Specs and Drawings - NOLA EHRM - Addendum No 1.pdf

Addendum

Addendum No: 001

Date 07-20-23

Project: VA New Orleans VA (EHRM)

Electronic Health Record Modernization Infrastructure Upgrade

From: Eric Shreve

GDM Architects – Engineers

2600 The American Road SE Suite 100

Rio Rancho, NM 87124

To: All Prospective Bidders and Plan Holders

This addendum forms a part of the Bid Documents and modifies the Bid Documents issued by GDM and dated 06/01/2023. Acknowledge receipt of this addendum on the Bid Form. All other provisions of the Bid Documents shall remain unchanged. This addendum contains a total of 42 - 30” x 42” pages and 31 – 81/2” x 11”

1. Drawings:

1.1. Replace Sheets 01-AE-011, 01-AE-021, 01-AE-031, 01-AE-041, 02-AE-011, 02-AE,012, 02-AE-

021, 02-AE-022, 02-AE-031, 02-AE-032, 02-AE-041, 02-AE-042, 02-AE-051, 02-AE-052, 03-AE-

011, 03-AE-021, 03-AE-031, 03-AE-041, 03-AE-051, 03-AE-061, 03-AE-071, 04-AE-011, 05-AE-

011, 06-AE-011, 06-AE-021, 06-AE-031, 06-AE-041, 07-AE-011, 07-AE-021, 07-AE-031, 07-AE-

041, 08-AE-011, 08-AE-021, 08-AE-031, 08-AE-041, 09-AE-011, 09-AE-021, 09-AE-031, 09-AE-

041, 09-AE-051, 10-AE-011, 11-AE-011,

1.1.1. The only change to all sheets listed is that the existing fire rating of wall is now shown. There are no other changes from the original bid set drawings issued.

1.2. Fire Alarm Relocation

1.2.1. Drawing Number 00-FP-000 Fire Detection and Notification Note indicates “NO NEW FIRE

ALARM WORK IS ANTICIPATED. DEMO EXISTING FIRE ALARM SYSTEM

COMPONENTS AS NECESSARY WHERE NEW TRS ARE BEING PROVIDED.”

This note should read as follows:

“NO NEW FIRE ALARM WORK IS ANTICIPATED. DEMO OR RELOCATE EXISTING

FIRE ALARM SYSTEM COMPONENTS AS NECESSARY WHERE NEW TRS ARE

BEING PROVIDED TO MAINTAIN COMPLIANCE WITH NFPA 72.”

1.3. 01 00 00 General Requirements

1.3.1. Replace specification section 01 00 00 General Requirements. The change occurs on page seven under 1.6 Operations and Storage Areas. (J) Phasing: ADDED paragraphs 1, 2,3, and 4.

All other provisions of the Contract Document shall remain unchanged. This addendum is hereby made a part of the Contract Documents to the same extent as those provisions contained in the original documents and all itemized listings thereof.

End of Addendum

SLVHCS

New Orleans, LA

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SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1

1.1 SAFETY REQUIREMENTS

A. Refer to Section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and partly removal of portions of existing structures, and furnish labor and materials and perform work for New Orleans Medical Center project No. 629-22-

700 as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the COR.

C. Offices of GDM of Oregon (GDM), of DuPont, Washington, as

Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by COR or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratories or commissioning authority testing laboratory retained by the Contractor, the Contractor shall notify the COR in sufficient time to enable testing laboratories or commissioning authority personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three work days unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

F. Prior to commencing work, general contractor shall provide proof that a qualified "competent person" (CP) per OSHA 29 CFR

1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

G. Training:

1. All employees of general contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course and/or other relevant competency training, as determined by

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VA Project No. 629-22-700 the VA COR with input from the Infection Control Risk

Assessment (ICRA) team.

