphic symbols included with the Contract documents, including those shown on Contract drawings, are defined thereon or are recognized in the construction industry for purposes inferred by the context.

2. Where not otherwise defined, consult industry-standard symbolization publications sponsored by trade associations including AIA (e.g., Architectural Graphic Standards published by John Wiley & Sons, Inc.), ASHRAE, ASME, ASPE, IEEE, ANSI, Federal Government Agencies and Departments, and other recognized consensus interests of construction industry.

1.06 ON-SITE STAFF REQUIREMENTS

A. The Contractor must provide an adequate professional administrative and supervisory staff on-site for all aspects of the work. This key staff must be fully coordinated and provide a professional level of Project execution management. No Contractor employee in the table below must hold more than one of the positions listed.

B. The following is a list of the on-site staff the Contractor must provide and the corresponding clearance level required for each:

C. From the issuance of the Notice to Proceed for Construction through

Substantial Completion, the Contractor must always have the following personnel at the Site: the Project Manager or the Project Engineer, one Superintendent, the QC Manager, the Project Controls Engineer, the Safety Manager, and Medical Professional(s). The contractor must notify the COR of any proposed or actual absence of a staff position and of substitution thereof.

D. Project Organization Chart:

1. The Contractor must depict principal staff assignments and contact information on a Project Organization Chart. This chart must include key administrative and supervisory staff.

2. The Contractor must provide resumes of key staff (those listed in chart above, as a minimum).

3. The Contractor must depict how management, supervisory, and administrative functions must be performed, to include lines of communication and supervisory responsibility for sub-contractors, E. Minimum On-Site Staff Qualifications:

Position Description Specification Reference

Clearance Level

Project Manager Section 011005 Clearance not required

Project Engineer Section 011005 Clearance not required

Superintendents (at least two persons)

Section 011005 Clearance not required

QC Manager Section 014010 Clearance not required

Project Controls Engineer Section 013205 Clearance not required

Safety and Health Program Manager

Section 013525 Clearance not required

Warranty Manager (during warranty period)

Section 017705 Clearance not required

Medical Professional (s) (as required)

Section 013525

& EM-385-1-1

Safety and Health

Requirements Manual

Clearance not required

1. Project Manager:

a. Minimum 10 years of professional employment managing comparable work and a Bachelor’s Degree in Architecture, Engineering, Architectural Engineering, Construction Science/Technology, or Construction Management.

b. Experience in all aspects of design/build contract execution.

c. The Project Manager must be supported by qualified construction management, field engineering, project controls, and administrative support staff as necessary.

2. Project Engineer:

a. Minimum 5 years of professional employment managing comparable work and a Bachelor’s degree in Architecture, Engineering, Architectural Engineering, Construction Science/Technology, or Construction Management.

b. Experience in all aspects of design/build contract execution.

c. The Project Engineer must be the Project Manager’s deputy and must also be supported by the qualified construction management field engineering, project controls, and administrative support staff as necessary.

3. Superintendents:

a. Minimum 5 years of supervisory field experience in the applicable discipline.

b. The Contractor must provide superintendents and other supplemental staff as described in the Contract documents or as necessary to perform the work within the timelines and quality standards specified.

c. Knowledge, skill, and experience with U.S. construction methods, techniques, and standards.

d. Resume must indicate area of practice (e.g., civil, structural, mechanical, electrical, materials, finishes, etc.).

4. Project Controls Engineer: See Section 013205, Project Scheduling.

5. Quality Control Manager: See Section 014010, Contractor’s Quality

Control.

6. Safety and Health Program Manager: See Section 013525, Construction Safety and Occupational Health.

7. Warranty Manager: See Section 017705 Closeout Procedures

F. Each entity engaged in the performance of the work, including product manufacturing, handling materials and products, fabricating, installing, working to dimension, finishing, testing, and similar operations, must be familiar with referenced standards applicable to that entity's operations.

G. Staff must be qualified for the work performed as documented by certifications, licenses, permits, test reports, judgments, and similar documentation. These must be from accredited licensing boards.

H. Each trades-person must be skilled, experienced, and properly equipped to produce the required quality of work.

1.07 USE OF PROJECT SITE

A. Except as otherwise indicated, the Contractor is granted full use of the Project Site. See appropriate attachment at Contract Section J for Project Site boundaries and any requirements/restrictions pertaining to the utilization of the site.

