Attachment 0028 - ARMY CDRL Module OEM Contractor Training FEB 2019.pdf

LCMP

UNCLASSIFIED// FOR OFFICIAL USE ONLY

DISTRIBUTION D. Secondary distribution authorized to Department of Defense (DoD) and U.S. DoD contractors only contains FOUO content (08 OCT 2019) Other requests for this document shall be referred to PM Transportation Systems.

CDRL MODULE

United States Army

FEBRUARY 2019

OEM Contractor Training

UNCLASSIFIED// FOR OFFICIAL USE ONLYUNCLASSIFIED// FOR OFFICIAL USE ONLY

TABLE OF CONTENTS

1. Gaining Access

2. Contractor Dashboards

3. Submitting CDRLs

4. Creating On-Demand CDRLs

5. Resubmissions

6. Request Extension

7. CDRL Workflow Emails

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OEM CONTRACTOR ACCESS INSTRUCTIONS

1. Complete the following:

a) Complete Cyber Awareness Training -> https://public.cyber.mil/training/cyber-awareness-challenge/ (IMPORTANT: Print your completion certificate to PDF or XPS!)

b) Complete and digitally sign the DD2875 ->

c) Read and digitally sign Acceptable Use Policy (AUP) ->

2. Send your request to the LCMP Team via usarmy.detroit.peo-cs-css.list.lcmp-team@mail.mil

3. Once approved, a URL link to request your LCMP-IDE account is sent from the LCMP-IDE Team.

~2~ https://public.cyber.mil/training/cyber-awareness-challenge/ mailto:usarmy.detroit.peo-cs-css.list.lcmp-team@mail.mil

• System Name: Lifecycle Management Process Integrated Data Environment

(LCMP-IDE)

• Location: N/A

• Supervisor: Is the Government COR for the contract

• Justification for Access: To submit contract deliverables for Contract # [Insert

Contract Number]. In addition, enter the full address of your company.

• Type of Access Required: Authorized

• Complete Part 1 and fields 13, 26 and 27 of Part 2.

DD2875 – SYSTEM AUTHORIZATION ACCESS REQUEST (SAAR) INSTRUCTIONS

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CONTRACTOR DASHBOARDS

1) Summary Rollup: Displays real-time counts of deliverables based on status.

Also provides interactive filtering.

2) Chart: The interactive chart provides a look ahead to deliverables coming due and displays overdue submissions. When a bar is clicked, the table below provides detailed information.

3) Load Deliverable: Click the green plus symbol, to automatically load and populate the CDRL Submission Panel.

CONTRACTOR DASHBOARD

Contractors have their own interactive dashboard for managing CDRL deliverables.

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BROWSE CDRLS

1) Summary Rollup: Displays real-time counts of deliverables based on status. Also provides interactive filtering.

2) Export: The dashboard may be exported to Excel.

3) Interactive Help: For an interactive tutorial, click the ?

Button.

4) Open Record: Click the book icon in the dashboard to open a specific CDRL deliverable record.

Contractors have their own searchable dashboard for managing CDRLs.

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CONTRACTOR SUBMISSION

PANEL

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To submit a CDRL deliverable, click the 1) Submit button at the top of the OEM Contractor dashboard, or 2) filter the Browse All CDRLs dashboard to view Not Submitted deliverables.

SUBMITTING CDRL DELIVERABLES

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CONTRACTOR SUBMISSION PANEL

Contractors use the Submission Panel to submit contract deliverables to the Government.

Only CUI/Unclassified content can be submitted through this system.

Unclassified cover sheets are submitted to indicate Physical or Classified submissions that will occur outside of the module.

Multiple files may be uploaded at once and associated with a single CDRL submission.

Contractor access must be preconfigured using a Common Access Card or an approved DoD External Certificate Authority.

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SUBMISSION PANEL

1) Select the CDRL that you wish to submit You may filter by Event or Work Directive/Exhibit, if applicable. (CDRLs with multiple submissions are differentiated by due date).

2) Choose the person at your company that should receive email notifications for this CDRL. Select backup people or an additional employees to be carbon copied.

3) Select the document(s) to submit.

NOTE: Filenames cannot contain any of these characters.

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FILE UPLOADING

4) Approved file types are automatically filtered when uploading files.

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FILE SIZE AND TYPE RECOMMENDATIONS

The maximum file upload size is 750 MB. *

The following file types are allowed by default:

Microsoft Word: .doc, .docx, .mht Microsoft PowerPoint: .ppt, .pptx Microsoft Excel: .xls, .xlsx, .xlsm Microsoft Project: .mpp Microsoft Visio: .vsd Graphics: .jpg, .gif, .png Other: .xml, .zip,.pdf

* Network latency can impact large file uploads

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SUBMITTING MULTIPLE FILES

To upload multiple files, select files while holding the Ctrl key on your keyboard.

The indicators for these files flash yellow during the upload process.

IMPORTANT: Wait for the file upload process to fully complete before submitting.

NOTE: Before clicking the Submit CDRL button make sure all files have been fully uploaded. When upload is complete, the indicators for these files display solid green.

NOTE: A red indicator signals an issue with the file attachment.

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SUBMISSION PANEL

When submitting large file(s) external to the system, select a Physical Submission Type and upload a FOUO Cover sheet to indicate the submission.

