Amendment 03 RFP 72066821R00014 Juba Elec. Upgrade..pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

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AMD 003 10/08/2021

USAID/South Sudan 4420 Juba Place Washington DC 20521-4420 00000

720668 Not Applicable

N/A

72066821R00014

03/24/2021 one

The purpose of this amendment is to replace the Request for Proposals modified in Amendment No. 2 in its entirety, with a revised RFP, summarized in the following continuation pages.

Alexis McGinness,Supervisory Contracting Officer

10/08/2021

Alexis M McGinness (affiliate) Digitally signed by Alexis M McGinness (affiliate) Date: 2021.10.08 06:37:17 +02'00'

RFP No. 72066821R00014

USAID/South Sudan Juba Compound Electrical

Upgrade

Amendment No. 3

Therefore, RFP No. 72066821R00014, as previously modified, is hereby further modified as follows:

Request for Proposals No. 72066821R00014 is to be replaced in its entirety with

Attachment A. Amended language is highlighted and is summarized below:

I. Under PART I – THE SCHEDULE, SECTION C - DESCRIPTION/

SPECIFICATIONS/STATEMENT OF WORK, make the following changes:

• Update the SOW to reflect electrical repairs and/or upgrades that have been made during the past year to meet the Compound electrical needs. These projects have been identified in the current SOW as work completed or if ongoing, as the responsibility of other contractors.

• Amend the Design Standards for the year 2021.

• Construction phasing plan, and design deliverable requirements have been better defined to provide planning and scheduling aids.

• Clarify that a Certificate of Substantial Completion can be obtained for each of the two compounds separately under the current SOW.

• Update compound ingress and egress policies for contractor personnel. Current security policies and review requirements have been identified.

II. Under PART I – THE SCHEDULE, SECTION G - CONTRACT

ADMINISTRATION DATA, make the following changes:

Under Section G.2 CONTRACTING OFFICER’S AUTHORITY, delete the contents of this section in its entirety and insert the following in lieu thereof:

“The Contracting Officer is the only person authorized to make or approve any changes to the requirements of this Contract and notwithstanding any provisions contained elsewhere in this Contract, the said authority remains solely in the

Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment must be made in the contract terms and conditions, including cost/price.

The Administrative Contracting Office is:

Alexis McGinness

Contracting/Agreement Officer

USAID/South Sudan/OAA

C/O 4420 Juba Place

Washington, DC 20521-4420

Email: amcginness@usaid.gov ” mailto:amcginness@usaid.gov

RFP No. 72066821R00014

USAID/South Sudan Juba Compound Electrical

Upgrade

Amendment No. 3

III. Under PART I – THE SCHEDULE, SECTION H, add the following clauses:

• H.24 Compliance with the Trafficking Victims Protection Reauthorization Act

• H.25 Government Furnished Facilities or Property

• H.26 Disclosure of Information

• H.27 Limiting Plastic Pollution and Mismanaged Waste (MAR 2020)

IV. Under PART I – THE SCHEDULE, SECTION I, add the following clauses:

• FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

• FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (JUN

2016)

• FAR 52.232-8 Discounts for Prompt Payment (FEB 2002)

• FAR 752.202-1(b) USAID Definitions Clause – General Supplement for Use in All

USAID Contracts (JAN 1990)

• FAR 752.202-1(d) USAID Definitions Clause – Supplement for USAID Contracts

Involving Performance Overseas (Alternate 72) (JUN 2009)

• FAR 752.209-71 Organizational Conflict of Interest Discovered After Award (JUN

1993)

• 752.222-71 Nondiscrimination (JUN 2012)

• 752.231-72 Conference Planning and Required Approvals (APR 2020)

• 752.7005 Submission Requirements for Development Experience Documents (SEP

2013)

• 752.7037 Child Safeguarding Standards (AUG 2016)

• 752.7101 Voluntary Population Planning Activities (JUN 2008)

V. Under PART I – THE SCHEDULE, SECTION J – LIST OF

ATTACHMENTS, DELETE and REPLACE in their entirety, the following attachments:

• J.3.3.2 Design Intent Report

• J.3.7. Electrical Drawings

• J.3.8 Electrical Drawings

[END OF AMENDMENT NO. 3]

ATTACHMENT A

Issuing Date:

Phase One Proposal Submission Due Date:

April 20, 2021

May 13, 2021 at 1500 Juba time Phase Two Proposal Submission Due Date: See Phase Two Instructions

Subject: Request for Proposals No. 72066821R00014 for USAID/South Sudan Juba Compound

Electrical Upgrade

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development Mission in South Sudan (USAID/South Sudan), is seeking Phase One proposals from qualified organizations interested in providing the services as described in this solicitation. This acquisition for construction is being procured in accordance with Federal Acquisition Regulation Subpart 36.3 -- Two-Phase Design-

Build Selection Procedures.

● Phase One will be evaluated in accordance with FAR 36.303-1 -- Phase One.

● Phase Two will be evaluated in accordance with FAR 36.303-2 -- Phase Two.