2. Submit training records of all such employees for approval before the start of work.

H. Terms used in this contract such as Veterans Affairs (VA) and

Government; Contracting Officer (CO) or Contracting Officer's

Representive (COR) may be used interchangeably, and refer to the same entity.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, General Construction:

1. Work includes general construction, alterations, necessary removal and/or modifications of existing structures and construction, patching and finishing work, commissioning,and certain other items.

Plumbing Work:

2. Work includes all labor, material, equipment, and supervision to perform the required Plumbing work on this project including:

a. Modification of existing plumbing systems.

b. Installation of new plumbing fixtures.

Mechanical Work:

3. Work includes all labor, material, equipment and supervision to perform the required Mechanical work on this project including:

a. Installation of new CRAC units, dehumidifiers, and other mechanical equipment.

b. Modifications to existing mechanical systems.

c. Modifications to existing DDC controls.

d. Setup, programing, adjustment, and commissioning of new & modified systems.

Electrical / Telecommunication System Work:

4. Work includes all labor, material, equipment and supervision to perform the required electrical and telecommunications systems construction work on this project including:

a. Provide new power connections for new mechanical equipment.

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b. Provide new power connections for MDF/IDF rack locations.

c. Provide new UPS units for MDF/IDF locations.

d. Provide all telecommunication connections to all new rack locations. Fiber and Cabling.

Fire protection Work:

5. Work includes all labor, material, equipment and supervision to perform the required fire protection systems construction work on this project including:

a. Modify existing fire lines as need to create new telecommunication rooms.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give two week’s notice to the COR so that security escort or arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the COR.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General

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Contractor may return to the site only with the written approval of the COR.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the COR for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation.

3. The General Contractor shall provide temporary lock cylinders for use by the contractors during the construction period.

a. Lock cores shall be compatible with existing door hardware.

b. Existing lock cores are dormakaba 6 pin cores with VA keyway.

D. Document Control:

1. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or

“Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the

COR upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of COR.

5. All paper waste or electronic media such as CD’s and USB flash drives, etc. shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify COR and VA Police immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

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a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access.

Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of permits (10) shall be issued to the

General Contractor and subcontractors for parking on campus in designated areas only.

F. Personal Conduct:

1. Every person who enters the SLVHCS’s grounds is expected to conduct themselves in a professional responsible manner without the need to enumerate every expected or prohibited behavior.

2. Weapons, ammunition, explosives, and alcoholic beverages are prohibited on the SLVHCS’s grounds.

3. There shall be no solicitations or sales of any kind on the

SLVHCS’s grounds.

4. VA reserves the right to refuse to permit employment on the

Work or require dismissal from the Work of any subcontractor who, by reason of previous unsatisfactory work on Department of Veterans Affairs project or for any other reason, is considered by the COR to be incompetent or otherwise objectionable.

5. See VA Acquisition Regulation(VAAR)852.236-80 for additional stipulation.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on SLVHCS premises to areas authorized or approved by the COR. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the COR and shall be built with labor and materials

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VA Project No. 629-22-700 furnished by the Contractor without expense to the Government.

The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the COR, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the COR, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the COR.

When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. See FAR 52.236-10 for additional stipulations.

E. Working space and space available for storing materials shall be as shown on the drawings.

F. Workers are subject to rules of SLVHCS applicable to their conduct.

G. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

H. Execute work so as to interfere as little as possible with normal functioning of SLVHCS as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by the COR where required by limited working space.

2. Do not store materials and equipment in other than assigned areas.

3. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than 2 work days.

a. Provide unobstructed access to SLVHCS areas required to remain in operation.

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4. Where access by SLVHCS personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

I. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR and the Utility Company involved.

J. Phasing:

Phasing of Work to Limit Operational Impacts

1. The contractor shall reduce facility impact and plan accordingly. Work shall be phased in a manner that is not disruptive to Medical Center Operations. The contractor will be responsible for submitting an extensively detailed construction schedule and phasing plan for review and approval, prior to the start of construction.

