Attachment_05_Conformance_Statements.docx
DOCX document 80 KB Posted
- Solicitation number
- BPM005633
- Issued by
- Arizona
About this file
This is a Conformance Statements document for Request for Proposal Solicitation No. BPM005633, issued by the Arizona Department of Administration State Procurement Office for Foreign Language Interpretation and Translation services. The document serves as a standardized form for offerors to declare their compliance with the solicitation's instructions, scope of work, and contract terms and conditions. Offerors must indicate whether they comply fully with all requirements or identify specific exceptions by checking designated boxes. If neither box is checked for any section, the state will interpret the offer as fully compliant with no exceptions. Offerors taking exceptions must complete supplemental attachment pages detailing the specific article or paragraph references, the original RFP language, proposed alternate language, and rationale for each exception.
Topete/Stonefield, Inc. submitted this conformance statement indicating full compliance with the Special Instructions to Offerors, Uniform Instructions to Offerors, and the Scope of Work. However, the company took exceptions to the Contract Terms and Conditions, specifically citing Exhibit A section 1.3.1.a regarding Sexual Abuse and Molestation (SAM) insurance coverage and Addendum B section 1-3.5.22 regarding network security requirements. The company requested that the SAM insurance requirement be made conditional based on whether services are provided in person, noting that all staff work remotely from home locations rather than at state premises. Additionally, Topete/Stonefield, Inc. requested exemption from network security requirements, arguing that as a small business without access to state networks, compliance would impose unnecessary and expensive burdens that do not jeopardize state security.
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Text version
Request for Proposal
Solicitation No. BPM005633
Foreign Language Interpretation and Translation Arizona Department of Administration State Procurement Office 100 North 15th Avenue Phoenix, AZ 85007
Attachment 05 – Conformance Statements
If taking exceptions, the relevant subsequent pages titled “Attachment Supplements” must be completed. Attach additional pages as needed.
STATE WILL NOT CONSIDER ANY EXCEPTIONS UNLESS DESIGNATED ON THIS FORM.
READ ALL INSTRUCTIONS TO OFFERORS BEFORE TAKING ANY EXCEPTIONS. OFFERS WITH EXCEPTIONS MAY BE FOUND NOT SUSCEPTIBLE FOR AWARD UNDER A.A.C. R2-7-C311 OR RECEIVE LOWER SCORES DURING EVALUATION.
IF NEITHER BOX IS CHECKED UNDER ANY SECTION BELOW, THE OFFEROR’S RESPONSE TO THAT SECTION WILL BE CONSIDERED “YES” AND STATE WILL INTERPRET THE OFFER AS IF THERE WERE NO EXCEPTIONS TAKEN.
CONFORMANCE TO THE INSTRUCTIONS TO OFFERORS
Check one of the following:
| X |
| YES – Offeror acknowledges that it has read and understands the Special Instructions to Offerors and Uniform Instructions to Offerors of the Solicitation Documents and attests that its Offer complies with both. |
| ☐ |
| NO – Offeror acknowledges that it has read and understands the Instructions to Offerors in the Solicitation Documents, and attests that its Offer complies with both EXCEPT FOR the exceptions listed in Attachment Supplement – Conformance Statements - Exceptions to Instructions. |
CONFORMANCE TO THE SCOPE OF WORK
Check one of the following:
| X |
| YES – Offeror acknowledges that it has read and understands the Scope of Work Document and the Pricing Document of the Solicitation Documents and attests that its Offer complies with both. |
| ☐ |
| NO – Offeror acknowledges that it has read and understands the Scope of Work Document and the Pricing Document of the Solicitation Documents and attests that its Offer complies with both EXCEPT FOR the exceptions listed in Attachment Supplement – Conformance Statements - Exceptions to Scope of Work. |
CONFORMANCE TO THE CONTRACT TERMS AND CONDITIONS
Check one of the following:
| ☐ |
| YES – Offeror acknowledges that it has read and understands the Special Terms and Conditions and the Uniform Terms and Conditions, along with their respective Exhibits and Appendices of the Solicitation Documents and attests that its Offer complies with all. |
| X |
| NO – Offeror acknowledges that it has read and understands the Special Terms and Conditions and the Uniform Terms and Conditions, along with their respective Exhibits and Appendices of the Solicitation Documents and attests that its Offer complies with all EXCEPT FOR the exceptions listed in Attachment Supplement – Conformance Statements - Exceptions to Contract Terms and Conditions. |
Topete/Stonefield, Inc.
Company name
Signature of person authorized to sign
Attachment Supplement 05 – Conformance Statements - Exceptions to Instructions
| Article / paragraph or exhibit reference |
| RFP language (Copy and paste from Solicitation) |
| Alternate language and Rationale |
Special Instructions to Offerors
| NA |
| No Exceptions |
| Alternate language: X |
Rationale: X
| X |
| X |
| Alternate language: X |
| X |
| X |
| Alternate language: X |
Uniform Instructions to Offerors
| NA |
| No Exceptions |
| Alternate language: X |
| X |
| X |
| Alternate language: X |
| X |
| X |
| Alternate language: X |
Topete/Stonefield, Inc.
Company name
Signature of person authorized to sign
Attachment Supplement 05 – Conformance Statements - Exceptions to Scope of Work
| Article / paragraph or exhibit reference |
| RFP language (Copy and paste from Solicitation) |
| Alternate language and Rationale |
Scope of Work
| NA |
| No Exceptions |
| Alternate language: X |
| X |
| X |
| Alternate language: X |
| X |
| X |
| Alternate language: X |
Topete/Stonefield, Inc.
Company name
Signature of person authorized to sign
Attachment Supplement 05 – Conformance Statements - Exceptions to Contract Terms and Conditions
| Article / paragraph or exhibit reference |
| RFP language (Copy and paste from Solicitation) |
| Alternate language and Rationale |
Special Terms and Conditions
Exhibit A 1.3.1
| a. | The policy shall include coverage for Sexual Abuse and Molestation (SAM). | |
| Alternate language: | ||
| a. | The policy shall include coverage for Sexual Abuse and Molestation (SAM) if needed. |
Rationale:
There is no need for this insurance in the case of companies that do not provide their services in person.
TSI’s team does not work in the State’s premises. All of us work from our respective homes.
Addendum B
| 1-3.5.22 |
| Alternate language: |
NA
Rationale:
TSI has no access to the State’s network.
We feel this requirement should not be enforced if the State’s security is not in jeopardy.
As a small business we cannot comply with these extremely expensive and unnecessary requirements.
| X |
| X |
| Alternate language: X |
Rationale: X
Uniform Terms and Conditions
| X |
| X |
| Alternate language: X |
Rationale: X
| X |
| X |
| Alternate language: X |
Rationale: X
| X |
| X |
| Alternate language: X |
Topete/Stonefield, Inc.
Company name
Signature of person authorized to sign
Solicitation Attachment – Conformance Statements | Revision No. 1 | Revised 11-22 image1.jpeg image2.jpg
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