USAID/South Sudan anticipates awarding one firm-fixed-price contract. For Phase Two, the U.S.

Government may award this contract without discussions.

The order of magnitude of the resultant contract is between $20-35 million. All work must be completed no later than 500 days after Notice to Proceed (NTP)

Prime Offerors under this RFP must be registered under the North American Industry Classification

System (NAICS) code 236220 – Commercial and Institutional Building Construction. Due to an organizational conflict of interest, Mason & Hanger, a Day & Zimmerman Company, and any parents, subsidiaries, or affiliates are precluded from competing for this contract at the prime or any subcontract level.

Questions regarding this request must be submitted via e-mail to the points of contact identified in

Section L no later than the date and time for questions stated above. Unless otherwise notified by an amendment to this RFP, USAID will not answer questions after the deadline or by phone. Offerors must not submit questions to any other USAID staff. All questions submitted and answers to all questions will be provided in writing through an amendment to the RFP which will be publicly posted on beta.SAM.gov.

Issuance of this solicitation in no way obligates USAID to award a contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. USAID reserves the right to reject any and all offers received. Award of a contract under this RFP is subject to availability of funds and other internal USAID approvals. Final award of any resultant contract cannot be made until funds have been fully appropriated, allocated, and committed through USAID’s internal procedures. USAID bears no responsibility for data errors resulting from transmission or conversion processes.

Sincerely, /s/

Contracting Officer

USAID/South Sudan

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide design-build services as described in detail in Section C, Statement of Work.

B.2 TYPE OF CONTRACT

This is a firm fixed price contract with two contract line item numbers (CLINs) and payable entirely in

U.S. dollars. The Government will not adjust the contract price due to fluctuations in currency exchange rates.

B.3 CONTRACT PRICE

The contractor must complete all work (including furnishing all labor, material, equipment, management, and services) required under this contract for the following firm fixed price:

Item No Description Unit Amount

CLIN 001 Completion of

Design

1 Lot Firm Fixed

Price

$TBD

CLIN 002 Construction 1 Lot Firm Fixed

Price

$TBD

Total Contract

Price

$TBD

B.4 SCHEDULE OF VALUES

To be inserted at time of contract award for progress payments.

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 GENERAL

C.1.1 Project Title

C.1.1.1 Compound Electrical Upgrade, Juba, South Sudan

C.1.2 Project Description

C.1.2.1 Contractor must provide complete design and construction services and contract coordination and supervision, including but not limited to the management, professional design services, and construction necessary to meet the requirements of this contract within the established schedules.

C.1.2.2 Contractor must design and construct this project in accordance with the technical requirements identified and referenced herein.

C.1.2.3 Site Description

C.1.2.3.1 The U.S. Embassy in Juba is composed of two major site areas; the Office

Compound (OC) and the Residential Compound (RC). The Compound Electrical

Upgrade project involves electrical work at both embassy sites. The OC is located approximately .365 km west of RC. There are other ancillary areas such as the RC

Annex, located across the street from the RC. All areas are located within the city limits of Juba.

C.1.2.3.2 The OC is a rectangular shaped site of approximately 1 hectare (2 acres). It is located on Kololo Road, north of the European Union Embassy. The main vehicle and pedestrian access to the OC are through a Compound Access Control (CAC) facility from a paved frontage road on the east, known as the “East CAC.” A separate vehicle service CAC connects to a dirt road to the west, known as “West

CAC.” The OC has a number of mixed uses, including a USAID program office, Embassy functions and consular services. A number of support buildings occupy the OC, including an on-site cafeteria, vehicle maintenance shop, motor pool displace office, workshops and storage.

C.1.2.3.3 The RC is a polygonal shaped site of approximately 2.8 hectares (7 acres).

Adjacent, and east of the RC, is the former Regional African Issue (RAI) compound, which abuts the RC east perimeter wall. Both the RC and RAI compounds are enclosed with opaque walls. The RAI compound topography is low-lying and prone to flooding being within a storm-water collection area. Access to the RC is provided via two CAC facilities, each on the west frontage road, one being close to the center of the west perimeter wall known as the “North CAC”, and the second being close to the southwest corner of the compound and known as the

“South CAC”. A network of circulation roads within the RC provides access to mission housing. The RC contains housing structures provided in various forms including five ‘single family’ villas, and 28 efficiency residences. An on-site cafeteria provides catering for mission staff and a recreation building and swimming pool is centrally located on the compound.

The RC provides living quarters to the USG employees of the Embassy. Contractor must respect the daily use of the compound by its residences and service providers.

The Contractor must plan and schedule all activities to minimally impact the quality of life within the compound while carrying on safe construction activities.