B. The Contractor must perform work in accordance with applicable security requirements specified in the Contract Documents.

C. On-site waste disposal, including burial or burning of any materials must not be permitted. With the concurrence of the COR, an exception may be made for burning Project documents on-site.

D. Protection of Existing Plantings: The Contractor must protect existing trees and other plantings on the Project Site during construction. The Contractor must remove existing vegetation only with prior consent of the COR. The Contractor must not allow construction traffic or storage of materials inside the drip lines of existing trees. The Contractor must re-establish existing lawns following general completion of construction. Requirements of this paragraph must be performed in accordance with Site work and landscape requirements.

E. The Contractor must ensure that surplus, waste, and rejected material is promptly removed from the Project Site, disposed of as specifically identified under the appropriate Contract clauses to include procedures for disposing of duty free materials, and that the Project Site is not used for the sale of such material.

F. The Contractor must comply with regulations of local governing authorities provided they do not conflict with the requirements herein. The Contractor must forward questions and issues to the COR and CO promptly in case of conflict.

G. Protection of Adjacent Properties: The Contractor must prevent and repair any damage to surrounding and adjacent properties arising from performance of the work.

1. Photographic survey of existing conditions (all photos must be cleared daily by the Regional Security Officer):

a. Photograph existing conditions of property prior to commencing work. See paragraph 3.05.I.4.

b. Record existing conditions. Prepare a list of unrepaired damage, verified by dated photographs, and signed by Contractor and others conducting investigation.

H. De-Watering: (as applicable):

1. Maintain water level within excavation at level below the bottom of excavation at all times.

2. Take measures to prevent damage to adjacent buildings or structures, sewers and other utility installations, pavements, sidewalks and other work.

3. Modify the system(s) at no additional cost to the Government if, after installation and while in operation de-watering system causes or threatens to cause damage to existing buildings, structures, utilities or new construction, or otherwise does not perform as required.

4. Repair damage, disruption or interference to any facility resulting directly or indirectly from dewatering operations at no additional cost to the Government.

5. Methods of dewatering may include sump pumping, single or multiple stage well-point systems, deep wells and combinations thereof.

6. Comply with local ordinances and regulations for disposal of discharge water and sediment control.

7. Maintain continuous and complete effectiveness of dewatering systems round-the-clock at all times during construction.

8. Take measures necessary to insure surface runoff from adjacent areas and roads are diverted away from the excavation.

I. Occurrence Report: The Contractor must report, in writing, all unusual events and discoveries at the Project Site including, unexpected weather phenomena, exceptional visitors, unusual encounters during excavation, or similar occurrences.

J. During excavating work, the Contractor must notify the COR and CO promptly upon encountering significant elements of geological, historic, archaeological, or other similar interests. Elements protected by local law do not belong to the Contractor and must be protected and preserved until disposition instructions are received from the CO. The Contractor must follow FAR 52.236-2.

K. The COR will notify the Contractor of all planned and scheduled U.S.

Government and local government ceremonies at the Project Site. The Contractor must coordinate and curtail construction activities as requested to avoid interference with such ceremonies or endangering participants.

L. The Government reserves the right to place and install equipment as necessary in completed areas of the building and to occupy such completed areas prior to Substantial Completion. This occupancy is contingent upon no substantial interference with the completion of the work. Such placing of equipment and partial occupancy will not constitute acceptance of the Contractor's work entire or in part.

1.08 SITE UTILIZATION PLAN

A. The Site Utilization Plan (due no later than 30 days after contract award) must address the Contractor’s proposed methods of, at a minimum:

1. Coordinating allocation of available work and storage areas equitably among all entities to integrate and maximize the execution of the work.

2. Locating temporary facilities including, paved parking, work areas, sheds, and similar elements. Refer to Section 015005, Temporary Facilities and Controls, and Section 013525, Construction Safety and Occupational Health.

3. Maximizing temporary facilities effectively and efficiently, conserving energy and water, and integrating drainage capacity.

4. Optimizing adequate access and utilization of temporary facilities for all entities.

5. Protecting existing vegetation.

6. Utilizing just-in-time delivery scheduling to minimize long-term storage.

7. Ensuring that surplus waste and rejected material is promptly removed from the Project Site and disposed of properly.

1.09 PROJECT SITE HOURS OF OPERATIONS

A. Unless otherwise agreed upon in writing by the CO, work must be performed only during the days and hours specified below.