2. The contractor shall work and coordinate with the VA to schedule “cut over” times for new utilities and infrastructure. The contractor shall give 30 calendar days of notice for interruption of any service/utility. The contractor shall phase, and plan work accordingly, including but not limited to performing work outside of normal operating hours, weekends, holidays, and shift work. Specific working hours for the project areas are assigned in the ICRA

Classification Table, which is located in Specification

Section 01 36 26 VA Safety Requirements. The contractor shall phase work appropriately so that medical center operations and network utilities are not impacted adversely and are operational throughout the construction sequence.

3. The work within the inpatient buildings and spaces shall be phased in a manner that requires the contractor to only have one active work area at one time. Each inpatient space shall be completed and punched out prior to proceeding to the next space. Any construction impacts that will include excessive noise or smells in clinical areas will need to be performed after hours or on weekends. The contractor shall phase work proposed in outpatient spaces, including operating/surgery rooms and recovery, so that all work is preformed after hours or on weekends. These spaces shall be cleaned and all equipment removed and stored in appropriate places prior to start of the following work day. Multiple spaces shall not be affected at one time. The contractor shall complete all work, clean the outpatient area, and provide a completed punchout

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VA Project No. 629-22-700 for the space prior to proceeding to the next outpatient space.

4. The contactor shall always maintain power and data service to all parts of the hospital. If this is not possible, the contractor shall provide timely notice to the COR prior to disconnecting power and or data and provide temporary power supply if deemed necessary by the COR at no additional cost to the VA.

5. The SLVHCS must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the Contractor's responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety plan to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

6. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the

Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR 2 weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to the COR and Contractor.

K. All buildings on the campus will be occupied during performance of work but immediate areas of alterations will be vacated.

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the SLVHCS’s operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment.

These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that SLVHCS operations will continue during the construction period.

L. When a portion of a building is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

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1. Contractor shall maintain a minimum temperature of 18 degrees C (65 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company

(Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

M. Utilities Services: Maintain existing utility services for

SLVHCS at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by the COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of the

COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, and the COR and the SLVHCS Director’s prior knowledge and written approval.

2. Contractor shall submit a request to interrupt any such services to the COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of

SLVHCS. Interruption time approved by SLVHCS may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of the COR. Such approval will be confirmed in writing as soon as practical.

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N. All services to be abandoned such as wires, cables, raceways, ducts, pipes, and the like and their hangers or supports, are to be removed entirely back to the point of connection to the active utility (i.e. piping and ductwork back to active mains, electrical wires and cables back to active circuitry, and all empty raceways). If items are noted to be abandoned in place, they are to be sealed, capped, or plugged.

O. To minimize interference of construction activities with flow of

SLVHCS traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for new utility lines cross existing roads, at least one lane must be open to traffic at all times with approval.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

P. Coordinate the work for this contract with other construction operations as directed by the COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE

OF ROADWAYS.

Q. See Far 52.236-10 for future stipulations.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR, of areas of building(s) in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the COR. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected area(s) of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by

Contractor and the COR.

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B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of the COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by

Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and

"CHANGES" (FAR 52.243-4).

C. Re-Survey: Thirty calendar before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed or used as work access paths they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the

Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items

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2. Items not reserved shall become property of the Contractor and be removed by Contractor from SLVHCS.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the COR.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The

Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the COR may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 31 20 00 Earthwork for additional requirements on protecting vegetation, soils and the environment. Refer to

Articles, "Alterations", "Restoration", and "Operations and

Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

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D. Refer to FAR clause 52.236-7, "Permits and Responsibilities," which is included in General Conditions. A National Pollutant