C.1.2.4 Major Project Elements included in this contract.

a. OC and RC Generator Connectivity:

i. Contractor must remove existing Automatic Transfer Switch (ATS) units, ECMP 3.1 controllers, generator output breakers, and network control cables in conduits between onboard controllers.

ii. The Contractor must design and install a new paralleling system utilizing a

Cat EMCP 4.4 based, on-board decentralized paralleling solution. Provide controls and electrically operated breakers complete with spare stock, programming, configuration, documentation, and demonstration and training.

b. OC and RC Electrical Distribution Topology:

a. Contractor must note that the electrical distribution as depicted in the

Residential Compound Site Plan, Sheet E1-104, prepared by Mason and Hanger, dated July 13, 2020 (“Mason and Hanger Plan”) will have been modified as part of a separate contract, resulting in changes to the existing distribution system. The Contractor must take note of the following changes to the existing electrical distribution system.

i. The electrical underground infrastructure from housing units

6 through 14 to panel RCSWBD1 at the main generator set will have been constructed under a separate contract and will not be the responsibility of the Contractor.

ii. A spare electrical conduit will have been constructed from panel RCSWBD3 to panel RCSWBD1 at the main generator set will have been constructed under a separate contract and will not be the responsibility of the contractor.

iii. The distribution panel in the new kitchen will have been relocated as the kitchen will have been replaced under a separate contract.

iv. A new Main Distribution Panel (SWBD-TGEN) will have been installed in the southeast corner of the RC to service the new laundry, the new kitchen, and one modular unit consisting of two (2) new apartments. Another modular unit consisting of two (2) new apartments will also be installed behind Building 21 close to the new generator plant and should be connected to RCSWBD1.

v. The new SWBD-TGEN will have been temporarily powered by a temporary generator set in the southeast corner of the

RC. The Contractor must decommission the temporary generator plant and reconnect the laundry, kitchen, and housing to the RC compound generation and distribution system as part of their scope of work.

c. OC and RC Generator Selection and sizing:

a. OC - The OC has four (4) existing generators: two (2)

400kW/500kVA, two (2) 328kW/410kVA providing power to the compound.

i. Contractor must design and replace all existing generators with new prime rated 400kW/500kVA generators for the OC in N+2 configuration to satisfy the OC loads. Initial recommended sizing criteria is based on a 10% expected seasonal variation of loads captured while on site plus a 20% site load growth factor over the anticipated 10 year planning horizon. Contractor must phase the generator replacement to reduce compound power disruption.

b. RC – The RC has four (4) existing generators: one (1)

640kW/800kVA and three (3) 400kW/500kVA providing power to the compound.

i. Contractor must replace all existing generators with new prime rated 1250kW/156200kVA generators for the RC in

N+2 configuration to satisfy the RC loads. Initial recommended sizing criteria is based on a 10% expected seasonal variation of loads captured while on site plus a 20% site load growth factor over the anticipated 10 year planning horizon. Contractor must phase the generator replacement to reduce compound power disruption.

ii. Contractor must validate generator size based on the projects that will be connected to the RC compound electrical distribution system. The following projects are expected to be connected to the existing system or temporary systems prior to final acceptance of the Project: new safe haven, MSGQ expansion project, renovated and expanded kitchen

(estimated 380 kVA demand), renovated personal and commercial laundries (estimated 210 kVA demand), renovated gymnasium (estimated 110kVA demand), and two apartment residences. The Contractor must specifically validate each load and corresponding demand for all expansion projects as part of this scope of work.

c. Contractor must assure generators satisfy real, apparent, and power factor limitations of the site, noting how closely these sites’ real and apparent power are (due to a high power factor), primary limiting equipment to its kW rating. As well, selected capacities must fall within PRP limitations for 70% load factors, whether single unit or parallel operation. Initial review of load profiles do not currently illustrate variance in loads to suggest smaller paralleled generators on off-peak hours.

d. The Contractor must evaluate equipment load classifications

(emergency and legally required stand-by) and segregate facility loads with separate, additional stand-by power sources that comply with applicable building codes and the 2021 OBO Design Standards.

d. OC and RC Underground Electrical Distribution System Infrastructure:

a. Contractor to develop and install a site masterplan scheme for underground and/or aboveground raceway and cabling routing composed of multiple paths with spare conduits to satisfy future distribution growth, density needs, and provisions for the phased replacement of failed cable. Conduits must have adequate manholes/hand holes/pull boxes as well as access points for spare ducts for future extension.

b. Contractor must implement prior to, or concurrently with C.1.2.4.c, Electrical Distribution Topology.

e. OC and RC Fuel Storage and Distribution System:

a. The OC fuel oil storage and distribution system consists of two (2)

20,000 liter diesel underground storage tanks and one (1) 34,000 liter above grade diesel storage tank and manually operated to fill the existing generators.

b. The RC fuel oil storage and distribution system consists of three (3)

25,400 liter diesel underground storage tanks, and five (5) above grade diesel storage tanks. Two (2) 27,000 liter, two (2) 1,000 liter, and one (1) 18,000 liter and manually operated to provide fuel to the existing generators.

c. The contractor must perform the following:

i. Survey the existing OC and RC fuel oil systems.

ii. Survey the existing conditions of the above grade fuel oil tanks and underground fuel oil tank and piping.

iii. Confirm the OC and RC above grade Fuel oil storage tanks comply with 12- FAH – 5.

iv. Automate and upgrade the existing OC and RC fuel oil system, which will include:

1. Provide individual lockable grade mounted fill ports outside the OC and RC compound walls and individual fill piping to each underground fuel oil storage tank.