1. Contractor’s Workweek:

a. The Contractor must plan execution of the work based on a 6-day workweek. The Contractor must validate the days of the workweek in terms of local, national, and religious customs. The Contractor must become familiar with local customs and ensure all Project execution actions are in accordance.

b. Should the Contract documents conflict with local workweek customs, the Contractor must bring to the attention of the CO in writing for resolution.

c. While work may proceed on the days of the week as specified, the Contractor must independently validate local labor laws and customs which may restrict total allowable hours worked within a given week. The Contractor must adjust crew planning accordingly.

d. The COR will be responsible for all Government staff coverage.

The Contractor must coordinate a workweek execution plan and obtain the COR acceptance. Tests and inspections to be attended by the COR staff must occur during normal USAID working hours (8:00am-5:00pm). For critical inspections or tests that must occur during USAID non-working hours the contractor must provide at least 48 hours’ notice to the COR.

2. Contractor’s Working Hours per Day:

a. Working hours must be a maximum of 10 hours per day, exclusive of screening time, unless restricted by local custom for one or more given days of the week. In each case, the Contractor must become familiar with local customs and ensure all Project execution actions are in accordance.

b. Unless otherwise modified in writing by local permit, the working hours for this Project are as specified above.

B. Contractor’s Overtime:

1. The Contractor must provide written request to the COR, at least twenty-four (24) hours in advance, of any proposed overtime work that is outside of the hours specified. The COR’s written acceptance must be obtained prior to scheduling overtime work outside the specified working hours.

2. The Contractor must give the COR at least ninety (90) days advance notice of CAG and CST overtime that may require the mobilization of additional CAGs or CSTs.

3. Contractor overtime, as used to calculate reimbursement of supervision costs to the Government, is computed as time worked over 10 hours in a regular workday and all time worked outside of the regular 6-day workweek (see 1.09.A.1 and 1.09.A.2 above).

4. For each hour of Contractor overtime, the Government will be required to provide appropriate supervision, inspection, security, and administration staff. The Contractor must reimburse the Government for costs incurred in direct support of such overtime at the following flat rate, per person, per hour:

a. The Government on-site Project Supervisory staff must be compensated as follows: COR at $80/hr; Construction Manager and US National Engineers at $70/hr; Local National Engineers/Inspectors at actual rates; Secretary at actual rate;

and Driver at actual rate. All local actual rates must be determined by the COR.

b. The Government on-site Security Management staff must be compensated as follows: Site Security Manager at $80/hr; Site Security Coordinator (if used) at $56.08/hr; Team Leader (if used) at $53.93/hr; Construction Security Technicians at $48.13/hr; Cleared U.S. citizen Guards at $45.59/hr; and Local Guards at actual rate. All local actual rates must be determined by the COR.

c. USAID’s QA contractor will provide the actual costs of their staff and time to USAID. The Contractor must reimburse the actual costs for the QA contractor to USAID.

5. In response to the Contractor’s written request for acceptance of overtime work, the COR, after receiving approval from the CO, will notify the Contractor of the chargeable amount. The Contractor must certify the chargeable amount and provide a credit for such charges to the Government through a modification to the Contract price. The Contractor’s certification must include a statement that he understands that the government’s approval of overtime work is contingent upon the Contractor’s agreement and acceptance of the chargeable amount and that it will reimburse the government for these agreed upon amounts.

6. Contractor Charges, Government Support Staff (Coordination Error):

The Contractor must be liable for Government support staff charges when, per Contract conditions, an inspection is requested, Government staff is ready to execute said inspection, Government support staff is not normally available, and the Contractor designates the work as not ready.

C. Designated Holidays:

1. Local Holidays - The Contractor must observe, independently validate, and plan the work around local national holidays during the construction period. Should any of the holidays fall on a local non-workday, or local custom weekend day, the Contractor must exercise due diligence to ensure local customs and appropriate compensation issues are addressed.

2. U.S. Holidays - The Contractor must get a copy of the Embassy observed holidays from the COR for each year of performance.

3. In accordance with Paragraph 1.09 D below, working on a U.S Holiday or a Local Holiday is considered Excepted Operations. As such, the Government’s approval of the contractors request to work on Local and US Holidays will be dependent upon the Contractor’s written agreement to compensate the government for all of its additional costs in accordance with 1.09.b.4 and 1.09.b.5 above.