Discharge Elimination System (NPDES) permit is required for this project. The Contractor is considered an "operator" under the permit and has extensive responsibility for compliance with permit requirements. VA will make the permit application available at the (appropriate SLVHCS) office. The apparent low bidder, contractor and affected subcontractors shall furnish all information and certifications that are required to comply with the permit process and permit requirements. Many of the permit requirements will be satisfied by completing construction as shown and specified. Some requirements involve the Contractor's method of operations and operations planning and the Contractor is responsible for employing best management practices. The affected activities often include, but are not limited to the following:

1. Designating areas for equipment maintenance and repair;

2. Providing waste receptacles at convenient locations and provide regular collection of wastes;

3. Locating equipment wash down areas on site, and provide appropriate control of wash-waters;

4. Providing protected storage areas for chemicals, paints, solvents, fertilizers, and other potentially toxic materials; and

5. Providing adequately maintained sanitary facilities.

E. See to FAR 52.236-9 for additional stipulations.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

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C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE

CONDITIONS" (FAR 52.236-2).

1.11 LAYOUT OF WORK

A. The Contractor shall keep on the work site a copy of the

Drawings and Specifications and shall at all times give the COR access thereto. Anything mentioned in the Specification and not shown on the Drawings, or shown on the Drawings and not mentioned in the Specifications, shall be of like effect as if shown or mentioned in both. In case of difference between

Drawings and Specifications, the Contractor shall issue a

Request for Information (RFI) requesting confirmation as to which shall govern. In case of discrepancy in the figures, in the Drawings, or in the Specifications, the matter shall be promptly submitted to the COR, who shall promptly make a determination in writing. Any adjustment by the Contractor without such a determination shall be at the Contractor’s own risk and expense. The COR shall furnish from time to time such detailed drawings and other information as considered necessary unless otherwise provided.

B. Wherever in the Specifications or upon the Drawings the words

“directed”, “required”, “ordered”, “designated”, “prescribed”, or words of like import are used, it shall be understood that the “direction”, “requirement”, “order”, “designation”, or

“prescription” of the COR is intended and similarly the words

“approved”, “acceptable”, “satisfactory”, or words of the like import shall mean “approved by”, or “acceptable to”, or

“satisfactory to” the Contracting Officer, unless otherwise expressly stated.

C. Where “as shown”, “as indicated”, “as detailed” or words of similar import are used, it shall be understood that the reference is made to the Drawings accompanying this Contract unless stated otherwise. The word “provided” as used herein shall be understood to mean “provide complete in place”, that is

“furnished and installed”.

D. Upon completing the work under this Contract, the Contractor shall furnish two complete sets of all shop drawings as finally

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VA Project No. 629-22-700 approved. These drawings shall show all changes and revisions made up to the time the equipment is completed and accepted.

E. The COR’s interpretation of the Drawings and Specification will be final, subject to the disputes clause.

F. Large scale drawings supersede small scale drawings.

G. Dimensions govern in all cases. Scaling of Drawings may be done only for general location.

H. Dimensions shown of existing work and all dimensions required for work that is to connect with existing work, shall be verified by the Contractor by actual measurement of the existing work. Any work at variance with that specified or shown in the

Drawings shall not be performed by the Contractor until approved in writing by the COR.

1.12 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR's review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

E. Failure to keep as-built drawings up-to-date shall be cause for withholding payments.

F. Contractor is to provide an updated sequence of operation in digital format indicating all changes made to the original sequence of operation.

1.13 WARRANTY MANAGEMENT

A. Performance Bond: The Performance Bond must remain effective throughout the construction period and warranty period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the COR will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while

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VA Project No. 629-22-700 performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the COR will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the

COR to proceed against the Contractor.

B. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the COR, the Contractor shall meet with the

COR to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor.

This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

C. Contractor’s Response to Construction Warranty Service

Requirements:

1. Following oral or written notification by the Contracting

Officer, the Contractor shall respond to construction warranty service requirements in accordance with the

“Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the Contractor does not perform the construction warranty within the timeframe specified, the

Government will perform the work and back charge the construction warranty payment item established.