2. Provide automated fuel pump system from each fuel oil storage tank to each generator day/belly tank

3. Provide tank(s) level alarm system that automates the pumping system as well as annunciates the levels to OC

Post 1 and RC Post 3 (TOC) as well as personnel filling the underground fuel oil storage tanks.

f. OC and RC Remote Monitoring and Alarming:

a. Contractor must design and install a metering and alarm network system for the OC and RC to gather data for trending and immediate alarming to posted locations to include but not limited to:

i. Generators:

1. OC and RC total power consumption.

2. Run status.

3. Engine monitoring.

4. Enclosure temperature monitoring

5. Engine coolant and oil temperature alarm.

6. Battery and charging system monitoring alarm

7. Main breaker status monitoring.

ii. Fuel System:

1. Fuel tanks high-level alarm.

2. Fuel tanks low level alarm.

3. Fuel pump failure.

b. Contractor to implement concurrently with C.1.2.4.a and C.1.2.4.f.

g. OC and RC Load Banks:

a. Contractor must install and connect one (1) stationary resistive load bank, rated for 100% of one (1) generator, for the compound generator banks on the RC and OC compounds.

b. Contractor must provide the RC with one (1) portable resistive load bank to test the Blue and Orange Safe Havens, CMR, and the TOC stand-by generators. The resistive load bank is to be sized for the largest stand-by generator.

c. Connection to the electrical distribution system will vary from the addition of permanent output generator breakers to allow for connection of a load bank to a centralized load bank connection separate from the power distribution system.

h. RC Blue and Orange Safe Haven Manual Transfer Scheme

a. Contractor to replace the manual transfer switches (MTS) with automatic transfer switches (ATS) to reduce the reliance on operator’s initiations. This must be accomplished by placing a single

ATS at the line side of the safe haven main panel board or providing

(2) ATSs at the same location of the MTS. If (2) ATSs are used at the MTS locations, contractor shall relocate the EAP equipment and communications equipment circuits from the main panel board to

Panel ‘A’ or ‘B’ so that the equipment has generator backup power

i. RC TOC Generator and UPS:

a. Contractor must design and install a new stand-by generator and

UPS, sized based on TOC electrical loads. Include 20% spare capacity.

b. Contractor must provide a double conversion UPS with a one (1) hour minimum battery back-up to provide power during unforeseen post power outage or open transition generator transfer.

j. New Electrical Feeders to the OC and RC Annex Sites.

a. The OC and RC Annex sites are outside the existing OC and RC compounds. The existing power feeds are routed below public roads;

therefore, coordination with local municipality will be required to perform this work. The contractor must provide new power feed from the new power distribution systems on the OC and RC to each

Annex site. Work to be included:

i. Survey and examine existing routing from the OC and RC to the Annexes.

ii. Determine if power feed is direct buried or in a duct bank.

iii. Provide most efficient means to install new power feed without disturbing the existing perimeter walls of the compounds.

iv. Contractor to determine the correct feeder size extension from the OC and RC loop feed switchboard at

415Y/230V/50hz/3 phase/ 4 wire. Minimum size shall be based on maximum metered load of the OC and RC annex plus 25% spare.

C.1.3 Project Security

C.1.3.1 Contractor must comply with The Security Classification Guide, Attachment J.1.1

Refer to Section H for additional security requirements:

(1) Diplomatic Security Requirements for Clearances and Handling Classified Material.

(2) Additional Security Requirements.

(3) Safeguarding and Release of Classified and Sensitive but Unclassified Material.

(4) Public Release of Information.

(5) Watchmen

C.1.3.2 Contractor must comply with Security procedures during design and construction as described in Division 1 Specifications.

C.1.4 Limit of Construction

C.1.4.1. The Contract includes:

C.1.4.1.1. All work within the U.S. Government (USG) property line.

C.1.4.1.2. Any work the Contractor has to perform outside the OC or RC is to be coordinated with the RSO prior to proceeding. This includes work outside the property line including driveway connections, grading, drainage, temporary construction access, erosion control during construction and final stabilization. Repair of all disturbed areas outside the USG property line shall meet or exceed the pre-contract condition.

C.1.5 Permits and Licenses

C.1.5.1. It is anticipated that no permits or licenses will be required for this project. However, if in the event a permit or license is required the Contractor is responsible for obtaining all other permits (such as utility, construction, occupancy) and licenses required to execute the work.

C.1.5.1.1 Contractor must provide all drawings and other design documents needed to obtain those permits and licenses for which they are responsible, as well as official translations as required to execute those permit actions.

C.1.5.1.2 Contractor must submit all drawings to the COR for approval prior to releasing drawings to local permitting and/or licensing agencies for any permits.