D. Excepted Operations:

1. The only work permitted outside of work hours or days specified above will be due to special circumstances, such as in completion of on-going concrete operations, continuous placing, casting, and curing.

The Contractor must provide written request to the COR at least 48 hours in advance of such operations and obtain the written acceptance of the COR prior to scheduling any such work. Any additional costs incurred by the Government (including but not limited to, supervision, security, and inspection) resulting from extended Contractor work hours or days must be reimbursed to Government by the Contractor in accordance with the applicable paragraphs, above.

2. Should the Contractor desire to change Contract work hours or days specified above, a proposal must be submitted to the COR fully justifying any such change. Justification must contain, at a minimum, a detailed discussion of potential impacts to the Project Execution Schedule, the float, and all related cost impacts.

3. The COR will review the proposal and forward a recommendation to the Contracting Officer who will make the final determination. If the change is accepted, the Contracting Officer will issue a modification to the Contract. All additional costs incurred by the Government (including but not limited to, supervision, security, inspection, holiday pay, local holiday pay and overtime) resulting from this type of Contract modification must be reimbursed to the Government by the Contractor.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.01 GENERAL

A. The Contractor must coordinate all phases and aspects of the work to achieve intended results, including the best overall visual effect for all exposed work, regardless of trade or material. The Contractor must remove and replace workmanship that is found non-compliant at no additional cost to the Government.

B. Except as otherwise indicated, the Contractor must comply with the following general requirements for the installation and coordination of work:

1. Require each installer to inspect substrates and report unsatisfactory installation conditions. Installation must not proceed until unsatisfactory conditions have been corrected. Measurements must be rechecked before proceeding.

2. Inspect delivered materials, fabrications, and equipment prior to installation and reject damaged or defective items.

3. Install each element of the Project only during weather conditions that must contribute to successful workmanship and allow for proper curing, protection, and concealment.

4. Comply with manufacturer's instructions for each installation.

5. Isolate each element of work from contact with incompatible work.

6. Coordinate concealment, enclosing, or other covering over of work with requirements for inspection or testing to avoid the necessity for uncovering completed work.

7. Where mounting height for any element of the work is not shown, mount at industry-recommended standard height for the application indicated. Notify the COR of the proposed height prior to executing the work.

8. Secure or anchor each element of the work to its supporting substrate as indicated. If not otherwise indicated, secure or anchor as recommended by the manufacturer or in compliance with the applicable trade association standard.

C. The Contractor must provide material layout areas to ensure the safety of all staff, employees, and visitors to the Project Site. These areas must also provide security for the materials contained therein.

D. Product Compatibility:

1. Where product options are open for the Contractor's selection, selection must be compatible with interfacing products.

2. Where products interface, the Contractor must coordinate selections for compatibility prior to procurement and without regard for the sequence of each product's installation. The Contractor must advise the COR of compatibility issues that cannot be reconciled.

3. Product non-compatibility that results from the Contractor’s incorrect selection is not an allowable basis for Contract modification.

4. Through the COR, the Contractor must coordinate selections with products already selected and procured under separate contracts or by the Government. The Contractor must request information on such products.

E. At the earliest feasible date, the Contractor must provide temporary enclosure and lock-up of each separate portion of the new construction.

The Contractor must protect completed work in every reasonable way, ensuring undamaged condition at the time of Substantial Completion or turnover to the Government.

F. The Contractor must be responsible for all materials delivered and work performed until completion of the work and final acceptance by the

Government as defined herein. The exception is any completed unit of work which may have been previously accepted under the Contract.

3.02 COORDINATION MEETINGS

A. Pre-Construction Conference:

1. The Contracting Officer and the COR will jointly conduct a pre-construction conference on or near the date of NTP and not less than thirty (30) calendar days prior to the Contractor’s mobilization to the Project Site.

2. Attendees will include a representative from each Contractor working on the Site during the first three months of design and scheduled construction work.

3. Agenda items will include a review of the general plans, conditions, procedures, and requirements as necessary for the effective scheduling and prosecution of the construction and commissioning work. Parties will review security and material delivery requirements, personnel assigned, and Contract communication procedures as established for the Project.

4. Where and when feasible, a meeting will be scheduled and conducted at the Project Site. Otherwise, a meeting will be held at a location selected for the greatest convenience of the majority of attendees.