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VA Project No. 629-22-700

a. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within

4 hours, initiate work within 6 hours and work continuously to completion or relief.

b. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within

8 hours, initiate work within 24 hours and work continuously to completion or relief.

c. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

d. The “Construction Warranty Service Priority List” is as follows:

1) Code 1-Life Safety Systems

(a) Fire suppression systems.

(b) Fire alarm system(s).

2) Code 1-Air Conditioning Systems

(a) Air conditioning leak in part of the building, if causing damage.

(b) Air conditioning system not cooling properly.

3) Code 1 Doors

(a) Overhead doors not operational, causing a security, fire or safety problem.

(b) Interior, exterior personnel doors or hardware, not functioning properly, causing security, fire or safety problem.

4) Code 3-Doors

(a) Overhead doors not operational.

(b) Interior/exterior personnel doors or hardware not functioning properly.

5) Code 1-Electrical

(a) Power failure (entire area or any building operational after 1600 hours).

(b) Security lights.

(c) Smoke detectors.

6) Code 2-Electrical

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VA Project No. 629-22-700

(a) Power failure (no power to a room or part of building).

(b) Receptacles and lights not operational (in a room or part of building).

7) Code 3-Electrical

(a) Exterior lights not operational.

8) Code 1-Gas

(a) Leaks and pipeline breaks.

9) Code 1-Heat

(a) Power failure affecting heat.

10) Code 1-Plumbing

(a) Hot water heater failure.

(b) Leaking water supply pipes.

11) Code 2-Plumbing

(a) Flush valves not operating properly

(b) Fixture drain, supply line or any water pipe leaking.

(c) Toilet leaking at base.

12) Code 3- Plumbing

(a) Leaky faucets.

13) Code 3-Interior

(a) Floors damaged.

(b) Paint chipping or peeling.

(c) Casework damaged.

14) Code 1-Roof Leaks

(a) Damage to property is occurring.

15) Code 2-Water (Exterior)

(a) No water to facility.

16) Code 2-Water (Hot)

(a) No hot water in portion of building listed.

17) Code 3

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VA Project No. 629-22-700

(a) All work not listed above.

1.14 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

SLVHCS property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work.

Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.15 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by the

COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the COR will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted.

Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical

Code, (2020 Edition), Article 590, Temporary Installations.

Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned.

Vibrations must be eliminated.

4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

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VA Project No. 629-22-700

6. All components of HVAC systems and equipment and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the

Government.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.

1.16 TEMPORARY USE OF EXISTING ELEVATORS

A. Contactor will not have access of use of existing elevators.

1.17 TEMPORARY TOILETS

A. Contractor may have for use of Contractor's workers, such toilet accommodations as may be assigned to Contractor by SLVHCS.

Contractor shall keep such places clean at all times and be responsible for any damage done thereto by Contractor's workers.

Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.18 AVAILABILITY AND USE OF UTILITY SERVICES

A. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted.

Maintain minimum temperatures as specified for various materials.

B. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the SLVHCS electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

C. Water (for Construction and Testing): Furnish temporary water service.

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VA Project No. 629-22-700

1. Obtain water by connecting to the SLVHCS water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the

Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at the

COR's discretion) of use of water from SLVHCS 's system.

D. See Far 52.236-14 in General Conditions for additional stipulations.

1.19 TESTS

A. As per specification Section 01 91 00, GENERAL COMMISSIONING

REQUIREMENTS, Section 21 08 00 COMMISSIONING OF HVAC SYSTEMS, Section 23 05 93, TESTING, ADJUSTING, AND BALANCING FOR HVAC, and Section 27 08 00, COMMISSIONING OF TELECOMMUNICATIONS

SYSTEMS, the contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation.

B. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

D. Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed.

1. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related subsystems and components may include return air, exhaust air, makeup air, outside air, refrigerant, controls, and electrical power, etc.

E. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably period of time during which operating and

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VA Project No. 629-22-700 environmental…