C.1.5.1.3 Permit drawings must be labeled by generic terminology (e.g. office, restroom, mechanical space).

C.1.5.1.4 Permit documents, drawings, specifications and calculations shall be sealed and signed by the architect and engineers of record.

C.1.6 Work by Other Contractors

C.1.6.1 Work By “The Government and Separate Contractors”.

C.1.6.2 Contractors must afford other entities reasonable opportunity for:

C.1.6.2.1 Access to the site.

C.1.6.2.2 Introduction and storage of their materials and equipment.

C.1.6.2.3 Performance of their activities.

C.1.6.3 Separate Contractor working for the Government will be conducting the following:

C.1.6.3.1 Marine Security Guard Residence Upgrade and Expansion

C.1.6.3.2 Additional electrical work will have been undertaken prior to award and continuing for the duration of the contract. Known projects are listed in

C.1.2.4.c.b.ii. The contractor must assess the work performed under these contracts and provide a written assessment to the Contracting Officer advising:

1) the work has been installed in such a manner that it would meet the terms and conditions of this contract and may remain; of 2) the work does not meet the terms and conditions of this contract and should be replaced. The Contracting

Officer will make the decision to leave the work or replace it upon review of the contractor’s assessment.

C.1.7 Construction Phasing

C.1.7.1 This project requires phasing of all construction work identified in C.1.2.4 Major Project

Elements, while maintaining the continued full operation of the existing Embassy operations. The contractor is required to submit their own construction phasing plans detailing their phasing and site utilization plans. The Contractor’s phasing plan(s) will be reviewed and approved by USAID prior to issuing a Full Notice to Proceed (NTP).

C.1.7.1.1 The Phased Construction Plan should be developed and submitted by the winning contractor along with the Site Utilization Plan specified in Div. 1, Section 015005, TEMPORARY FACILITIES AND CONTROLS.

C.1.7.1.2 Upon Substantial Completion of the Office Compound or the Residential

Compound Electrical Upgrades, the contractor shall provide a 1 year warranty period for worked performed.

C.1.7.1.3 Contractor must coordinate scope of work requirements for each phase prior to phase completion with the following contract specifications (see Attachment

J.3.4):

i. Section 017705 Closeout Procedures.

ii. Section 017825 Systems Manual and O&M Data.

iii. Section 017825A CMMS Template.

iv. Section 017905 Demonstration and Training.

C.1.7.1.4 Unless the Government takes full possession of the improvements and permanent facilities within each phase, the Contractor must provide a full warranty period for work from the issued completion date of that phase (Phase

Completion) until the contract’s (Final) substantial completion date, in addition to the Contractor’s 1-year warranty period from the contract’s (Final) substantial completion.

C.1.8 Phasing of Operations and Maintenance and Warranty

C.1.8.1 Contractor must provide Operations and Maintenance (O&M) task services in accordance with Div. 1, Spec. 017705; inclusive of qualified\manufacturer certified labor, tools, equipment, and spares; for the improvements and permanent facilities installed by the Contractor during phases of work to include, but not limited to, the following:

1.1. Site work, perimeter lighting, fences and walls, and associated security features

1.2. Site utilities and related infrastructure

1.3. Example: (structures granted substantial completion by the Government, as partial, before the contract’s (Final) substantial completion date has been issued.)

C.1.8.2 Upon completion of the Office Compound or Residence Compound Electrical

Upgrades, the Contractor will petition the government for a certificate of substantial completion for the completed compound. The Contractor’s responsibility for O&M tasks for completed work must commence after the Government’s acceptance of substantial completion of the Compound. The Contractor must retain full responsibility for any permanent facilities identified as construction zones or facilities the Contractor uses during a subsequent phase and continue for the period of time that coincides with the overall contract’s (Final) substantial completion date or until the Government takes full possession. The Contractor must document in writing, sketches, and photographs for the coordination of O&M issues including emergency repairs, warranty items and design deficiencies with the COR.

C.1.8.3 Scheduling and execution of preventive maintenance (PM) tasks must be coordinated through the Department of State’s designated Computerized

Maintenance Management System (CMMS), which is Global Maintenance

Management System (GMMS). Completed tasks must be validated through the

COR. GMMS maintains information about work orders (scheduled and unscheduled); detailed information on equipment (manufacturer’s data, model number, size/capacity, warranty data, parts and etc.); total cost of maintaining properties, equipment and facility systems; backlog reports; and reports of work accomplished Facility Maintenance personnel and service contractors. Based on the

Contractor provided data through the submission of the CMMS Template

(Attachment J.3.4.1), GMMS must generate scheduled work orders each day for

Weekly, Monthly, Quarterly, Semi-Annual, and Annual PM Tasks on equipment and building systems that are balanced throughout a year as detailed in the

Preventive Maintenance Checklist. The scheduled PM events for equipment and systems must be based on manufacturer instructions and industry standards aimed to prevent premature equipment breakdowns and failures. The Contractor must provide a Government-accepted CMMS Template for each phase prior to issuance of substantial completion of that phase (Phase Completion).