B. Construction and Commissioning Coordination Meetings. The Contractor and COR will hold weekly construction coordination meetings to discuss schedule and status of outstanding issues. Weekly coordination meetings must commence immediately upon mobilization to the Project Site. The CO must be invited to attend all meetings.

1. Construction and commissioning coordination meetings are intended to promote a full exchange of information between the USG and the Contractor, promote open and honest discussion between parties, and identify areas of concern by each party. All parties must seek the expeditious resolution of issues before they become problems.

2. The weekly construction and commissioning coordination meeting must have an agenda as follows:

a) Submittal Register

Contractor must review and brief the current status of construction and commissioning submittals using the following categories:

1) Completed and retired.

2) Not yet delivered and late, by date.

3) Due near-term (within thirty (30) calendar days, early start).

4) Due mid-term (within thirty (30) to sixty (60) calendar days, early start).

5) Those on or approaching critical path status (less than fifteen

(15) calendar days of float).

Review outstanding submittal register, identify any outstanding submittals that may impact the schedule, and agree to course of action for expediting these submittals.

b) Project Execution Schedule Progress of the work must be reviewed. Contractor must revise, balance, and submit an updated project execution schedule in accordance with Section 013205, Project Scheduling. This review must be based upon a subset report of the Project Execution Schedule in which all project execution activities have been entered. This review must include:

1) Status of continuing activities.

2) New activity starts since last meeting.

3) Activities planned to start within 30, 60, and 90 day look-ahead periods.

4) Activity planned completion dates.

5) Activity interruptions. Activity interruptions should include the reason for the interruption.

6) Activity completions. An activity will be considered complete when only punch list items remain that can be completed at a later date without impacting another dependent activity.

c) Visitors.

Review list of scheduled visitors for both the Contractor and the Government and the reason for the visit.

d) Quality Control.

Review outstanding issues and agreed to dispositions.

e) Safety

f) Security

g) Requests For Information (RFI) Review the project RFI log; identify outstanding RFI's that may impact the schedule and agree to a course of action to expedite resolution.

h) Change Orders Review the log of outstanding change orders; expedite the completion of change orders.

i) Correspondence Review correspondence between COR and Contractor to ensure all written letters were received and there is no misunderstanding of the content or intent of the correspondence.

j) Material Tracking Schedule and Procurement Log Review the project procurement log to ensure expeditious processing of shipping documents from point of origin, through shipping services, through the local Ministry of Foreign Affairs or equivalent. Identify shipments that may adversely impact the project execution schedule. Develop, agree upon, and execute remedial courses of action, as necessary.

3. Meeting Minutes. The Contractor must provide meeting minutes in agenda format to the COR the next working day after each construction and commissioning coordination meeting. The COR will sign the meeting minutes upon agreeing to their accuracy. Final meeting minutes signed by the COR and the Contractor’s Project Manager will be distributed by the COR no later than two working days after the coordination meeting and must become part of the final project record set.

4. Minutes will carry open issues from week to week until resolved and will include origination date, responsibility, resolution date, and resolution action before removing from the minutes.

C. Project Progress Meetings:

1. The Contractor must conduct monthly meetings to discuss Project progress and monthly meetings to discuss Contractor payment. The CO must be invited to attend all meetings.

2. Required Attendance: The Contractor's Project Manager and Project Controls Engineer.

3. The agenda must address the following topics, at a minimum:

a. Describe, on an activity-by-activity basis, all proposed revisions and adjustments required to maintain the PES and reflect the current status of the Project. The COR will review and accept activity progress, proposed revisions, and adjustments as appropriate.

b. Provide a complete and accurate report of procurement and construction progress effective at the AS OF date, which will generally be the end of the calendar month.

c. Update information, on an activity-by-activity basis:

1) Start and Finish Dates: The actual start and finish dates for each activity currently in-progress or completed since the last review.

2) Time to Completion: The estimated remaining duration for each activity in-progress. Calculations must be based on resource requirements and availability for each activity.

3) Resource Usage: Reflect actual resource usage compared to planned resource usage for each activity.

4) Cost Completion: The earnings for each activity in progress. Payment will be based on earnings for each in-progress or completed activity. Payment for individual activities will not be made for work that contains quality defects or for materials that have not yet been reviewed and accepted by the COR. A portion of the overall Project amount may be retained based on delays of activities.

5) Suspended Performance: Activities with suspended performance, the reason for suspension, and a forecast of when the activity progress will resume.