Physical Submission Types: DVD, Portable Hard Drive, ARMDEC SAFE, Other

When submitting a Classified submission, select the External Classified Delivery Type and upload a FOUO cover sheet to indicate the submission.

Classified Delivery Types: AKO-S, Mail, Courier

After clicking the Submit CDRL button, a popup message displays indicating a successful submission.

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CONTRACTOR CDRL INSTANCE DETAILS

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After submission, the CDRL Details page appears.

The Details page displays details such as the Contract #, Work Directive, CDRL, Due Date, Status, POC and the actual CDRL deliverables.

If mistakes are made, such as attaching the wrong documents, click the Return to Unsubmitted button.

NOTE: Submissions may be retracted as long as the government review hasn’t started and button is only visible when status is “Submitted”.

SUBMIT ON-DEMAND CDRL

DELIVERABLES

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Typically, the government pre-populates the CDRL deliverable records that are required for submission based on the contract and deliverables defined in the DD1423 forms.

On occasion, the government may allow the OEM Contractor to submit On-Demand CDRL. On- Demand CDRLs allow the OEM Contractor to create and submit contract deliverables at will. Examples: Component First Article Test (CFAT) Plans and Reports, Meeting Agendas, Meeting Minutes, STS deliverables.

Permissions must be preconfigured to allow the OEM Contractor to create On-Demand CDRL deliverables.

Before submitting an On-Demand deliverable, always check to make sure the deliverable doesn't already exist in the Submission Panel.

SUBMIT ON-DEMAND CDRLS

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SUBMIT ON-DEMAND CDRLS

Click the Submit On-Demand CDRL button from the Contractor dashboard.

The Create CDRL Instances page appears.

Select the Work Directive/Exhibit, CDRL and Due Date fields.

TIP: Work Directive/Exhibit is used to categorize CDRLs.

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CREATE CDRL INSTANCES

The Due Date field automatically populates to today’s date, but may be changed.

Click the Save button to create the CDRL Instance. A message displays. Click Ok on the message box, the CDRL Submission Panel appears and is pre-loaded with the CDRL deliverable information you specified.

NOTE: If a CDRL is not visible in the drop-down, contact the Government COR and request to configure required permissions to allow OEM Contractor On-Demand submissions.

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RESUBMISSIONS

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A CDRL may require a resubmission if the previous submission was rejected or if the government requested rework.

Once dispositioned as Rework or Reject by the Government COR, the CDRL will display on the Contractor dashboard in its appropriate rollup box.

RESUBMISSIONS

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RESUBMIT REWORKED CDRL

The blue submission panel on the right allows you to resubmit a rejected or reworked CDRL.

Once the CDRL is re-submitted, the CDRL no longer appears on the dashboard as rejected/reworked.

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Reason for Rework/Rejection is noted

The Feedback Attachments section displays files sent back to you from the COR. For a Rework CDRL, once you download/review these files, the new Due Date is automatically calculated for your resubmission.

REQUEST EXTENSION

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CONTRACTOR CDRL INSTANCE DETAILS

1) An extension can be requested if a Due Date cannot be met, by opening the CDRL Details page and click the Request New Due Date icon.

2) In addition, If a CDRL deliverable has not been Submitted, you can submit it by clicking the Not Submitted Status icon. 1

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CDRL WORKFLOW EMAILS

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OEM CONTRACTOR WORKFLOW EMAILS

Automated notifications are sent from the LCMP CDRL module to the OEM contractor.

Trigger Subject Recipient(s) CDRL Submission Contract# - CDRL#, Status: Submitted Contractor POC, Carbon Copy recipients, User submitting instance, government COR

Gov Inspection Contract# - CDRL#, Status: In Process Contractor POC, Carbon Copy recipients, government COR if option enabled

Gov Approval Contract# - CDRL#, Status: Accepted Contractor POC, Carbon Copy recipients, government COR if option enabled

Gov Rejection Contract# - CDRL#, Status: Rejected Contractor POC, Carbon Copy recipients, government COR

Gov Rework Contract# - CDRL#, Status: Reworked Contractor POC, Carbon Copy recipients, government COR

Gov Rejection at Inspection Contract# - CDRL#, Status: Rejected Contractor POC, Carbon Copy recipients, government COR, Inspector

Gov Rework at Inspection Contract# - CDRL#, Status: Reworked Contractor POC, Carbon Copy recipients, government COR, Inspector

Submission Coming Due in 3 days

Contract# - CDRL#, Coming Due CDRL Notification

Contractor POC, Contractor Contracting Office Admin Panel Group

Late CDRL Deliverable Submission

Contract# - CDRL#, Late CDRL Notification

Contractor Contracting Office, Government Contracting Office, government COR

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• OEM Contractors are notified if there is a confirmed outage.

• Outage Emails will come from the LCMP distribution list.

• To report an outage email:

usarmy.detroit.peo-cs-css.list.lcmp-team@mail.mil (PEO CS & CSS) Other: LCMPAdministrators@bah.com.

• Programs must have an alternative/backup for receiving deliverables in the event of an outage. (Example: DoD SAFE, Encrypted Email, ACE Wind chill).

OUTAGE/ISSUE PROCEDURE

~27~ mailto:usarmy.detroit.peo-cs-css.list.lcmp-team@mail.mil mailto:LCMPAdministrators@bah.com

THE END

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