C.2 TECHNICAL REQUIREMENTS FOR FACILITY

C.2.1 OBO Design Source Requirements

C.2.1.1 Building Code. Design and construction of this project is governed by:

C.2.1.1.1 2021 OBO Building Code: Refer to the adoption of the (International Building

Code (IBC) as amended by the OBO Codes Supplement (OBO-ICS). This is described in 2021 OBO-ICS IBC Chapter 1 (including the listing of adopted versions of codes). The OBO-ICS is found in the 2021 OBO Design Standards

(A0301)), Attachment J.2.1.

C.2.1.1.2 Accessibility Guidelines for Buildings and Facilities, Architectural Barrier Act

(ABA) 2006 must be applicable for all areas of design that are to be fully accessible for visitors and staff as identified in the OBO-ICS IBC Chapter 11.

C.2.1.2 Bridging Documents. J.3.2, J.3.3 and J.3.4

C.2.1.2.1 The Bridging Documents describe the design intent as well as provide project-specific definition of required performance of the site and building systems.

C.2.1.2.2 These documents are not fully developed and do not describe the entire scope of work required for the full performance and completion of the project.

C.2.1.2.3 Bridging documents provide the base for development of the final design reflected in construction drawings and specifications.

C.2.1.2.4 Site-specific specifications

C.2.1.2.5 OBO Division 01 Specifications (Attachment J.3.4.1). OBO project edited sections, no edits by Contractor permitted.

C.2.1.3 2021 OBO Design Standards, Attachment J.2.1.

C.2.1.3.1 2021 OBO Design Standards: In addition to utilizing the OBO Building Code and

OBO Standard Specification sections, which are incorporated into the 2021 OBO

Design Standards, other portions of the OBO Design Standards must be utilized in the design process (i.e., other content including base “webpage” text, Planning

Modules for Spaces, and References).

C.2.2 General Design Attributes

C.2.2.1 There are no Security Waivers and Exceptions for this project.

C.2.3 Order of Precedence

C.2.3.1 Section C and Contract Attachments J.2 and J.3 are identified below, from highest to lowest.

Order of precedence must be used to address conflicts in contract requirements.

1. Section C Scope of Work

2. Other Sections of the contract

3. Attachment J.2.1: 2021 OBO Design Standards, Section A0301 Building Codes

4. Attachments J.3.2, J.3.3. & J.3.4: Project Specific Requirements Documents

5. Attachment J.2.1: 2021 OBO Design Standards, OBO Standard Specifications within Section F Construction Specifications

6. Other Section J Attachments

C.3 DESIGN PROCESS

C.3.1 Design Expertise

C.3.1.1. Provide the following licensed professionals in accordance with the OBO Building Code, Chapter 1:

C.3.1.1.1. Registered Architects (registered in the U.S.)

C.3.1.1.2. Professional Engineers (PE) (registered in the U.S.)

a. PE with Civil specialty

b. PE with Structural specialty

c. PE with Mechanical / Plumbing specialty

d. PE with Electrical specialty

e. PE with Fire Protection specialty

C.3.2 Design Submittals

C.3.2.1 General

a. Refer to 2021 OBO Design Standards for documentation format requirements

b. Refer to Section C Appendices A submittal content requirements for drawings, reports, calculations, and other submittal requirements. The Contractor must prepare and submit for

COR approval all required construction design drawings and specifications documents for each of the Electrical Upgrade project elements necessary to convey clear design intent and constructability for each discipline, to include; civil/site/landscape, structural, electrical, fire, etc.

c. Refer to Section F for submittal quantity requirements.

d. Incorporate all IDR comments (see Contract Section E)

e. Submittals will be back-checked by USAID for incorporation of previous USAID review comments at each design phase.

C.3.2.2 Construction Document Submittal CD-1 - 35%.

Provide construction drawings, specifications, reports, calculations, and other submittal requirements as specified in Appendix A and B.

C.3.2.3 Construction Document Submittal CD-2, 60%.

Provide construction document drawings, specifications, reports and calculations as specified in Appendix A and B

C.3.2.4 Construction Document Submittal CD-3,100%

Provide construction document drawings, specifications, reports and calculations as specified in Appendix A.

C.3.2.4 CD-3 Back-check Submittal

Provide corrected CD-3 submittal as specified in Section F.

C.3.2.5 Final Design Documents/Design Issued for Construction (IFC) Submittal

Provide stamped/sealed and signed Issued for Construction documents. The submittal must consist of updated final construction documents based on review comments provided by the

Government in the CD-3 Back-check Submittal as specified in Section F. The IFC documents shall contain drawings, specifications, and calculations required to construct the project in conformance with the contract requirements.

C.3.3 SCHEDULE OF DESIGN DELIVERABLES

Design Deliverables

Req’d Deliverable Item NTP +

(calendar days)

Notes

☒ Project Kick Off Meeting 7 Kick Off meeting held on site with virtual attendance

☒ SITE VISIT (if required) 28 Contractor conduct site visit to gather any final information to complete design, verify conditions, and meet with Local authorities.