6) Change Orders: All logic changes regarding notice to proceed on change orders, all change orders to be incorporated into the schedule, Contractor-proposed changes in work sequence, corrections to schedule logic for out-of-sequence progress, and other changes that have been made pursuant to contract provisions.

7) Other Changes: Other changes required due to delays in the completion of any activity or group of activities beyond the Contractor’s control. Also include delays encountered due to submittals, Government activities, deliveries or work stoppage which makes re-planning the work necessary, and when the schedule does not represent the actual prosecution and progress of the work.

8) Meeting Minutes: Provide meeting minutes signed by the Contractor’s Project Manager in agenda format to the COR and CO the next working day after the meeting. The COR and CO (if in attendance) will sign the meeting minutes upon agreeing to their accuracy. Final meeting minutes signed by the COR, CO, and the Contractor’s Project Manager must be distributed by the COR no later than two working days after the meeting and become part of the final Project record set.

D. Safety Meetings: In accordance with Section 013525, Construction Safety and Occupational Health.

E. QC Meetings: In accordance with Section 014010, Contractor’s Quality Control.

F. Pre-Installation Meetings: As required by Contract Technical Specifications or as requested by the Contractor Refer also to Contractor’s QC Plan in Section 014010, Contractor’s Quality Control).

3.03 DOCUMENT OF SHIPMENT

A. FAR Clause 52.247-64, Preference For U.S.-Flag Air Carriers requires that the Contractor submit one legible copy of an on-board rated and freighted ocean bill of lading for each applicable shipment to both the COR and the Maritime Administration. The Contractor must submit the bills of lading to the COR within 72 hours of shipment.

3.04 GOVERNMENT-FURNISHED ITEMS

A. As delineated in Contract Section C, the Government may provide equipment or material for either Government installation or Contractor installation, designated as GFGI and GFCI, respectively.

B. In all cases, the Contractor must coordinate with the Government and plan to accommodate these items during design, receiving, transportation, secure shipment and storage, material handling, and integration of the installation into the general works.

C. The Contractor must support the infrastructure for Government-furnished items. For example, if the Government will provide and install an alarm system, the Contractor must provide and install conduits, raceways, cables, terminal boxes, and source power. For security alarm systems, the applicable infrastructure must be as specified in the Technical Security System (TSS) drawing package. For other systems, the Contractor must execute due diligence in obtaining information, catalog cuts, etc., from the Government and others to deliver the requisite infrastructure. The Government will make terminations and install and test the end items.

1. The Contractor may be required to provide and install TSS rough-in and installation materials.

2. The Contractor must coordinate, integrate with, and assist the Government and Government subcontractors for the effective installation, termination, overall testing, modification, and adjustment to TSS.

3.05 FIELD ENGINEERING

A. Working from recorded property markers and benchmarks as available, and as indicated in the Contract documents, the Contractor must confirm provided property surveys and must establish permanent points of locations, lines, and levels of the Site. The Contractor must lay out the Project in its principal lines and levels as needed for accurate placement of work by each Project execution entity.

B. The Contractor must calculate and measure within recognized tolerances.

Drawings must not be scaled to determine dimensions. As work progresses, the Contractor must record non-corrected deviations from required lines and levels that are beyond recognized tolerances. The Contractor must report significant consequences of such deviations to the COR promptly.

C. The Contractor must maintain a surveyor's log of continuing field measurements.

D. For multi-story construction, the Contractor must provide benchmarks for each floor.

E. The Contractor must engage licensed or registered land surveyors or professional engineers experienced in forms of field engineering required by the Project.

F. The Contractor must confirm locations and elevations of existing utilities in and around the Project Site before the commencement of any excavation or foundation work.

G. The Contractor must confirm pipe sizes and invert elevation calculations for water or waste-bearing lines. The Contractor must record the type of construction, general condition or state of repair, and auxiliary features of such utilities.

H. The Contractor is responsible for the correct location, line, and level of its portion of the work in relation to established lines and levels. Each Project execution entity is responsible for coordinating adjoining and interfacing work, whether previously or subsequently installed.

I. Field Engineering Submittals: The Contractor must submit the following in accordance with submittal procedures described in detail in Section 013305, Construction Submittals:

1. Confirm Property Survey (See Paragraph 3.05.I.3)

2. Historic and Significant Properties Monitoring:

a. The Contractor must design a monitoring system to detect structural settlement of historic and significant properties and adjacent structures. This system must include instrumentation selection and point locations and measure the progress of any settlement occurring during and as a result of construction.

b. After acceptance of design by the COR, and prior to the commencement of any excavation work, the Contractor must install instrumentation at accepted monitoring points.

c. Instrumentation Reports:

1) The Contractor must maintain a log of weekly readings from each monitoring point throughout the duration of the construction execution phase.

2) The log must become part of the final Project record set.

d. Surveyor’s Log: The Contractor must maintain a current log of all survey activity. The log must become part of the final Project record set.

3. Final Property Survey: The Contractor must record location, line, and level of significant features, including real property, as constructed upon the Project Site. The Contractor must indicate dimensions of the perimeter fence and gate facilities in relation to property lines. The Contractor must include the surveyor's certification confirming dimensioned lines and levels are true and accurate as shown on the final survey and that permanent benchmarks and property corner markers are installed, located, and labeled as shown.

4. Photographic/Video Survey: The Contractor must prepare and submit an initial instrument survey complete with photographic and video capture of all existing Site conditions within 45 days of the Contract award date. These conditions must be complete in scope and include historic and significant properties, adjacent structures (buildings, roads, storm drains, and utilities) and adjacent properties. The survey must include a description, photographs and video of the general condition of the properties and structures as well as any visible cracking, fitting, or settlement. A sketch plan or elevation must be prepared to clarify any unusual conditions. The Contractor must inform the COR of such intention at least 48 hours prior to conducting the photographic survey so that the COR can obtain approval from the Regional Security Office (RSO).

3.06 PROTECTION

A. The Contractor must protect and maintain all facilities, materials, and equipment during receipt, handling, storage, installation, curing, and similar stages of construction execution. This must ensure minimum exposure to hazards and deterioration to the work.

B. The Contractor must comply with applicable manufacturer's instructions and requirements of the individual work sections of the Contract Technical Specifications.

C. The Contractor must apply protective coverings where necessary to ensure completed work by any entity must remain undamaged. Protective coverings must be maintained until Substantial Completion.

D. Stairways: When the temporary use of permanent stairways is authorized by the COR, the Contractor must cover and protect finishes on each tread, riser, and nosing with padding and plywood or a similar system.

E. The Contractor must adjust, lubricate, and perform and document preventive maintenance on all operable components to preclude deterioration beyond normal wear prior to Substantial Completion. The Contractor must ensure that all components placed into operation are protected from damage and deleterious effects.

F. The Contractor must limit exposure of work to risks of harm and damage due to excessive loading and pressures, extreme temperatures, humidity, water, ice, solvents, chemicals, puncture, abrasion, heavy traffic, soiling and staining, corrosion, infestation, combustion, contact with incompatible materials, misalignment, and other threats. Refer to Section 013525, Construction Safety and Occupational Health, for additional requirements.

G. Once installed, the Contractor must protect interior fixtures and furnishings from dust, debris, traffic, or other deleterious side effects of the construction process.

H. The Contractor must insure that dust, mold, moisture, etc. be cleaned and removed from interior spaces routinely and prior to space closure.

I. The Contractor must protect existing facilities, spaces and equipment that may be impacted by the construction operations including dust control and cleaning as necessary.

3.07 CUTTING AND PATCHING

A. The Contractor must perform cutting and patching operations where indicated on the Construction Drawings. These activities must be included in the automated Project Execution Schedule.

B. Examination: The Contractor must evaluate all possible physical reactions from the planned cutting and patching operations. The Contractor must focus on threatened losses, inherent dangers, and possible obvious or hidden exposures to mechanical, electrical, or other utilities.

C. Preparation: Before proceeding with any cutting and patching operations, the Contractor must initiate all necessary protective provisions. These provisions must include temporary supports, alternative services, temporary protective coverings or enclosures of adjoining work, protection of adjacent surfaces, dust control (palliation), spatter control, and warning signs. The Contractor must plan for and enforce provisions limiting cutting only to intended elements and avoiding the unintentional and unauthorized cutting or damaging of unintended elements.