☒ Contractor to submit CD-1, 35% level of design completion.

42 Electronic Copy - Posted to USAID

Google Drive system to USAID, Juba

Electronic Copy – Posted to ProjNet

☒ REVIEW CD -1,

USAID/OBO review 35%, submit comments.

56 USAID/OBO comments posted to USAID

Google Drive

☒ EVALUATES CD-1 –

Contractors evaluates and responds to comments.

61 Contractor to evaluate and post response in USAID Google Drive

☒ BACK CHECK CD-1 –

USAID/OBO conducts contractor’s response

66 USAID/OBO Back Checks response and post final disposition

☒ CD-1 COMMENT

RESOLUTION MEETING

68 Virtual meeting

☒ Contractor to submit CD-2, 60% level of design completion

89 Electronic Copy - Posted to USAID

Google Drive system to USAID, Juba

Electronic copy posted to ProjNet.

☒ REVIEW CD – 2,

USAID/OBO review 60%, submit comments.

103 USAID/OBO comments posted to USAID

Google Drive

☒ EVALUATES CD-2 –

Contractors evaluates and responds to comments

108 Contractor to evaluate and post response in USAID Google Drive

☒ BACK CHECK CD-2 –

USAID/OBO conducts contractor’s response

113 USAID/OBO Back Checks response and post final disposition

☒ CD-2 COMMENT

RESOLUTION MEETING

115 Virtual meeting

☒ Contractor to submit CD-3, 100% level of completion, design submission

129 Electronic Copy - Posted to USAID

Google Drive system to USAID, Juba

Electronic copy posted to ProjNet.

☒ REVIEW CD – 3,

USAID/OBO review 100%, submit comments.

143 USAID/OBO comments posted to USAID

Google Drive

☒ EVALUATES CD -3 –

Contractors evaluates and responds to comments

148 Contractor to evaluate and post response in USAID Google Drive

☒ BACK CHECK CD -3 –

USAID/OBO conducts contractor’s response

151 USAID/OBO Back Checks response and post final disposition

☒ CD -3 COMMENT

RESOLUTION MEETING

153 Virtual meeting

☒ Contractor incorporates all comments and submits Final

Submission for back-check

158 Electronic Copy - Posted to USAID

Google Drive system to USAID, Juba

☒ Contractor submits complete

IFC.

Electronic Copy - Posted to USAID Google

Drive system to USAID, Juba

Electronic copy posted to ProjNet .

C.4 CONSTRUCTION PROCESS

C.4.1 Materials Shipping Address

C.4.1.1 Materials delivered to the site shall be marked as follows:

U.S. EMBASSY JUBA, SOUTH SUDAN

USAID

Attn: EXO/GSO Shipping Unit

Office Phone: +1 202 216-6279 Ext: 273/197 (US number)

Cellphone +211 912 117 887/+211 912 117 847 (South Sudan number)

JUBA, SOUTH SUDAN

(DIPLOMATIC CARGO)

C.4.2 Specification Division 01

C.4.2.1 Contractor must execute the construction, commissioning, and closeout of the project in accordance with the requirements of the contract, including the procedures identified in the

Division 01 specifications.

C.4.2.2 Contractor’s Temporary Facilities must be off the U.S. Embassy Compound and designated in the Site Utilization Plan and in compliance with Div. 1, Section 015005, Temporary

Facilities and Control.

C.4.3 Security During Construction

C.4.3.1 Per Division 01, Contractor is required to limit access to the construction site through a security screening facility known as an Access Control Facility (ACF). Contractor is required to abide by the Access Control Policy (included in Phase 2 Instructions) in seeking access to construction sites.

C.4.3.2 If one of the permanent CACs is used during construction as an SSA and/or ACF, these facilities must be designated on the Site Utilization Plan, and submitted in accordance with

Specification Division 01.

C.4.4 Geotechnical Engineering

C.4.4.1 Contractor must provide the services of a geotechnical consultant during construction of foundations, ground modifications, retaining systems, etc., to confirm that recommendations provided during the design stage have been implemented in the field.

C.4.4.2 Contractor must provide a report, signed and sealed by the geotechnical consultant, outlining the systems installed and the tests performed, within 20 days after completion of work.

C.4.4.3 Refer to J.3.3.2 for a copy of the geotechnical report.

C.4.4 Diplomatic Security (DS) Security Compliance Review

C.4.4.1 As a quality assurance measure, the Bureau of Diplomatic Security will perform

Inspections of the security features of the project. The DS compliance teams document these inspections, address physical and technical security deficiencies or discrepancies relating to the project and provide corrective recommendations.

C.4.4.2 The goals of the interim Security Compliance Reviews (SCRs) are to view the security posture of a project, identify potential problem areas and take corrective action earlier in the construction cycle of the project. The purpose of interim evaluations is to ensure construction meets the security requirements specified in the construction drawings and project specifications manuals.

C.4.4.3 A final security compliance review will be performed, and will be documented in a report at project completion.

C.4.5 As-Built Construction Documents

C.4.5.1 As-built drawings, models, and documentation must be delivered to the USG as part of the permanent project record. USG shall be the exclusive owner of this documentation. Refer to the 2021 OBO Design Standards Section A05 Design Submittal Format Standards.

C.4.5.2 Contractor must provide O&M manuals electronically related to project installed equipment. This must include warranty documentation, warranty registration and information and/or documentation required for the USG to exercise such warranty rights.

The following contract specifications shall be referenced (see Attachment J.3.4.1):

1. Section 017705 Closeout Procedures

2. Section 017825 Systems Manual and O&M Data

[END OF SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 BRANDING STRATEGY

The Contractor must submit final Branding Implementation and Marking Plans no later than 30 days after award. The plan must address the elements below and be submitted to the CO for approval.

Per ADS 320.3.2.1, the Branding Strategy for this contract is as follows:

The activity name: USAID/South Sudan Juba Compound Electrical Upgrade.

The desired level of visibility: USAID identity must be prominently displayed on commodities or equipment; in printed, audio, visual or electronic public communications; in studies, reports, publications, web sites, and all promotional and informational products; and events.

Other organizations to be acknowledged: Specific events that are supported by USAID together with other partners may require co-branding following the approved Branding Implementation Plan.

The Contractor’s Branding Implementation Plan must address the following:

● How to incorporate the message, “This assistance is from the American people,” in communications and materials directed to beneficiaries, or provide an explanation if this message is not appropriate or possible;

● How to publicize the program, project, or activity in the host country and a description of the communication tools the Contractor will use. Such tools can include the following:

○ Press releases;

○ Press conferences;

○ Media interviews;

○ Site visits;

○ Success stories;

○ Testimonials from beneficiaries;

○ Professional photography;

○ Public Service Announcements (PSAs);

○ Videos;

○ Webcasts;

○ E-invitations or group emails;

○ Social media; and

○ Other Internet activities, etc.

● The key milestones or opportunities anticipated to generate awareness that the program, project, or activity is from the American people, or an explanation for the reasons why branding and marking is not appropriate or possible:

○ Such milestones can be linked to specific points in time, such as the beginning or end of a program, or to specific opportunities, such as the publication of research findings or program successes.

○ Milestones can include, but are not limited to, the following:

○ Launching the program;

○ Announcing research findings;

○ Publishing reports or studies;

○ Spotlighting trends;

○ Securing endorsements from ministries or local non-governmental organizations; and

○ Communicating the impact/overall results of the program.

The Contractor must develop a Marking Plan to ensure the proper marking of all items in accordance with

ADS 320. The Marking Plan must detail the public communications, commodities, program materials, and other items that will bear the USAID Identity in a visible way. The Marking Plan must show that programs, projects, activities, public communications, and commodities implemented or delivered under contracts and subcontracts exclusively funded by USAID are marked exclusively with the USAID

Identity. USAID reserves the right to request pre-production review of USAID-funded public communications and program materials for compliance with USAID’s graphic standards and the approved

Marking Plan. USAID also reserves the right to provide guidance on USAID-funded social media communications.

Anticipated elements of the Marking Plan include, but are not limited to:

● Deliverables to be marked, include products, equipment and inputs delivered;

● Places where program activities are carried out;

● External public communications, studies, reports, publications and informative and promotional products;

● Workshops, conferences, fairs, media related activities and any such events; and

● Requested exceptions.

Publications authored by Contractors or other non-USAID employees must include the following disclaimer on the title page: “The author’s views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government.”

Threats and restrictions to the security of the program must be identified in the proposed Plan and assessed in order to request any necessary exception from the marking requirement in accordance with ADS

320.3.2.5.

The Contractor should review the USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy to inform its Branding Implementation and

Marking Plans.

D.2 AIDAR 752.7009 MARKING (JAN 1993)

a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk

(such as coal, grain, etc.), or for semi-finished products which are not packaged.

b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation

Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED

BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.246-4 INSPECTION OF SERVICES - FIXED PRICE AUG 1996

52.246-12 INSPECTION OF CONSTRUCTION AUG 1996

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at USAID in South Sudan, or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted.

[END OF SECTION E]

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation

Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED

BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.236-15 SCHEDULES FOR CONSTRUCTION CONTRACTS APR 1984

52.242-14 SUSPENSION OF WORK APR 1984

52.242-15 STOP WORK ORDER AUG 1989

52.247-34 F.O.B. DESTINATION NOV 1991

F.2 DELIVERABLES AND DELIVERABLES SCHEDULE

All deliverables are identified in Sections C through I of the contract, and the attachments in Section J. All reports must be in English language. The Contractor must promptly notify the COR with a copy to the CO of any problems, delays or adverse conditions which materially impair the contractor’s ability to meet the requirements of the contract.