D. Continuity of Service: The Contractor must maintain utility service and security systems during all cutting and patching operations. Where required cutting must necessitate the shutdown or the discontinued use of utility lines or distribution services, the Contractor must provide the COR with the scheduled time period for such disruption of service and indicate how temporary services must be provided to sustain necessary operations. The Contractor must provide this to the COR no later than 96 hours before any scheduled disruption. In all cases, the Contractor must provide emergency, automatically-switched, stand-by power to selected areas to avoid compromising security systems.

E. General Cutting Procedures:

1. The Contractor must execute cutting and patching operations utilizing methods and tools that are least likely to damage facilities and unintended elements. The Contractor must consider using small-scale, low-powered, hand-operated, low-impact, "cutting" type tools.

2. The Contractor must produce neat, uniform, and accurate cutouts in compliance with the Construction Drawings. The Contractor must provide protection and execute the cutting work to avoid marring adjacent and adjoining surfaces.

3. The Contractor must clean each cutout of loosened materials, dust, and debris.

4. Where necessary, the Contractor must cover all cutout areas prior to patching avoiding exposure to weather and other contaminants.

F. General Patching Procedures:

1. The Contractor must install suitable anchors or bond coat to permanently secure all patches.

2. The Contractor must patch with joint bonds or seams at retained material, durable, tight, and as nearly invisible as possible.

3. The Contractor must install and work all surfaces of exposed patches to a precise level and in alignment with matching finishes, color, pattern, texture, and durability with surfaces.

END OF SECTION

SAMPLE

DATA TRANSFER AGREEMENT

Entity Requesting Transferee Data (“Transferee”) Contact Name Project Project Number Client Date File

Transferee has asked the COR to provide electronic copies of, or access to, certain drawings, specifications, or other documents, CAD data files, and/or building information models (collectively, "Data") prepared by the Architect and/or its consultants (collectively “Consultant”) for the Project. COR agrees to provide Transferee with the requested Data, under the terms of this Data Transfer Agreement ("Agreement").

1. The transfer of the Data is not and must not be deemed a sale. The Data are instruments of service. The U.S. Agency for International Development (“USAID”) must be deemed the data's owner and must retain all proprietary rights, including any copyrights, embodied therein. Further reproduction and/or distribution outside of the contract team is prohibited without express written approval of the COR.

2. Transferee may transfer the Data to its contractors, subcontractors, suppliers, and consultants (collectively "Others"), provided Transferee requires the Others to be bound by this Agreement as if they were the Transferee in this Agreement.

Transferee and Others may use the Data only for purposes to use the Data.

3. Transferee acknowledges that anomalies and errors may occur when the Data is transferred electronically or used in an incompatible computer environment.

Transferee solely accepts the risks associated with, and the responsibility for, any damages to hardware, software, computer systems, or networks related to the Data's transfer or use. USAID, nor the Architect, must have a responsibility to provide software or training to allow Transferee to use the Data.

4. Neither USAID nor the Architect must have a duty to modify or update the Data.

USAID, and the Architect, may retain an archival copy of the Data, which must be conclusive proof and govern in any dispute over the Data's form or content.

5. Transferee agrees to indemnify, defend, and hold USAID and the Architect, its officers, directors, shareholders, employees, agents, and consultants harmless from and against any and all claims, liabilities, suits, demands, losses, damages, costs and expenses, including, but not limited to, reasonable attorneys' fees and all legal expenses and fees incurred through appeal, and all interest thereon, accruing to or resulting from any and all persons, firms or any other legal expenses and fees incurred throughout appeal, and all interest thereon, accruing to or resulting from any and all persons, firms or any other legal entities on account of any damages or losses to property or persons, including, but not limited to, injuries, death or economic losses, arising out of Transferee's or Others' use, reuse, transfer, or modification of the Data, except where a court or forum of competent jurisdiction determines that USAID or the Architect is solely 'liable for such damages or losses.

6. If Transferee fails to perform or observe any of the terms of this Agreement, USAID or the Architect may demand, and Transferee immediately must return, the Data and any copies thereof.

7. To the extent the Data include building information models ("Models"), the parties agree to the following additional terms: (i) The Models are intended for the purpose of communicating design intent. While they may be helpful to illustrate conflicts or inconsistencies in the design, the Models may not detect all conflicts or inconsistencies. (ii) Any use of the Models for the purpose of generating quantity take-offs or cost estimates, or for fabrication, will be at the Transferee's sole risk.

(iii) As with the Architect's other services and deliverables, the Models will be prepared using that degree of skill and care exercised by licensed professionals practicing in the same community, under the…